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Category: ERP Implementation

The 4 Key Drivers for Choosing a Cloud ERP Platform: Unlocking Business Success

Posted on by Hemant Mahajan

In today’s rapidly evolving business landscape, companies are increasingly turning to cloud-based Enterprise Resource Planning (ERP) platforms to streamline their operations, boost productivity, and drive growth. Cloud ERP offers numerous advantages over traditional on-premise systems, providing scalability, flexibility, and accessibility like never before. However, with a wide range of options available, it’s crucial to understand the key drivers that can help you make an informed decision. In this blog post, we will explore the four essential factors that should guide your selection process for a cloud ERP platform.

  • Scalability for Future Growth:

One of the primary reasons for adopting a cloud ERP platform is its scalability. As your business expands, your ERP system must be able to accommodate growing data volumes, increasing user demands, and evolving business processes. Cloud ERP offers unparalleled scalability, allowing you to seamlessly scale your resources up or down based on your needs. Whether you’re adding new departments, expanding into new markets, or experiencing seasonal spikes in demand, a cloud-based solution ensures your ERP system can grow alongside your business, without costly hardware upgrades or disruptions to your operations.

  • Flexibility and Customization:

Every business has unique requirements, and a cloud ERP platform should adapt to your specific needs. Look for a solution that offers a high degree of flexibility and customization options. Cloud ERP platforms typically provide a modular approach, enabling you to select and integrate the functionalities that align with your business processes. This flexibility allows you to tailor the ERP system to match your workflows, ensuring efficient operations across departments. Additionally, a cloud-based solution enables easy integration with other software applications, such as CRM systems or third-party tools, further enhancing your business efficiency.

  • Accessibility and Collaboration:

In today’s globalized and remote work environment, accessibility and collaboration are critical factors in choosing a cloud ERP platform. With a cloud-based solution, your employees can access the system anytime, anywhere, using any device with an internet connection. This level of accessibility empowers your workforce to collaborate seamlessly across locations and time zones. Whether it’s a sales representative checking inventory levels on the go or a project manager reviewing real-time financial data from a different office, cloud ERP breaks down barriers and enables efficient collaboration, driving productivity and informed decision-making.

  • Data Security and Reliability:

When it comes to your business data, security is paramount. Cloud ERP providers invest heavily in robust security measures to protect your sensitive information. Reputable cloud ERP platforms utilize industry-standard encryption protocols, data backup mechanisms, and advanced authentication processes to ensure the confidentiality, integrity, and availability of your data. Moreover, they employ redundant infrastructure and disaster recovery systems, minimizing the risk of data loss or system downtime. By choosing a reputable cloud ERP provider, you can have peace of mind knowing that your critical business data is secure and always accessible, allowing you to focus on your core business activities.

Conclusion:

Selecting the right cloud ERP platform is a strategic decision that can significantly impact your business’s success. You can check for Microsoft Azure partners, one of the best Cloud providers, for example, Academia ERP is one of the premier Microsoft Azure partners and pioneers in cloud hosting in the education sector. By considering the four key drivers discussed in this blog post-scalability, flexibility, accessibility, and data security – you can make an informed choice that aligns with your business goals and empowers your organization to thrive in a rapidly changing business environment. A cloud-based ERP solution provides the foundation for enhanced efficiency, streamlined processes, and improved collaboration, allowing you to stay ahead of the competition and achieve sustainable growth. Embrace the power of the cloud, unlock your business’s full potential, and embark on a successful digital transformation journey with a robust and reliable cloud ERP platform. Request Demo now and learn more.

EdTech Partner: The Key Role It Plays Between an Institution & Product Provider

Posted on by Hemant Mahajan

The buying process at the school district is a mystery. They are not just the people that would take faster decisions. Often many people are involved in the decision-making and this causes indefinite lags, confusion, and delays in the process of buying and implementing software. 

However, the best edtech providers have found a key solution to this problem. Over time the technology providers such as Academia ERP moved on from the traditional setup of a buyer and seller – and conjured it into a partnership. It is imperative that an edtech company operates as a true partner alongside the school, which gives a wider scope for innovation and the provision of solutions that definitely make a difference in the lives of administrators, students, parents, and teachers. 

For this entire plan to function edtech companies need someone as an impartial mediator between the school and the edtech company. They partner with people that represent the company in front of the school and ensure seamless communication between the school and the company. This includes analyzing the needs of the school, educating the decision-makers about the available best options and best implementation practices, communicating the need for customizations and integrations in the product to meet the needs of an institute, etc. 

In short, edtech companies are looking for dynamic people that can physically be there to know the needs of the school and communicate them to the company for the best possible outcome. 

  • A good listener

It is important for edtech companies to learn about the problems and needs of teachers, parents, students, and administrators. If the product is great but does not come in use by even one of the stakeholders that means it was a bad investment. 

As a partner with the edtech company, the person needs to be a good listener that gives importance to crucial information shared by the stakeholders and communicates it in the best possible way to the edtech company. 

  • Be intentional at fit

Since the partner is from the same demography and may belong to the same community group, for an offshore ERP provider it becomes easier to penetrate the market and understand the way a certain education system functions. 

A partner can thus define if the product is a right fit for the market or not. It can suggest changes to the product and bring more improvement to meet the needs of the new territory. It can provide industry insights that are more unique than just basic research.

  • Human touch 

As a partner to a product company established offshore, a partner becomes the face of the brand. Although a school can easily do basic research on the internet about the reliability of the brand and quality of the product — talking with someone in person gives the next level of confidence to people in the brand. 

Wrapping Up 

Partnering with edtech companies puts you in the limelight where you become the face of the brand. It becomes the partner’s responsibility to establish the brand in the new territory and ensure the product has high usability in the market. For this, they share their understanding, experience, knowledge, and market insights with the edtech company to bring more improvement to the product. Most of all, the responsibility of retaining a customer is shouldered by the partner. So, yes it is a challenging role, yet dynamic and profitable. If you are looking for a job such as this, get in partnership with us. 

Global Education Institutions – Why is it the high time to implement ERP?

Posted on by Hemant Mahajan

The use of technology is undoubtedly necessary for almost all sectors, and education is not an exception. Considering Covid’s impact, it is a crucial time for the digital transformation journey of educational institutions. Implementation of systems like ERP (Enterprise resource planning) is helping cores of institutions automate all the tasks and operations. 

According to Research And Markets,  the global education ERP market will reach $22.2 billion by 2026. Various advancements in information technology have equipped educational institutions with new innovative tools for handling their operations. Recent enhancements in information technology have equipped educational institutions with new innovative solutions for handling operations. 

Why is mid-2022 and 2023 the peak time for institutions to opt for an ERP?

The global pandemic pushed educational institutions to instantly shift gears, from adopting online learning patterns to managing complete student and faculty life cycles online. In this situation, institutions that have adopted intelligent software ERP have to accelerate growth and success in all diagonals managing efficient operations. 

Based on the current educational scenario, the educational ecosystem in the remaining 2022 and 2023 will be composed of three main models – centralized educational institutions, decentralized operations in institutions, and a hybrid learning approach. It is the right time for institutions around the globe to choose a well-integrated education ERP that can manage all the academic and administrative tasks for the growth and success of the institution. 

Why is it the right time for educational institutions across the globe to choose ERP?

The higher education ecosystem is growing exponentially. Various new institutions are being inaugurated and are on their way to achieving success using technological tools for automation. Along with it, several prestigious institutions are choosing automation and digital transformation, changing the traditional or manual form of working. It is also fair to say that higher education institutions have started utilizing technology improvements along with implementing ERP software to grow and achieve better results. 

Let’s have a look at the country-wise educational scenario – need & worth of ERP:

✅ India

According to Wikipedia, India has a publicly funded higher education system that is the third-largest in the world, next to the United States and China. Going deeper, India has a total of 1026 universities, including national and state universities. Having a huge ecosystem, institutions must choose modern techniques that can embed better learning, teaching, and of course, administration management.

“Energetic youth are the engines of development of a country; Their development should begin from their childhood.” – Narendra Modi, Prime Minister of India. 

As Indian education is taking a 360°curve, educational institutions must adopt technologies that can support the complete establishment of modern technology; an ERP can be the best one for this! 

✅ United States

The USA is considered home to the maximum number of international students. It provides a diverse range of courses for all study levels. There are nearly 4,500 higher education institutions in the US, including colleges and universities. As it is clear that the USA is always a step ahead in adopting technologies, there are still a few institutions that are using manual processes to run the institutions. 

Being a trendsetter of technologies in the world, it is a must that education institutions in the USA should choose a good ERP product to bring automation and digital transformation. 

✅ South Africa 

South Africa is also considered one of the best countries to get a quality education. This country owns reputed institutions, including universities, colleges and schools. Do you want to beat the competition and become one of the top universities in South Africa? If yes, then it is the right time to choose the best ERP system that can provide robust academic and administrative operations bringing complete automation and digital transformation to the institution.

Various institutions in Africa are growing and achieving opt for a good ERP system. Check now:

✅ Philippines

There were around 3.5 million students enrolled in higher education for the school year 2019-2020, an increase of approx 0.5 Million from the 2010-2011 student enrollment of 2.95 Million in the Philippines. Though every country has its education system, most nations would have a similar concept or equivalent qualification. The education system in the Philippines is different as it adopted a combination of influences from its colonial history. 

With the enhancing technology, institutions can find ways to simplify processes for students in all aspects bringing complete digitalization and automation to their institution. However, most of the institutions in the Philippines are on the way to opting for automation with technologies, as the education system here has been greatly influenced by the colonization of Malaysia, China, Spain, and America. 

✅ The United Kingdom

The UK is known for having one of the best education systems. According to a report by usnews.com, the UK is in 2nd position for best countries in education. It includes various prestigious universities, colleges, and schools. The best part of the education system of the UK is that most of the institutions are on the urge to opt for automation and digital transformation. 

To maintain the dignity of institutions in the country, institutions must implement a robust and feature-rich ERP. It can not only help in accomplishing all the goals and needs but will also help your institution to remain on the top just like the country’s dignity to be at the top of the education ecosystem.

✅ Indonesia 

The use of technology is enhancing in every sector and education is never an exception. Indonesia is a country that is evolving technologically with speed.

According to Unesco, Indonesia’s literacy rate is now high at around 95 percent. Its youth literacy rate is even more impressive at 99.67 percent.

To continue this, Indonesia utilizes the trend of having software and tools that can make the education ecosystem sharper, more efficient, and more effective. The year 2022-23 can be considered a revolutionizing year for adapting and implementing technologies like ERP, SIS, and LMS. A combination of these can not only help in the digital transformation of the education ecosystem but will also open gates for splendid growth and success for the institution. 

Institutions are implementing ERP to attain success and growth at the same time, check the case study now.

✅ Australia

The education ecosystem is enhancing with pace, and Australia is also becoming a place for education enhancement. The government of Australia is focusing on the digital education revolution program. It is the right time for institutions to choose a technology and implement ERP that can bring prosperity, productivity, and growth. 

According to Mckinsey and Company, Various automation technologies such as ERP, SIS, machine learning, artificial intelligence (AI), advanced robotics, and more are already transforming Australian institutions, the economy, and the entire community. Software like ERP/SIS is enormously changing and restoring the Australian economy, helping institutions manage academic and administrative tasks. 

✅ Canada 

As of 2021, there were approx. 97 universities in Canada, offering quality education to students. Each of these institutions is choosing their ways to grow and compete in the education market. With the enhancement in education, it is a must that institutions should opt for ERP as it can provide complete digital transformation to all the academic and administrative tasks of the institution. 

The digital transformation of institutions can leverage data and technology to improve and meet stakeholders’ expectations. In the current scenario of Canadian education, automation using mobile applications or web applications is a must for students, faculty, and staff. It can lead to efficient and easy completion of all tasks along with providing satisfaction to all stakeholders. 

With having an n-number of educational institutions in the world, it is a must that institutions should implement ERP for the complete digital revolution in education:

The COVID-19 pandemic has accelerated digital transformation in education as there exist nearly 1.5 billion students across the world. Meanwhile, the situation is getting back to normal, it is high time for educational institutions to attain a good ERP system and implement it in their institutions. Various countries from the APAC region, Middle east countries, and others including Ghana, Botswana, Papua New Guinea, and more are witnessing a digital revolution in education.

In which country your institution is located? Are you using a good ERP that is glorifying growth and success along with satisfying all the stakeholders? If not, then it is the right time for your institution to choose a good ERP that can fit, grow, and accomplish your institutional objectives. 

New Educational Institutions/Universities – Why do they have ERP/SIS from the start? 

After the COVID-19 pandemic, various new institutions were opened and established. Are you also one among them? If so, then it is initially important to keep a note of the current EdTech wave. Choosing the right technology that can boost overall operations from the start can become a path-breaking decision for institutions.  

Reasons why should new institutions implement ERP from the start:

  • Automation of operations from the start can reduce loads of paperwork
  • It enhances interactions and creates smooth communication channels 
  • It streamlines all academic and administrative operations from the first day
  • Boost productivity and enhances ROI from the start

Why is it necessary for established or 1-2 years old institutions to implement ERP?

Every educational institution has a different approach to managing academic and administrative tasks, but with the emerging competition, it is necessary to opt for modern trends and techniques that can ease out tasks for faculty, staff, and students. It is the right time for institutions to implement ERP that makes the flow systematic for all the operations. 

Reasons to implement ERP in your institution:

  • Free from hectic paperwork, documents, and manual sheets 
  • Simplification of student life cycle management 
  • Bridging the communication gap between stakeholders
  • Enhances ROI and productivity 

Conclusion 

Multiple educational institutions across the world are choosing ERP for managing their day-to-day operations and making them efficient. 

Academia ERP is benefitting 300+ educational institutions across 20 countries and 4 continents. Providing automation and digital transformation to multiple institutions and helping them bring more productivity, growth, and efficiency in the best possible ways. 

Academia is providing robust academic & administrative management to all the operations available in the institution right from admission, attendance, program & course selection, to examination, and all other tasks. With all this, it is also rendering customizable benefits to institutions according to the needs, for example, anonymous answer sheet checking, multiple report generation, and many more features. 

Check institutions around the globe that are getting benefited from using Academia:

So what are you waiting for? Let’s discuss now: Contact us now!

Stay tuned for more blog posts like this! 

Data Migration Challenges during ERP Implementation

Posted on by Hemant Mahajan

In today’s competitive educational sea, the institution needs to become ships that can survive and reach the desired edge. An ERP is one of the best technological tools that is helping educational institutions to attain their desired results. It makes a smooth completion of all the academic and administrative tasks of the institution. Sometimes it happens that institutions choose ERP software that fails in proper ERP implementation and data migrating in the best way. It is necessary to follow and create an ERP data migration checklist that can lead to systematic ERP implementation. Let’s discuss some of the major data migration challenges during the ERP implementation process. 

What is Data Migration?

Data migration is the process of transferring data from one storage or technique to another. Looking in the Edtech world, data migration is considered as one of the most important segments through which another switching into the system becomes easier, systematic, and convenient. 

Importance of data migration for ERP implementation in educational institutions

The data migration process is crucial and transferring in the new ERP system needs to be smooth and transparent as in an educational institution every single piece of data keeps a significant role. Effective data migration at the time of ERP implementation is most important as improper data migration leads to inaccurate data and challenges. 

Major Challenges in ERP Data Migration

  • Data repetition and integrity

In an institution, different departments like admission, fee, library, and many others store data of a single student, but in manual interventions, identifying and searching the needed data becomes too crucial. Sometimes improper communication and concentration at the time of data migrating from manual to ERP software involve data repetition which then needs to be solved with proper communication, concentration, and integrity. 

  • High cost of migrating the data

When the institution was already in manual intervention then the ERP implementation team will need more efforts in extracting the important data and in retrieving data, the cost of all this will get included in the ERP implementation budget. There must be one more case in which data from an older ERP system needs to be shifted to a newer one, so in these cases, the cost of data migration remains less and needs to be decided by both parties. 

  • Third-party involvement 

Educational institutions own various tasks and thus it becomes difficult to keep data migration on priority at the time of ERP implementation that indirectly creating internal conflicts in the institutions is one of the major challenges in ERP data migration. As discussed above, there are various departments in an institution like admission, fee, examination, and various others, and there is always a person associated with every department who manages everything systematically, but while ERP implementations sometimes have other tasks administrators gives most of the work to the ERP implementation trainer to that increases the chances of data inconsistency. 

  • Regulatory issues 

Educational institutions must follow various regulatory issues that were made by higher authorities in every state, city, or country. When migrating the data into an ERP system institutions should comply with those regulations to maintain systematic, smooth, and flexible operations in the institute.

What are the solutions to overcome the ERP implementation challenges?

  • Give precedence to data migration

Data migration is one of the most important elements of ERP implementation, it needs to be pre-planned with systematic workflow. It is obvious that the entire implementation process is time-consuming but data migration should also be systematic with allocated and enough resources along with a dedicated team from the institution and the ERP trainers. It needs to begin with the extraction and cleansing of important data from source systems so that important data can be used accordingly in the future. 

  • Consider the Complete Institutional Scenario

It is also important to analyze the complete data of the institute to understand how it can associate with the ERP system to enhance the academic and administrative operations of the institutions. It starts with extracting and cleaning the data that we have discussed above, after extracting the data, mapping it to the structure of the ERP database, setting up rules for translating the data into the structure during migration.

ERP implementation is an opportunity to get better insight into the business in real-time by analyzing its data. It is also important to think about how the institution can be used for decision-making across the whole institution. 

  • Assigning responsibilities to administrators and faculty 

It is essential to determine who will own the specific data of the institution from the team, from admission, fee, examination, library, and many others. The institutional team will also need to assign roles and responsibilities right before the implementation of ERP software, it directly will make the data migration process more smooth, efficient, scalable, and significant. 

Conclusion

So, have you understood the significance of data migration and how to overcome the challenges in ERP data migration for successful ERP implementation? For this, you will need to choose a very good and robust ERP system like Academia, it provides efficient and effective academic and administrative management along with significant data migration, training, and ERP implementation, and needed customer support. So what are you thinking about? Let’s connect today to discuss more contact us now! 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

 

5 Common Higher Education ERP Implementation Mistakes To Avoid

Posted on by Hemant Mahajan

Technology is playing a key role in today’s era. Every segment and industry is shifting to opt for technologies that can upgrade and help them in being the competition. Looking in the education sector, it is now important for educational institutions to opt for technologies like ERP/SIS that can eventually help them in associating and operating the day-to-day operations of the institute. A better and robust ERP system can eventually help educational institutions to manage all the administrative and academic operations of the institute.

But educational institutions must select a good ERP platform that can help institutions in attaining growth along with fulfilling all the requirements. Even after selecting a very good ERP, institutions sometimes make mistakes that should be avoided while implementing an ERP system in the institute.

Let’s take a look at a recent interview of an ERP specialist taken by an educational media interviewer. In this, he asked about the common mistakes that can be avoided by institutions while having an ERP implementation.

Question 1

How can the institution prepare itself for digital transformation?

Answer by ERP Specialist: 

Digital transformation is considered the new need for educational institutions, it helps in streamlining and managing all the academic and administrative operations. But in my opinion, there is a proper process that institutions need to understand before thinking to opt for digital transformation. Different educational institutions today are at different stages of digital transformation, hence, they all need customized paths to achieve 100% digital transformation. These stages or situations can be majorly classified into 3 major categories:

  • Situation 1:

Manual Interventions in the institution

I think there are more than thousands of institutions that are still working using the manual process in their institutions. I do not regret the point that manual intervention can also help institutions to grow but the fact is its slow growth and which in today’s time is considered as no or less growth. Let’s take the example of the admission process of an institution using the manual process. It starts from a long queue for the admission form and ends with a lot of documentation from both ends for enrollment, right? It becomes a hectic, long, and confusing process for students, faculty, and staff. So it is the right time for institutions that are still operating with manual processes to understand and choose to move towards automation of each process in the institution.

  • Situation 2 

Semi-Automation

In my opinion, there are various higher education and K12 institutions that have opted for semi-automation. Semi-automation is considered as the situation in which institutions opt for individual software to automate some of the processes of the institution like the Learning Management System (LMS) to enhance the learning experience of students, Tally to audit databases, and various others. I think this eases out the work but initially, it increases the chances of more confusion among the administrator and faculty as multiple software increases the need for multiple hands to operate and track each data.

Institutions must opt for an ERP along with some of this software, as it helps in storing and tracking all the data from one single software that can be used by any of the administrators, faculty, or staff members. A good ERP system also avails interoperability of other software along with the ERP. It manages all the operations from admission to the alumni and the student giving easier and more efficient access to everyone available in the institute.

  • Situation 3 

Having an inefficient ERP System
Once I visited a higher education institution, they already had an ERP system that they were using to operate several tasks like admission, fee, examination, and many others, but to my surprise, I found that they have witnessed the same growth even after using the ERP system for their academic and administrative operations. Then I checked with each team who was operating the system what was the issue, it amazed me more when I found the real issue was the ERP itself. It was hard to understand for a normal faculty or student, it was not easy to operate, and it does not even have a mobile app to provide easier access to students.

So as per my experience, it is most important for educational institutions to choose an ERP system that provides them with complete functionalities, no or very less code language, proper training, systematic implementation, and all other important functionalities that a good, robust, and flexible ERP should have.

So this way, institutions have to analyze their position before seeking digital transformation in their institution.


Question 2

Interviewer: 

What is the training process that institutions should opt for while implementing an ERP system?  

Answer by ERP Specialist: 

Hmm, the answer to this is also quite interesting, because various institutions opt for an ERP system but fail to seek a proper training process for administrators and faculty which leads to the unsuccessful implementation of the ERP system. Institutions must choose a perfect ERP system leading to proper training from the implementation team of the ERP vendor company. 

An institution must check every detail before seeking for implementation of the ERP software, the training and implementation team will include these steps:

  • Firstly, the ERP implementation team should visit each campus of the institution to analyze the current working process and the needs of the staff and administrators. 
  • After understanding the needs and working process of the institute, the institute must focus on initiating the training process of the administrators and staff who are going to operate the software in the future. 
  • As the last step, the training and implementation team must check that everyone in the institute is comfortable with using the software and is initiating all the processes like the admission process and all the other processes effectively using the software. 

Question 3

Interviewer:

Is change management important or should it be avoided? 

Answer by ERP Specialist:

I think this is high time for educational institutions to opt for change, and a good ERP system can help them in initiating this process. Although institutions must opt for the proper change management process before initiating any kind of new implementation in the organization. 

Now, if you are thinking about what change management is and why it is important, let me help you understand it properly. Change management is an art, that requires a careful balance between faculty, processes, and technology in the context of an educational institution. It needs continuous judgment, evolution, and strategic decisions at each end, and the first one to implement is choosing a good and best ERP software. In my opinion, Academia ERP is one of the best, most flexible, and scalable ERP software that provides the best technology adoption to institutions who even are far away from advanced technologies in their institute.

Question 4

Interviewer:

Is inadequate budget can also be a problem while implementing an ERP system? 

Answer by ERP Specialist:

There is nothing like an inadequate budget, if a higher education institution focuses on bringing advancement and growth they can manage any circumstance. I mean, educational institutions need to understand that an ERP system is a step that can help them in achieving new goals along with more opportunities, it leads to systematic management of all the academic and administrative tasks in the institute. 

Institutions who are having a tight budget must choose a very good and reasonable ERP system that can provide them with bringing automation and digital transformation to their institution. Here it is also important that institutions must find a good ERP system, as in search of a reasonable software compromising the success that a good ERP software can provide can also become a mistake for an institution’s growth.

Question 5

Interviewer: 

What is the common mistake that most institutions make while having an ERP implementation?

Answer by ERP Specialist: 

Educational institutions need to understand that successful ERP implementation can help the overall educational institution with streamlining workflow, optimizing costs, and the systematic arrangement of all the academic and administrative tasks. But institutions must avoid these common mistakes:

  • Not able to explain proper requirements to ERP vendor
  • Not taking into account the end-users that are individual department heads
  • Implementing the ERP software just after one initial discussion
  • Not having regular maintenance

Last Conversation:

Interviewer: I hope this knowledge given to you will help educational institutions when they focus on striving for digital transformation in their institution. Any recommendations that you wanna give to our readers while selecting an ERP software vendor. 

Answer by ERP Specialist:

Yes, of course, I would suggest institutions opt for a good, scalable, robust, and flexible ERP system in their institute, they must need to be very careful while selecting the ERP software. I would recommend checking with Academia, it is one of the best and award-winning software that provides one of the best institutional management in all prospects avoiding all the major mistakes we have talked about in this session. 

Key 4 Advantages of Implementing a Student Record Management System in Educational Institutions

Posted on by Hemant Mahajan

Understanding Student Record Management and its Benefits 

The primary benefit of utilizing a student record management system is that educational institutions can effectively track students’ data. This includes records such as fees, exams, hostels, and transportation, all provided by the institutions.

As an administrator, you can access this data and more using a unique student ID number. Students can also access their data anytime through their portal and mobile app.

The student record management system is a component of the Student Information System (SIS), which oversees the complete student lifecycle from admission to alumni management.

This software enables your staff to go paperless and reduces manual work. There is no longer a need to spend hours typing student and other data into numerous Excel sheets. Instead, you can organize the information in a simple and accessible format. This allows you to retrieve data within seconds, something that would not be possible without such a system in place.

Here are the main benefits of implementing student record management in your educational institution:

Enhanced Administration – A student data management system greatly improves administrative tasks by integrating all departments into a single platform. It reduces the manual effort of data entry by automatically transferring data from one entry to another. In advanced student information systems, it can generate multiple reports effortlessly. Overall, it simplifies administrative processes and promotes digital management.

Streamlined Time-table Management – With a student information system, you gain better control over operational aspects, including timetable management. Previously, creating timetables consumed a significant amount of time that could have been allocated to more productive activities. However, with the system’s timetable management feature, you can schedule classes, and meetings, assign teachers, manage substitute teachers, ad-hoc classes, and other tasks automatically, without any hassle.

Student-centric Environment – These systems allow users to track every aspect of students’ activities, such as performance in extracurricular activities and sports. In an age where nurturing students’ true potential is prioritized over creating robots, this technology proves to be invaluable.

Seamless Data Flow – Ensuring convenient data access for all stakeholders is crucial for running a successful institution. In addition to students and management teams, teachers and parents can also access these systems. The system provides auto-generated credentials (user ID and password) with privilege control, enabling all relevant parties to utilize the system. Teachers can better manage their classes, track student attendance and assignments, and monitor other assigned tasks through these systems.

Moreover, modern student record management systems come equipped with robust dashboards and analytics, offering an intuitive way to track completed and pending work. With all the necessary information presented on a single screen, you gain a comprehensive overview of the overall data. This streamlined workflow enhances productivity and allows your organization to thrive with minimal effort.

Conclusion 

Implementing student database management software enables you to reduce expenses while increasing efficiency. The benefits include cost-effective maintenance of various services, reduction in the number of personnel required for institute management, and the automation of administrative operations. This liberates educational institutions from mundane tasks, granting them the freedom to focus on creating a better learning environment.

If you seek freedom from monotonous work and aim to build a superior institution, Academia is the solution you need. Explore the features with a free demo of Academia ERP.

 

6 Advantages of Implementing School ERP

Posted on by Hemant Mahajan

Learning management systems are gaining a lot of popularity in the school domain. But the biggest mistake that schools do is to stop there and not undergo a complete digital transformation. With LMS you have made a great move, but is it enough? What about the tasks that you have to perform on daily basis? Or how about taking the student experience a notch up? Or improving communication between teachers and parents? 

We are blasting you with all these questions because in this digital age it is very important to ponder on your processes and increase your efficiency. Competitive as the education industry has always been, digital transformation is edging toward you and you need to adapt fast. 

On the same lines, we would like to introduce you to a robust school management system. It is an app suite that allows you to perform, manage and monitor your administrative, academic, and non-academic activities on the go. You can go for either a license-based software or a modern cloud-based solution. It comes with dedicated solutions for faculty, students, admins, and super admins. Also, you can set up an applicant portal for streamlining the admission process.


 

Here are some benefits of using a school ERP/management solution: 

Benefits of using a School Management System 

  • Increase productivity 

High productivity is hard to achieve because various factors weigh people down while they aim to perform well. These can be doing repetitive, regular tasks, unavailability of data to take faster decisions, useless dependency on people for minute things, delays in response, and other factors. 

School management software helps you solve it. You can automate some of the repetitive tasks, use a centralized information system to increase cohesive working and performing tasks faster, and data-driven operations for increased efficiency and accuracy. 

  • Student-Teacher Collaboration

We believe and have a strong faith in the education system. But there are gaps in it that cannot be ignored. Student growth, performance, and outcomes are not metrics that should be ignored. You must thrive towards improving your system, and your policies to accommodate the needs of modern students. 

School management software comes with a variety of academic reports that allow teachers to improve their strategies and increase student outcomes. It allows them to take a different approach because they have unlocked the doors to improve student performance individually and as a class. 

  • Paperless working

The world is moving towards sustainability and you too can embrace it. And you would agree to the fact that keeping records on paper is hectic and costly. With a school management system, you can keep your student records online. It is a secure system that is much better than keeping paper records which are very difficult to manage. 

  • Accessibility 

No more flipping of bulky files and mapping the enrollment no. to the records for small information. Go for a centralized student information system, integrated with the School ERP that allows easy and quick access to any data you are looking for and supports all operations. 

  • Transparency 

A school management system is not just a convenient tool for you and the teacher. Think about app-based solutions through which parents can track student activities, homework, performance, and participation. This transparency is what assures the parents their children are in good hands. 

  • Communication

Most school management systems come with omnichannel communication sources, including emails, chat, push notifications, and more. Communication becomes cheap and easy. Also, you can go for WhatsApp integration. 

Wrapping Up

These were the 6 benefits of implementing a school ERP solution at your school. If you have any more queries about the School Management System, please connect with our ERP expert. Also, take a look at Academia SMS (School Management System), a dedicated solution for schools that gives you all these advantages and more. 

Academia 6-Step Effective ERP Implementation Process

Posted on by Hemant Mahajan

An Education ERP implementation involves installing the software, moving your data over to the institute’s system, configuring your users & the processes, also the training of the users on the software. Choosing the right partner for implementing your ERP system is almost as important as selecting the right software in the first place.

Academia-6-Step-Effective-ERP-Implementation-Process

Things You Need To Know Before ERP Implementation!

Posted on by Hemant Mahajan

Is it accurate to say that you are looking forward to purchase an ERP framework for your school, college or training foundation? On the off chance that you are a thinking to be an ERP client, you should setup specific trapsat that point to make the most out of it. To enable you to make the most of your ERP, here are 7 fascinating tips for appropriate execution that would doubtlessly work wonders for your school, college or training organization:

Things you need to know before successful education ERP implementation!

APPROPRIATE TRAINING:

A standout amongst the most essential strides to an effective usage is legitimate preparation of your educator’s and their will to identify & utilize ERP programming. You, your instructors and different staffs must know how to utilize it to reap its advantages. Along these lines, ensure you and your staff gets prepared legitimately and continue getting training occasionally. The scholarly community gives undeniable preparing support with video instructional exercises to keep you generally prepared in the most recent and most prominent developments.

SPECIALIZED ISSUES:

The following test coordinates every single specialized necessity to the new ERP programming and picking the best conveyance model to interface the two together. What we mean by this is: will it be an on premise arrangement, a cloud arrangement, or a mixture one?

To battle this, build up a venture that covers each progression of the execution procedure. The task design sets a course of events for everything from equipment prerequisites, asset controls, information changes and information section to approving the system. Setting up a task design is shrewd in light of the fact that it goes about as an execution guide that covers the means for continuing through the outline period of the ERP framework. The scholarly world offers extensive variety of offerings according to client’s prerequisites which isn’t just restricted to facilitating yet in addition as far as evaluating. To know more, please click here.

GET THE LATEST TECH:

It’s extremely significant to be all around familiar with the most recent student management system drifts in the instruction division before deciding to settle with a system as technology experiences systematic periodic up gradation. Better research and better downplaying about patterns will help you in getting the college management system that suits your establishment the most.

UTILIZE ‘CARROT & STICK’ STRATEGY:

‘Carrot and Stick’ system can be utilized to enhance the utilization of ERP programming among your educators and different stakeholders. Reward those staff members who makes fruitful use of the school administration framework all the time.

GROUP WORKING:

You can make a group with the best representatives including the best instructors, different staff and assign them the power and specialist to ensure that the task is done well and on time.

Legitimate execution of education management software is an important errand and requires appropriate time administration to yield the best out of it. We at Academia are engaging instructive organizations of fluctuated sizes and tasks to center around conveying brilliant training and hardly any reasoning or agonizing over the regulatory procedure. Executing Academia empowers instructive establishments to deal with their whole regulatory errands and aids monotonous asset escalated exercises through consistent mechanization. With 10 years of rich experience, we’ve planned the engineering of Academia such that it meets the remarkable and fluctuating needs of schools, colleges and training organizations. To know progressively and take a free voyage through our system, click here.

Training and Education: Important Elements For Successful ERP Implementation

Posted on by Hemant Mahajan

With the rising EdTech trends and their positive outcomes, educational institutions worldwide are adapting technologies like ERP/SIS that can enhance overall functionality bringing efficient management in the institution. 

What is an ERP system and how can it help educational institutions?

An ERP system is software that can automate all academic and administrative processes. It can manage and streamline all the day-to-day activities such as enquiry, admission, fee & finances, examinations, and many more. 

It helps educational institutions with institution management driving all of the operations from a single platform. It is the true digital transformation of the institution. 

Institutions must choose good ERP software that can effectively meet the expected extent. After selecting a robust ERP system comes the implementation process, there are various factors associated with smooth implementation of the education ERP system.

Let’s move further to discuss the important elements for successful ERP implementation in an institution!

Elements for Successful ERP Implementation

  • Get a better understanding of ERP

ERP is a broader concept and a software solution that can automate all the activities and tasks within an institution. It is necessary to get a deeper understanding with elite training for all the stakeholders who are associated with the use of the system. 

The higher authorities need to check the overall functionalities of the software to confirm whether it can cater to their daily activities and processes. Institutions can also create a panel to check the efficacy of the product to make its work better and improved.

  • Analyze Problems/Requirements

An ERP system can replace outdated techniques entirely through digitalization. So to make it productive, it is a must that institutions should analyze the product efficiency and check the usage and problems with each department. 

The best practice to evaluate this is to create sample data from all the departments and check the accuracy of the system in various aspects i.e., some enquiries, some exam-related data, and more. After checking the accuracy of the system, you need to ask for its solution from the vendor in the best possible way.

  • Check the Needs for Customization

Every educational institution owns different types of rules and regulations. It is a must that the ERP system you choose must provide customization according to the requirements. The software you choose must be a system that can fit the existing processes of the institute with a flair for automation. 

Academia ERP provides solutions to each problem, it renders customization according to the institution, various integrations, anonymous assessment, and multi-Centre functionality to name a few.

  • Test all the Modules

As discussed above, the higher authorities need to create a panel for sample data modeling from all the departments and test each module with the ERP software. Test results are generated live and presented among the ERP team and the panel to find out real-time solutions to the problems. 

After solving the major problems, all the stakeholders in an institution need to use the system to see if they are comfortable with its functionalities and are helpful to the institution in its role.

  • ERP Implementation

After analyzing the system in all aspects, the ERP experts process the implementation of the ERP.

The process starts with transferring all the data from all the departments from manual papers and files or legacy systems. The complete process needs time and involves expert teams from both ends. 

After successful implementation, the ERP experts hand over the complete system to the educational institutions. 

  • Support

As its most important function, an ERP system automates all the operations of an institution, but for this, not just successful implementation can help; it requires effective use by the organization and continuous support from the ERP team. They need to provide maintenance and help at regular intervals. 

For this, Academia ERP has a designated customer support team with experts to resolve any issues instantly along with 24/7 availability. It also releases regular sprint updates to deliver all the updated features and functionalities of all the modules.

Conclusion

With the rising competition and expansion in the education sector, it is the right time for educational institutions to choose a very good technology like an ERP system that can boost productivity in all aspects. 

Again, it is crucial to select a robust ERP system that provides complete automation along with smooth and efficient implementation, support, and end-user satisfaction. 

If your institution is looking for one, Academia ERP can become the best option, as it is a robust platform used and loved by more than 320+ education institutions across the globe. Here, the team of experts believes in overall efficiency while rendering the software, right from the first interaction to the implementation process and customer support!

Request your demo now to learn more about the award-winning ERP solution! 

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