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Tag: Admission Management Software

Ten Ways to Increase Student Engagement During Admissions

Posted on by Hemant Mahajan

For the last few years, educational institutions have started opting for technologies that play a supporting role in overall academic and administrative management. Among all other important tasks, admissions, recruitment, and enrollment are the most crucial. Institutions must opt for student engagement activities that boost admissions to the best prospects. 

Reaching the targeted student enrollment rate is not that easy. It involves new-age learning activities that are less time-consuming. According to a survey by InsideHigherEd of colleges and universities, 60% of admissions officials from community colleges and 55% of admissions officials from private bachelors colleges are concerned to complete goals for student admissions. 

Let’s have a look at ten ways to increase student engagement during admissions:

  • Efficient communication and enquiry processes 

Admissions in any education entity involve various tasks, and the first one to it is the enquiry process. It needs to be efficient with an error-free communication process. An effective communication process needs to be engaging, easy, attractive, and collaborative. 

The enquiry process needs to be quick and easy. The modern generation of students needs paced solutions. Text or video feedback are engaging ways of communicating with learners and establishing peer collaboration networks. Institutions need to understand that solutions like an ERP/SIS can automate the enquiry process making communication seamless and error-free. 

  • Involve pre-enrollment activities 

After successful enquiry completion, institutions must give a major focus on pre-enrollment activities. It directly helps in converting inquiries into admissions.  The  advanced generation of students demands pre-enrollment activities like

  • Opt technologies like portal and mobile applications to communicate with students 
  • Avail Self serve application forms 
  • Collaborate more with best-fit applicants
  • Focus on solving all the queries related to students


 

  • Effective pre-admission processes 

It is also one of the major steps of the whole admission process. Many universities and higher education institutions gear up in the pre-admission process to align the process systematically. But institutions must organize the students’ potential enquiries from different sources and take action instantly to convert the students into prospective students. 

The pre-admission process needs to be designed attractively and engagingly which should help in enhancing student engagement activities. 

  • Use social media to attract students 

Today’s generation is full of mobile phones, websites, and social media. They just demand easier and trending solutions for all their needs. Modern education leaders need to use social media to connect and coordinate with students. Using the power of social media, it will become easier to announce, notify, and welcome new students to the institution. 

  • Keep an up-to-date website 

A website is considered the online address of an entity. Educational institutions must have an up-to-date website with all the necessary features and functionalities. It should remain updated with all the latest information, news, and updates available to the institution. The most necessary element to this is, that in the highly competitive age, institutions need to keep the website SEO friendly and updated according to keyword search rankings. 

  • Utilization of a responsive mobile application 

Today’s advanced generation needs every information, notification, and update on their mobile phone. Institutions must use a responsive mobile application that can avail faculty, parents, and students to check, upload, and any information online. 

Also, Read Benefits of Mobile ERP Applications in the Education World
  • Reduce response time using automation 

It is beneficial for education leaders to attain automation in their institutions. Automation can result in reduced response time. It can keep all the academic and administrative tasks aligned and reduce response time for all the operations boosting overall productivity in the institution. 

  • Use of analytics dashboards

Universities, colleges, schools, and training centers involve a huge amount of data and information that needs to be stored, managed, and organized to be accessed anytime. Manual intervention in institutions makes this process a bit complicated and sometimes creates situations of data breaches. 

Automation is the best solution to this. Technologies like ERP/SIS can help education institutions with efficient analytics and dashboard. It can secure all the data and information systematically. It also provides many opportunities for better data gathering and analysis that can help faculty members and students in longer prospects. 

  • Enhance credibility in all operations 

In the new age of learning, there is huge competition among educational institutions. So to make a place in the ecosystem, it is a must that institutions should leverage technology and ways that can enhance credibility in all operations. Various technologies can improve all the operations and enhance productivity in the institution, some of them can be ERP, SIS, and LMS. It depends on educational institutions to choose the best and work accordingly for them.

  • Use multi-center capabilities for managing multiple campuses 

It is often seen that educational institutions find it difficult to manage admission operations on multiple campuses. It involves a multitude of data and information that needs to be shared effectively and efficiently. To manage student engagement and seamless data management, institutions must use the multi-center functionality features included in ERP software. It provides the benefit to manage various institutions using just one single software. 

How does Academia help institutions boost admissions and student retention efficiently?

Academia is the best solution for educational institutions, it can be your sole learning solution with all the major institution management functionalities and features. 

For Boosting Admissions: 

Academia empowers you with the feature of running different campaigns on social media, websites, and other platforms to attract new students. The easy online admission process and program selection also play a vital role here.

For Student Retention:

Academia’s powerful analytics comes to the rescue here. Analytics and reporting are powerful tools for analyzing the student retention rate. Graphs and reports can help education management to bring transparency and make the best decision for increasing the student retention rate.

Still looking to get in-depth information on boosting admissions and student retention. Request a free demo and take a complete tour of our product.

6 Reasons to Use Admission Management System in the Next Academic Session

Posted on by Hemant Mahajan

Make the admission process simple, seamless, and efficient with an automated admission management system

Though the admission season remains for a limited period it takes a toll on academic staff and creates a lot of challenges. It becomes more difficult when institutions do all the administrative work manually. It takes a significant amount of time and effort from admission form sales to student registration. Considering the current situation when the COVID-19 pandemic caused a screeching halt in the entire world. now achieving the admission targets will become even tougher. Without the implementation of an online admission management system, institutes will have no other option than to wait for reopening.

With the help of the admission management system, all these problems cease to null and the admission process becomes super simple, and effective and reduces the paperwork significantly.

  • Social Distancing & Safety

The impact of the corona is going to stay for a while. We all have to find a way to live with it by keeping each other and ourselves safe and sound. Social distancing is one of the best ways to render the spread of viruses. But we can’t stop working. Can we? That’s why educational institutions should have methods to maintain institutional continuity.

Academia Student Information System offers a holistic admission management system that allows institutions to kick in online admission so that students don’t have to come to institutions or talk to someone. They can simply go to the website and apply for admission and keep the track of their application via the applicant portal. The admin responsible for managing the student admission process can work on the software anytime anywhere.

  • Productive hours bank

With the smart usage of technology, it becomes quite easy to manage all of the work in an effective time frame. Today, we live in an era where time is the essence of everything. With the admission management system, the staff gets to save a significant amount of time that can be utilized in other productive hours.

Academia ERP offers inquiry management, campaign management, and other record management features. You can easily manage every step of the process and keep track of it. It also offers Y-O-Y tracking by which you can compare your target from previous years and analyze what works for you. It helps you to generate online reports without any fuss and that reduces time investment in manual tasks and gains productive hours that can be used in other fruitful work.

  • Paper-less Solution

Nobody likes to go through piles of paperwork. Not only is it time-consuming but it is mundane and tedious. In the fast-paced work environment, there is no place for sloth movement. Nowadays everyone is going digital to ensure less paperwork and more productive work.

Academia ensures the 360-digital transformation of educational institutions. From e-receipt of fees, invoices, and administrative reports, complete automation of day-to-day activities. The records of fees are easily shareable with students and parents. Scholarship and sponsorship candidates can check the details on their portal and the fee is easily transferable online.

  • Seamless admission tracking 

Manual admission requires endless phone calls by parents and students for all kinds of questions looking for updates and information for admission processes, updates on the application status, registration date, updates, and more. It creates hassles for students, parents, and admissions officers.

However, with the Education ERP system communication with parents and students becomes super convenient. With Academia Applicant Portal, they can check the application status, fee requisite, offer letter, and all the updates. Once the application is accepted, the application portal turns into a student portal and students/parents can check all the information, of course, attendance, fee, scholarship, etc.

  • Superior parents experience 

Nowadays, both parents are working professionals. They have a scarcity of time and resources. They don’t want to come to the institute, stand in the long queue, fill out the form and wait for updates. They expect today’s educational institutions to be advanced and agile.

Using admission management can help schools and higher education to fulfill their expectations. Administrators can send automated SMS/email via the software. With the use of Apps and Parent Portal, they can do all the processes from the comfort of their workplace or home. The Education ERP makes sure that admission can be done anytime from anywhere, without any complexity.

  • Multiple academy control

Many institutions have multiple academies at various locations. And it becomes difficult to align the admission process, reports, and records in all the academies. It also creates a non-uniform experience for students and parents and thereby decreases the brand value or experience of the institution.

With an online admission process, you can control all the academies from one platform irrespective of their location. You can easily link them together, and access the information whenever you want. It also helps to understand the performance of each institution, compare them with each other, and analyze where improvements are required. It brings a smoother workflow across all the locations and helps in institutional development.

In the end

To sum up, the admissions management system is a necessity not a luxury anymore. Schools and Higher Education Institutions have to empower their admission process with automation and bring seamless and efficacious administrative processes.

Want to improve the admission rate in the upcoming session? Know how Academia SIS is helping 220+ institutions to boost student enrollment in our Free Demo. Book Now!

How ERP Software Streamlines Admission Process for Schools and Higher Education Institutions?

Posted on by Hemant Mahajan

Admissions of any educational institution involve various processes that become difficult for faculties and administrators and meanwhile for the students as well who remain standing in a long queue to complete the admission requirements. 

Institutions must take a technological curve to maintain a smooth and systematic admission process, an education ERP can help in eliminating the manual interventions and making the complete systematic, simple, and error-free process bringing complete automation in the institution. 

What is an Admission Process Software?

The admission process software is a that helps educational institutions to student’s admission process easily and efficiently. It manages student admission form collection, collects documents, and shortlists student’s to complete the process online. 

There is a huge increase in the number of students taking admission in schools and higher education institutions, causing huge pressure on the academic and administrative staff. They need to manage and arrange the complete admission process manually. It also becomes difficult not to manage the process simply erasing all the errors in between, and thus it is becoming extremely necessary for educational institutions to opt for the higher education admission process and school admission software. 

An education process software helps in the automation of the complete academic and administrative structure to complete operations and functionality. The main objective of doing so is to provide support to the administration and students by accessing faster, transparent, and easy records to use whenever and wherever required. 

Challenges in the manual admission process

  • The hectic process at the administrator and staff end

The manual admission process involves various departments, documents, approvals, signatures, and a lot more. It involves a lot of pending approvals which causes delays in the admission procedure. Taking each student’s query, filling out the admission form, looking at fee submission, generating enrollment numbers and several other processes makes it a hectic process for the administrators and staff as well.

  • Chances of malfunctioning and errors

Various processes in the admission process need to be managed properly, sometimes the passing of papers from one department to another creates malfunctioning, chances of error, and cheating that directly affects the student admission and retention rates. 

  • Difficulty in managing fee operations 

The fee is considered as one of the most important segments of the educational institution and fee management gets more difficult at the time of admission as it involves various things and transactions, a single mistake in recording a fee transaction can lead to multiple errors and problems.  

  • Chaos and misunderstanding among staff

As discussed above, the admission process involves multiple tasks which in manual interventions creates chaos and misunderstanding among staff and administrators leading to a lack of interest for the institution among new faculties and students. 

How can admission process software help education institutions?

  • Automated software 

An automated ERP admission software is a system that helps in processing all the tasks simply and effectively minimizing the time of all the admission processing. There is no time barrier, school admission software provides 24/7 access to everyone that is faculty, staff, and students as per their needs. They can access any information anytime from anywhere according to their comfort, this eliminates the hectic schedule of the manual admission process. 

  • Helps in converting potential admission inquiries

The main aim of having automation and opting the independent college admission software and school admissions software is to simplify all the operations related to admission and minimizing the enrollment of new students along with retaining and qualifying deserving candidates. A good admission ERP helps institutions to provide the right insights into overall admission inquiries, how it has been progressing, and seats are confirmed.

An ERP admission software provides you with seamless automation, designed to capture maximum student data that can surely help institutions to convert potential admission inquiries effectively. 

  • Avoids hectic admission process 

As discussed above, the admission process is considered one of the most important tasks in educational institutions, it needs to be managed systematically and easily but the manual process creates a lot of chaos and confusion among staff and administrators. An automated admission process software helps educational institutions to avoid hectic schedules at each end by eliminating long queues for admissions,  making easy fee payments and transactions, an easy enrollment management process, and all other things that remain manageable easily and efficiently making a smooth, flexible, and error-free admission process. 

  • Mobile app and portal 

Mobile apps have already become an inevitable part of our lives, and therefore it plays an important role in every segment. It becomes quite easy and convenient for individuals to perform any task using a mobile app. A flexible and easy admission ERP software provides a mobile app and portal that makes the admission process complete, easy, convenient, and comfortable. The students, parents, faculty, and staff can access all the operations related to admissions, form generation, form submission, fee payments, and all other operations from anywhere and anytime. 

  • Reduces paperwork 

Till now, you may have understood that an ERP admission software focuses to direct the complete admission process to automation, it leads to complete and systematic arrangement of all the operations in one single system reducing unnecessary paperwork and documentation of all the operations leading to eco-friendly surroundings and ease of work. 

  • Provides efficiency 

An efficient ERP admission software automates all the operations in the institute focusing on fast, easy, systematic, and accurate operations that lead to growth and opportunities in every prospect.

Why choose Academia ERP software for streamlining the admission process in your School or Higher Education Institute?

So what are you thinking about having an admission process software? Isn’t it helpful? Of Course, but you must choose a very good, flexible, and robust software like Academia, that can help to streamline the admission process in your higher education institute or school providing clear and systematic admission operations in your institution. 

Wrapping up 

Hope you like this blog and get help in understanding how ERP admission software can help both colleges and K12 institutions, so what are you waiting for contact us now or simply Request Demo to streamline the complete admission process in your institution. 

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