Academia ERP - Enterprise Resource Planning
Academia ERP is the complete enterprise solution for colleges & universities looking to automate their Academic and Administrative processes. This comprehensive suite streamlines complete student life cycle from Enquiry to Graduation as well as administrative processes such as Inventory, Hostel, Library, Human Resources etc. The product is built on cutting-edge Java technology and is robust & scalable.
Academia ERP impacts all the functions & departments and removes manual intervention as far as possible, making execution of processes smooth and leading to increased efficiency and greater control on the system.
Academia ERP Benefits:
Efficient Work-Process Flow
Automation & Streamlining of functions brings efficient work- process flow across the college.
Standardization of processes and quick access to information leads to better control on system.
Academia ERP increases productivity by streamlining workflow across departments.
Quick decision making
Smooth information flow and accessibility to data /reports enables quick decision making.
Academia ERP Features :
- Set up campus details.
- Create and manage the different programs/degrees that run in the institute.
- Enroll/Un-enroll students in a program/degree.
- Create and manage Courses.
- Define the credits, hours and sections for the Courses.
- Manage database of Enquiries and prospective students and follow ups.
- Manage application process.
- Student registration information.
- Website, Email & SMS integration.
- Maintain detailed student profile.
- Generate student ID card and barcode.
- Aggregate student information from all other modules.
- Map students to specific programs and courses.
- Enrollment in semester.
- Enroll faculty to department & courses.
- Manage multiple templates, master time table creation process.
- Conflict checking for students, courses, faculties and rooms at time of time-table entry and various reports.
- Extend time table for attendance marking system.
Manage Files > Created Files
- This module will help you to send the file for approval to multiple stack owners in an organisation digitally and manually.
- Using this module, User can upload a file/document and send it for approval/verification to higher authority
- User can also define file type
- User can provide a tittle to the file, reference number gets generated automatically
- Provision to select Academy Location in the form
- File owner can be entered in the form
- Date of creation, Due date, Priority, Other details & Remarks can also be added
- File can be assigned to any member in the associated Academy Locations
- Status for the file can be managed (Pending, In process, On Hold, Approved etc) along with date and remark
Manage Files > Assigned Files
- Here, User can view the file assigned to him/her for verification/approval
- File can be forwarded to any other associated users
- File acknowledgement can be done from here
- New documents can be uploaded to the same file/form
- Status of the file can be tracked
- Using committee management, a user can create committee, associated event, invite members and send message/email to participants
- A new committee can be created using Add button
- User can define committee code, committee name, its coordinator and academy location
- Committee validity (From Date and To Date), its status and description can also be added
- More information such as users, programs, courses, faculties, facilities, equipment and external resources can be added using ADD MEETING button
- Using Front desk management, Users can manage entry for inward and outward shipments in the office/premises
- Item category and unique item number can be auto generated
- User can manage sender and receiver details in the system
- Shipment details such as service provider, docket number, bill details, etc can be managed
- User can enter remark for shipment and upload the related documents in the system
- Using security gate management, Visitor entry or appointments can be managed
- Security management can be used to create & manage appointments and visitors
- User can also define visitor category and unique booking id will be auto generated
- Visitor's details such as name, contact details, email etc can be captured in the system
- Visitor's reason for visit, in and out time, appointment date and person to meet can be captured in the system
- Integration with time table to generate session (periods) details for attendance.
- Course section wise student’s attendance marking.
- Integration with Biometric based student class attendance solution (optional).
- Class Roster, Attendance reports, Email/SMS alerts.
- Create and manage book/periodicals/journal/CD-DVD and other media records.
- Generate Library Cards for Student, faculties and library books.
- Issue/receive library items to students/faculties.
- Online book reservation by students/faculties.
- Enquiries, Tenders, Offer Comparison, Purchase orders and Purchase bills.
- Integrate RFID/Barcode.
- Pre-Examinations Preparation
- Exam Notifications
- Exam courses and student registration
- Exam Schedule
- Exam Day
- Exam Student Attendance Management
- Post Exam
- Student performance and mark entries
- Grade, Percentage, GPA, CGPA management
- Result preparation
- Reports for result analysis
- Overall Reports for exam and Marksheet management
- Multiple fee plans creation.
- Enroll student in single/multiple fee plan.
- Generate fee submit and receipt.
- Fee related reports, Fee head breakups for ex Outstanding report, Collection report (Head wise/Student wise).
- Sponsor and student invoicing.
- Student /Faculty/Employee can request certificates that he/she wants to get issued. Auto approval, manual approval; rejection and complete certificate/document issue management can be done.
- Generate document using document generator and print the certificates/documents directly on Institute stationary or pre-defined format is also present.
- Documents handed over at time of admission.
- These could include: Domicile Certificate, Birth Certificate, Mark Sheets, Entrance Exam Certificate
- Manage integrated and centralized employee database with filtered search capabilities.
- Maintain comprehensive employee profiles covering a wide range of essential workforce data – dependents information, contact details, educational details, work history and more.
- Configure all master settings and sub-fields like company, department, sub department, employee hierarchy etc.
- Configure employee working hours and employee leaves for “Leave & Timesheet management”.
- Manage multi level leave approval.
- Mark attendance daily and direct import from biometric machine.
- Manage employee timesheet. View, approve or reject employee timesheet details.
- Various standard reports, which will satisfy even the most, sophisticated reporting requirements.
- Maintain details about hostels, floors, rooms, room type, bed number, warden, manager.
- Manage bed reservation.
- Store and retrieve student information that avail hostel facility.
- Link hostel management with fees and inventory management module.
- Manage hostel attendance.
- Email and SMS integration on Bed allotment/deallotment and hostel attendance.
- Hostel announcement feature for students, guest and faculties.
- Maintain a complete control overall the items (Capital and Consumable).
- Create and maintain list of categorized products and items with serial number along with vendor details.
- Requisitions (With Approval/Denial).
- Enquiries, offers and comparison.
- Purchase orders & Quotation based on comparisons.
- Item Booking, issues and returns.
- Internal transfers and stock journals.
- Returnable and Non returnable gate-passes.