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Emotions at Work Place-Worklife Management-Work-life Balance

We spend a lot of time at our work place and therefore we somehow come across too many emotions every day. The work place is a substantial part of the journey for us and it is also the place where we get evaluated. That’s why, we are expected to behave and react in a particular way, but many a times we tend to deviate ourselves from the set pattern and fall in the emotional clutter.

There are always positive and negative, both type of emotions that come around and it is to us how we deal with them. There are lot of circumstances, situations, things that happen which we get upset or excited about. To start with, it happens a lot of times that the boss shouts at us and probably it is not our mistake but as the matter of fact, we are not able to do anything about it. Sometimes, salary is the issue, promotion, performance, team formation, cancellation/ extension of leave, projects, events, etc. are some other factors which can bring us to some kind of emotional barrier.

Apart from the office related issues we parallelly go through personal problems which affect our attitude at the work place. We somehow start behaving differently with people and start to take out our frustration over them or on our work. While doing any tasks we cannot focus and commit silly mistakes. We start forgetting things because we are too much into the thought processes of our own. We stop to understand and start complaining about even the right things. During this time, we should not run from the emotions which we are getting rather we should try to face them and make out a right way to tackle them.

Therefore, we have successfully identified that we go through the too much emotional clutter and have to sense it down to keep work away from it. Mood swings can affect everything; therefore, its management is the most necessary thing if you want to stay long at your office.

Negative emotions:

Feels of anger, anxiety, depression, envy, helplessness, guilt, etc.
These feelings are not at all easy to overcome but at the same time, they ain’t impossible too. There are times when we should prefer taking leave or may choose various simple hack available over the here and there like internet or psychologist’s recommendations:

  1. Try counting from 10 in reverse order and keep repeating till the time you don’t feel better if you feel angry about something.
  2. Keep drinking water sip after sip if you feel anxious about something. (just for record worrying haven’t helped anyone in years anyway).
  3. When in depression try to talk to other people at your work place or may be on phone with your friends and you better know all can make you feel better!
  4. Hack to helplessness is also easy, just ask for help because you know that might actually help.
  5. And if you envy someone wishes him/ her luck about having/ achieving that particular thing by giving them a good handshake or you can also try hugging them for better results.

Remember that fighting with people, or having an argument with seniors can never ever be a solution, you should figure out a better way to drive your negative feelings out of your mind. Also, surely resignation could be the worst thing one could think of doing while getting stuck in an emotional problem, this could be more clearly be defined as running away from your own self, which is bad.

Positive emotions:

Feeling of excitement, motivation, pleasure, passion, fascination.
Good emotion creates positive vibes around, but too much ecstasy at work place can cause harm as well, therefore it is really important to manage such feeling may it relate to your work or any personal life.

  1. Feeling of excitement can be lowered down by telling your friends/ colleagues what you are excited about, or giving them a treat in the evening break can also be one righteous thing to do.
  2. When you are extremely motivated you can share that with your juniors/ teams and help them cope up with their work.
  3. Feeling pleasant is simple to manage, you can calm down by taking 5 minutes idle from your work and resume after that.
  4. If you are passionate about your job/ work, don’t let overflow it over you that you talk work all the time with your colleagues and ask them to report the same all the time, that can create a negative impact on others of you.
  5. Fascination is yet another emotion which is full of joy and also helps employees to perform well but along with that it also keeps a part of your brain engaged which affects the overall productivity.

Being too loud while discussing, yelling out of joy, laughing too much unnecessarily etc. are some example which does not fall under a decent work culture, therefore you should keep in mind positive emotions should be taken care as much as negative emotions are being given attention.

To work, the right mind frame is necessary. Achieving our pre- decided goals is only possible when we do get deviated emotion. Emotions play a vital role in every life. It is also important to note that all types of emotions are necessary, with the absence of any there could be a problem with people. Emotions are in fact good in the normal course of life. We must have the power to handle our emotions the right way and it will play a good role in our success story.

In Indian education system, the journey of a child education starts from getting admission into a play/preschool moving to a K12 school, to college and ends up after having a placement from college.

A students’ life cycle begins from play school and gradually moves to college and ends up after having a placement from college. The entire cycle prominently includes the learning, development and the career aspect of the student. If we see the current education system in India, for play school/preschool there is less of a data and records to be maintained for a student but as we go forth within the education system, it starts to be more complex and wide. To keep a quick check and to ensure more transparency in the entire education system, it is important these days to automate and synchronize things from the very start, be it a school, college or a university.

In most of the good institutions, it becomes the responsibility of the institute for student’s successful lifecycle in all or most of the stages. It involves the governing of process from the very start till end. Enquiries, admissions, data recording, timetable, examination, transportation are some of the crucial aspects which needs dedication, time investment and manpower of an institute for systematic and responsible management of lifecycle processes.

Automation in education can be an efficient tool to manage the entire life cycle of a student using minimal resources available with an institute. It also benefits an institute as the resources can be used elsewhere where they can be more productive.

“Automation is a simple key which can help cut down the efforts drastically of an institute and increase the accuracy along with efficiency.”

How is automation important for the management of the institution and does it benefit the institutes vis-a-vis other institutes which doesn’t automate their processes?

In 21st century not only institution but students also need automated systems for quick access to information, better learning and sharing of thoughts amongst peers which would ultimately benefits them in moving forward. Therefore, it is clear that for student automation may help; infact, for students’ progress data management software are must.
The simple advantages one could get straight from deploying these ERP systems for a student’s lifecycle management are:

  • Time saving
  • Better accuracy
  • Fast results
  • Reduced costs
  • Transparent System

The detailed stages of how ERP system can pertain automation in institute is as follows:

Lead Formation: If you are looking for lead generation for your institute that might involve some digital marketing campaign or other type of advertising campaign, a smart ERP will help keep a proper track on these campaigns unless you reach your target number for the year and will assist you during and after whole of the process in various ways like recording, notifying, reporting etc.

Processing leads: Following the generated leads till the time of admission is also a tedious process. Recording of enquiries, list of the applicants who have applied, availability of no. of seats in the provided courses can all together be managed in a single ERP software and ease down all the tiresome processes.

Admission: Admission of a student in an institute involves recording of data like students’ basic details, data related to his family, previous school (if any) details, birth certificate, transfer certificate, report cards etc. All these recording processes creates lots of paper work which can all be excluded simply by an ERP system. Along with saving paper it can help reduce all the manual efforts by creating a single entry in the centralized data base which can create all the subsequent entries all by itself like fees due, course seat availability, roll no. etc.

Fee Payments: Fee payments can be done 24*7 through online portals easily. It is simple and secure way of making payments with effective speed and high accuracy. This payment can directly reflect into the accounts of the institute without putting any efforts of entering any record.

Syllabus and Learning: Every session is planned and fed in the system and executed accordingly, this way students already have information about the syllabus- how and when it will be covered which helps them in effective learning. Also, students can come-up with prerequisites needed, if any before any chapter begins.

Lectures can be provided online too and it can be used for later self-study as well, which might help students in studies and development. Assignments can also be sent and followed-up till submission through an ERP system.

Assessment and evaluation: Students are automatically assessed if they have regular attendance in the session, submission of the assignments have been accordingly done or not, the grades assigned by teachers fed on the system can also be automatically read and included while processing student’s evaluation. The report card can also be generated through these automated processing of evaluations and can be communicated directly to either students or guardians.

Alumni: Once the students are passed/ graduated from the institute, they become part of alumni which is also managed by the institutes using an ERP system. This kind of alumni committee management could be a part of an ERP or a separate system which can be integrated in an ERP system. It can be used for sending newsletter, event updates, personal messaging, job references, networking etc. Sending digital emailers is yet another feature for communicating information, awareness etc.

When this long list of activities is streamlined through an ERPs like Academia, etc. it results in efficient working processes. The outcomes are better than usual, since the system are not prone to errors like humans and therefore institutes can reap greater accuracy at each and every step.

Students life cycle management goes through with all of these academic and administrative processes which can be managed through a single screen view which is beneficial because every aspect is accessible with a single click. It saves time and bring efficiency and transparency to an institute.

As an ERP provider company, we ensure proper management of an institute’s processes through Academia ERP. The entire student life cycle can be managed efficiently through a single ERP solution. The system is configurable, flexible and scalable to ensure the ever-changing needs of the education system. There are various prestigious institutes in India, Africa, Middle East and APAC which recommend us and appreciate our amazing support team.




Academia's Effective ERP Implementation Process


1. System Preparation:

At first, the standard version of Academia is installed on a centralized server with standard features and functionality upon collecting Institute's basic data. Serosoft’s Team provides master data templates for the modules to be functional. Client needs to fill their master data in these templates and upload it to the software. Client’s team can then access the system as it gets ready for first use.

2. Gap analysis:

At the second stage, implementation team visits the institute and have one on one discussion with stake holders to map the actual performance of the software with the desired. This process of Gap Analysis is carried out to be sure to map to the most relevant processes being followed in the Institute. This mapping is done keeping in mind the best match of the processes and system’s capabilities.

3. Detailed deployment plan:

Based on understanding and feedback, we prepare a consolidated Configuration Analysis report which contains information on processes to be mapped to the designated modules. Mutual consent on the plan is taken before moving to step four.

4. Configuration, testing & deployment:

The software is configured as per the detailed configuration analysis report. Once the system is configured and deployed then the implementation team performs an integrity check on the system to ensure a proper unrestricted working.

5. Training & hand holding:

Training of all the required users is important to let the system run smoothly in the institution. We deliver training based on a ‘Train the Trainer’ approach to the designated coordinators from the Institute’s steering committee by holding centralized training workshops for functional representatives of the Institute.

6. Maintenance & enhancement:

After the completion of installation, we provide a comprehensive support to the institute. We use a state of the art support ticketing system, which allows clients to raise queries relating to the software, which gets resolved in stipulated TAT by our support team. On top of this all clients being covered under the comprehensive AMC program receives system upgrades in every three months.

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Company Info

We are a leading educational software and solutions company, promoted by a dynamic team of erstwhile I-Bankers, US graduates and MBA’s. We are part of the prestigious 50-year old Hindustan Group of Companies (www.hindustangroup.com).


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