Ghana Technology University College is one of the leading institutes in West Africa. Its roots are from Ghana Telecom’s flagship Training Centre which was used as Royal Air Force (RAF) Training School to train telecommunications technicians during the Second World War in Africa. But soon it got privatized and became main source of teaching and certification in Telecommunications Engineering.
The college’s main focus has always been on delivering quality education and building an advance perspective in the world. The basic ideology is to transform students with an overall enhancement program which includes various types of assessments like Academics, Leadership, Research programs, Creative activities, etc.
Well there was no easy way to do it altogether until GTUC opted for ACADEMIA ERP which gave a forehand to handle various disciplines along with the efficient management of administrative part. It has a set of core values on which it frames its working procedures. Which are Excellence, Student-Centered, Academic Freedom, Innovation are Integrity. GTUC moves around all these values and Academia ERP has helped effectively to retain it.
Academia provided a customized solution for Ghana Technology University College and help streamline various processes:
- Automating admissions and enquiry process which helped save a lot of time & human resource.
- Creating a better student information system.
- Higher control over all the aspects - financial, database etc.
- Effective accessibility over the information at any time and place.
- Tracking and recoding data directly into the software, hence better retention and clarity.
My name is Dr. Osei K. Darkwa, President of Ghana Technology University College. We have been associated with Serosoft for past five years we have been using their product. This is their test management system Webguru and their ERP (Enterprise Resource Planning) which manages almost all our university operations. We find this product to be very useful and it assists us in admission processes, human resource management, Hostel management. Our HR uses it for leave management online. Property unit uses it, Inventory management is also done by it and other processes as well. As the admission processes are automated, it is much easier for students to access the record, so far, our students are very positive and we hope to strengthen our relationship. We are looking forward for using the new and enhanced version of the software and I recommend it all the institutions who are looking for ERP system for automation.
We extend best regards and wishes for the future.
“Technology has to be either invented or adopted.”
Invention is not for everybody, so then one must choose adoption.
Since more than a decade, technology is making lives easier with each passing day. Technology advances show people a more efficient way to do things, and these processes get results.
Every industry has grown many folds with technological advancements and ERP- Enterprise Resource Planning has been a Hot potato since then. Because it brings effectiveness in the efficiency of day to day working and penetrates in cost cutting too. Accommodating it into an organization is sure not an easy job at the start but eventually it results in entrepreneurial efficiency in its operations.
ERPs has been in trend for mostly all the industries but specifically in the education sector it’s been more emphatic. ERP in education is in a nascent stage when we talk of Indian market, but more and more universities, schools and training institutes are picking up ERP’s, this rise is evident due to the downward arrows in effectiveness, quality, efficiency and data recording. Therefore, ERP have helped the organizations with reduced lead-time, improved quality, reduced asset turns, higher productivity and improved decision-making. The focus of education management software dominantly falls on the centralized control and efficient database management to allow better control over information, data and reports needed for authoritative control.
The educational institutes should prioritize on the development and retaining of quality in delivering right education which might only be possible when educationists focus on education and not peripheral services. The divergent part of any university, college, school or a training institute has always been the management and administration part which can be taken care by ERPs with innumerable facilities (modules) provided in these types of management software like student information, fee collection, scholarship management, inquiry management through timely reverts, transportation (bus with GPRS facility), accounting and documents generation (like mark sheets, vouchers, bills etc.) etc..
Considering the Future, this is the right time to invest in ERP solutions for harvesting the maximum returns. Once the software is incorporated in the management it delivers a smooth functioning in the organization. The integrated enterprise technology can connect and improve business performance by optimal resource utilization. Optimality plays a key role in strategy formation for cost savings and ERP has been one of the best solution with optimization as a key deliverable as it emphasizes on procurement of less human resources for data handling and efficiency plus accurate reporting.
Academia ERP is one of the best Campus Management software present in the world. It’s a product which has scalability written in its core and thus it has this unique functionality to support multi-organization definition. Also, it can be customized and made permissible in accordance to the various functions it adheres.
Academia gives you access to different portals viz, Parents portal, Students portal, Faculty portal which allows and acts as a medium of smooth communication between Student-Faculty, faculty-parent, Parent-management, Faculty – Management, etc. This also allows for various stakeholders of the organization to view and raise requests which in turn can act as internal quality control measurements. It also helps to simply automate process which infers speed in the regular operations resulting in benefits which involves time saving, cut on employee costs, strict monitoring and better control.
Academia ERP enables an institution to deliver the education which is promised and cutting the worries of administration till edge. A right type of ERP will help manage the overall processes that may involve the management of resources which are limitedly available with the institutes. The simple idea is smooth automation for accurate results.
The growth that any organization seeks is one that brings real benefits to the people, raises quality & efficiency of organizational processes.
Make the right decision by choosing the perfect fit management software for your institution.
In this modern age where everything has been boomed up too much, so is the education. Today, everyone wants to aim for higher education and seek to be a part of the biggest educational centre. This has increased the number of education gainers to an incredibly bigger number. There are millions of education centres across the globe. Educationalists not only hold a single institution but there are various chain of institutions which impart excellent education. Hence, managing the institutions has become a tough row to hoe than before giving rise to the need of ERP in this sector.
ERP has become the first choice of the modern educational institutes due to many reasons. They want campus management software which can help them to focus more on education and taking away all the other administration and student related tasks from them. Today, with increasing number of students, subjects, educational accessories and teachers, it becomes next to impossible for education centres to manually handle them efficiently. Thus, it becomes necessarily important for institutions to incorporate ERP system which can adequately take care of these task.
Also, the present age generation focuses on the automation. They need everything done digitally, and so is the education. Parents today, look for an educational institute which is fully automated. They believe in imparting education to their wards through smart classes. They want a system where they can deposit the fees online, check for the result online, contact the teachers online and even keep a watch on their child online. In short, they require a system which can be handled with ease. So, in order to attract the parents and be the part of the race, educational centres must possess ERP system.
ERP systems have various benefits over tradition management systems:
1. Increases efficiency through:
- Faster information flow
- Responsive decision making
- Reduced errors
- Minimal duplication of work
2. Improved Quality of Interaction among Stakeholders:
- Intra Institute-Teacher Administrators
3. Substantial Savings Leading to High ROI:
Looking at the above benefits, we can clearly indicate that ERP systems are surely the present day need. They not only increase the efficiency of the institution but also provides a clear relationship between the students, parents and the institution. And not only this, automated system has become the brand building material for educational institutes. So, be ahead of the competition and implement India's best ERP system, Academia in your institute now.
Academia is India's No.1 Campus Management Software from Serosoft which enables comprehensive, innovative and integrated process automation of core processes and functions of an educational enterprise.
With the penetration of information technology in everyday lives of people, we have started relying on computers for several jobs - we never thought could be performed without human assistance. This has helped in reducing clutter around our workplaces and has shifted focus to the core problems while taking care of the underlying issues. ERPs are the ultimate management tools for sectors that need to perform a diverse set of activities efficiently and cost-effectively.
The education sector that used to be symbolized by kids learning from a ‘guru’ under the banyan tree, today, has grown into an industry that requires extensive interdepartmental collaboration even for minor tasks. This in turn has resulted in a need for better management and allocation of resources. People have started identifying a need for change in favor of what used to be the original agenda of an educational institution; this is where an ERP comes into play. Essential activities including finances, employees’ management, and extensive paperwork have all been automated by first movers in the education industry towards the implementation of an ERP system.
The advantages of an ERP system implementation in the education sector start from its cost effectiveness, to maintain an efficient system. In concrete terms it lets you save an immense amount of man hours which in turn save you a lot of money. Organization and security of data comes implied in the use of an ERP service. The institutions can forget about the hassles of maintaining piles of paperwork and have everything ready at the click of a button.
An ERP implementation increases the response time manifold. Whether it be an activity involving a single department or a cross functional procedure, it eliminates human effort and reduces the lead time. Finally and most importantly, it leaves you energy and time to focus on the aspect that requires the most attention - Education.
The world has already taken a step towards accepting technology in areas as fundamental as education.
It is time you did too!
For more details, schedule a free demo of Academia today: http://www.academiaerp.com/contact/request-demo
“Education is the Manifestation of the perfection already in man” – Swami Vivekananda
In essence this famous quote from the renowned spiritual Guru from India “Swami Vivekananda” implies a lot and compels us to really think if in today’s time do we really emphasize on learning or just accumulating qualifications from premier institutions.
Especially in developing economies education has evolved as one of the most growing and profitable business resulting in numerous schools, colleges and universities etc., being run by many well known business groups within those geographies. However, really does getting a good degree from a renowned institution means that one is learned. This is something one must ask to measure how much one has learned whilst accomplishing that particular qualification.
This food for thought has resulted in the development of new learning and teaching methodologies and hence, since last decade, new concepts of imparting knowledge such as “Learn by fun” and practical education has evolved significantly as a result of immense research being carried out in recent times.
Another significant aspect is the role of technology and how it can assist educators in transforming teaching and learning process into more of a fun activity to make it easily memorable and more enjoyable for both teachers and students.
Today, technology really empowers education methodology as with latest University/College/School/Campus/Education Management software, institutions can really focus on developing innovative ideas of imparting knowledge. Another important development is the innovation of cutting edge Enterprise Resource planning (ERP) solutions which helps institutions to ensure
- effective resource planning/management
- enhanced communication among various stakeholders
- crystal clear or transparent processes
- efficient performance management
- optimal use of capital with better return on investments (ROI)
The above listed benefits can easily said to be the top 5 benefits of an ERP/Campus management solution.
This is the time education industry is going to see immense growth and development of effective methods of imparting knowledge which hopefully will focus more on learning rather than distributing degrees or qualifications.
It’s often a topic of discussion on what amount should a University invest for acquiring a University Management ERP Solution. It is usually a herculean task among the members of the finance and IT team of Universities in process of planning for a successful ERP implementation. Budget is usually the first parameter which a university’s management ponders upon while deciding to buy an ERP package. Once the authorities have finalized a Vendor, pricing comes in as a major deciding factor. The market has a wide variety of product offerings and variable costs which is very confusing. It is like purchasing a car, where the real question is which car to buy and doses it suffice the needs. Similarly, while deciding on ERP package implementation, Universities must figure out what are they really looking for; are they looking for a solution which shadows and confirms to industry best practices and policies or do they want an ERP package which best fits their style of functioning. Deciding on this parameter must be the first step a University’s management must consider and then move forward to deciding upon a budget. Maintaining this approach will give the management a broader outlook and clear sight on the value of the product.
Budgeting for a university management ERP must not just stop at the cost of acquiring an ERP package, but it should also consider the cost of the project as a whole which also includes implementation, deployment, training and maintenance costs. Universities opting for ERP packages must take into consideration additional costs associated with additional specific customizations, as is case with any tailor made product. Universities must also allocate appropriate budgets for training faculties, students and other stakeholders of the University on how to use the system. This process adoption will result in better acceptance towards the system preventing any losses and creating higher transparency, increased productivity and greater control over the organization. Some universities even budget for the time taken by its stakeholders during the implementation. Ultimately the budget of a university management ERP package will be an associate function under the IT or Systems budget of a university. One may have to appoint an engineer in the capacity of ERP administrator to ensure that the system runs without any hurdle. The cost of an ERP package also varies with the type of deployment a University opts for. A university may go in for a Cloud based implementation or a local server based implementation, and also they may choose whether they would like to buy the ERP on a Saas based costing model or a License model. Hopefully, this article will give you a holistic view to effectively budget for your University management ERP.
If budgets are tight, Academia ERP offers you all the bells and whistles when compared to other well-known ERP systems at a fraction of the cost.
Academia ERP: Software as a Service (SaaS) Model
The annual license is also known as the subscription or software as a service (SaaS) fees which is billed annually. Annual per-user- per-year fees are all-inclusive of yearly license, technical support, software maintenance throughout the year. The subscription fees will decrease with more users, usually on a tiered basis.
The benefit of SaaS licenses are:
- The license fees are spread evenly over the life of the contract.
- Low upfront costs – only implementation services and first year annual license.
- Annual licenses are purchased out of an Institute’s operational budget which can be easier to access than an Institute’s capital budget.
This is the original enterprise software licensing model. In the perpetual model of licensing, the client makes an upfront, one-time purchase of the Academia and then client owns the software.
With a perpetual license, client usually has to decide on the number of licenses (generally linked to number of students) client needs upfront. The cost per license will decrease with more licenses, usually on a tiered basis. The major benefit of perpetual licenses is that client has to pay just once and they are set to use Academia forever. The client then will only have to pay a fixed AMC each year.
The Education and its delivery both have been changing at a drastic pace. This is being observed that the time has arrived to reject the incremental changes to transform the education rather, it’s the need of radical transformation to fully equip the students to be future ready.
The change in professional education has been quick, enabled by many tools that we now use for collaboration. Technology has provided us with the ability to communicate, collaborate and create with any number of educators globally, at any time, and now is cost effective. One would think that educators would be celebrating like never before due to the advancement of technology assisting them in their profession to provide better services.
Now that we’ve popped the cork on 2016, we’ve also had some time to reflect on the previous year. After all, 2015 did see a plenty of new technologies and solutions bloom while others faded away from the limelight.
Technology today, offers tremendous capabilities to address the challenges faced by the learners with disabilities and also institutions who are focussing on various target audiences. It is imperative that the institutions should focus and apply these advancements to their benefit to provide better quality education and services. Therefore, significance of Enterprise Resource Planning (ERP) solution has evolved not only in the developed countries however, also in the developing economies in the recent past. There is an ever growing demand of an effective ERP solution and hence, many IT firms are under constant research and development to get ahead of each other.
In the view of the same, Serosoft Solution Pvt. Ltd. has developed a comprehensive ERP solution by the name of “Academia ERP” and it has developed a remarkable learning management system called “Web Guru” which assist immensely in online learning.
Through eLearning, students can now study whenever they want. There are no fixed timetables so people from different time zones can also now do the same courses enrolled in the same academic institute. Moreover, students can also undertake tests whenever they want within the time provided to them.
Higher education serves a lot of purposes. One is to disseminate knowledge. Another is to offer a set of structured interactions for students to experience, so they can grow in a predefined direction or path. Also yet another purpose is to develop meaningful relationships with the faculties and their peer groups.
The allied Educator can be about the need for teachers in this digital age to fully utilize the potential of emerging technologies. In the professional development faculties, team members, governing authority work together in local and global networks connecting, creating, harvesting and nurturing the knowledge they apply in college and universities.