School ERP Archives - Academia ERP

6 Advantages of Implementing School ERP

Posted on November 11, 2022July 15, 2025 by Hemant Mahajan

Learning management systems are gaining a lot of popularity in the school domain. But the biggest mistake that schools do is to stop there and not undergo a complete digital transformation. With LMS you have made a great move, but is it enough? What about the tasks that you have to perform on daily basis? Or how about taking the student experience a notch up? Or improving communication between teachers and parents?

We are blasting you with all these questions because in this digital age it is very important to ponder on your processes and increase your efficiency. Competitive as the education industry has always been, digital transformation is edging toward you and you need to adapt fast.

On the same lines, we would like to introduce you to a robust school management system. It is an app suite that allows you to perform, manage and monitor your administrative, academic, and non-academic activities on the go. You can go for either a license-based software or a modern cloud-based solution. It comes with dedicated solutions for faculty, students, admins, and super admins. Also, you can set up an applicant portal for streamlining the admission process.

Here are some benefits of using a school ERP management solution:

Benefits of using a School Management System

Increase productivity

High productivity is hard to achieve because various factors weigh people down while they aim to perform well. These can be doing repetitive, regular tasks, unavailability of data to take faster decisions, useless dependency on people for minute things, delays in response, and other factors.

School management software helps you solve it. You can automate some of the repetitive tasks, use a centralized information system to increase cohesive working and performing tasks faster, and data-driven operations for increased efficiency and accuracy.

Student-Teacher Collaboration

We believe and have a strong faith in the education system. But there are gaps in it that cannot be ignored. Student growth, performance, and outcomes are not metrics that should be ignored. You must thrive towards improving your system, and your policies to accommodate the needs of modern students.

School management software comes with a variety of academic reports that allow teachers to improve their strategies and increase student outcomes. It allows them to take a different approach because they have unlocked the doors to improve student performance individually and as a class.

Paperless working

The world is moving towards sustainability and you too can embrace it. And you would agree to the fact that keeping records on paper is hectic and costly. With a school management system, you can keep your student records online. It is a secure system that is much better than keeping paper records which are very difficult to manage.

Accessibility

No more flipping of bulky files and mapping the enrollment no. to the records for small information. Go for a centralized student information system, integrated with the School ERP that allows easy and quick access to any data you are looking for and supports all operations.

Transparency

A school management system is not just a convenient tool for you and the teacher. Think about app-based solutions through which parents can track student activities, homework, performance, and participation. This transparency is what assures the parents their children are in good hands.

Communication

Most school management systems come with omnichannel communication sources, including emails, chat, push notifications, and more. Communication becomes cheap and easy. Also, you can go for WhatsApp integration.

Wrapping Up

These were the 6 benefits of implementing a school ERP solution at your school. If you have any more queries about the School Management System, please connect with our ERP expert. Also, take a look at Academia SMS (School Management System), a dedicated solution for schools that gives you all these advantages and more.

A Message To All The School Teachers And Educators For The Lockdown Period

Posted on May 13, 2020July 16, 2025 by Hemant Mahajan

Nobody thought that the day will come when the schools, colleges, and universities will remain closed for this long. We said it’s preposterous, and here we are, in our home, waiting for a CORONA free world. This CORONA outbreak has impacted everyone and everything that is existing in our world right now. No one is untouched. All sectors are affected, and among them are educational institutions also. All the plannings for the year 2020 will have to be redesigned from scratch owing to the unpredictability of these difficult times.

The time is tough for everyone, and therefore it becomes an utmost priority to take care of ourselves. But we can’t ignore the responsibility of educators towards their institutions.

In this article, you’ll learn what educators of schools, colleges, and universities can do for their institution management to handle the situation

For School Leaders

For you, it is of utmost importance that you stay clear, open, and transparent with your teachers and staff. They are also facing personal problems that can be financial or personal.
Thanks to the digital era, it is possible to connect and deliver the right message at the right time. You can inform them according to your government norms, whatever actions you are going to take for the new academic session.

If you are making any plan or redesigning every academic activity, make a proper team of your staff. Take a regular meeting via the various digital platforms (e.g., Hangout Meet, Zoom, etc.) to connect and collaborate. This can not only give a sense of positivity, but they’ll also remain engaged during the extra time they may have during the lockdown.

For School Principals

As we mentioned for the educators in our previous section, the same goes for school principals. In fact, the school principals will act as the bridge between school leaders and other staff, too make things clear & smooth.

You can use the mobile chat to connect & collaborate with teachers regularly. Keep them aligned with all the updates/changes in academic sessions.
As a leader of the school management, it’s the time to showcase your ability to maintain a level of harmony and hope among your staff.

For School Teachers

These are tough times, but you are needed more than ever. Your understanding of management is very crucial. Make sure that you’re following the explicit instruction of the institutions and updated with all the notification for upcoming sessions, holidays, curricula, and all.

Teachers can also use various tools to connect with students as well. If your institute is equipped with school management software, then it’ll become effortless to communicate with students, giving them various tasks to keep them busy. Teachers can also continue their curriculum delivering syllabus content through the software. They can mark attendance in using messenger such as WhatsApp, etc.

What’s next?

Times are unpredictable; there is no doubt in that. But there are always some solutions that come with time. During the lockdown, social distancing is prevalent, but it is still possible to keep your institution running smoothly. There are multiple ways to ensure this.

One of the ways is the automation of academic management. Many institutions are availing benefits of school management software.

With automation, teachers and staff can connect with students while being at home. They can give assignments, projects; check the homework, and update remarks. With the learning management system integration and online video call tool, teachers can also take online classes and provide study content as per requirement. Staff can collect tuition fees and other payments online. Parents can pay the fee via an online parent/ student portal.

There are many more benefits to the school management system. If you are looking for the smart start of your institute, you should start thinking about the automation of your school.

Want to know more benefits of a School ERP? Talk to our experts with a FREE demo session. Book A demo now!

7 Best Tips for Successful Implementation of School ERP

Posted on April 23, 2020July 16, 2025 by Hemant Mahajan

If you are aware of how to use any technology, then it can benefits manifold; however, if you don’t know how to use it properly, then it can bring chaos and failure. School management software is a technology that helps to deliver productivity, efficiency, and revenue in school administration. Still, due to the lack of proper implementation, many schools fail to see the real result and end up wasting their time and money. They jump from one software to another but goes through all the complications all over again. That not only bring inconvenience for school management but also shake the confidence in education technology.

In this article, you will 7 tips that will help you how to implement a school management system effectively.

1. Prepare your staff

In today’s’ digital era, it has become essential for the staff of any organization must have the basic knowledge of computers and its operation. Before switching to the digital transformation of your institution, prepare a team of staff, teachers, and parents who have excellent computer skills. Most of the school uses only IT guys to manage their School ERP implementation, which is not a smart way to transform school administration digitally. As most of the work will be done by teachers, admin staff, parents, and students will also use the software. Therefore, your decision-making team must be composed of keeping all the benefiting pillars of your school.

2. Do market research

If you search the market, there are lots of Education ERP providers. All of them come with multiple features, various modules, and promises smart digital administrations. Here comes the benefit of your team. As your team is composed of different types of users, they will understand what they need and if a particular software capable of meeting all their needs. Market research is vital before choosing School ERP.

3. Take free demonstration more than once

This step basically comes under market research. Many ERP vendors provide free demo sessions to get you a fundamental understanding of what their software can do and how it will benefit your school. Some of them also offer 2nd level and 3rd level demonstration as per your convenience to get an in-depth knowledge of the product. And this is the best step to know the software and its functionalities. After the 3rd (or more) demonstration, you’ll have a clear understanding of the software if it is capable of meeting the requirements of your school and its stakeholders or not.

Take a free demo now from experts of Academia School Management System, if it offers your school what it needs.

4. Always check the case studies and reference of other schools

After the demo, it’s imperative to check with the current customers of the ERP vendors. Most of them provide case-studies, success stories, and recommendation letters on their website. You can read them to know how this School Management Software is benefiting these institutions. You can also send your pre-formed team to other institutions to check the working of software and to understand from the user directly about their experience with the software. This is one of the best ways to know how competent and credible is the vendor.

Check out the recommendation letter by Appl Internation School, Dubai who has been using the software since 2011

5. Keep your priorities clear

This software is a tool that is designed to automate the entire school campus. A school campus can have multiple departments such as admissions, student management, employee management, fee & payments, hostel, transportation, etc. Your school might have more or fewer departments according to your needs. It might be possible that you don’t want to automate hostel management or any other department. If your team is clear with what are their priorities and needs, it will benefit you to make an informed and better decision. It will also save time & money during and after the implementation of the software.

6. Take proper training

As mentioned above, without the knowledge of the appropriate functioning of any technology, it can’t bring the results that you are looking for. Best School ERP providers such as Academia provides thorough training for your staff along with 24*7 customer support to make implementation seamless and successful.

7. Set the budget and ROI target

Having a budget and ROI target helps you to analyze and see the clear picture of the benefits of school ERP implementation. It will be beneficial to have a goal for 3 to 5 years ahead and make your decision accordingly. The software implementation for school management is the one-time investment, but it has the potential to save time and money in the long run.

Know-how education ERP can bring high ROI in your school.

Conclusion

The digital transformation of your institution is not an easy process. Let alone the selection of perfect solutions for your institution is a multifaceted task. But with the use of these seven best tips for successful implementation of school ERP can help you to reach half of the goal.

What are the benefits of school management software that you should know?

Posted on April 17, 2020July 16, 2025 by Hemant Mahajan

Technology in the education sector is benefiting many educational institutions and educators around the globe. With increasing trust in a reputable school management system, institutions can manage their day-to-day tasks seamlessly.

Software for school management can regulate, monitor, and manage the entire school campus. With interoperability and continuous advancements in the school management software, it makes it easier for staff, teachers, and students to create an enabled and empowered education ecosystem.

The education sector is not just about the business, it is also about the future of students, and both factors are considered under the implementation of School ERP in an institution. It brings productivity & efficiency to administrative processes. It allows teachers to invest their time in student development rather than time-taking paperwork.

The best software for school management simplifies the school system, brings transparency among stakeholders, and increases revenue with time.

Let’s see what the key benefits of school ERP software are:

Smart data storage is present in the school management software, empowering education institutions. An online school management software is a cloud-based solution that gives centralized data management that can be stored securely & safely on the server. It reduces the risk of data loss and the cost of data storage. It is the best tool to store all the essential data of a school. The School ERP providers also provide recovery from any disaster if there is any loss of data. Moreover, it also gives easy access to the data to authorized users only, which we’ll discuss later.

Easy access with multiple device compatibility

As mentioned earlier, online school ERP stores all the information in a single platform. The admin can decide how many users he wants to have to access that information. The admin can also choose what information he wants to share with a particular user. With the availability of data on the server, anyone with authorized login credentials can access the data anywhere.

The best software for school management such as Academia SMS also provides a mobile app, a mobile responsive portal from which the user can get the information they need. Students can submit their documents, submit fees online, download assignments, mark sheet, etc. There is no need to stand in the line and wait hours to get a single document. This makes the information flow highly convenient.

Great Student-Teacher Collaboration

Using this software increases student-teacher connectivity and makes it possible beyond the classroom. This also increases the interaction between students and staff members. They can interact online via the portal or mobile app, by which teachers can upload the assignments, and students get the notification. They can submit the completed assignments via the student portal.

Increased Student Enrollment

School ERP can manage admission campaigns, lead generation, student inquiries, etc. Academia School ERP helps schools to achieve admission targets, provides an AI chatbot for inquiries management. Automating admission processes, not only saves time but also gives convenience for parents and students to know about institutions and apply seamlessly. This ultimately reflected in increased student enrollments.

Recommended Reading: 7 Best Tips for Successful Implementation of School ERP

Reduction in the Administration Costs

All the essential data is available online that is accessible to users; hence there is a reduction in data storage and communication. Almost all the paperwork is done online, which means a decrease in stationery costs. As this is online software, schools only need to pay license costs and server costs, and they can reduce unnecessary IT and Hardware costs on the campus.

The bottom line

Academia SMS is one of the best software for school management and is empowering the education institutions irrespective of their sizes. It brings productivity and helps them to perform day-to-day processes seamlessly. It is the time when technology is becoming the backbone for the growth of an organization. If any educational institution is lacking in digital advancement, it can hurt the whole institute’s system in the long run. And when it is the question of an institution that builds the future of a nation, it is of utmost importance that it should be future-ready as well. And that’s where the digital transformation comes into the picture.

Do you want to make your school future-ready? Talk to our school ERP experts and know-how Academia SMS can help your school to grow in the digital age. Take a free demo now!

5 Benefits of School ERP Software in Examination Management

Posted on July 16, 2019July 16, 2025 by Hemant Mahajan

Examination time is not only scary for students but also for all teachers and other staff members. It requires a lot of arrangements from room allocations, staff allocations, examination centers, assessment schemes to exam execution and exam results.

With limited staff capacity, the process of conducting examinations can become more cumbersome if student numbers are high.

The examination process usually consists of three stages: Pre-Examination Stage, Execution Stage, and Post Examination Stage. Schools need to have a set of planning and a proper strategy to execute examinations successfully, on time, and declare results so that the next session can start on time.

An education technology such as School Management System is designed to manage complete administrative processes within the school campus. It can take care of all three tiers of examination with one platform.

But first, let’s understand a little bit about this educational technology.

What is School ERP?

School ERP is an enterprise solution for school management. It comes in the cloud-based and on-premises software application. In cloud-based solutions schools can save and access all the information on the web and use it anywhere, anytime with any device with the internet.

This software solution manages the complete student life cycle from admission to the last year of schools including examinations. It automates and streamlines all academic and non-academic information. You not only save time in every single process but also you can save operational cost and thereby can increase return on investment in the long run.

School Examination Software can help you to manage examination in the following ways:

Pre-Examination Stage

1. Assistance in Pre-Examination Setting

Pre-examination involves arrangements of examination center, designing grading schemes, assessment schemes, staff allocations, room allocation, and student allocation. This software helps you to manage every detail with a few clicks. You can enter the information as per your requirement.

No need to arrange different papers and planning for the arrangement. And the best part is you can always access anytime you want. Also, you can give access to other staff members to make any changes if one staff member is not available. In this way, you’ll be able to save time and all the pre-examination processes will be arranged on time.

Exam Execution Stage

2. Streamlined Exam Execution

This is the most important part of the examination. No matter how better is your planning there is always some glitch is ready to knock you down. But with School Examination Software you can avoid this. This software can assist you in managing detention, exam attendance, and whatnot. You can also assign remarks to students individually with this. Managing marks entry and course grade is also easy and quicker by the software.

3. Customized Grading System

School ERP for examination provides you the sophistication of a customized grading system. Suppose parents of your students demand both grades-based and marks-based evaluation results. After the setup (according to you marking the range of your school) you can easily convert marks to grades and grades to marks.

Teachers can also manage the assessment status, whether it is pending or completed. Anyone who has access to the school examination system can check the same to check the status of result processing.

Some advanced School Exam Management System also provides the Relative Marking feature as per the requirement of schools. This feature allows you to make marks moderation due to any reason to generate a justified and relevant result for your students and your school.

Post- Examination Stage

4. Well informed evaluation and better result distribution

With all the features provided above, it is obvious that the evaluations and results of the examination will be error-free. If in any case any student asks for re-evaluation and you have to recalculate the result, this can also be done with the Recalculation Feature of the school examination software.

Moreover, no more paper mark sheet and printing cost for the result announcement. You can easily distribute the result to every student’s portal. He/She will be able to check his/her marks and remarks by teachers for every single subject on a real-time basis.

5. Varied and customized report for records

An examination doesn’t end with results. Schools need to maintain records for pre-examination reports, Assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam papers for future reference for teachers and students.

School Management System helps you to manage all these reports with complete details. All these reports will be on the web server but you can always download these reports individually or in bulk smoothly.

Category: School ERP