College Management System / Software

Set up college administrative processes and manages information

Create and manage several academic departments

Customizes/changes terminologies of modules, underlying features, and labels as per the demands of the Institute

Manage & maintain separate sets of keyword terminologies for different campuses

Configures and maps biometric device details for institute buildings, program rooms, labs, etc

Create and manage admission applications

Provide online application form facility on the institute website

Manage application form sale and generates offer letter

Convert online inquiries to applications and applications to admissions

Keep records of student registration information

Create and manage various enquiry and application reports

Provide statistical reports for applications & admissions including target achieved, conversion percentage and YOY increase

Generate a detailed report on applicants at each stage with their status and ranks

Enroll students for the ongoing semester

Enroll faculty for their respective departments & courses for ongoing sessions

Map students according to specific programs and courses

Ensure that the constraints regarding credit hours, prerequisites etc are met

Create and manage programs offered by different departments of the college

Define the credits, hours and sections for the programs

Set up limits for programs being offered within a semester

Map programs with respect to the sessions, i.e. programs offered within a session

Map programs with respect to courses, i.e programs offered within a course

Define student advisors and program coordinators

Define the period name and underlying terms according to the specific duration, reporting cycle and program intake of an academic year

Create and manage various courses that are run in the college

List the courses and students associated along with enrollment date and course faculty

Plan lessons to be taught and assign duration for a specific chapter/unit

Provide a master setup facility to create semesters for different courses

Manage academic year and session processes

Allocate take-home assignments to students

Generate session details for attendance via integration with time-table

Mark section-wise attendance of the students

Attendance based exam detention by integrating attendance management with examination module

Generate attendance reports including program wise and faculty wise attendance

Maintain student profiles including personal, qualification, experience and 100+ fields

Use the facility of student snapshot to view their details referring to program, fees, exams, and attendance on a single link

Generate student ID cards and barcodes

Provide reporting tools to generate detailed student reports using various search criteria

Create multiple fee plans used across the college

Create student fee plan at the time of course enrollment

Manage refunds and cheque bounce issues along with duplicate receipt issues

Provide sponsored invoicing & student Invoicing

Provide facility to manage fee discounts under three type i.e. fixed, ad hoc, and percentage based discounts

Provide discount calculation for stage selection

Generate payable bills for the discount provided against each receivable bill including installment billing

Settle the payable bills with the respective fee heads such as admission fee, hostel fee, transport fee, etc

Provide facility of finance hold that prevents access to subject enrolments, exam results, etc. incase of outstanding fees

Generate reports on statements of account for each student, sponsor, and applicant for all transactions within a specific time range

Provide reports including outstanding and collection report

Provide security rights for adding, modifying, deleting and exporting

Provide functions to add files in the system and send them to the authority for verification & approval

Map files with multiple locations within an organization

Provide a function to set file priority and the due date for approval

Claim file owner during file upload

Provide a function to send file acknowledgment notification post the approval of the authority

Manage Committees:

Create a committee within an organization that can be mapped for multiple academy locations

Add committee coordinator at the time of committee creation

Set the validity period and status of a committee

Map members from multiple academy locations to their committees

Notify committee members via email & SMS to send circulars & updates

Manage Events:

Maintain events and meeting calendars for the committee.

Manage Minutes of Meeting:

Note meeting minutes which can be sent to committee members

Segregate meeting minutes into info, decision, agenda, idea, and task.

Track assigned tasks that employees can update from the employee portal

Generate meeting minute reports for multiple academy locations with various permutations & combinations