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The International Institute of Information Technology Bangalore

“In the wake of the digital transformation of our institute, we chose Academia by Serosoft to ease our day to day academic management tasks. The software has been helping us to manage our processes in a seamless and hassle-free manner; every single day. We are very satisfied with its admissions, programs & courses and examinations modules among other modules.”

- Prof. Chandrashekar Ramanathan

Professor and Dean (Academics) IIIT Bangalore

Institution Profile

The International Institute of Information Technology Bangalore, popularly known as IIIT-B is a Deemed University was established in 1999 with a vision to contribute to the IT world by focusing on education and research, innovation, and entrepreneurship. The Institute is a registered not-for-profit society funded jointly by the Government of Karnataka and the IT industry.

Key Challenges

Academia’s Solution

Manual admission application process

Admissions for M.Tech and Ph.D. programs were handled manually, and applicants had to visit the campus physically to purchase application forms.

End-to-end automation of admission operations

The entire admission process for applicants and administrators was automated, eliminating manual paperwork and campus dependency.

Manual form submission and fee payment

Applicants were required to submit filled application forms and pay admission fees by visiting the college, creating inconvenience and delays.

Online application forms for all programs

Applicants could fill out and submit application forms for relevant programs online, without visiting the campus.

No visibility into admission status for applicants

There was no online provision for candidates to track their current admission status, leading to repeated inquiries and uncertainty.

Digital shortlisting through system-generated reports

Digitized processes enabled easy shortlisting of eligible applications using comprehensive reports and filters within the software.

Manual approval workflows during admissions

Comments, approvals, confirmations, and related admission activities were handled manually, increasing processing time and the risk of errors.

Automated interview & evaluation workflows

Interview paperwork and related evaluation processes for Ph.D. applicants were fully automated, ensuring efficiency and transparency.

Time-consuming transcript generation

Manual transcript generation was slow and error-prone, directly affecting timely convocation schedules.

Automated transcript generation

Transcript creation was digitized and automated, supporting accurate record generation and ensuring convocation timelines were met.

Academia Impact

8.5%

Employee time saved annually for sending data to the government authorities

12.3%

Time saved in application processing

80%

Payments switched to online mode

Benefits

  • Revamped admission process by the integration of customized application form

  • Easy application form fees payment due to payment gateway integration

  • High Satisfaction in candidates with the application process

  • Seamless & customized processes for decision-makers to review the application forms in all respects

  • Time and costs saving due to automated transcripts generation

About Academia

Academia is a leading-edge Student Information System / ERP developed to cater to the needs of 21st century educational institutions. With Academia, all departments, functions, and processes get automated, which leads to better transparency, efficiency, and productivity. The system covers the complete student life cycle from Admission to Graduation, along with administrative processes.

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Awards & Achievements

A Testament to Our Dedication & Performance

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