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Enterprise Resource Planning

  /  Enterprise Resource Planning

Academia ERP - Enterprise Resource Planning

Academia ERP is the complete enterprise solution for higher ed institutions viz. colleges & universities looking to automate their Academic and Administrative processes. This comprehensive suite streamlines the complete student life cycle from Enquiry to Graduation as well as administrative processes such as Inventory, Hostel, Library, Human Resources, etc. The product is built on cutting-edge Java technology and is robust & scalable.

Academia ERP impacts all the functions & departments and removes manual intervention as far as possible, making the execution of processes smooth and leading to increased efficiency and greater control on the system.

Academia College ERP modules are designed to integrate the processes of the entire campus such as program management, course management, pre-admission/ admission management, student information system, fee management and many more.

Automation in the education industry is a necessity to accomplish the mission of empowering the sector and giving all stakeholders a sophisticated yet easy and productive system to work with.

Academia ERP offers the following benefits for colleges/universities

  • Ability to manage multiple institutions within an education group from one platform.
  • Customized reports with data analysis and efficient academic operations.
  • Cutting edge user experience.
  • Easy anytime, anywhere accessibility for parents, students & employees via mobile apps or respective portals.
  • Reduction in paperwork leading to cost-saving & high ROI.
  • Academia ERP Efficient Work-Process

    Efficient Work-Process

    Automation & Streamlining of functions bring efficient work- process flow.

    Better Control with Academia Student Management ERP Software over institutional processes

    Better Control

    Standardization of processes and quick access to information lead to better control on system.

    school management system erp - High ROI with Academia ERP

    Enhanced Productivity

    Academia ERP increases productivity by streamlining workflow across departments.


    Quick decision making

    Smooth information flow and accessibility to data / reports enable quick decision making.

    Academia ERP Features

    Campus Setup

    Set up campus details.

    campus, school, university setup by academia erp
    Program Management

    Create and manage the different programs/degrees that run in the institute.

    Enroll/Un-enroll students in a program/degree.

    Program Management-college management system
    Courses Management

    Create and manage Courses.

    Define the credits, hours and sections for the Courses.

    Course Management-college management system-erp
    Pre-admission/Admission Management

    Manage database of Enquiries and prospective students and follow ups.

    Manage application process.

    Student registration information.

    Website, Email & SMS integration.

    Admission Management-Institute-management-system-ERP
    Student Information System

    Maintain detailed student profile.

    Generate student ID card and barcode.

    Aggregate student information from all other modules.

    Student Information System-Institute-ERP - training information software
    Academic Registration

    Map students to specific programs and courses.

    Enrollment in semester.

    Enroll faculty to department & courses.

    registration Management software for universities, colleges schools -erp academia
    Time-Table Management

    Manage multiple templates, master time table creation process.

    Conflict checking for students, courses, faculties and rooms at time of time-table entry and various reports.

    Extend time table for attendance marking system.

    Time table Management-by academia erp
    File Management

    Manage Files > Created Files

    This module will help you to send the file for approval to multiple stack owners in an organisation digitally and manually.

    Using this module, User can upload a file/document and send it for approval/verification to higher authority

    User can also define file type

    User can provide a tittle to the file, reference number gets generated automatically

    Provision to select Academy Location in the form

    File owner can be entered in the form

    Date of creation, Due date, Priority, Other details & Remarks can also be added

    File can be assigned to any member in the associated Academy Locations

    Status for the file can be managed (Pending, In process, On Hold, Approved etc) along with date and remark

    Manage Files > Assigned Files

    Here, User can view the file assigned to him/her for verification/approval

    File can be forwarded to any other associated users

    File acknowledgement can be done from here

    New documents can be uploaded to the same file/form

    Status of the file can be tracked

    File Management-school erp
    Committee Management

    Using committee management, a user can create committee, associated event, invite members and send message/email to participants

    A new committee can be created using Add button

    User can define committee code, committee name, its coordinator and academy location

    Committee validity (From Date and To Date), its status and description can also be added

    More information such as users, programs, courses, faculties, facilities, equipment and external resources can be added using ADD MEETING button

    Committee Management-student management software
    Front Desk Management

    Using Front desk management, Users can manage entry for inward and outward shipments in the office/premises

    Item category and unique item number can be auto generated

    User can manage sender and receiver details in the system

    Shipment details such as service provider, docket number, bill details, etc can be managed

    User can enter remark for shipment and upload the related documents in the system

    Front Desk Management-online school erp software
    Security Gate Management

    Using security gate management, Visitor entry or appointments can be managed

    Security management can be used to create & manage appointments and visitors

    User can also define visitor category and unique booking id will be auto generated

    Visitor's details such as name, contact details, email etc can be captured in the system

    Visitor's reason for visit, in and out time, appointment date and person to meet can be captured in the system

    Security Management-college automation system
    Attendance Record Management

    Integration with time table to generate session (periods) details for attendance.

    Course section wise student’s attendance marking.

    Integration with Biometric based student class attendance solution (optional).

    Class Roster, Attendance reports, Email/SMS alerts.

    Attendenece Mangement-school erp software
    Library Management

    Create and manage book/periodicals/journal/CD-DVD and other media records.

    Generate Library Cards for Student, faculties and library books.

    Issue/receive library items to students/faculties.

    Online book reservation by students/faculties.

    Enquiries, Tenders, Offer Comparison, Purchase orders and Purchase bills.

    Integrate RFID/Barcode.

    Library Management software for universities colleges schools academies - erp
    Exam & Mark sheet Management

    Pre-Examinations Preparation

    Exam Notifications

    Exam courses and student registration

    Exam Schedule

    Exam Day

    Exam Student Attendance Management

    Post Exam

    Student performance and mark entries

    Grade, Percentage, GPA, CGPA management

    Result preparation

    Reports for result analysis

    Overall Reports for exam and Marksheet management

    Examinations - Mark sheet Management-college software
    Fees Management

    Multiple fee plans creation.

    Enroll student in single/multiple fee plan.

    Generate fee submit and receipt.

    Fee related reports, Fee head breakups for ex Outstanding report, Collection report (Head wise/Student wise).

    Sponsor and student invoicing.

    Fee Management-college management system-erp
    Certificates & Document Management

    Student /Faculty/Employee can request certificates that he/she wants to get issued. Auto approval, manual approval; rejection and complete certificate/document issue management can be done.

    Generate document using document generator and print the certificates/documents directly on Institute stationary or pre-defined format is also present.

    Documents handed over at time of admission.

    These could include: Domicile Certificate, Birth Certificate, Mark Sheets, Entrance Exam Certificate

    Certificate & Document-student management system-academia-erp
    Human Resource Management

    Manage integrated and centralized employee database with filtered search capabilities.

    Maintain comprehensive employee profiles covering a wide range of essential workforce data – dependents information, contact details, educational details, work history and more.

    Configure all master settings and sub-fields like company, department, sub department, employee hierarchy etc.

    Configure employee working hours and employee leaves for “Leave & Timesheet management”.

    Manage multi level leave approval.

    Mark attendance daily and direct import from biometric machine.

    Manage employee timesheet. View, approve or reject employee timesheet details.

    Various standard reports, which will satisfy even the most, sophisticated reporting requirements.

    Human Resource Management software for universities colleges schools -academia erp
    Hostel Management

    Maintain details about hostels, floors, rooms, room type, bed number, warden, manager.

    Manage bed reservation.

    Store and retrieve student information that avail hostel facility.

    Link hostel management with fees and inventory management module.

    Manage hostel attendance.

    Email and SMS integration on Bed allotment/deallotment and hostel attendance.

    Hostel announcement feature for students, guest and faculties.

    Hostel Management software for college-university-schools-academia-erp
    Inventory/Store Management

    Maintain a complete control overall the items (Capital and Consumable).

    Create and maintain list of categorized products and items with serial number along with vendor details.

    Requisitions (With Approval/Denial).

    Enquiries, offers and comparison.

    Purchase orders & Quotation based on comparisons.

    Item Booking, issues and returns.

    Internal transfers and stock journals.

    Returnable and Non returnable gate-passes.

    Inventory Management software for college-university-schools-academia-erp

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