Admission process can be carried out in a simple and error-free manner using ERP Software
Admission season is considered as one of the busiest seasons in the year for educational institutes. Different departments in the institutes are tied up in responding to never-ending inquiries of applicants and taking the follow-ups. Also, doing manual paperwork is one such area which eats up most of the time.
To manage this herculean task during the admission season is a challenge for the administration team. Managing this task would certainly involve human errors, some of which can hamper the image of the institutes.
In today’s modern era, the institute’s around the globe have started realizing the importance of technology and how it can benefit them in smooth functioning of their tedious processes in an effective and engaging manner. Using an ERP allows institutes to reduce their admission time challenges and helps in automating their entire admission process making it fast, furious and precise. Thereby, increasing the admission department productivity by saving the effort and time involved in the admission process.
After the above scenario, it is obvious that a question arises in everyone’s mind that how does an ERP software make admission process simple and error-free?
The answer to the above easy question is described in the following points below:
1) Creating Campaign and Enquiry Management:
Using an ERP for creating campaign and inquiries is one of the best ways for institutes to kick-start their admission process. Prospective Students/Parents don’t have to invest their time in searching out for institute information. Also, they can get the answer to their numerous admission related queries in the easy and efficient manner with the help of online applicant portal.
2) Easy Maintenance of Prospective Students Record:
With the help of ERP system, the admission department can maintain a record of all the applicants over the years, their educational records, contact details etc. These records can be easily saved and accessed when needed thus saving the school authorities hours that would have been lost by copying the data manually from the application form into the books.
3) Ensures robust student data security:
By using an ERP system, one need not worry about the security of the student data. As, all the student-related information such as Personal information, Past History, Course execution, Payments & Refunds, Services & Communities, Disciplinary Activity, Document History, Appointment details etc. are safely stored allowing access only to some limited users based on their roles.
4) Simplified Fee Management:
One of the most important thing during the peak season of admission is to manage the Fee & Payments effectively and efficiently. Using an ERP simplifies the fee management process and helps the admission department to keep records of various payments made by student/parent, manage receipts, settlements and make payments through it. Moreover, canceled/refund transactions can be managed at ease by the institute.
5) User-Friendly Dashboards and reports providing aid in decision making:
Using an ERP enables the institutes to gain valuable insights from various types of business intelligence reports and highly interactive dashboards. Various types of dashboards and reports such as Admission dashboard, application report, demographics report, sales and admission summary report can be easily accessed and exported in different formats.
The famous saying ‘As you sow, so shall you reap’ holds good for the admission process scenario. An effective and efficient management of admission season can reap benefits for the institutes in terms of monetary gains and admission rate.
Also, this period involves an interaction of parents with the Institute for the first time. So, it becomes more important for institutes to gain the confidence of parents and create a favorable and long-lasting impression about the institute admission process before them.
Thus, Using an ERP for the admission process act as a boon for the educational institutes ensuring that all their resources are optimally utilized and providing their best to students and their needs.