March 2019 - Academia ERP

Improve your institute’s security system via Blockchain Technology

Posted on March 26, 2019July 15, 2025 by Hemant Mahajan

A few decades ago, people used to maintain ledger books for accounting. However, this is changing rapidly in the world of digital technology. Today, companies across the globe are choosing blockchain technologies that improve, secures and verifies a transaction or review the ownership of a digital asset in public.

The functionality is essentially like a big book added and enclosed, where you can write new information with new information. However, the oldest data stored in blocks cannot be changed. Use cryptography to mark the time and link the contents of the newly added block to each previous block.

In other words, instead of uploading/downloading data like other systems to a cloud server or storing it in a single place, the blockchain divides everything into smaller parts. These mini-pieces are then distributed on the computer network. The blockchain is a digitally encrypted large book with no central point. Each node has a complete copy of this protocol so that failures in one or more modes do not cause data loss.

For educational institutions and their safety systems, blockchain offer many benefits and can improve the safety of these institutes.

1) Infrastructure security

Blockchain technologies improve institutions safety systems by improving their infrastructure security. Today, institutes around the world are adding cameras to their buildings and playgrounds. By using a security blockchain that provides tamper-proof accounting books, institutes can share security data across large device networks.

2) Institutes Data and Confidentiality

Although blockchain was originally created using a public distribution model and without special access controls, many blockchain implementations are concerned with privacy, an important element in the educational institute.

Blockchain technologies improve security systems in institutes where data can be easily manipulated. However, when encrypted with blockchain data, this data is inaccessible to unauthorized persons. Thus, protecting student data such as names, interest rate details, addresses, etc.

3) Secure communication between parents and institutes

Blockchain improves the safety of the education system to ensure the confidentiality of information exchanged by Institute authorities or parents and faculties in discussion forums, messaging applications, and social networks. While other news media provide a continuous chain of encryption blocks, they can secure metadata of users who are randomly distributed in a ledger that cannot be retrieved at a single point so that it becomes impenetrable for pirates.

4) Secure storage on the cloud

With the advent of e-learning and cloud computing, students and educational institutions now store more data online. Blockchain technology helps to improve the safety of this cloud memory with tamper-proof encrypted records that protect data and ensure that these not be changed without permission.

5)Validation of the training titles

Reviewing the educational attainment of potential higher education students can be time-consuming, as post-diploma programs require validation of certificates, which is again a slow and complex process.

Institutes using Blockchain technology can offer their students a degree through a mobile app, and students can easily share their credentials with others. Additionally, because of the security of Blockchain encryption, you cannot change your certificates. This is an effective tool against the growing trend of counterfeiting.

Due to its security features, the industry is investing in the blockchain technology. Even educational institutions are rapidly using blockchain technology to benefit themselves from robust NextGen technology.

9 Benefits of Technology and Its Effect in Adapting the Education System of Present Generation

Posted on March 15, 2019July 15, 2025 by Hemant Mahajan

Education is not limited to blackboard nowadays. With the advent of the digital revolution in the 21st century, every organization every department is moving towards digitization.

Technology has made many tedious tasks into more streamlined and smooth work. In education also technology is playing many roles to make education more modern, more aware, informed and updated. There are many software and programmes which are making the education system more collaborative and synchronized. Academia ERP is one of the leading education management programs that is making handling and managing many education systems easier and efficient.

There are many benefits of using technology in the education system in the present generation. I am listing here the top 9 benefits of the technology in the education system.

1. More Resourceful education

Previously there were limited resources to gain knowledge about a particular topic. And if anyone wanted to dig deep in any topic he/she had to go through thousands of books, paper, research work to gather the information.

Today it is not like that; Whether you are a grad student or primary school student or teacher, you can get tonnes of information within seconds for the topic you want to know. Education has become more resourceful with the help of technology.

2. Tedious tasks have become easy

Keeping the record of student attendance, fees, homework, examination, and everything required tedious manual work of hours. It was time-consuming and hectic. With technology like Academia ERP, it has become easier than ever. Keeping the record of everything is simple, smooth and systematic. An Education management system i.e. Academia will ease out your processes and make institutional life simple.

“Academia- leading-edge education management software” has already started working on AI chatbot which will help the institute with auto-generated answers for the queries of the users and make system effectively efficient.

3. Fresh Information

With technology student and teachers, both get the newly updated information. The world is changing a lot and there are new researches, new invention going on every day. If you want to move with the world you have to keep up with this. Technology helps the education system to move with the world. They can find fresh information about every topic they want.

4. More collaboration in the classroom

New tech always attracts everyone. With new technology and gadgets, it has made the classroom more collaborative. The students and teachers can connect in a more effective manner that increases the exchange of knowledge easier.

5. More experiments than theory

Experiments make the learning foundation strong, this is a fact. When student experiment the topic they learn it increase the comprehensive understanding of the student.

With the use of technology understanding and skills of students and teachers both have reached a new level.

Through an ERP solution i.e. Academia, Teacher & student can interact more easily and effectively.

6. No more burden of heavy books

Different book for a different subject, different notebooks for different homework.

Not anymore!!

With the use of technology, hard copies of books are becoming obsolete. They take more space and difficult to handle many books at a time.

Internet and mobile/laptop/tab has helped the student and teachers to reduce the burden of all these papers and books.

7. Technology is a necessary life skill today

Use technology is not a fashion now it is a necessity. It is a life skill to stay forward in the world, to be updated in the world.

If you are aware of how to and where to look to get certain information you are already ahead of 50% in your work.

An education system with technology is a complete structure for student and teachers and management.

8. Technology has changed the relationship between teachers and student

Teachers and student relationships are changing and it is more simplified now. They connect more effectively. The exchange of information is better, effective and comprehensive.

9. Full participation and more fun way of learning

Online poll and feedback of assignment have made the student participate more in the learning. Data analytics and education software have made the teachers/professors find out where the students are lacking so that they can change the classroom program accordingly.

Technology has made education more fun and interesting. As the interaction and knowledge are not limited to simple blackboard drawing. Students are learning in with more focus and with more efforts.

On concluding note:

The education system is what changes the future of the world and technology is helping to make this change in more faster, more efficient and more powerful ways. Present generation very aware of its needs and requirement. There are more Elon Musk, Mark Zuckerberg ready to roll the world. Technology in education is a system is benefiting this generation to reach new goals.

For the bottom line, Academia is the right solution to overcome challenges and success in managing your institute. We provide systems with the right cost that fits your pocket and benefits you enormously once implemented. Academia Provides the best support in the industry. (Look at the client testimonials, how: https://www.academiaerp.com/clients/). We provide training programmes off site and on site as per the institute’s requirements.

Transforming Education In The VUCA (Volatile, Uncertain, Complex And Ambiguous) World

Posted on March 11, 2019July 15, 2025 by Hemant Mahajan

Education! The utmost need and undoubtedly one of the most important pillars of civilization for its evolution, existence, survival and proliferation. The way education is imparted in the millennial era is at the peak of its transformation period where education is no more the transfer of knowledge among a group of students by a teacher. The pace at which the technological intervention has made the difference in the other industries the objective is to embrace and adopt the technology in the most efficient and effective manner.

Across the globe, the educational institutions are now transforming on a large scale hence becoming more and more advanced therefore there is a surge in productivity with a new addition in the resources and their access to different segments resulting in the generation and flow of information encompassing every single aspect of the Education System, Students Information system involving various stakeholders like Management, Teachers, Parents, and Students.

Since the current world is highly volatile, uncertain, complex, and Ambiguous; the aim is to fill the gaps which exist in the current information flow system and make it more and more effective and transparent so that every stakeholder is absolutely aware of the progress and development taking place resulting in 360 degrees development of the education system.

This can be done by improving the methodology by which the communication is done between the various stakeholders and incorporation of an Education ERP, or Student Information System in an educational organization is a must. This can be a trendsetter in the way the educational ecosystem operates right from the Admission enquiry of a student to follow a complete life cycle like admission, class allocation, Fees and Payments, Attendance Management, exams and reporting, Grading and Ranks and exist of a student resulting him/her to be alumni.

One of the greatest advantages of an ERP is the degree of extensively at which the data can be extrapolated and the spectrum at which it influences the Decision Making. The usage of an ERP results in a complete restructuring of an institution with a streamlined flow of information thus giving them benefits like:-

Technology advancement.
Increase in Daily Productivity.
Increased ROI.
Better and efficient communication between the departments across the locations.
Smart and automated classrooms.
Collaborated and calculated decision making.
Combining education with Learning and technology.
Improved Engagements.
Reduced Work Load.

Therefore it is evident that with the help of an Education ERP; Management, Teachers, Students, and Parents gets uninterrupted access to the vital Information at their Fingertips resulting in bypassing any chances of miscommunication or other issues.

In the end, the objective of an educational ERP is to provide an efficient and user-friendly product so that different needs of different users at various levels can be catered in the most effective manner and thus contribute to developing a positive a long-lasting impact on the Education System.

Want to find out how Academia Education Management System can help your institution to bring effective methodology and better communication among all stakeholders? Talk to our experts for a free demo.

5 Forthcoming Assistances Of ERP Solutions In The Education Domain

Posted on March 6, 2019July 15, 2025 by Hemant Mahajan

ERP plays a significant role in today’s era in all the industries and it will certainly play a vital role in the coming decades as well. When we talk about an ERP system and their correct implementation – it lessens burdens, reduces manual interventions & efforts, and enhances your day to day work efficiency.

Talking about education ERP

There are institutes that invest heavily in ERP based solution but are only using few available features & functionality of the ERP system. This is due to the lack of training process on the institute staff, improper implementation etc. If an ERP system is not set up correctly or not taught properly to the buyer, then you will always be playing catch-up and usually never accessing its full potential. Ultimately you end up doing things the same way you were doing 5 or 10 years ago.
As you know, in progressing & innovative technological world, user-friendly solution demand increases, and automation play a vital role to reorganize the entire process system. We are constantly modernizing new features and latest updates are released to enhance software products especially in the industry like education on regular basis. That will make a huge impact on the institute to raise high on its growth graphs.

Future of ERP

As high-end technological innovations (i.e. educational ERP) continue to emerge at triple fold speed in education domain, it is crucial for all institutes to go hand-in-hand with the growing technology to embrace the latest game changer in the ERP solution to stay ahead in the game.

Tomorrow’s ERP technology will be creating new standards for accuracy and help us make more informed decisions and indulge in smart systems. We, being the high-end education ERP seller in the industry have found out 5 basic evolution that could be the future of education ERPS. Here’s a brief idea about it and how it will benefit the intuitions in the future:

1. Increased awareness of the ERPs

in the coming era, there would be no institutes without an automation system. All the new generations of employees has amplified ERP solution uses due to its ease procedural. ERP sellers that still develop and support out-dated/obsolete user interfaces or features will face high pressure to create user-friendly, intuitive features.

2. ERP with the Internet of things

ERPs are able to bring a new level of interconnection between all your processes. IoT-enabled ERPs can easily link to all the devices at your institution and bring in sync all your processes at the institute. ERP systems can receive data from various devices and can get auto updates instantly on various place altogether. Such a system would also take charge of data control, delivering information to the ERP backend in real-time, instantly updating attendances and fee payments to keep your numbers and reports ready & accurate.

3. AI to meet the new era’s expectations

Artificial Intelligence is the most important enhancement that’s about to enter the ERP market, you are going to streak out if your ERP isn’t upgraded with an AI function. AI-based educations ERPs can also be making your institute more efficient. AI enabled personal assistant would be invaluable to the institutions in decision making, which is only possible through strong in-depth data analysis.
“Academia- leading-edge education management software” has already started working on AI chatbot which will help the institute with auto-generated answers for the queries of the users and make system effectively efficient.

4. Mobility

Mobility will be the most important requirement in the future of education ERPs, with the classes going virtual it will be important that the faculty/management of the institute will go mobile so that ERP solution will be easy to access anytime anywhere.

5. Flexibility

it’s really difficult to foresee how our education processes going to turn around in the coming years but with continuous advancement the education world is going to get all high-quality ERP solution which will help to end user in their regular processes. ERP for an education industry needs to facilitate a reliable stream of top-tier parts but amid constantly changing product configuration, suppliers, partners, and of course, customers, flexibility is a necessary asset.

9 Benefits Of Implementing A Fee Management System

Posted on March 4, 2019July 15, 2025 by Hemant Mahajan

Student Fee Collection and Management are very vital as well as a critical task for any Educational body. The higher management of institutes invests a lot of time and manpower to handle fee management. Fee Management System is one of the key mechanism in running Universities, Educational Institutes, Coaching/Training centers, and Schools. FMS is one of the most computerized fee calculation components of any ERP system. Other than being computerized at the same time it is sufficiently flexible to accommodate the changeable nature of fee expenditures that most of the educational institutions face day to day. Fee calculation is done on different parameters depending on individual Educational body.

Fee module robotically calculates the entire fee cycle like of individual student like; pending fees, previous fee payment information, deductions, concessions, etc. The calculation of fee for each student varies from student to student depending upon the category they fall in. Adding up to the above, the user (Student / Parent) is also given different options of fee payment like; per month fee, per quarter fee or depending on the monthly cycle fixed by the institute.

User-specified fee configuration and grouping can be maintained easily along with the computerized bill generation option which helps in enhancing the system reliability. Acceptance of fee in the form of “Fee Receipt” can be printed or generated by the system with few mouse clicks. At any point of time, if a user wants to verify his / her collections made and outstanding, this can easily be possible with such kind of system.

By implementing the Fee Management System institute can be benefited in the following ways:

Creation of Fee Plan: With the help of FMS we can create a different kind of fee plans depending on different parameters and categories. Fees plans can also be precisely divided into categories like Academic (Admission, Program, Exam, Courses) and Services (Transport, Hostel).
Auto bill generation: In such kind of system Fee bills are automatically generated as per the defined time like; Monthly, Quarterly, Yearly, etc..
Voucher & Receipt creation: FMS generates and issues a receipt for each transaction made with adjustments. Once a student pays the fees system creates individual vouchers along with the receipt which is to be handed over to the individual. It generates and print receipts of fees along with fee receipt no.
Discounts Management: FMS helps in managing discounts till individual student level depending upon different category decided by the management. And the system helps in auto settling the generated bill with the applied discount.
Auto settlements: This feature of FMS helps the student to get entire details about the fees paid. For example, if a student paid x amount of fee for Admission process he/she can get the entire bifurcation of the amount paid for the admission by settling the bill against the receipt.
Fee Due Alerts: This feature is very helpful for both parents and Management. It generates fees due statement with the exact net due-fees of each student. It also displays backlog payment of each fee head like Tuition, Services etc.
Online Payment: In today’s scenario mostly both the parents are working and it is very difficult for them to visit the school/ institution for fee payment as it is a time-consuming process from parent’s point of view. Here comes in picture Online payment through FMS, this helps parents to pay the fee from their home or office at their convenient time.
Productivity: A massive lumber of educational management process related to fee management is moped out with the help of the Fee Management System. It also helps in reducing the dependency of each individual for the manual process.
Accessible 24/7: There is no fixed time for accepting fees as the software works 24/7 which means fee management transactions can be made from anywhere at any time.

Hence, Fee Management System plays a vital role in education system. With the help of our award-winning education management software Academia ERP, we help automate the Fee Management for all higher-Ed educational bodies. Click on the link below for an online demonstration: Click Here