Benefits of Academia Institute Management: Module Guide 101

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A smart way to accelerate academic operations and introduce efficiency is by shifting to automation. A good education ERP not only offers 360-degree automation but also brings about a digital transformation in the institute ensuring a competitive edge.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 10 countries.

These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.

Campus Setup

This feature particularly manages the setup and information related to the college administration. The module can create as well as simultaneously manage several academic departments. Being customizable, it’s terminologies, underlying features and labels can be changed or modified based on the institute’s needs. In the case of institutions managing several campuses, the campus setup can also efficiently separate set of terminologies for each one of them.

Additionally, the module also configures and maps biometric device details for its various classes, labs and program rooms. One of the most notable features is the provision offered to download documents in bulk for applicants, students as well as the faculty.

It is capable of controlling the entire campus management process on a single platform. Academia also provides mobile applications for students and a responsive faculty portal for teachers to manage their tasks via mobile/tablet.

Pre-admission/Admission Management

As the name suggests, this module primarily creates and manages admission applications for the institution. It lets students apply through the online application form facility on the institute’s website along with managing the application form sale and generating an offer letter.

A major manual task that this module digitizes is converting inquiries into applications and applications into admissions. All of this while storing precise information and records of every student registration. It also comes with a feature to create and manage various enquiry and application reports. Some of them include statistical reports for applications & admissions including target achieved, conversion percentage and YOY increase. Pre-admission and admission management module also generates a detailed report of applicants at each stage of the process with their respective statuses and ranks.

In a nutshell, this module manages all aspects surrounding admissions including campaigns, registrations, online forms, and inquiries. The online application portal helps parents and students with numerous queries related to the processes and relieves the prospective students from multiple inquiry visits to the college.

Program & Course Management

One of the most vital modules for any institution, this one creates and manages the plethora of programs & courses offered by different departments in a college. Managing them includes defining the credits, hours and sections for the programs as well as setting up limits for programs being offered within a semester. It also maps programs & courses with respect to the sessions, i.e. programs offered within a session and with respect to courses, i.e programs offered within a course.

A program & course management module offers features to define student advisors and program coordinators. It also lays out the period name and underlying terms according to the specific duration, reporting cycle and program intake of an academic year.

Its features simplify, centralize and organize the management system. With a single database system and integration of departments, it allows information to flow seamlessly. This lets decision-makers to monitor, control processes and efficiently manage with 24*7 access to data.

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