How to choose the best school management software for your institute

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Technology has entered every institution and no organization remained untouched from it. It has entered the education sector as well. One such technology is school management software, which is simplifying the day-to-day tasks in schools and making teachers’ lives easier.

As performing daily academic operations become easy with School ERP but it is not easy to choose this software. It is important to find whether it is right for your school and if it can provide long-term benefits. While opting for this software, you should consider a few significant factors, for instance, its features, working, user-friendliness, vendors’ market presence, experience in the field, etc.

It is important that you do a comprehensive analysis according to the needs of your institute, its cost-effectiveness and its impact on ROI.

Here are the factors that should look at while choosing the best school management software.

Does it have useful features?

A school management system is ERP software that usually has multiple features. So it is very important that it offers the features that your school needs and how it will benefit the stakeholders (students/teachers/staff). The features should minimize the manual processes, solve the problems your Insitute facing. It is better to have a few features that work all the time rather than having multiple features that do not work at all.

Is it reliable?

If you are going run your entire school campus, ready to invest your time & money in a school ERP then you should always take a demo of the software. There are software providers that offer free demo to assist to make a more informed decision. You should have a clear picture of how long you are going to use this software, who will use it and what academic operation will be done by it.

Is it scalable?

Education ERP solutions are designed in such a way that it can be scalable depending upon the need of institutions. As every school plans to grow with time. The software should help in growth. With time the number of users i.e students, parents, and staff will increase, and if this software is not scalable it will become useless. To check the scalability of the software you can look for the clients it is serving, the number of students in its clients.

Does it offer long-term and 24*7 support?

Adapting to technology is not easy. If you do not have proper support any technology can increase the problems. So, before choosing the software, look for a company that is well-established, has good years of industry experience and offers proper support during the training & implementation of the software.

It is user-friendly?

Running a school with management software should make regular tasks easy, and it can only be done when the software is user-friendly. You can check its working with the demo these software provers offer. It will also help you to have an idea of how long will it take to learn the software completely and you will be able to use it to its full potential.

Does it improve student experience & learning?

Students are the main focus of any school. The implementation of any technology in an institute is to make the student experience better and improve their performance. Therefore the software you are picking up should assist students in school and beyond. School ERP providers also offer mobile-ready portals and apps to increase the connectivity between the teachers and students. Students can access all the important notifications in the portal, submit documents and assignments, pay fees, and more. Do consider these functions while opting for the software.


Education technology such as the school management system is designed to automate academic operations. But before choosing a smart technology for your institute you should be smarter too. Don’t carry away with the flow, check all the above-mentioned factor and get a good understanding of the product before investing in it.

Are you ready to know how Academia School Management System can automate academic operations in your institute and help you grow? Book a FREE demo now!

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