Strategies for Implementing an Enterprise Resource Planning System in Ghana’s Public Universities

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Educational institutions on a global scale are taking a major turn towards digital transformation and institutions are getting more systematic, aligned, and effective using technologies like ERP – Enterprise Resource Planning, SIS – Students Information System, and more. 

Ghana’s education system is also changing rapidly, and public institutions here are choosing ERP/SIS for overall management and growth. When it comes to the education ERP system, it’s often known as SIS (Student Information System).

If your institution is considering an ERP/SIS system as supportive software for managing all the academic & administrative tools, you are on the right track. 

An SIS system can efficiently help educational institutions by making all the academic and administrative solutions easier for all the stakeholders, like student management, and faculty management, and even helping parents with the best prospects. But with all these, Ghana’s universities must learn about strategies for implementing an ERP that will help the institution’s overall management. 

Strategies for Implementing an Enterprise Resource Planning System

  • Choose the right ERP/SIS platform 

Multiple vendors provide ERP services to educational institutions globally. Institutions in Ghana must choose the right platform & vendor that can effectively provide all the needs and requirements. The right ERP system can help save time in institutional tasks, eliminate tonnes of paperwork, and collates everything in a central place accessible to all stakeholders, like principals, teaching, administrative staff, parents, students, and more. 

  • Smooth & clear communication between ERP vendors and administration 

Communication is considered one of the most vital parts of educational institutions. It needs to be effective in any form.

Various things need to be discussed while implementing an ERP system in your institution, so it is a must that the ERP vendor you choose must assign you a team that can communicate and connect with your administrators and faculty members. The ERP team should also understand your needs & requirements and explain all the functionalities and features like student management software, admission management, fee management, and any other that can help you in the long run. 

  • Analyze & research 

Institutions in Ghana are on an ultimate digital transformation journey, they need to analyze & perform proper research before implementing an education ERP/SIS system. You have to analyze & research each & everything that can become more efficient after ERP implementation. You can study details from your institutions like

  • Inquiry & admission 
  • Fee management and accounting operations 
  • Program & course management 
  • Examination management 
  • And a lot more… 
  • Understand the product from demonstration & templates 

An Education ERP can help educational institutions in the best prospects until and unless all the stakeholders here know the complete functionalities of the software being used. The ERP vendor you choose must provide you with a comprehensive demonstration & tour of the product along with customizable templates according to your needs. 

2-3 rounds of detailed product demonstration can help in the effective implementation of ERP concerning the needs & requirements of the institution.

  • Carefully manage the data migration 

While implementing a new and modern ERP, you must be exceptionally careful in transferring or migrating important data from a legacy or a manual system. Firstly you will need to differentiate and select your necessary data that needs to be migrated in any case, keeping aside the unnecessary information or data. 

While migrating the data, your staff and administrators need to be attentive along with the ERP migration team. To understand it better, let’s say, your institution owns data for 12K stakeholders. So this huge data will need to be migrated using some integrations like MS tools or any other tool. For this, it becomes too crucial that the ERP you choose must have all the capabilities to migrate the data along with having interoperability features with other systems. 

How does Academia ERP help Ghana Universities/Institutions?

Among n-numbers of ERP vendors across the world, Academia ERP stands out to be different and exceptionally helpful for educational institutions across the world. Looking into Ghana’s digital transformation journey, we are a part of various universities/institutions in Ghana. 

Being one of the core ERP presenters in the world, we follow an institution-centric approach that focuses on accomplishing the customizable needs of all stakeholders. We have a tremendous implementation process with a highly qualified team that supports all the pre-implementation & post-implementation processes. It also provides integration with all the pre-built connectors/plug-ins, Web services API, and integration platforms along with having a multi-center capability feature supporting multiple academy locations of an institution.  

Watch the video to check the reviews of one of our prestigious clients in Ghana:

So, are you considering all the above strategies for implementing an ERP system in your institution? If yes, we have an expert team that can guide you through the complete processes and functionalities that Ghana’s institutions should have. Let’s discuss this today by taking it a step further: Request Your Demo Now


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