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Tag: administrative management

How Data Analytics Improves the Efficiency of Educational Institutes?

Posted on by Hemant Mahajan

The education ecosystem includes various small and medium entities like universities, colleges, schools, and training centers. It involves a huge amount of data and information that needs to be stored, managed, and organized in a way to be accessed anytime. Manual intervention in institutions makes this process a bit complicated and sometimes creates situations for breaches of confidential data. 

So how can you solve this in the modern era of education and technology? Education analytics can become the perfect solution to this. Using analytics institutions can attain a lot of opportunities for better data gathering and analysis that can help faculty members and students in the long run. 

Want to know how it is possible? Let’s discuss it in more detail:

What is the role of analytics and reporting dashboards in an educational institution?

Modern educational institutions need to understand analytics so they can attain advanced outcomes that can significantly transform the way of teaching, learning, and managing the whole institutional objectives. 

Analytics and reporting dashboards can effectively attain and engage current and prospective students, increasing student enrollment, and improving student retention and completion rates. It can help institutions achieve intended outcomes with pace and perception. 

How can analytics improve academic and administrative efficiency in an institution?

Analytics and reporting are becoming increasingly helpful for educational institutions to attain positive outcomes, it can effectively manage all the academic and administrative operations of an institution. Let’s discuss it in greater detail:

 

Academic Management Using Analytics 

  • Efficient admission process 

Admissions are considered one of the most important sessions which includes enquiry, registrations, enrollment, and various other tasks. Analytics can lead to proper and effective management tracking every information related to their data, finding efficient patterns, and shifting the admission process to go smoothly. 

  • Program and courses management 

Managing programs and courses in an institution is also vital, institutions must opt for tools and technologies that can help in selecting programs and courses using data analytics. Selection of the right course within the right time along with all the data makes students more focused. This improves students in the subject and indicates to whom and when specific learning content should be delivered. 

  • Effective management of fee operations 

Fee management is also one of the crucial tasks that include multiple bill payments, transactions, and more. In modern education institutions, it is important to accelerate online payments and create a systematic fee payment procedure. Data analytics with an ERP can facilitate complete fee management having multiple features including online payments, mobile notifications, and access to all other features. It can differentiate between generating receipts, canceling the transaction, creating receipts for backdating, and more. 

  • Advanced attendance management 

Attendance is considered one of the most necessary tasks for any educational institution, but with manual intervention, this process becomes critical and sometimes creates chaos and confusion among faculty members, students, and even higher authorities. An ERP integrated with data analytics can provide complete data management of attendance along with biometric integration of each student’s attendance. Graphic presentation of attendance becomes easier for all students and faculty members creating a systematic loop of daily attendance. 

  • Enhanced data security 

Data security is often the most important concern for any educational institution. Institutions should opt for tools and techniques that can provide enhanced security. What is better than an education ERP? It deals with complete data security having data analytics and system usage analysis to track all the data and information from any resource. It gives security to students and faculty members in providing and managing confidential information related to any subject matter in the institution. 

  • Complete student lifecycle management 

Students are the ultimate stakeholders of any institution and almost every operation in the institution remains associated with students. Right from admission to alumni of the student, multiple tasks need to be performed by the institution along with providing a better user experience to students. Using analytics, institutions can attain a robust student lifecycle management providing perfect catchup to exact details of students. Students also get the authority to have quick responses to their requests whether it is related to admission enquiry, examination, or any other query.

Administrative management using analytics 

  • Hostel management 

The hostel is often a section that needs separate care and involvement from the institutional authorities. Having a perfect system that can trigger automation of all the basic operations like the number of students in the hostel, the number of amenities, availability, and attendance of students, and related things. Analytics used effectively can make all these simpler and more organized. 

  • Transport management 

Another crucial activity in an educational institution is transportation! It involves a huge amount of manpower, money, and resources. Institutions need to understand that using automation they can make this process more aligned and systematic. GPS trackers and cameras are added to the analytics through which counting of each student, their bills, their attendance, and all other things can be measured and analyzed. With all these, tracking and maintenance of drivers and helpers’ activity add to the feather with students’ safety. 

  • Library management 

Libraries dole out a vital role in the education industry. It can be called the brain system of any stakeholder in the institute. With the enhancement in the digital content, it is initial to manage the catalog of the educational institutions with a scalable and reliable library management system having feature-rich analytics and reporting dashboard. It will support each requirement related to the library and its management virtually. 

How can analytics bring a differentiation to your institution?

With the emerging EdTech trends, analytics is playing a vital role in the educational ecosystem. It can help institutions achieve automation and digital transformation by opting for software like an ERP/SIS. 

Analytics can simply create differentiation in your institution creating a data log of each activity whether it is for students, faculty members, parents, or higher authorities. It can be considered a breakthrough point of success for your institution. 

Conclusion

Hope you liked the article and got to understand how data analytics improves the efficiency of educational institutes? Want to know more about analytics and reporting dashboards, contact us now, and one of the experts will get connected to you to help you with the best. 

Importance of Certificate Management System for Educational Institutions

Posted on by Hemant Mahajan

With the ever-changing technology improvement, educational institutions must opt for EdTech tools that can ease out day-to-day tasks. Those were the days when students never asked any questions in a queue for any document and certificates. Now with the modernization of the world, no one has the time and patience to stand in the queue and wait for a certificate or any other document. Faculty members, students, and even parents want things that are quick and clear. So it is high time for institutions to avoid hectic and lengthy processes of managing certificates. Automation of all these with certificate management systems is what a modern and focused educational institution should attain.

So, hey there, l am Veronica, and I am extremely interested in getting knowledge of EdTech tools that can help and enhance the education world. In my recent research, I got to know about the certificate management system, which can help the young generation who back in those years have faced the long queue just for getting an important certificate and to those faculty who remain busy downloading the same certificate again and again for different students. Sounds peaceful? So let’s get started understanding the certificate management system and how it can help your institution! 

What is a Certificate Management System?

Is talking about a certificate management system a good start? No, before having an understanding about certificate management, let’s talk a bit about certificates, meanwhile, you already know about certificates, a certificate is a document or proof of some activity, achievement, qualification, or a degree like a school leaving certificate or a certificate of award received by a faculty or student. Good to know! 

Now moving over the certificate management system, it is a highly customizable solution that leads to complete automation of the certificate generation process in the institution; it is a module or feature of the Student Information System. 

In my visit to an institution in South Africa, I especially have witnessed the benefit of using this system. Not only the administrators, but the students, and faculty members of the institution were so satisfied using this system. I asked a student about the process of certification generation, his reply satisfied me a lot. He said, “in a few minutes I got my certification explaining my enrollment number and a few requirements to the administrator”. Isn’t it amazing? 

Why is a Certificate management tool more beneficial than manual certificate management?

Those were the days when students always find it like a war to manage the long queues just for having their important certificates, whether it is a school-leaving certificate, or some sought of certification, to alumni certificate, everything was time taking and hectic, and not only for students but also for the faculty members and the administrators who always had to search in bundles of documents to create a single certificate of a student. 

The certificate management system is a modern and technological process through which institutions can manage the entire certification process with ease, flexibility, and convenience. It is a quick process in which the administrator can generate the certificates within seconds saving time for students, faculty members, and all other stakeholders. 

Reasons Institutions Should Opt for Certificate Management System?

I hope the above points will help you in having a better understanding of the certificate management system and its importance. But to give you a clear perception about it let’s discuss some of its benefits. 

  • Quick Generation of Certificates 

As discussed above, it provides quick generation of certificates as automation of operation in the institution promotes the on-time generation and completion of the tasks providing easier access to students, faculty members, and staff as and when required. 

  • Customization as and when needed 

This is one of my favorite and most important features of having a certificate management system in the institution. It avails customization of each certificate according to the needs. Let’s take an example here, there was an event in an institution for which the authorities have to distribute certificates to the winning contestants and also to the participants. Just imagine this task in manual processes! Oh… a hectic and lengthy process, but having a certificate management system, the institution can manage to customize their certificates and can add details for participants or the winners making required changes in each certificate. Isn’t it amazing?  

  • Eco-friendly 

We already have various things in today’s times that are harming our mother nature, being a bit emotional here, but it is the exact time when we should start searching for environmentally friendly options. Automation is one of the best solutions for this, it reduces paperwork making all the databases available on the online portal. Using the certificate management system, institutions can directly be able to provide soft copies of the certificates to students through emails, SMSs, and other options which then can be printed according to the needs of students and authorities. Pretty cool, right? 

  • Data Security 

Data security is also one of the most important aspects of any educational institution, but manual interventions of small tasks like creating certificates for individual students increase the chances of errors and data breaches leading to chaos and fraud in the institution. So to reduce all complications, a certificate management system provides complete data security with automation of the certification generation process. Safe though! 

  • Cost-effectiveness 

Just recall the process of a manual certification generation for a second, oh! How many documents it involves, how many copies of a single type of certificate, and the cost for each document… What do you think now, a single automated certification management system provides a single system to manage all kinds of certificates for one to thousands of students, providing cost-effectiveness focusing on the overall growth of the organization. 

My Recommendation

So in my opinion, I will say each process in an educational institution is important and needs to be performed very carefully and efficiently. In this technology updated world, there are various technologies like ERP, SIS, LMS, and a lot more that are made to enhance the educational experience of institutions, but you must choose a very good technology like ERP or SIS that can lead to overall academic and administrative management. After reviewing various small to big vendors of ERP and SIS, I have noted that there are a few who deal with the complete digital transformation of the institution. In my recommendation, I think Academia is having one of the best, robust, and scalable ERP/SIS that can lead to the complete digital transformation of institutions. From small tasks like certificate generation, timetable management, to bigger operations like admission, examination, and a lot of others can be automated using a single system for universities, colleges, schools, and groups of schools. 

Time for wrapping up! 

So with the ending of the discussion, I must say, if you are looking forward to competing in the Edtech world, automation can make it possible in tremendous ways. So what are you waiting for? Jump on your first step now!

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