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Month: December 2019

How to choose the best school management software for your institute

Posted on by Hemant Mahajan

Technology has entered every institution and no organization remained untouched from it. It has entered the education sector as well. One such technology is school management software, which is simplifying the day-to-day tasks in schools and making teachers’ lives easier.

As performing daily academic operations become easy with School ERP but it is not easy to choose this software. It is important to find whether it is right for your school and if it can provide long-term benefits. While opting for this software, you should consider a few significant factors, for instance, its features, working, user-friendliness, vendors’ market presence, experience in the field, etc.

It is important that you do a comprehensive analysis according to the needs of your institute, its cost-effectiveness and its impact on ROI.

Here are the factors that should look at while choosing the best school management software.

Does it have useful features?

A school management system is ERP software that usually has multiple features. So it is very important that it offers the features that your school needs and how it will benefit the stakeholders (students/teachers/staff). The features should minimize the manual processes, solve the problems your Insitute facing. It is better to have a few features that work all the time rather than having multiple features that do not work at all.

Is it reliable?

If you are going run your entire school campus, ready to invest your time & money in a school ERP then you should always take a demo of the software. There are software providers that offer free demo to assist to make a more informed decision. You should have a clear picture of how long you are going to use this software, who will use it and what academic operation will be done by it.

Is it scalable?

Education ERP solutions are designed in such a way that it can be scalable depending upon the need of institutions. As every school plans to grow with time. The software should help in growth. With time the number of users i.e students, parents, and staff will increase, and if this software is not scalable it will become useless. To check the scalability of the software you can look for the clients it is serving, the number of students in its clients.

Does it offer long-term and 24*7 support?

Adapting to technology is not easy. If you do not have proper support any technology can increase the problems. So, before choosing the software, look for a company that is well-established, has good years of industry experience and offers proper support during the training & implementation of the software.

It is user-friendly?

Running a school with management software should make regular tasks easy, and it can only be done when the software is user-friendly. You can check its working with the demo these software provers offer. It will also help you to have an idea of how long will it take to learn the software completely and you will be able to use it to its full potential.

Does it improve student experience & learning?

Students are the main focus of any school. The implementation of any technology in an institute is to make the student experience better and improve their performance. Therefore the software you are picking up should assist students in school and beyond. School ERP providers also offer mobile-ready portals and apps to increase the connectivity between the teachers and students. Students can access all the important notifications in the portal, submit documents and assignments, pay fees, and more. Do consider these functions while opting for the software.

Conclusion

Education technology such as the school management system is designed to automate academic operations. But before choosing a smart technology for your institute you should be smarter too. Don’t carry away with the flow, check all the above-mentioned factor and get a good understanding of the product before investing in it.

Are you ready to know how Academia School Management System can automate academic operations in your institute and help you grow? Book a FREE demo now!

Benefits of Academia Institute Management: Module Guide – 3

Posted on by Hemant Mahajan

In continuation of the series detailing out various modules offered by Academia, the third part discusses some of the most important ones related to institute management.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 12 countries.

Fee Management

One of the most important features especially for the administration department is the fee management module that helps create multiple fee plans according to the college’s needs and requirements.

Beginning with creating a student fee plan at the time of course enrollment, this feature generates reports on statements of account for each student, sponsor, and applicant for all transactions within a specific time range. It provides a discount calculation for stage selection and generates payable bills for the discount provided against each receivable bill including installment billing.

An important module to make the administration efficient and error-free, this module is equipped to settle the payable bills with the respective fee heads such as admission fee, hostel fee, transport fee, etc as well as manage refunds, cheque bounce and duplicate receipt issues.

Fee Management also comes with a facility of finance hold that restricts the student’s access to subject enrolments, exam results, etc. in case of outstanding fees

Exam & Mark Sheet Management

This module can efficiently handle all the exam-related processes in addition to preparing and managing pre-examinations tasks. To begin with, it manages exam notifications to send to student/parent/faculty portals along with exam programs and student registration.

It can generate hall tickets and design exam schedules as well as manage exam day processes along with student exam attendance.

The module evaluates and manages different marking heads i.e. mid-term, viva and final semester, records student performance as well as prepares results, transcripts and generates reports for result analysis.

An important feature of the exam and fee management module is that it can generate reports on the basis of student average and the course average for performance analysis of students and courses.

Certificates, Documents & File Management

Document management is a key aspect of every organization. Not to mention, educational institutions go through endless documents of students every year. If it is a university or group of institutes that offer multiple courses then the document becomes even tougher.

Thank to automation, it has become simpler than ever. Academia has features that help staff and teachers to minimize manual intervention and digitize certification, document and file management. You can map files with multiple locations within an organization, send file acknowledgment notification post the approval of the authority, set priority and the due date for approval and much more.

In Academia certification management, student/teachers can request for certificates, user can generate documents with document generators and print directly, keep records of all the certificates at the time of admission.

What’s next

Academia ERP helps institutes to simplify their regular academic operation. Documentation, examination and fee management are few of the most complex processes in institute management, but with Academia administration processes become simple and efficient. In the next blog of module guide series, you’ll learn how you can manage the library, HR department, and hostel with Academia ERP.

Do you know you can save stationery costs and increase cost-savings by up to 22% with Academia Student Information System? Know how with our experts through a free demo now.

Benefits of Academia Institute Management: Module Guide 102

Posted on by Hemant Mahajan

Last month we have started the Academia Institute Management blog series in which you will get to learn about how certain modules can help your institute to manage academic operations in a smarter way.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 11 countries.
These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.

In this article, we’ll discuss three modules of Academia ERP i.e. Attendance Management, Student Management, and Time-table Management. You’ll learn about how automation can help to make admission better, student management more efficient, and timetable management smarter.

Attendance Management

Nobody can deny the importance of attendance in educational institutions. Whether it is a primary school or the largest university in the world, every institute goes through the attendance management processes. On average teachers spend around 5-10 minutes in this and before the end of the session they have to calculate attendance percentage, exam attendance records, get exam detention process due to low attendance, and whatnot. In a year of 261 working days, if a teacher spends 10 minutes in attendance every day, he/she will be spending 2610 minutes in a year i.e. approx 43hrs.

The good news is that it can be simplified with the help of automation.

Academia Institute Management System can reduce teachers’ workload. It can integrate biometric integration or smart card/RFID by which attendance can be marked easily. It can also generate attendance reports class-wise, section-wise, subject-wise, etc.

Here are the benefits of the Academia attendance management system

Student Management

Every institute is and should be student-centric. Managing student records, their personal and academic details, track of academic progress, marksheet, etc. requires continuous efforts of teachers and staff.

If an institute is not digitally enabled, all the processes are done manually which is not only tiring but also time-consuming.

Thanks to automation you can save a huge amount of time with it. In the Academia student management module, you can keep all the records under 100+ fields. Student can fill their details via the student portal, hence teachers and staff can save time there. You can also generate ID cards and barcode, generate reports with smart analytics and much more.

Timetable Management

Time-table, a scheduler that helps teachers and students to design their days and hence streamlines their learning processes in every session. Yet, most of the time, both the stakeholders find it difficult to stay aligned with the timetable and maintain a detailed record of everything in the calendar.

With the help of Academia, you can help teachers and students to stick to schedules easily. Time-table management is integrated with attendance management software that makes it easier to track attendance, sessions, subjects, syllabus, etc. Moreover, you can also generate reports for faculty and students as and when needed.

What’s next

Attendance, Student, and timetable management are three important modules of Academia Institute Management. They give digital transformation to class management, streamline day-to-day processes and simplify teachers’ lives. Stay tuned to learn another three important modules of Academia ERP and how they can shape your institute digitally.

Are you ready to make teachers’ lives simpler and student experience better? See how Academia can help your institute with a FREE demo now!

Why is campus modernization important for colleges?

Posted on by Hemant Mahajan

Let’s be honest here. The challenge that you faced before COVID-19 have become more prominent now, and there is a whole new list of challenges that are knocking on your doorsteps to devour a large chunk of your business. 

It is not just you, almost all educational organizations are facing similar problems and there is only one way to save your business – shed the old ways and transform your college. 

Modernization is an impending need of the time, and you should be happy that the market is full of modern solutions such as college/campus management software. These advanced software solutions are highly efficient and feature-rich ERP suites that come with all the functionality you need for your business.


This includes – student discovery, applications, admissions, enrollment, fees, student performance, resource management and so much more. It is a robust and secure solution to optimize the internal and external working of your college while bringing automation to the processes. With a college management system, you can be benefitted in the following ways: 

  • Improved admission rate

One of the biggest benefits of choosing a campus management system is the advanced admission module. The module allows you to design your campaign and generate online admission applications from interested prospects. Also, follow-ups and lead management become very easy. You can also digitally evaluate applicants and approve their admission. 

  • Better teacher performance 

Campus management software offers advanced analytics on student performance, engagement, and activities. This allows you to map the efforts of the faculty with the results and have more scope in improving teacher performance. 

  • Reduced manual tasks 

Manual tasks are prone to errors and consume a lot of time. Most of all, in a college there are hundreds of operations that are done on a daily basis and become a burden on your employees. For improved productivity and efficiency, you can choose a college management system and reduce the workload on your employees drastically. With process automation, you would also record unmatched best accuracy in data management and operations. 

  • Elimination of Paper-based tasks 

Go paperless with college management software and reduce your operational cost by up to 25%. Stationary cost is one of the biggest in the education industry with a digital solution you can completely run the college on a digital platform and reduce the paperwork down to a minimum. 

  • Fee management 

There are hundreds of transactions happening online through cards, UPI, net banking, and other sources. For colleges, it becomes very difficult to track each transaction and properly file it. With an integrated 3rd party payment gateway, an advanced campus management software would automatically track each transaction and manage the receipts. With add-ons such as timely reminders, real-time data updates, and more, you can completely eliminate data discrepancies and mismanagement from the fees & finance department. 

  • Join the ‘smart’ club

Showing a digital-first approach in the market makes you a more viable choice for the tech-savvy generation. Since students are becoming more and more familiar with technology tools and apps, they would like to see colleges that show the same futurism and have adopted smart solutions to manage colleges and other operations. 

  • Better resource management 

Resource management is important more than ever. Across the globe, funding and investments in the education sector have dipped and hence have impacted the quality of education and resource accessibility. To avoid it happening to you, use college management software for improved resource planning, management, and reports & analytics. 

Way forward

These were some of the amazing benefits of modernizing your college with advanced educational technology. If you wish all this to be yours, you can choose Academia ERP solution, an advanced college management platform for all your needs. Drop us a message here. 

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