July 2020 - Academia ERP

Top 4 Features of Academia Student Information System that Educators Like

Posted on July 30, 2020July 16, 2025 by Hemant Mahajan

For modern educational institutions, it is important to adopt technologies like student information systems, whether a university, college, school, or training institution, a student information system can be a good choice for maintaining any day-to-day tasks.

Academia by Serosoft is an award-winning Student Information Management System that is benefitting 300+ institutions around the world, providing and powering education leaders to bring a better, faster, efficient, and productive education system to the institution.

To enhance the experience of our clients, we have extracted the most used and favorite modules that are providing enormous benefits to education institutions.

Here are a few of the Academia SIS modules that they like the most:

1. Online Admission Management

Admission season is one of the most important sessions of any educational institution, it needs to be effective and efficient in any sense. It involves various tasks from admission inquiry, form sales, and student registration, to the enrollment process.

The Academia admission management system provides a systematic approach to solving all these problems. It manages the complete admission process simply, effectively, and efficiently.

Benefits of using an Academia admission management system:

Manage Admission Inquiry Online

Admission starts with the most prominent step called pre-admission, pre-admission involves inquiry and ends with admission. So having a proper and effective management system like Academia for the complete admission process helps in resolving the query of applicants following the next steps for admissions.

Easy payment processing

The Academia admission management system provides all the processes of fee, registration, fee, enrollment, etc. It provides seamless management of all the records, without any human error. Admission management system using Academia helps in streamlining easy payment processing making it less time-consuming and efficient.

Applicant Status Setting

It is also one of the prominent steps as after applying for admission, students and their parents get eager to check the application status.

They have to call or even come to the institution over and over for updates, which sometimes becomes so inconvenient.

The Academia management system provides features by which applicants can check their application status. Academia applicant portal exclusively can be used to check status, upload and download documents, applications, fee payments, and all other things.

Improved Communication

Communication is the key to effective management in the organization and sometimes having mouth-to-mouth communication in manual intervention creates gaps, chaos, and confusion. Academia admission management system helps in all-around communication by having facilities like chatbots and various other communication functionalities that help in improving communication between applicants and institutions.

Uniformity in admission across multiple academies

Various educational institutions own multiple academies. So having multiple academies, it becomes difficult to manage all the processes of admissions effectively. Academia owns the capability of managing several institutions simultaneously providing all the processes related to admission like inquiries, payments, bills, etc. through a single system efficiently and effectively.

2. Report management with Smart Analytics

Educational institutions usually have endless paperwork, reporting, documentation, etc. There is no way to stop it, but there is a way to manage it. With the digitization of academic processes, it becomes way more comfortable and time-saving to generate reports and keep track of every document whenever and wherever needed.

Academia SIS enables educators to organize that reporting system seamlessly. The integration of the smart analytics system assists staff to generate reports within a few clicks. As it is a centralized student database system, it becomes super convenient to use some filters, gather data from other departments, and generate reports within seconds—no need to do data entry for hours. The reporting system of Academia is available in different charts & bar graphs, which helps education leaders analyze and thereby faster decision making.

Benefits of analytics and reporting for educational institutions:

Understanding and recognizing the demographics and behavior

Using advanced analytics, education institutions can seek transformation along with having an understanding of constant demographic trends and behavior in pursuing administrative services and managing effective and efficient institutional management.

Optimizing the use of resources

By implementing an analytics and reporting engine you can optimize and achieve your desired targets in a better way. Institutions choose to adopt a well-designed and systematic approach through an analytical system that can capture, manage, share, and store any information easily along with solving and de-escalating any problem effectively.

Recruitment of students

Higher education institutions, colleges, schools, or even any educational institution often face various complications following various modes. Having proper analytics and reporting, it can become easier to recruit students in a systematic manner.

Helping the students to learn things more properly

Educational institutions that choose Academia get effective, proper, systematic, learning to the students, as having the power of modern educational systems enables faculties to get more insights related to the student’s performance along with having the opportunity to grab and learn. It gives them a chance to learn according to their pace and convenience, with courses, and facilities remaining one click away.

Creating data transparency

In educational institutions, there are various operations that can be mismanaged by having manual interventions. Having a systematic analytical process, Academia provides the opportunity to access anything at any time creating data transparency for faculty members, students, and management.

With data transparency through analytics, institutions can be able to take a snapshot of how students are engaged and how well they are performing, the management can also check the efficiency of faculty members and how excellent teaching and learning are. Using advanced analytics, institutions can maintain a clear and clarified data transparency.

3. Interoperability with multiple software solutions

Interoperability is an understanding of the software to work with other software programs now or in the future. It is useful in when

It is not possible to configure everything in one software.
A customer wants to use previous software with which they are familiar.
A customer wants some functionality that is not available in the current version.

Then, with the interoperability feature, vendors can integrate other software and fulfill customers’ needs.

Academia offers multiple integrations with software like Moodle (Learning Management System), KOHA (Library Management System), Alfresco (Document Management System), Tally (Accounting Software), etc. Moreover, it is entirely compatible with other software as per the requirements of customers.

Benefits of using Academia Interoperability include:

Adaptability

Adaptability is one of the best advantages of interoperability, various systems take in information, and connect and distribute that information automatically and flexibly.

Data Cohesion

Academia promotes interoperability features that have a proper and systematic arrangement of all the information that is managed effectively and controlled by all parties.

Increased Growth

It is one of the most important benefits of using interoperability, it provides all availability of information associated with the value chain. Using faculty members and students they get the opportunity to operate cohesively along with managing academic and administrative processes ensuring all the information is available and accessible to all the students.

4. Inquiry management with Academia AI Chatbot

What if you could save the staff time from handling 24X7 hr questions from prospective students?What if it is not limited to only the working hours of your institute? Wouldn’t that be more productive?

All this and much more are possible with Academia AI Chatbot. Academia chatbot works on your institute’s website where students can ask whatever they want related to admissions, courses, etc. This chatbot will answer all the queries of students and save them in an excel sheet where you can keep track of it to take follow-up in the future.

Benefits of using Academia Chatbot include:

Instant Action

The Academia chatbot is responsible for instants actions on any of the queries that should be raised by anyone. It firstly provides an automated response to the queries along with providing a notification to the authorized person or committee about that questions or query to solve them immediately.

Quick Response

It is also one of the coolest features of Academia Chatbot as it provides a quick response to the queries providing a solution to the student, faculty, or any other associated person.

Easy to use

It is easy to use and configurable as it can be seen on the website homepage having a simple box to write any of the messages or queries for the student, faculty, or any other inquiry-associated person.

User Friendly

As it may be understood now, the Academia chatbot is absolutely user-friendly and doesn’t need much effort, and can be used easily and conveniently.

Bonus, 5th Feature:

5. Academia-Whatsapp Integration:

Academia Educational ERP Software comes mobile-ready with Android and iOS apps. Following the addition of the ‘SERA’ voice assistant to our app, we now offer Academia-WhatsApp integration to keep stakeholders (students and parents) informed.

Conclusion

Want to know what are the other modules of Academia ERP/SIS? You might find your favorite as well. Download our brochure or talk to our expert to learn the complete working experience of these modules. Book your free demo now!

What Are the 5 Advantages of Using College ERP in the New Era of Education?

Posted on July 16, 2020July 16, 2025 by Hemant Mahajan

Education ERP software is gaining great momentum. But one thing that most certainly is missed out by college management is that their model is different than that of a school or a training institute. Thus, you need to ask yourself constantly, what is the most important thing for your institute, what problems you aim at solving, and how advantageous your investment is going to be.

Today, we would like to use this opportunity to introduce you to the 5 biggest benefits college ERP software will bring you. Here are they:

Advantages of the Education ERP System for a College

Simplified Admission Process:

Admissions are one of the busiest times of the year, and they are painstaking. You have to be alert to every pre-admission and admissions activity and that can be cumbersome. A college management system comes with specific features for admission directors and the people responsible for the admission phase.

A good college ERP system would give you toolsets such as managing enquires, converting enquires to admissions, planning and implementing fee structure, improving communication between college and applicant, and also, an applicant portal. This would successfully untangle all admission-related processes.

Real-time Data Record:

You have various people working in your education organization and it is supremely important that they get the right information, at the right time to take the right decision.

With a centralized database, you can allow role-based access to real-time data and information to all your stakeholder. It is a highly secure data management system that allows you to efficiently and effectively manage your processes and take data-backed decisions faster than ever before.

Automated Fee Processing

Easy integration of 3rd Party Payment Software would give your students and parents an edge over the fee system. It allows transparent and secure online payments through e-wallets, debit/credit cards, internet banking, etc.

Furthermore, it allows you to track every transaction that happens in your organization. You can track even the oldest of your transactions that have happened online. Also, you no longer need a cashier to collect fees, it is a completely automated system that shares the receipts with the students and parents for their payments.

You can also take this a step further and add automated reminders that send out messages to students and parents near the time of fee payments.

Centralized Data Management

Data management is a big task. Ask the person who has to add or remove data from the paper-backed record system. You can replace it with a digital data management system that allows you to store a vast amount of data about students, parents, exams, timetable, faculty, student performance, result, and even alumni.

Prompt decisioning

Technologies such as AI & ML are helping institutes utilize the data to develop a deeper understanding of the market trends and use it to develop profitable strategies. Using Education ERP software for college you can generate reports on admissions, fee payments, student enrollment, payroll, employee records, student accommodation, and more.

Summing Up

These were just the 5 top advantages of using a college ERP in the new era of education, but there is more. For more information, you can connect with our ERP expert and discuss in detail your needs.

5 Amazing Benefits of Online Institute Management in Education Sector

Posted on July 2, 2020July 16, 2025 by Hemant Mahajan

The time has changed. The working style around the globe is changing, it isn’t limited to office premises anymore. With the changing dynamics of other working sectors, education is also following the same path.

It is noticeable that learning methods have also changed in the last few years. Video tutorials, online content, e-books, social media groups, global connectivity among students, teachers; all of this has expanded the horizon of education, its resources and distribution.

Along with learning management, institute management is also changing. Colleges, universities, and other higher educational institutions are adopting online student management (Education ERP) to manage their day to day tasks. It helps institutions to integrate all administrative processes in a single platform, brings seamless workflow, and ultimately enhances stakeholders’ satisfaction.

Considering the current scenario of the Corona pandemic, institutions have to manage their paperwork and other academic tasks remotely. They are using different platforms to deliver notifications and updates, which is quite tedious and time-consuming.

However, with the help of online institute management, it has been easier for institutions to maintain institutional continuity. Let’s see what benefits educational institutions can get with online education management software:

Reduced Costs

Educational institutions are full of paper works. They also need communication mediums to contact the student, their parents, teachers, and other staff members on a daily basis. For that, they need to partner with the third party to regulate these processes that increase the overheads. And that too fails sometimes.

With online institute management such as Education ERP, colleges and universities can reduce their stationary and communication costs along with other administrative expenses. It not only makes these processes more swift but it also simplifies maintenance of data and reports.

Academia Student Management System provides an internal messaging system to deliver notifications to students, teachers, or parents or to all of them with a single platform. Know how it works.

Institutional continuity

Many institutions have suffered a great deal of loss in the closures of educational institutions due to the COVID-19 pandemic. It has impacted students, teachers, and staff on varied levels. Due to internet connectivity, social platforms, and SMS & Email services, educators could only inform each other with the current status but the institutional continuity was compromised. As remote working became the only way to keep the business running, some educational institutions were not able to bring that on.

Here comes the role of online management. With the help of it, institutions can regulate most of their curriculum online. Assignment submission, fee payment, student marksheet distribution, syllabus management, and its distribution and much more can be done with automation in education.

Better Connectivity

Communication is the key to running a successful organization, and it would be ignorant if we overlook its role in the education sector. Proper communication is very important not only between teachers and students but also among all the stakeholders.

By bringing digital transformation in education management, the connectivity increases by many folds. Learning goes beyond the campuses. It provides exclusive portals for everyone where they can not only get the recent updates but can also manage their details and records. With Faculty and Student apps, it becomes super convenient to manage the day to day task, wherever whenever.

See how INIFD Indore getting the benefits of Academia ERP to increase communication.

Work alignment

College, university, or school all of them have various departments. Admin, admission, programs and courses, fee, transportation, hostel, logistics, and many more. Sometimes it becomes so scattered and tedious to manage records from all these departments and maintain the work alignment.

An education ERP helps to maintain these departments in one single platform. It simplifies the workflow brings alignment and increases productivity.

Error-free processes

To err is human!

Humans are prone to make mistakes, and there is nothing wrong with it but being an education leader, you can’t take the risk. One error can cause a series of chaos and that reduces the space for development.

Unlike humans, technology doesn’t make errors on its own. With a tool, we can not only make our work flawless but we can also save a lot of time. An online student information system like Academia ERP has many features that are designed to help teachers, students, parents, and management and allow them to manage their work efficiently.

The ultimate benefit

The most important thing that attracts educators to shift into a digital platform is convenience. It empowers all the associated members to operate their tasks whenever they want and from whichever device they choose. It breaks the limitation of growth and efficiency. It gives educators and management to think beyond bundles of paperwork.