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Tag: College ERP

What Are the 5 Advantages of Using College ERP in the New Era of Education?

Posted on by Hemant Mahajan

Education ERP software is gaining great momentum. But one thing that most certainly is missed out by college management is that their model is different than that of a school or a training institute. Thus, you need to ask yourself constantly, what is the most important thing for your institute, what problems you aim at solving, and how advantageous your investment is going to be. 

Today, we would like to use this opportunity to introduce you to the 5 biggest benefits college ERP software will bring you. Here are they: 

Advantages of the Education ERP System for a College

  • Simplified Admission Process: 

Admissions are one of the busiest times of the year, and they are painstaking. You have to be alert to every pre-admission and admissions activity and that can be cumbersome. A college management system comes with specific features for admission directors and the people responsible for the admission phase. 

A good college ERP system would give you toolsets such as managing enquires, converting enquires to admissions, planning and implementing fee structure, improving communication between college and applicant, and also, an applicant portal. This would successfully untangle all admission-related processes. 

  • Real-time Data Record:

You have various people working in your education organization and it is supremely important that they get the right information, at the right time to take the right decision. 

With a centralized database, you can allow role-based access to real-time data and information to all your stakeholder. It is a highly secure data management system that allows you to efficiently and effectively manage your processes and take data-backed decisions faster than ever before. 

  • Automated Fee Processing 

Easy integration of 3rd Party Payment Software would give your students and parents an edge over the fee system. It allows transparent and secure online payments through e-wallets, debit/credit cards, internet banking, etc. 

Furthermore, it allows you to track every transaction that happens in your organization. You can track even the oldest of your transactions that have happened online. Also, you no longer need a cashier to collect fees, it is a completely automated system that shares the receipts with the students and parents for their payments. 

You can also take this a step further and add automated reminders that send out messages to students and parents near the time of fee payments. 

  • Centralized Data Management 

Data management is a big task. Ask the person who has to add or remove data from the paper-backed record system. You can replace it with a digital data management system that allows you to store a vast amount of data about students, parents, exams, timetable, faculty, student performance, result, and even alumni. 

  • Prompt decisioning 

Technologies such as AI & ML are helping institutes utilize the data to develop a deeper understanding of the market trends and use it to develop profitable strategies. Using Education ERP software for college you can generate reports on admissions, fee payments, student enrollment, payroll, employee records, student accommodation, and more. 

Summing Up

These were just the 5 top advantages of using a college ERP in the new era of education, but there is more. For more information, you can connect with our ERP expert and discuss in detail your needs. 

Top 5 modules that help in automating College Management

Posted on by Hemant Mahajan

For any college to make a mark in the education space, a strong support system is of utmost importance. While an institution forges towards educational advancement, there is a range of other responsibilities that need equal attention. Spanning from student data management to logistics support and even daily assessments, college administration is indeed an arduous process. 

A smart way to accelerate these tasks and introduce efficiency is by shifting to automation. A good education ERP not only offers 360-degree automation but also brings about a digital transformation in the institute ensuring a competitive edge.

Academia College Management System offers 20+ modules along with other configurable features. Here are the top modules that effectively automate the administrative processes in an institution.

Admissions

This module manages all aspects surrounding admissions including campaigns, registrations, online forms, and enquiries. The online application portal helps parents and students with numerous queries related to the processes and relieves the prospective students from multiple enquiry visits to the college.

The higher education system at times has additional steps within the selection process for college admissions which makes it even more complicated. With the help of a student information system, all of these can be integrated in a single module, making the process easier and simpler.

Recommended Readings: 5 Reasons Why You Should Use Admission Management System

Attendance and Leaves

Daily class attendance conducted manually, is often a time-consuming task for the faculty and demands a significant amount of their already limited teaching hours. Academia College Management System automates this with RFID and biometric integration to track the attendance records of the students & even faculty using web & mobile devices. This also helps generate different reports related to attendance & leaves for a clearer record and analysis. The feature also allows online leave applications with automated leave processing for both students as well as the college staff.

Dashboard & Reports  

One of the main advantages of automation is that it aids in better and quicker decision-making. For instance, it helps track the progress of the college and generate reports in a single click leading to faster conclusions.  

An Education ERP also has features that give complete financial control, help with collated reports of the college activities and generate multiple reports on tasks such as attendance, leave, timetable, exam results, fee collection & dues, etc.  

All of this helps in institution plan and strategize better on the educational as well as administrative fronts. 

Fee Management

A fee management feature can set up the complete fee structure for an institution according to student categories, courses, service requirements, etc. The system also has provisions for alert notifications on late payments, fines and can send messages via SMS or email regarding the due date for payments.

An education ERP solution also provides customized invoice/ bill generation where you can make changes according to your needs and download records in pdf or excel format in bulk.

With a fee management system, you have the power to digitally control and automate the finances of your institute. You can access documents from other departments and view and generate reports from the financial database.

Recommended Readings: 7 Benefits Of Using A Student Fee Management System

Inventory Management

Implementing college management software in your institute also lets you digitally control every minute detail associated with hostels and logistics. You can monitor the inventory related to the physical design of your hostel like no. of rooms, floors, beds, etc. With biometric integration, you can manage the hostel’s in/out records. With GPS integration you can keep a track of the location of the school/college vehicle. All of this saves a significant time that manual entries demand on a day-to-day basis

With all these and more, Academia College Management System is one of the leading ERP solutions for your college, offering a complete digital transformation through automation. Check out more from our experts with a free demo now!

5 Reasons Why ERP In Education Is the Need of the Hour

Posted on by Hemant Mahajan

Education technology is paving the way for the digital development of several institutes. Students are the most important part of this chain. 

Catching the pace of students and their tech-savvy parents is now a crucial aspect of the education industry. Quality education, modern infrastructure, and a digitized management system are some of the crucial aspects they look for in education institutions.

Following this trend, the education management system or education ERP is now becoming the need of the hour. It helps streamline and integrate the complete administration processes of institutes.

What is ERP in Education?

ERP in education, usually known as a Student Information System (SIS) is an enterprise software solution to manage the complete student life cycle. It is also integrated with multiple software programs to manage departments of educational institutions.

With the help of Education ERP, it is possible to manage complete admission processes, enable online payments, monitor student records, handle human resource management, and much more.

Check this out to know more in detail about education ERP.

Here are 5 reasons why Education ERP is the need of the hour for the education sector.

1.   Prompt decision making

Imagine you have access to all the information about your business, and you can see whatever you want whenever you want. How helpful that can be!

Now you can take decisions faster, solve product, service, or employee issues more efficiently and track your business data at the click of a button. 

Just like business enterprises, educational institutes including schools and colleges also have many processes that include not only managing students and classrooms but also all sorts of administrative activities. 

With Education Management Software, the heads of institutes can take decisions quicker than with manual reports. A key feature such as generating thousands of reports with a display of data can help an institute scale rapidly and effectively. 

2.   Integrated management

If you are from the accounting department and you want to know if a student has submitted the hostel registration fee at the time of admission, you would ideally send an email or dial a number to check with the corresponding authority for details.

Ever wondered how much time gets lost in this simple process, especially while tracking thousands of students and their records?

Whichever department you are from, this software offers you the privilege to access information, you can check all details and more without any hassle, helping the staff utilize time better.

Not just the administration, but the faculty too is able to save time in attendance records management, exam and result executions, which ultimately helps them focus more on their teaching.

3. Smooth processes

This is one of the most important benefits of ERP in education. With multiple integrations of software systems, it becomes easy to regulate all the processes on a single platform.

ERP impacts all the functions across departments and removes manual intervention as much as possible. This, in turn, makes the execution of processes smooth, leading to increased efficiency and greater control of the system.

It gives the admin the power to connect and maintain data in the most efficient and effective way. Moreover, it also helps in improving communication and ensuring transparency.

4.   Increased communication

An education institution consists of three important pillars i.e. students, teachers, and parents. To run it successfully, it is important to enable strong communication between all three of them. This helps them stay updated on the activities as well as understand their expectations from the institute.

Student Management System helps institutes execute this. With a portal that has students, teachers, and parents together, the information becomes easily accessible and shareable.

Teachers can distribute assignments and check an individual’s performance via their portal anytime they want. They can also keep records on attendance, and overall performance and help students perform better wherever they lack.

Students, on the other hand, can stay updated with events, attendance, fee details, and other circulars. Similarly, the portal can help parents access their child’s progress from time to time.   

5.   More transparency and trust

It is a fact that fair communication brings transparency among people leading to an increase in trust. If employees and other stakeholders are updated with the information on a real-time basis and informed regularly, it builds their trust and respect towards an organization. 

The same goes for educational institutions. With the help of ERP, it can easily update teachers, students, and parents with relevant information. Automatic information on exams, events, circulars, assignments, and more increases the productivity of the institute.

What is your reason to use ERP in your institute?

Want to know more about ERP? Talk to us now! 

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