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Tag: Institute ERP

How Student Registration Software Simplifies Admission Process?

Posted on by Hemant Mahajan

Admissions, The most primary and important task for any institution! True? Every institution always looks forward to bringing the best and brightest students according to their fixed requirements. It is the time when institutions need to do various tasks that ultimately are responsible to bring the right candidates, and thus educational institutions put their utmost efforts to perform the admission process effectively. Do you want to make the admission process more simpler and effective in your institution? If so then student registration software can be one of the best options for you. 

What step does your institution take to complete an error-free, effective, and efficient admission process?

Management, as they say, is the art of getting work done tactically through the efforts of other people. Management is universal and all-pervasive. However, it has an extremely critical role when it comes to the Education sector. The education sector has expanded leaps and bounds. With the booming population, this sector is gaining grounds both for the students and for academicians. When it comes to managing an educational institute there are several complexities and vagaries that the educational institution has to face.

Let’s discuss how admission management can reduce various roles and responsibilities by changing the overall functioning of admissions in institutions.

Why should you opt for a student registration and admissions management system?

The student registration and admission management system is something that helps the colleges and schools to manage the overall process simply and efficiently. If you are looking forward to an automated, simple, and less time-consuming admission process, then a student registration and admission management system is the only best option you can opt for. Check out the below reasons to understand more about it.

Reasons to choose a student registration software:

  • Automation 

Institutions opting for student registration software and admission management systems can access a simple and automated version of their workings, using it you will not need to spend time collecting the forms, sorting them, and not even documenting the forms. The student registration software can do all the processes easily and effectively. Automation of the process will also help in finding and sending the acknowledgments, and making receipts as per the requirement.

  • Error-free and simple process 

Suppose a school is still following the traditional method for admission and a student filled incorrect information in the form, in this case, the management can never able rectify the error in any case, they just have the option of rejecting the admission of the student or calling the student to rectify the error, but if the same school is having a student registration software, the system will alert the student or his parents about the incorrect information or blank space. It not only helps in making the process error-free but also makes it much simpler and easy to access. 

  • Time-saving process 

Student registration and admission management system can help the institution, as well as the students/parents, save a lot of time. Students/parents will not need to wait queuing for long to collect and submit their admission forms, meanwhile, the management will also get the opportunity to complete all the processes with just a few clicks.

  • Reduces mental stress

Admission season is one of the most important time for any educational institution, so at this time the management and faculties put all their efforts to manage the admission process, but in all this, the management and faculties have to face various kinds of issues due to the long and complicated traditional education system resulting in mental stress for them, it directly affects the process bringing various errors and chaos.

Although, if your institute owns a student registration and admission management system they can automate the complete process simply and systematically reducing the paperwork and ultimately the mental stress of the manpower of your institution. 

  • User friendly 

Using an online admission process you get a bunch of advantages that we have discussed above, but most importantly a student registration and admission management system is user-friendly that eventually helps in making the complete admission process simple, effective, and worthy.

Read our latest case study of Thiagarajar School of Management

Examination Management System Case Study

Why is Academia’s student registration and admission management system the best choice for you?

The student registration and admission management system designed by Academia is completely made to simplify and automate the entire admission process, it includes all the aspects that you just need to follow a smooth and proper admission process in your organization. Your institution can manage the smooth functioning of student admission forms, student fee receipts, scholarship receipts, managing the details of students for the long run, creating a unique username for the student, automation of attendance after the admission, batch allotment, proper records of academic years, and many more. 

Sounds interesting! Book a free demo now to learn more about the student information system by Academia from our team of experts. 

Upcoming Trends in ERP & Its Benefits to Educational Institutions

Posted on by Hemant Mahajan

The systems once developed to accurately determine the number of items to be purchased for the next inventory cycle, namely MRP (Material Requirements Planning) tools have come a long way from just assisting the manufacturing industries. They underwent a transition through MRPII systems and have finally evolved into a much more structured and versatile tool named ERP, which can handle all tasks related to management for almost any organization in an efficient manner with minimal effort. Yet, improvement is a continuous and unending process and ERP systems are no exception. Below is the list of upcoming trends observed in the sector:

  • Cloud ERP

Integration of ERP systems with cloud computing has made the ERP systems to be available as SaaS (Software as a Service). The availability and accessibility of precise data across the supply chain have helped the process to become much more transparent and has reduced human effort.

  • Data Analytics

The advent of big data analytics has assisted in evident predictions for future events. This has been instrumental for the ERP systems since a lot of activities depend on the forecast. The advancements in analytics have increased the efficiency of the systems.

  • Adoption by mid-size Industries

With the popularization of ERP systems, a lot of people have recognized its potential and have stepped out of their mainstream philosophy of ‘old is gold’ and have accepted it as their ultimate management tool.

  • Enhanced Security

The major concern for all the people in the world from different industries including education, intelligence, medical, financial, etc… revolves around security of information. The integration of internet with software’s poses a risk to the data held by organizations, but the continual improvement has been seen on accounts of security embedded in the ERP systems so that the users can be sure their information stays secure.

  • Social Media Integration

The sudden outbreak of social media has not only acquainted the average people with technology but has also improved communication systems. In today’s world, social media is one of the most important tools in connecting diverse people with similar interest.
The ERP systems nowadays contact the non-employees by the means of social media. Many organization globally uses social media to enhance collaboration internally with the employees as well as externally for clients.

  • Mobile

Acceptance of mobile internet has been the phenomenon for quite some time and it is only fair to assume that they will take over bulky computers and laptops for complex systems like ERPs. Some companies offer mobile services at present, but their use has been observed to be limited.

The above-mentioned advancements specifically help the implementation of ERP systems in the education industry. Be it the availability of systems as SaaS, or the accessibility of students’ data to the parents through a combinatorial effect of social media, mobile technology, and cloud computing, the changes favor an increase in acceptance of the tools.

6 Steps To Perform Student Enrollment Management In Higher Ed

Posted on by Hemant Mahajan

Enrollment management refers to the ability of institutions of higher education to exert more systematic influence over the number and characteristics of new students, as well as influence the persistence of students to continue their enrollment from the time of their matriculation to their graduation. The emergence of enrollment management as a new administrative structure within institutions of higher education originated in North America, but it has also been employed in Europe, Africa, and Asia.

The Concept

Enrollment management can be viewed as a synergistic organizational concept that can be used to link several administrative functions within a college or university in order to optimize institutional enrollment goals. Examples of this approach can be found among the financial strategies of many college campuses, where important linkages have emerged between senior enrollment managers and chief financial administrators. Both private and public colleges use some of their tuition income to fund campus-based scholarships for students. Tuition revenue accounts for millions of dollars, and campus-based financial aid has become a large expenditure at most four-year institutions. Enrollment management efforts have therefore become closely linked to budgeting and campus financial planning. Successful enrollment management strategies and practices must also consider the growing importance of university and college rankings. For many institutions of higher education, enrollment management has come to involve a combination of student enrollment strategy, budgeting strategy, and institutional positioning strategy.

Roadmap

1.  Set goals for enrollments

Setting up realistic goals and working in that very same direction to achieve them is the first necessity of systematic enrollment management for an institute. It is a crucial step since it involves market analysis and calculation of the expected rate of growth.

2.  Resource requirements

To identify the need for the required resources according to the set goals is the next step in the roadmap for enrollment management.

3.  Campaigning and recruiting plan

It is important to create a target focused marketing plan for move in the right direction and reach the set goals. The right kind marketing mix may help you get to the right target audience which would ultimately help us meet enrollment management goals.

4.  A strong follow-up on your marketing and recruitment activities

Tracking your activities is a must in the process of enrollment management to get the results. Following steps can be followed to keep on a regular check on these activities:

1) Identify which metrics to track.
2) Know how to track the metrics you identified.
3) Guide your decisions with the data you collect.
4) Monitor the effect of your efforts and adjusting accordingly.

Having a solid set of marketing and recruitment metrics you can track allows you to benchmark your efforts from year to year and make crucial decisions on allocating resources and strategies.

5.  Systematic communications within the process to develop and implement the right strategy.

With the seemingly chaotic mix of print, e-mail, Web, and social media, there may not seem to be much “flow” with recruitment communications. As with student qualification, though, building a communications flow remains a bountiful recruitment strategy if it is handled strategically.

First, you still must think through the communications at various enrollment stages—inquiry, applicant, admit, deposit. Regardless of where a student enters the flow, progressing them to the next enrollment stage remains the goal.

Second, focus your electronic communications wisely. Having a Web site that engages students is paramount. You want to invite communication in addition to delivering information. Give students opportunities to provide their e-mail addresses or even opt in to text messaging. Do the same with social media but be careful not to go overboard. You are better covering fewer social media outlets well rather than spreading yourself too thin.

Finally, get parents and guardians involved in the flow. According to our E-Expectations research, 60 percent are involved with the college research process. Target them with communications and make them ambassadors for your campus.

6.  Award financial aid so students get what they need and expect to enroll

The ability to afford a college education has emerged as the biggest roadblock to attending college. Perhaps nothing will turn away a prospective student faster than a feeling that they cannot afford your institution. You must address this concern immediately and accurately.

Mobile apps have made education management easy!

Posted on by Hemant Mahajan

Features of Academia ERP Mobile Apps :

Check how Academia student mobile apps can help in course management and how they can help students more properly.

Student Mobile Application – Course Management

In today’s world, technology is considered the most important thing in any sector, and education is one of the necessary aspects in which technology is breaking the old loops and the traditional form of teaching and learning. With time various things have changed in the education sector and one of the times is the digital transformation of institutions using ERP. Just imagine how it will be easier for faculty, parents, and students to get everything over their mobile phones starting from attendance to examination results. Everything is easier and easier to access with mobile apps for educational institutions.

Let’s discuss the importance of mobile apps for education management:

  • Enhanced Interaction

Mobile apps undoubtedly provide the best experience when used properly like with an ERP. It not only helps faculty but to the students and parents as well. It enhances the interaction among the internal and external management by clarifying things, for example, the faculties can anytime ask the fee department to provide fee data of a particular student, and then the faculties can check it using the mobile app. Isn’t it amazing?

  • Systematic parent-teacher communication

Communication is the most important key in the education sector, it is important to keep connectivity and synchronization between faculties and students. A mobile app provides a complete and systematic way to communicate and fill the bridge among students, parents, and faculty. 

Not only between parents and students but communication also plays an important role between faculties and students. If a student is updated with all the lessons, assignment details, faculty’s availability, and other related information; his awareness will increase and he will perform better. The same goes for faculty.

  • 24/7 Availability

There are times when an educational institute needs to close, one of the biggest examples of this is we are facing the pandemic due to which most of the schools and higher education institutions are closed. So in these times what if students will need help from faculties in checking the timetable, examination results, or even face any doubt in their studies? An Educational ERP with a mobile app for educational institutions is the best option that gives access to any document or anything anytime, and if needed it can even connect to students with faculties in any doubt. 

  • Remote Access 

This is considered as the best feature of having an ERP with a mobile app for educational institutions, having a mobile app can remotely access anything whether it is fee submission, admission form distribution, enrollment of students, examinations, result declaration, and whatnot? Institutions can also use the mobile app to communicate with different branches or groups of institutions having data accessed anytime from anywhere with the authorities. 

  • Systematic Learning Activated

In this modern world, student demands for modern ways of learning, so having a mobile app students gets systematic learning activated, having a mobile app students gets the opportunity to learn properly anytime and anywhere without any glitch providing a real-time learning experience. 

The apps are arranged systematically so that it becomes possible for students to go with the flow without even realizing it.

  • Sustainability

Mobile apps when having integration with an ERP system provide more sustainability as compared to traditional ways, it reduces the pen-paper format removing the data redundancy, providing more sustainability to students, parents, and administrators. 

How mobile apps are transforming the education industry?

Technology is changing almost everything in the education sector, institutions need to opt for technologies that can hugely impact their current and traditional ways, like an ERP which provides seamless integration with the existing system along with providing complete digital transformation to institutions. An ERP having a mobile app for educational institutions helps in providing digital transformation in the education industry providing all the works like admission, examination, results, timetable, fee, and all others. 

Conclusion:

There is no hierarchical education system when it comes to institutional management with mobile apps. Academia is a robust,  feature-rich, analytics-equipped, user-friendly education ERP and SIS system that enables institutions to automate & streamline their functions and processes for both learning and administration with all devices like desktops, tablets, and mobile phones.  Academia also provides complete integration of all the modules with mobile apps to provide a seamless experience to institutions. So what are you waiting for, do contact us today and we will be there to provide you with a  free demo with our team of experts. 

Academia: Class Attendance using Biometric Devices Solution

Posted on by Hemant Mahajan

In this competitive world of education, everyone is busy with their work, whether students or teachers. Edtech tools associated with an ERP like a biometric attendance recording system can help in managing precious class time efficiently, it helps in keeping the focus on the right path that is towards teaching and learning instead of sticking to daily duties of maintaining attendance properly. 

An Education ERP software can help institutions, students, and faculties in having a systematic attendance marking using the biometric student attendance system that can eventually help in keeping the right focus on other important tasks of the institution. Let’s discuss how class attendance can become so convenient using the solution and procedures of the biometric device.

What is a biometric device and how can it make attendance marking easier?

A biometric student attendance system helps institutions to record, manage, & compile attendance efficiently and systematically. Along with recording attendance, it enables faculty to generate 100% accurate student attendance reports having the right track on every single piece of student attendance information. 

Why is a biometric student attendance system beneficial for educational institutions?

  • Real-time tracking 

School biometric attendance systems can track students’ movements in the institution. Institutions must opt for a system like this that can eventually help in systemic administration. A biometric attendance can help institutions track students in real-time i.e., their exact time of check-in and check-out. 

  • Restriction to fake attendance 

In manual attendance marking, it is always easier to mark the fake attendance of the students. Any person like monitors, other students, teachers, or staff sometimes tries to fudge the attendance marking in the main register. This leads to unfair decision-making by the institution. Biometric marking makes this process crystal clear, as the biometric identify the unique fingerprints or any other mark of the human body which is irreplaceable and can not allow any fake marking. 

  • Easy and convenient 

An RFID and biometric school biometric attendance system provides an easy & convenient way to track student attendance by check-in and check-out times. Biometric software does not require much technical knowledge to access this device so students/teachers/faculty can easily use the device with minimal practice and perform day-to-day tasks easily and efficiently. 

  • Time-saving 

A biometric student attendance system can track the attendance simply when the student punches in or out, cutting down the time to track the student attendance. It tracks the attendance of students in seconds which reduces so much time for teachers and other staff that is impossible with the register method that creates various data errors. 

  • Reliable 

As discussed in the above points, everything in an educational institution remains clear and reliable, but in manual processes, sometimes, processes get malfunctioned that directly interfaces the reputation of the institution, so small steps like automation of attendance processes lead to creating bring reliability in the institution in many ways. 

Features of a school biometric attendance system 

  • Attendance marking at fingertips 

It is one of the best features of having a biometric attendance system, it provides attendance marketing at the fingertips for students and everything in an educational institution must remain faculty as well. Old were the days when attendance was taken over pen and paper, now automation allows every single person in an institution to mark attendance with an accuracy of each second and day, it also avails faculties to calculate average attendance ratio which was earlier a long and hectic process. 

  • Keeps everything transparent among teachers, students, and parents 

Attendance is one of the most important things that everyone in the institution from parents, faculty, and students needs to track. The biometric attendance recording system associated with an ERP provides a mobile app and portal that keeps track of all attendance from anywhere and anytime. Parents can also track the attendance of their kids to analyze whether they are attending the class on time and likewise, students and teachers can check the attendance as per their needs, and the best part is the mobile app also allows students to mark their attendance through the mobile app as the authority given by their administrators, this feature proved best while most of the world was online due to the COVID-19 pandemic. 

Why only Academia for the biometric student attendance system?

In this digital world, technological improvements are the need of the hour, institutions thinking to be ahead of competition must understand the importance of an attendance management system. Academia provides one of the best and robust biometric student attendance system integration which provides customized, effective, and efficient management of attendance. Not just the attendance, Academia ERP provides a systematic arrangement of all the academic and administrative operations of an institution making everything easy, fluent, and proper in any way. 

So, What’s Next?

Hope you liked the blog and understood that an attendance management system with a biometric device is essential for your institution. If you are thinking of knowing more about it. Let’s discuss it in more detail. Request your demo now! 

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