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Tag: School Management System

Get a higher return on investment by using school management software

Posted on by Hemant Mahajan

Return on investment is a very popular performance metric used for evaluating the efficiency or profitability of an investment. You can use ROI to compare a number of different investments and decide what to choose. 

There are a variety of ways to calculate ROI, but the most common one is to find the ratio of benefits you get with the investment to the cost of investment. Using ROI you can calculate if a product is going to make any difference in your business and whether it is worth it. 

Now that you have an understanding of ROI, it is time to calculate it. Here are some important factors that you must consider while calculating the ROI by using school management software. Although it is quite established that digitalization brings in a significant amount of change in your work, it is important to find out if it is worth it and if it is justifying the investment. These new technologies are transformative, and you can use a similar approach to calculate the cost of a college management system, a training management system, etc. 

  • Simplifies Manual Tasks 

One of the biggest challenges for teachers and administrators is to manage time and their tasks efficiently. It is a challenge because some of the repetitive tasks are time-consuming, tedious, and regular. For example, take attendance – it is an activity that eats up to 10 minutes of the crucial learning time of the students. Similarly, there are other tasks. 

You can use a school management system for bringing more speed into the operations and automate some of the repetitive tasks. This allows you to free up the productive time of your employees and they can focus on more important functions and operations. Thus, school management software allows you to simplify all your tasks. 

  • Reduces Manual Work

Manually managing tasks such as keeping records, data entry, data updating, etc. can be very time-consuming, as well as labor-intensive. Thus, you can try a school management system that centralizes all the data of your student, resources, and faculty and perform various tasks. The system would update the data in real-time and would be very easy to manage. Also, centralization of the data allows cohesive working between various departments. 

  • Paperless Working 

One of the biggest benefits of digitalization is that it supports sustainable development. Using a school management system you don’t have to invest in stationery extensively, especially to maintain records. The digital infrastructure would help you in managing the present data and also create silos for archived data just in case you need it for anything. 

  • Seamless Working 

As said earlier, the school management system serves as a seamlessly connected network for highly synchronized working between various departments. It ensures seamless communication and an easy flow of information related to records and processes. This also helps in optimizing the time and ensuing higher efficiency and productivity of your employees. 

  • Unique Profile 

Using school management software you can assign various roles based on the job profile of your employees and also set role-based access to the data. The flow of information thus becomes more secure and only relevant information reaches the people it is useful for. 

Each user profile can be easily created in the software. Also, it can be embedded with functionalities. You can also categorize the job profiles, and allow more efficient working within the system. 

Wrapping Up 

School management ERP software solution is one of the best ways to ensure a return on investment. The biggest advantage you get by implementing the system is better resource planning and management. With integrated solutions such as automated reminders, reports, analytics, and omnichannel communication, it becomes a one-stop solution to meet your all needs. 

Modern technology further guarantees data security, with reduced reliance on your employees and pivoting tasks to automated intelligent systems you now have time to focus on your institute’s goals and productivity contributing to its growth. For more information about school management software, register for a free demo here and our ERP expert would get back to you in 2-3 business days. 

6 Advantages of Implementing School ERP

Posted on by Hemant Mahajan

Learning management systems are gaining a lot of popularity in the school domain. But the biggest mistake that schools do is to stop there and not undergo a complete digital transformation. With LMS you have made a great move, but is it enough? What about the tasks that you have to perform on daily basis? Or how about taking the student experience a notch up? Or improving communication between teachers and parents? 

We are blasting you with all these questions because in this digital age it is very important to ponder on your processes and increase your efficiency. Competitive as the education industry has always been, digital transformation is edging toward you and you need to adapt fast. 

On the same lines, we would like to introduce you to a robust school management system. It is an app suite that allows you to perform, manage and monitor your administrative, academic, and non-academic activities on the go. You can go for either a license-based software or a modern cloud-based solution. It comes with dedicated solutions for faculty, students, admins, and super admins. Also, you can set up an applicant portal for streamlining the admission process. 

Here are some benefits of using a school ERP management solution:


Benefits of using a School Management System 

  • Increase productivity 

High productivity is hard to achieve because various factors weigh people down while they aim to perform well. These can be doing repetitive, regular tasks, unavailability of data to take faster decisions, useless dependency on people for minute things, delays in response, and other factors. 

School management software helps you solve it. You can automate some of the repetitive tasks, use a centralized information system to increase cohesive working and performing tasks faster, and data-driven operations for increased efficiency and accuracy. 

  • Student-Teacher Collaboration

We believe and have a strong faith in the education system. But there are gaps in it that cannot be ignored. Student growth, performance, and outcomes are not metrics that should be ignored. You must thrive towards improving your system, and your policies to accommodate the needs of modern students. 

School management software comes with a variety of academic reports that allow teachers to improve their strategies and increase student outcomes. It allows them to take a different approach because they have unlocked the doors to improve student performance individually and as a class. 

  • Paperless working

The world is moving towards sustainability and you too can embrace it. And you would agree to the fact that keeping records on paper is hectic and costly. With a school management system, you can keep your student records online. It is a secure system that is much better than keeping paper records which are very difficult to manage. 

  • Accessibility 

No more flipping of bulky files and mapping the enrollment no. to the records for small information. Go for a centralized student information system, integrated with the School ERP that allows easy and quick access to any data you are looking for and supports all operations. 

  • Transparency 

A school management system is not just a convenient tool for you and the teacher. Think about app-based solutions through which parents can track student activities, homework, performance, and participation. This transparency is what assures the parents their children are in good hands. 

  • Communication

Most school management systems come with omnichannel communication sources, including emails, chat, push notifications, and more. Communication becomes cheap and easy. Also, you can go for WhatsApp integration. 

Wrapping Up

These were the 6 benefits of implementing a school ERP solution at your school. If you have any more queries about the School Management System, please connect with our ERP expert. Also, take a look at Academia SMS (School Management System), a dedicated solution for schools that gives you all these advantages and more.

Top 13 Reasons Institutions Should Use Student Database Management Software

Posted on by Hemant Mahajan

Educational institutions involve a huge amount of data of students for managing school affairs systematically. To streamline the process of managing student data, a lot of institutions are thinking about school management databases. It helps you to store and organize student-related data in a proper and centralized manner so that you can easily access, edit, or update data if needed. 

  • Manages complete student information

A school management database deals with all the information related to students’ attendance, assignments, academic reports, curriculum details, project details, exam management, grades, achievements, medical history, addresses, accounts, and many more things. It also helps faculties to reach all the student data easily and effectively. 

  • Streamlined coordination and communication

The school database management system helps for better coordinating and remembering all the events and activities that are going to be held in the school in the upcoming days or weeks. It provides a proper look at the data on a single screen and helps to highlight and remember the important information. This helps institutions in better productivity and growth. 

It also allows institutions to circulate easier communication between students, faculties, faculties-parents, and student-faculties and even allows for the school alumni to stay connected with each other. 

Instead of relying on the diary system, a school database management system can send instant updates to the faculties on school events, attendance, and even disciplinary issues over email or SMS. students can also communicate with each other and with their teachers on the discussion boards to clear their doubts and collaborate over assignments. 

The school database management system takes care of the admission process as well. The complete management system accesses the registration process, admission approval, document uploading, test and interview schedules, and much more. The way of managing academic processes is changing, people are attracted to an effective admission system that can provide ease to faculties, students, and parents. 

It also helps students and faculty to fill out the application conveniently reducing long queues to get an application form or to get their admission-related queries and get an application form or to get their admission-related queries answered easily. 

“Admissions are no longer difficult now, they are easier than ever before. 

  • Reduces paperwork 

A school database system helps students manage students’ data automatically, reducing the paperwork and providing effective digital tracking of student data. All the documentation like admission forms, student records, financial aid, paperwork, and all other data can be managed effectively. It also provides proper security of all the records managing and securing the data for future reference to access whenever they are required which is quite complex with paperwork. 

A school database system stores each data properly providing real-time tracking of all the documents with just a few clicks. 

  • Trustworthy and secure 

The school database management system is the most secured and reliable source, it provides a hundred times more security than manually stored information. Student database software helps in storing all the information using a cloud-based server. It also provides multiple automatic backups of essential data to make sure you do not lose your valuable data. Most importantly, it prevents software from getting hacked by any competitor or other cyber suspect. 

  • Proper and efficient attendance management 

The school database management system includes tools that help faculties maintain quick records of student’s attendance. The software provides student attendance management features that require students to check and scan their fingerprints and enter or leave the classroom and school premises. The software also takes care of the attendance of students, which includes half-days, late coming, etc., without any kind of manual intervention. 

It also reduces the faculty’s workload from the monotonous task of taking attendance of each student by calling his\her name. It also allows faculties to directly check the summary of the presence and absence of the students digitally. The most interesting part is this software allows administrators to keep track of faculty’s attendance along with providing them with a quick calculation of their leaves and adjustments. 

  • Transport management 

A student database management system provides easy access to the transportation system of the institute. It manages the complete transportation requirements right from tracking the vehicle to managing and monitoring the salary, working hours, and other tasks of drivers and other helpers in the vehicles. The software provides easy access to parents and faculties to track their kids using the mobile application keeping them updated about the kid. 

  • Timetable management

The school database management system also provides a better school and class management. Timetable creation is considered the most critical thing that involves a lot of time, it also becomes difficult to circulate the timetable among the students as a minor error by a student or faculty can create a lot of confusion, and even in some cases, it can spoil student’s future if the student not downs wrong time table. 

So the school database management system helps with a timetable management feature that helps in scheduling the classes properly. It helps institutions to meet the requirements of different education boards. The tool also enables users to make changes to a timetable as per their convenience along with providing the timetable to students on their mobile app that can be accessed anywhere and everywhere. 

For more information, check out this video about how Student Information Systems Benefiting Educationalists Worldwide:

Bottom Line:

Hope the article helped you to understand more!

So if you are thinking of optimizing these benefits of a school management system in your institute, Academia SMS can be the best option for you. It provides the best system that helps institutions to manage all the academic and administrative operations of an institute. 

So don’t just be an average competitor of other institutes but be a growth seeker focusing on student’s growth and secured future. Contact us today. 

A Message To All The School Teachers And Educators For The Lockdown Period

Posted on by Hemant Mahajan

Nobody thought that the day will come when the schools, colleges, and universities will remain closed for this long. We said it’s preposterous, and here we are, in our home, waiting for a CORONA free world. This CORONA outbreak has impacted everyone and everything that is existing in our world right now. No one is untouched. All sectors are affected, and among them are educational institutions also. All the plannings for the year 2020 will have to be redesigned from scratch owing to the unpredictability of these difficult times.

The time is tough for everyone, and therefore it becomes an utmost priority to take care of ourselves. But we can’t ignore the responsibility of educators towards their institutions.

In this article, you’ll learn what educators of schools, colleges, and universities can do for their institution management to handle the situation

For School Leaders

For you, it is of utmost importance that you stay clear, open, and transparent with your teachers and staff. They are also facing personal problems that can be financial or personal.
Thanks to the digital era, it is possible to connect and deliver the right message at the right time. You can inform them according to your government norms, whatever actions you are going to take for the new academic session.

If you are making any plan or redesigning every academic activity, make a proper team of your staff. Take a regular meeting via the various digital platforms (e.g., Hangout Meet, Zoom, etc.) to connect and collaborate. This can not only give a sense of positivity, but they’ll also remain engaged during the extra time they may have during the lockdown.

For School Principals

As we mentioned for the educators in our previous section, the same goes for school principals. In fact, the school principals will act as the bridge between school leaders and other staff, too make things clear & smooth.

You can use the mobile chat to connect & collaborate with teachers regularly. Keep them aligned with all the updates/changes in academic sessions.
As a leader of the school management, it’s the time to showcase your ability to maintain a level of harmony and hope among your staff.

For School Teachers

These are tough times, but you are needed more than ever. Your understanding of management is very crucial. Make sure that you’re following the explicit instruction of the institutions and updated with all the notification for upcoming sessions, holidays, curricula, and all.

Teachers can also use various tools to connect with students as well. If your institute is equipped with school management software, then it’ll become effortless to communicate with students, giving them various tasks to keep them busy. Teachers can also continue their curriculum delivering syllabus content through the software. They can mark attendance in using messenger such as WhatsApp, etc.

What’s next?

Times are unpredictable; there is no doubt in that. But there are always some solutions that come with time. During the lockdown, social distancing is prevalent, but it is still possible to keep your institution running smoothly. There are multiple ways to ensure this.

One of the ways is the automation of academic management. Many institutions are availing benefits of school management software.

With automation, teachers and staff can connect with students while being at home. They can give assignments, projects; check the homework, and update remarks. With the learning management system integration and online video call tool, teachers can also take online classes and provide study content as per requirement. Staff can collect tuition fees and other payments online. Parents can pay the fee via an online parent/ student portal.

There are many more benefits to the school management system. If you are looking for the smart start of your institute, you should start thinking about the automation of your school.

Want to know more benefits of a School ERP? Talk to our experts with a FREE demo session. Book A demo now!

7 Best Tips for Successful Implementation of School ERP

Posted on by Hemant Mahajan

If you are aware of how to use any technology, then it can benefits manifold; however, if you don’t know how to use it properly, then it can bring chaos and failure. School management software is a technology that helps to deliver productivity, efficiency, and revenue in school administration. Still, due to the lack of proper implementation, many schools fail to see the real result and end up wasting their time and money. They jump from one software to another but goes through all the complications all over again. That not only bring inconvenience for school management but also shake the confidence in education technology.

In this article, you will 7 tips that will help you how to implement a school management system effectively.

1. Prepare your staff

In today’s’ digital era, it has become essential for the staff of any organization must have the basic knowledge of computers and its operation. Before switching to the digital transformation of your institution, prepare a team of staff, teachers, and parents who have excellent computer skills. Most of the school uses only IT guys to manage their School ERP implementation, which is not a smart way to transform school administration digitally. As most of the work will be done by teachers, admin staff, parents, and students will also use the software. Therefore, your decision-making team must be composed of keeping all the benefiting pillars of your school.

2. Do market research

If you search the market, there are lots of Education ERP providers. All of them come with multiple features, various modules, and promises smart digital administrations. Here comes the benefit of your team. As your team is composed of different types of users, they will understand what they need and if a particular software capable of meeting all their needs. Market research is vital before choosing School ERP.

3. Take free demonstration more than once

This step basically comes under market research. Many ERP vendors provide free demo sessions to get you a fundamental understanding of what their software can do and how it will benefit your school. Some of them also offer 2nd level and 3rd level demonstration as per your convenience to get an in-depth knowledge of the product. And this is the best step to know the software and its functionalities. After the 3rd (or more) demonstration, you’ll have a clear understanding of the software if it is capable of meeting the requirements of your school and its stakeholders or not.

Take a free demo now from experts of Academia School Management System, if it offers your school what it needs.

4. Always check the case studies and reference of other schools

After the demo, it’s imperative to check with the current customers of the ERP vendors. Most of them provide case-studies, success stories, and recommendation letters on their website. You can read them to know how this School Management Software is benefiting these institutions. You can also send your pre-formed team to other institutions to check the working of software and to understand from the user directly about their experience with the software. This is one of the best ways to know how competent and credible is the vendor.

Check out the recommendation letter by Appl Internation School, Dubai who has been using the software since 2011

5. Keep your priorities clear

This software is a tool that is designed to automate the entire school campus. A school campus can have multiple departments such as admissions, student management, employee management, fee & payments, hostel, transportation, etc. Your school might have more or fewer departments according to your needs. It might be possible that you don’t want to automate hostel management or any other department. If your team is clear with what are their priorities and needs, it will benefit you to make an informed and better decision. It will also save time & money during and after the implementation of the software.

6. Take proper training

As mentioned above, without the knowledge of the appropriate functioning of any technology, it can’t bring the results that you are looking for. Best School ERP providers such as Academia provides thorough training for your staff along with 24*7 customer support to make implementation seamless and successful.

7. Set the budget and ROI target

Having a budget and ROI target helps you to analyze and see the clear picture of the benefits of school ERP implementation. It will be beneficial to have a goal for 3 to 5 years ahead and make your decision accordingly. The software implementation for school management is the one-time investment, but it has the potential to save time and money in the long run.

Know-how education ERP can bring high ROI in your school.

Conclusion

The digital transformation of your institution is not an easy process. Let alone the selection of perfect solutions for your institution is a multifaceted task. But with the use of these seven best tips for successful implementation of school ERP can help you to reach half of the goal.

What are the benefits of school management software that you should know?

Posted on by Hemant Mahajan

Technology in the education sector is benefiting many educational institutions and educators around the globe. With increasing trust in a reputable school management system, institutions can manage their day-to-day tasks seamlessly.

Software for school management can regulate, monitor, and manage the entire school campus. With interoperability and continuous advancements in the school management software, it makes it easier for staff, teachers, and students to create an enabled and empowered education ecosystem.

The education sector is not just about the business, it is also about the future of students, and both factors are considered under the implementation of School ERP in an institution. It brings productivity & efficiency to administrative processes. It allows teachers to invest their time in student development rather than time-taking paperwork.

The best software for school management simplifies the school system, brings transparency among stakeholders, and increases revenue with time.

Let’s see what the key benefits of school ERP software are:

Smart data storage is present in the school management software, empowering education institutions. An online school management software is a cloud-based solution that gives centralized data management that can be stored securely & safely on the server. It reduces the risk of data loss and the cost of data storage. It is the best tool to store all the essential data of a school. The School ERP providers also provide recovery from any disaster if there is any loss of data. Moreover, it also gives easy access to the data to authorized users only, which we’ll discuss later.

Easy access with multiple device compatibility

As mentioned earlier, online school ERP stores all the information in a single platform. The admin can decide how many users he wants to have to access that information. The admin can also choose what information he wants to share with a particular user. With the availability of data on the server, anyone with authorized login credentials can access the data anywhere.

The best software for school management such as Academia SMS also provides a mobile app, a mobile responsive portal from which the user can get the information they need. Students can submit their documents, submit fees online, download assignments, mark sheet, etc. There is no need to stand in the line and wait hours to get a single document. This makes the information flow highly convenient.

Great Student-Teacher Collaboration

Using this software increases student-teacher connectivity and makes it possible beyond the classroom. This also increases the interaction between students and staff members. They can interact online via the portal or mobile app, by which teachers can upload the assignments, and students get the notification. They can submit the completed assignments via the student portal.

Increased Student Enrollment

School ERP can manage admission campaigns, lead generation, student inquiries, etc. Academia School ERP helps schools to achieve admission targets, provides an AI chatbot for inquiries management. Automating admission processes, not only saves time but also gives convenience for parents and students to know about institutions and apply seamlessly. This ultimately reflected in increased student enrollments.

Recommended Reading:  7 Best Tips for Successful Implementation of School ERP

Reduction in the Administration Costs

All the essential data is available online that is accessible to users; hence there is a reduction in data storage and communication. Almost all the paperwork is done online, which means a decrease in stationery costs. As this is online software, schools only need to pay license costs and server costs, and they can reduce unnecessary IT and Hardware costs on the campus.

The bottom line

Academia SMS is one of the best software for school management and is empowering the education institutions irrespective of their sizes. It brings productivity and helps them to perform day-to-day processes seamlessly. It is the time when technology is becoming the backbone for the growth of an organization. If any educational institution is lacking in digital advancement, it can hurt the whole institute’s system in the long run. And when it is the question of an institution that builds the future of a nation, it is of utmost importance that it should be future-ready as well. And that’s where the digital transformation comes into the picture.

Do you want to make your school future-ready? Talk to our school ERP experts and know-how Academia SMS can help your school to grow in the digital age. Take a free demo now!

Why Do Schools Need a Learning Management System & ERP More Than Ever?

Posted on by Hemant Mahajan

Technology came to the rescue of educational institutions during the time of the lockdown crisis due to the COVID-19 pandemic. The government in India and most of the nations instructed educational institutions to follow the strict rules of lockdown owing to the security of students and teachers, which was essential as well.

However, technologies such as the Learning Management System (LMS) and Education Management System enabled educational institutions to carry on with the learning activity even during times of crisis.

In this post, let us learn about the specific advantages of the learning management system and education management system for educational institutions.

Key benefits of education management systems:

  • Access to the information: The education ERP software can be accessed from anywhere, anytime. Any authorized user (teacher/staff/students/parents) can get any record they want with login credentials. It brings seamless workflow even with remote working. With automated system school management can access required information in real-time, enabling better decision-making at the individual level.

 

  • On-time Student-Teacher Collaboration: Schools that have adopted a school management system have seen enhanced student-teacher collaboration. The system enables teachers to assign homework, provide feedback on assignments, and add behavioral information for each student. All these interactions happen online, over the application. Remote learning becomes much easier and more fun with the integration of the Learning Management System (which Academia ERP provides). We’ll discuss more on this.

 

  • Increased Parents Involvement: In the digital age, guardians of students expect to remain informed of their ward’s performance and activity. The school management system enables the institution to do just that, with the parent portal or mobile app they check their child’s academic progress, track syllabus, etc. without the need of visiting the school campus. Thus, there is enhanced transparency and trust between the institution and student guardians.

Key benefits of learning management systems

  • All eLearning content in one platform: Learning Management Systems like Moodle have made the management of learning material convenient without the need for hard drives, laptops, printed materials, etc. This enables educational institutions to provide hybrid learning and the risk of losing important information. Teachers find it convenient to prepare for their lectures and students learn with interest due to the interactive mode of learning.

 

  • Easy-to-track learner’s progress: Learning Management Systems gives teachers the ability to keep track of students’ progress and ensure that they are meeting their potential. Suppose, if a student is not able to successfully complete any course, teachers can offer them supplemental resources to improve their performance. These systems feature reporting and analytics tools that also allow you to pinpoint areas of your eLearning course that may be lacking, as well as where it excels. If you discover that many of your online learners are struggling throughout a specific online lesson, for example, you can assess the eLearning content and make modifications if necessary.

Do you know Academia School Management System can help manage entire school management remotely and student learning with LMS integration? Know more about it with a FREE demo from our expert.

6 Reasons Why School Should Use to Cloud Technology for Administrative Management

Posted on by Hemant Mahajan

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Cloud technology has become the need for most of the organization. Whether it is a small, medium or large, they all need a system that can give them a single platform to process all the operations within the institution. Not only it benefits the employees but it also plays a significant advantage for all customers.

Education institutions are also growing at a high pace. This sector is expected to reach US$ 1.96 billion by 2021 with around 9.5 million users. This includes K12 and higher education. With this increment, institutions need to upgrade their system to manage the processes properly.

Higher education institutions are rapidly adopting the technology because of this millennial and generation Z and their expectation with the organization. Cloud is one of the technologies that is benefitting educators & learners around the world. Unlike higher education, schools are less inclined to shift their day to day processes into the cloud, and due to that, they are missing out on the key benefits of it.

Here are the reasons why schools should start shifting to cloud technology.

  • It brings collaboration6 Reasons Why Schools Should Use Cloud Technology

Schools have multiple departments that are handled by multiple people. Sometimes it becomes difficult to make the information flow without hurdles. With so many people involved, it increases the chance of error or miscommunication. However, with the help of Cloud-based software, this can be avoided. It provides collaboration as it centralizes the data in a single platform. Any authorized user can access the information whenever, wherever they want. For a school, the different users are parents, teachers, and students. With cloud-based ERP, a school can increase communication between parents and teachers. Parents across the globe can access their child’s academic records and progress from their mobile phones or laptops. Teachers will access the system regularly from school and occasionally from their homes. This became possible because of cloud technologies.

  • It gives a disaster recovery solution

If you are using the traditional method of administrative management in school, it is possible to lose data. Even if you are saving data in the computer or hard drive, data can be lost due to malware, hardware damage; which you can avoid if all the data is saved on the cloud. This is one of the key benefits of cloud-based school management software. The providers have the support system that can help institutes to recover data if they ever lose it. Therefore, you never have to worry about any documentation loss, ever.

  • It reduced capital expenditure

When schools think about shifting to cloud technology they usually get worried about the investment and high procurement costs. In contrary to that, the cloud is cheaper than they spend in IT & Hardware. Along with the licensing amount, to enable this technology you basically need high-speed internet and computer/ laptop. You can start and stop the services anytime you want. This technology also reduces the operational expenditure. As it reduces documentation storage costs, printing costs and maintenance costs.

  • It is flexible to work with

Solutions like cloud-based education ERP give a flexible approach for teachers and other stakeholders to work. Teachers can work in the school as well as from their home as and when required. Academia Student Information System also offers portals/ apps for teachers, administrators, parents and students by which they can operate via their mobile also. Parents can check their children’s updates from their portals. No need to stand in lines for long hours, no need to visit multiple departments to collect documents and no need to go to school to submit fees. They can go portal/ app and can do all that stuff with ease.

Know more about Academia Student App

  • It gives data security

In today’s era, everything is digital, so is the crime. If you are turning into a digital platform you can’t turn away your face from data theft. Although schools do not have extremely sensitive data but the loss of information of associated members can make a huge problem. The provider takes care of the security of the system. The information is highly encrypted and only the authorized users can access the information with credentials that he/she only knows.

  • It is scalable

All the organizations look for growth and it would be unfair if technology implementation hinders that growth. Thanks to the scalability of cloud computing it aids the growth of your school. It is the ability to upscale or downscale the software according to the demand for the solution. For instance one year you cross the target of admission rate, from 1000 to 2000. But you started with 1000 student admission. The software such as Academia SMS can be customized to manage the database of 2000 admissions without any manual intervention.

Know how the scalability of education ERP is good for the growth of your school.

Conclusion

These are just some of the benefits of implementing cloud-based ERP, there are many more. Digital transformation in school has become the primary need nowadays. If education leaders want to grow their institute and pace up the advancement in the school management system, they should start thinking about shifting to cloud tech.

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How an Examination Management System Can Help Educational Institutions

Posted on by Hemant Mahajan

An online examination management system can bring all the hassle related to managing examinations at educational institutions to ease.

When it comes to the examination season, it is a scary time not only for students but also for teachers, staff members, and University/College/School. Examinations processes require very seamless functioning, and it is dependent on exam admins, staff, teachers and exam centre manager. It requires frequent communication with all the members involved in the processes plus students, ensuring everyone is aware of the same information and last-minute confusion can be avoided (which usually happens).

Academia ERP is a comprehensive educational ERP software that provides Examination Management Module which covers all the tasks related to the management of examination right from exam registration forms and through the exam execution to marking schemes, results, the printing of mark sheets, reports and more. This module can assist staff in generating all the necessary forms that an institute needs from its students. As the module is connected to the student database; therefore, it is easier to retrieve all necessary information about the students by using just the Id/ name/ enrolment numbers. That helps to pace up the examination processes.

Academia Examination Module provides the followings functions for seamless & smooth management of examinations at the institute:

  • Exam Notifications
  • Exam courses and student registration
  • Exam Schedule
  • Exam Student Attendance Management
  • Student performance and mark entries
  • Grade, Percentage, GPA, CGPA management
  • Result preparation
  • Overall Reports for the exam and Marksheet management
  • Reports for result analysis

Here are the unique benefits of the Academia ERP examination management system for institutes:

1. It reduces the examination management costs

Examination management system assists in all the related processes and reduces paperwork. All the reports, certifications, question papers can be saved on the cloud database of institutes, that any authorized user can access any time he/she wants. It does not only save the cost of stationary but also the costs and places of storage of all the examinations reports & data.

2.  It saves processing time

Academia ERP automates all the examination operations. Staff can generate all the forms, reports with it. With the integration of the Student Module; in which all the student data is saved, it becomes easier to get the student details and use it in the examination as required.

It also helps teachers in result calculation. Whatever is the marking scheme in a school, whether it is grading or percentage-based teachers can customize it according to their needs. They can also convert grades to marks if they require. This way, teachers can create results faster, and management can distribute them to students sooner.

3. It generates all the reports a school needs

Examination processes don’t end with results announcement. Schools need to maintain records for pre-examination reports, assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam-papers for future reference for teachers and students.

Academia ERP helps educators to generate and manage all these reports with full details. All these reports will be on the webserver, but they can always download these reports individually or in bulk smoothly.

4. It is consistent and error-free

No one can not deny the power of computer-based calculation systems. Using this system in examination processes reduces the possibility of any error. With a sound system such as Academia SMS, teachers can avoid the time waste in re-evaluation, re-work in reports. That also increases the reliability and credibility of school management.

Add-on benefits of automated examination management system:

  • Saves time and energy of the staff
  • Reduces duplication of the work
  • Auto-works on student’s progress report that helps in improving students’ outcomes.
  • Eliminates manual forms
  • Automates processes for exams at all stages
  • Simplifies exam processes to make it easy and transparent.
  • Provides push notifications on Student Portal for all the latest updates
  • Sends SMS & Email notifications for students & teachers on mobiles

Exam Management Module in Academia ERP is an exceptional system that can automate and streamline the planning and execution of the entire processes, and it is designed to make the management cost-effective & efficient. The system manages access permissions for different users to avoid mismanagement of legal and official data by an unauthorized user for not only exam info but various other data as well.

Are you looking to automate examination processes in your educational institution? Academia ERP is the best option you can have. Know more about it,  book a free demo of the examination management software today.

How to choose the best school management software for your institute

Posted on by Hemant Mahajan

Technology has entered every institution and no organization remained untouched from it. It has entered the education sector as well. One such technology is school management software, which is simplifying the day-to-day tasks in schools and making teachers’ lives easier.

As performing daily academic operations become easy with School ERP but it is not easy to choose this software. It is important to find whether it is right for your school and if it can provide long-term benefits. While opting for this software, you should consider a few significant factors, for instance, its features, working, user-friendliness, vendors’ market presence, experience in the field, etc.

It is important that you do a comprehensive analysis according to the needs of your institute, its cost-effectiveness and its impact on ROI.

Here are the factors that should look at while choosing the best school management software.

Does it have useful features?

A school management system is ERP software that usually has multiple features. So it is very important that it offers the features that your school needs and how it will benefit the stakeholders (students/teachers/staff). The features should minimize the manual processes, solve the problems your Insitute facing. It is better to have a few features that work all the time rather than having multiple features that do not work at all.

Is it reliable?

If you are going run your entire school campus, ready to invest your time & money in a school ERP then you should always take a demo of the software. There are software providers that offer free demo to assist to make a more informed decision. You should have a clear picture of how long you are going to use this software, who will use it and what academic operation will be done by it.

Is it scalable?

Education ERP solutions are designed in such a way that it can be scalable depending upon the need of institutions. As every school plans to grow with time. The software should help in growth. With time the number of users i.e students, parents, and staff will increase, and if this software is not scalable it will become useless. To check the scalability of the software you can look for the clients it is serving, the number of students in its clients.

Does it offer long-term and 24*7 support?

Adapting to technology is not easy. If you do not have proper support any technology can increase the problems. So, before choosing the software, look for a company that is well-established, has good years of industry experience and offers proper support during the training & implementation of the software.

It is user-friendly?

Running a school with management software should make regular tasks easy, and it can only be done when the software is user-friendly. You can check its working with the demo these software provers offer. It will also help you to have an idea of how long will it take to learn the software completely and you will be able to use it to its full potential.

Does it improve student experience & learning?

Students are the main focus of any school. The implementation of any technology in an institute is to make the student experience better and improve their performance. Therefore the software you are picking up should assist students in school and beyond. School ERP providers also offer mobile-ready portals and apps to increase the connectivity between the teachers and students. Students can access all the important notifications in the portal, submit documents and assignments, pay fees, and more. Do consider these functions while opting for the software.

Conclusion

Education technology such as the school management system is designed to automate academic operations. But before choosing a smart technology for your institute you should be smarter too. Don’t carry away with the flow, check all the above-mentioned factor and get a good understanding of the product before investing in it.

Are you ready to know how Academia School Management System can automate academic operations in your institute and help you grow? Book a FREE demo now!

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