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Month: July 2021

Higher Education ERP: What is the Future Scope in Institution Management?

Posted on by Hemant Mahajan

The education industry has witnessed various changes for several years like from pen and paper to phones, tablets, and laptops, for teaching and learning but there is still a big scope of change that can transform the level of education making all the operations simple, efficient, and relevant. I guess you may have understood what I am talking about? A Higher Education ERP – can transform the complete operations of the institution bringing automation and digital transformation of all the academic and administrative processes of the institution. 

The future of education is changing rapidly and will change in the upcoming years, but having an Education ERP Software you can make sure to adopt every change with the same consistency and flow and it will make all the processes easy and smooth providing access to every single thing from just one click. Let’s discuss how an ERP will help institutions to adopt any change in the education scenario easily. 

What is a Higher Education ERP?

Enterprise resource planning (ERP) for education is something that is indulged with power BI analytics tools that help in generating important reports for managing all the academic and administrative operations of an institution like admission & enrollment, fees payment & collection, student attendance, academic performance, compliance management and much more. It enables institutions to make data-driven decisions that can lead towards the growth and success of the institution. 

Benefits of ERP System for Universities and Colleges:

There are various benefits of using the higher education ERP system in your institution let’s discuss some of them:

  • Improves access to all the data 

An ERP system provides and creates a single version of the truth because everyone uses the same system. Furthermore, schools and higher educational institutions include a bulk of data as they collect and process personal and confidential information about their prospective, faculty and enrolled students, alumni, and staff. An ERP system can manage all the data effectively and efficiently 

  • Enhances workflow increases efficiency and reduces reliance on paper

Institutional development is the most important aspect in an educational institution, having an ERP institution can enhance their workflow along with increasing efficiency, along reducing paperwork. Let’s take an example, like an institution is still following the traditional method using the pen and paper format, and if they require any documents related to one student, the staff or faculties need to check various documents that will be time-consuming, tedious, and even sometimes it is also possible that some of the documents will get misplaced or missing. 

In the second scenario, if an institution will opt for an ERP system, then everything will go in flow providing work efficiency and productivity. The use of an ERP system will reduce the use of paper or faculty keeping the data in a single system that can be accessed from anywhere anytime, and an ERP system can manage multiple branches of an institution keeping data of all the institutions in just a few clicks. 

  • Tightens controls and automates complete processes 

ERP brings automation in education institutions, providing various benefits to the institution, it tightens the complete control providing digital transformation and automation in the institutions. 

Just imagine, through automation, institutions can grow and earn a huge success as it becomes so easy for institutions to manage all their academic and administrative tasks easily and efficiently. 

Cloud-based Higher Education Management Software vs On-premise

It is always estimated by experts that cloud technology is better than on-premises ERP. The on-premises include manual installation of the software and continuous updates on the machines which involve more clarity, on the other hand, a cloud-based technology never requires any on-site manpower. Starting from installation to complete configuration, everything is possible using online tools without much hassle. 

Cloud-based ERP software is easy to deploy, along with facilitating everything like admission, attendance, fee collection, along with improving the communication gap among the students, teachers, and faculties providing online and easy access to everything. 

How Higher Education Institutions can choose the right ERP solution?

Education institutions need to choose an ERP system that can help them bring digital transformation and automation in institutions, simplifying all the academic and administrative operations of the institutes. The Higher Education Software for Universities and Colleges should focus on managing all the tasks, reducing the monotonous pattern of the day-to-day activities of the institution keeping track of all the data related to students, faculties, and parents. 

Academia is an ERP/SIS system that helps institutions to automate and manage the entire campus operations, administration, and learning needs in a very effective way. It provides complete assistance to institutions focusing on complete digital transformation through automation. Academia focuses on providing high scalability, diverse reporting, and super flexibility to institutions. 

Check out our exclusive Gartner research report on Top 10 Strategic Technologies Impacting Higher Education:


 

Learn more about Advantage Academia 

What is the Future Scope of Higher Education ERP?

  • BI-powered ERP

The future will most likely see a rush in demand for higher education BI-powered ERPs. Using business intelligence dashboards it will be easy to track key performance indicators, real-time metrics, or any other key student data that could be easily tracked, allowing teachers to make smart decisions with all the information required. So it is most important for higher education institutions to opt for an ERP that can simplify their current as well as future needs. By using an ERP institutions can track attendance and studying reports generated to help faculties and students to have better learning platforms. 

I can only state that higher education software for universities and colleges will be truly intelligent and future-ready if it manages to embody the personal touch and the wisdom of conventional learning in its new-age software. 

  • Automation of complete activities 

Automation is one of the most important functions that an ERP provides, a higher education ERP automates the complete day-to-day tasks. 

Students in today’s era demand easier access to everything like marking attendance, fetching timetables and all other tasks, and predicting the future. There are more chances that students will only like institutes that will provide their complete automation and real-time access to things from admission form to result in the announcement. 

For example, you can take any recurring work like generation of fee records and fee receipts than using an ERP you can attain any records anytime using the ERP automation. 

  • Advances in technology – teaching and learning patterns

Opting for cloud-based higher education management software will allow institutions to adopt advances in technology that can help in teaching and learning patterns. It provides easy access to all the academic and administrative tasks through which traditional patterns can be easily erased. With all these, it is also easier to predict that one can anticipate more options and more advanced features using e-learning ERPs in the future.

  • Customization and personalization 

According to the Education ERP Market Size And Forecast, growing demand for modern learning has improved the level of the education system, improved performance of the academic and administrative department, and enhanced connectivity have made ERP essential for higher education institutions. It is not wrong to estimate that modern trends and technologies are improving the chances of incredible future growth of institutions using ERP. A good and robust ERP provides the personalization and customization of tools and technologies that are needed by the institutions. 

Commenting on the personalization of systems using ERP, I can conclude that an ERP will get more powerful having more strong implementation and customization of each institution’s process but for these, institutions must choose a flexible, robust, and well-integrated ERP system.  

  • Better communication 

ERP software can help students and faculty to learn properly bridging the gap between them. It helps institutions with updating all the lessons, assignment details, faculty’s availability and other related information, managing attendance, enrollment tasks, examinations, and all other tasks managing better communication. 

Conclusion

Hope this article helped in understanding the future of ERP in education along with its usage and benefits. If you are interested in opting for ERP software, Academia can help you get the best after having a free demo with a team of experts. So book your demo now. 

Also, check the FAQs below to know more about the ERP system. 

FAQs

  • How do I find a good higher education ERP system?

There are various higher education ERP systems available on the web, but it is crucial to select one that can avail you of all the facilities that you are looking for, you must select an ERP that can efficiently manage all the academic and administrative tasks along with providing simple and easy access to everything, you will also need to check that the software you are choosing is reasonable and will help you in future to add value and growth to your organization. I must suggest Academia, as Academia is the one-stop solution for all your academic needs facilitating you with effective, easy, and flexible operations in your institution. 

  • Should I choose a Cloud-based or on-premise ERP software in the institution?

As you may have read the blog above explaining the difference between cloud-based and on-premise ERP software, but it will be your needs that can help you to conclude like if you are thinking that your institution has the time, energy, and efforts to work on some of the tasks manually on-premise ERP can be good, but if you are seeking to choose complete digital transformation of your institution that can facilitate you with all the activities with just a few clicks than a Cloud-based ERP is the best solution.  

  • Is opting for an ERP system costly for my institute?

Opting for an ERP can help institutions with managing the complete operations systematically and efficiently, but many of the institutions feel that choosing an ERP will be a costly business, but in my opinion, it is an investment that regulates and cuts the unnecessary costing in several tasks. 

I will suggest Academia ERP which provides flexible, robust, and scalable services, managing the complete operations of the institute at a very effective cost. A quick demo can help you better understand it.

Why Interoperability is Important in Education ERP and Why do we need it?

Posted on by Hemant Mahajan

Have you listened to the increasingly widespread term “interoperability” all around in the education trend? Maybe, but do you know what it is and what its benefits are, and why it is important to have in your institution? It is often seen that today institutions choose technology and then make adjustments with the existing workflows and systems to implement it. Having interoperability in education ERP, institutions no longer need to make any changes in the current workflows, technologies, or systems, as technologies can not work on silos these days, they need integration to form and create a greater experience and here interoperability works better. Let’s discuss it in this blog post to conclude why it is important, why institutions should choose an ERP having interoperability in education ERP. 

What is interoperability? 

Interoperability is the capability of having two or more information systems that are allowed to exchange and use information systematically providing synchronization of all parts. 

Looking into deeper interoperability is a component and a very important term for institutions. It attempts and addresses all the needs of institutions such as duplicate information in different areas or systems, lack of cohesion, the existence of various systems that provide different works. So interoperability focuses to erase all these errors bringing control and efficiency among the institutions. 

It results in cooperation, development, integration, and the rendering of all the academic and administrative operations in the best possible way. 

Why is interoperability important?

As of now, you may have understood the meaning of interoperability, now let’s jump over to understand the importance of interoperability in education ERP. Interoperability most importantly facilitates the exchange of information, like if you have a library management system in your institute than having an ERP like Academia you can make it more powerful to provide the best experience for students and faculties by having a single source of truth and reducing data redundancy between the two systems. 

Some of the advantages of interoperability include:

  • Adaptability:

This is one of the best advantages of interoperability, various systems that take in the information, connect and distribute that information automatically and flexibly. 

  • Data Cohesion:

It provides a proper and systematic arrangement of all the information that is managed effectively and controlled by all parties. 

  • Increased growth:

It is one of the most important advantages, it provides all availability of information associated with the value chain. So faculties and students get the opportunity to operate cohesively throughout the entire academic and administrative process ensuring the information is available and accessible by all to all systems. 

How does an ERP provide you with complete interoperability?

Education ERP or Student Information System provides the complete operational arrangement of all activities in an educational institution. Having interoperability an ERP system can provide a technological platform that can operate multiple integrations of systems using one landscape providing the desired results to faculties and students. 

Academia a one-stop solution for all your needs

Academia provides one of the best robust, feature-rich, analytics-equipped, and user-friendly ERP systems and Student Information systems built on a cutting-edge and flexible architecture- that enables educational institutions to automate & streamline their functions and all the processes for learning and administration. 

In terms of providing interoperability, Academia understanding today’s rapidly evolving technological landscape provides SIS/SMS that can be integrated with 3rd party systems to ensure greater value to institutions, management, and faculties.  Looking deeper into it, Academia ERP provides comprehensive integration with educational systems such as Learning Management System (LMS) example Moodle, Library Management System such as Koha, Finance and Accounting Systems like Tally, Sage, and many other tools and systems like LimeSurvey, PowerBI, Microsoft teams, etc. Learn more about the interoperability offered by Academia ERP.

It has developed an extensive team that helps institutions successfully integrate and score business applications and services, through a variety of ways like pre-built connectors/plug-ins, web services, integration platforms- that can be customized according to customer’s business requirements, technical environment, and budget. 

Conclusion 

Institutions that are seeking complete digital transformation need interoperability as an important feature. Hope this article helped you in understanding interoperability and its advantages and most importantly how necessary it is for an educational ERP to have interoperability. So if you are curious to know more about it, Academia can help you with this, we are just one call or message away to discuss and interact with you. Contact us today. 

Check out our exclusive Gartner research report on Top 10 Strategic Technologies Impacting Higher Education:

 

Top 13 Reasons Institutions Should Use Student Database Management Software

Posted on by Hemant Mahajan

Educational institutions involve a huge amount of data of students for managing school affairs systematically. To streamline the process of managing student data, a lot of institutions are thinking about school management databases. It helps you to store and organize student-related data in a proper and centralized manner so that you can easily access, edit, or update data if needed. 

  • Manages complete student information

A school management database deals with all the information related to students’ attendance, assignments, academic reports, curriculum details, project details, exam management, grades, achievements, medical history, addresses, accounts, and many more things. It also helps faculties to reach all the student data easily and effectively. 

  • Streamlined coordination and communication

The school database management system helps for better coordinating and remembering all the events and activities that are going to be held in the school in the upcoming days or weeks. It provides a proper look at the data on a single screen and helps to highlight and remember the important information. This helps institutions in better productivity and growth. 

It also allows institutions to circulate easier communication between students, faculties, faculties-parents, and student-faculties and even allows for the school alumni to stay connected with each other. 

Instead of relying on the diary system, a school database management system can send instant updates to the faculties on school events, attendance, and even disciplinary issues over email or SMS. students can also communicate with each other and with their teachers on the discussion boards to clear their doubts and collaborate over assignments. 

The school database management system takes care of the admission process as well. The complete management system accesses the registration process, admission approval, document uploading, test and interview schedules, and much more. The way of managing academic processes is changing, people are attracted to an effective admission system that can provide ease to faculties, students, and parents. 

It also helps students and faculty to fill out the application conveniently reducing long queues to get an application form or to get their admission-related queries and get an application form or to get their admission-related queries answered easily. 

“Admissions are no longer difficult now, they are easier than ever before. 

  • Reduces paperwork 

A school database system helps students manage students’ data automatically, reducing the paperwork and providing effective digital tracking of student data. All the documentation like admission forms, student records, financial aid, paperwork, and all other data can be managed effectively. It also provides proper security of all the records managing and securing the data for future reference to access whenever they are required which is quite complex with paperwork. 

A school database system stores each data properly providing real-time tracking of all the documents with just a few clicks. 

  • Trustworthy and secure 

The school database management system is the most secured and reliable source, it provides a hundred times more security than manually stored information. Student database software helps in storing all the information using a cloud-based server. It also provides multiple automatic backups of essential data to make sure you do not lose your valuable data. Most importantly, it prevents software from getting hacked by any competitor or other cyber suspect. 

  • Proper and efficient attendance management 

The school database management system includes tools that help faculties maintain quick records of student’s attendance. The software provides student attendance management features that require students to check and scan their fingerprints and enter or leave the classroom and school premises. The software also takes care of the attendance of students, which includes half-days, late coming, etc., without any kind of manual intervention. 

It also reduces the faculty’s workload from the monotonous task of taking attendance of each student by calling his\her name. It also allows faculties to directly check the summary of the presence and absence of the students digitally. The most interesting part is this software allows administrators to keep track of faculty’s attendance along with providing them with a quick calculation of their leaves and adjustments. 

  • Transport management 

A student database management system provides easy access to the transportation system of the institute. It manages the complete transportation requirements right from tracking the vehicle to managing and monitoring the salary, working hours, and other tasks of drivers and other helpers in the vehicles. The software provides easy access to parents and faculties to track their kids using the mobile application keeping them updated about the kid. 

  • Timetable management

The school database management system also provides a better school and class management. Timetable creation is considered the most critical thing that involves a lot of time, it also becomes difficult to circulate the timetable among the students as a minor error by a student or faculty can create a lot of confusion, and even in some cases, it can spoil student’s future if the student not downs wrong time table. 

So the school database management system helps with a timetable management feature that helps in scheduling the classes properly. It helps institutions to meet the requirements of different education boards. The tool also enables users to make changes to a timetable as per their convenience along with providing the timetable to students on their mobile app that can be accessed anywhere and everywhere. 

For more information, check out this video about how Student Information Systems Benefiting Educationalists Worldwide:

Bottom Line:

Hope the article helped you to understand more!

So if you are thinking of optimizing these benefits of a school management system in your institute, Academia SMS can be the best option for you. It provides the best system that helps institutions to manage all the academic and administrative operations of an institute. 

So don’t just be an average competitor of other institutes but be a growth seeker focusing on student’s growth and secured future. Contact us today. 

Unlocking the Potential: Experiential Learning in Education Automation – Advantages and Disadvantages

Posted on by Hemant Mahajan

In today’s dynamic educational landscape, the demand for effective learning resources is paramount. Explore the advantages and disadvantages of experiential learning, a method vital for institutions leveraging education automation, and education ERP solutions. Let’s delve into the intricacies of this transformative approach.

Understanding Experiential Learning

Experiential learning, centered around hands-on experiences, propels students to learn by doing. This process, combining self-initiative and self-assessment, is amplified by hands-on technology and innovation. In both traditional classrooms and online learning environments, students and teachers benefit significantly from experiential learning opportunities.

Advantages of Experiential Learning:

  • 1. Real-world Experiences:

              • Students engage with data and concepts through hands-on tasks, fostering a deeper understanding and retention of information.

  • 2. Creativity Unleashed:

              • Encourages creative problem-solving, equipping students with innovative solutions to real-world challenges.

  • 3. Accelerated Learning:

              • Implementation of learning points creates a lasting impact, developing problem-solving and decision-making skills.

  • 4. Theory-Practice Integration:

              • Merges theory and practice, providing students with opportunities to apply knowledge in real-world scenarios.

  • 5. Learning from Mistakes:

              • Embraces the value of errors, allowing students to iterate and refine their approaches, turning mistakes into valuable learning experiences.

  • 6. Career-oriented Focus:

              • Guides students towards their future careers by aligning learning activities with real-world experiences and activities.

  • 7. Communication Skills Enhancement:

              • Fosters teamwork and collaboration, bridging communication gaps and promoting effective communication skills.

  • 8. Visible Accomplishments:

              • Promotes a feedback loop that accelerates learning, enabling students to see tangible improvements in a short span.

Disadvantages of Experiential Learning:

  • 1. Patience and Guidance Required:

              • Demands patience and guidance as students experiment with various methods, requiring time for results to manifest.

  • 2. Decentralized Process:

              • Considered a decentralized process, as students access and submit assignments online, limiting faculty access through traditional modes.

 

Conclusion:

Embrace the power of experiential learning with online tools and technologies, revolutionizing knowledge acquisition and skill development. If you’re considering implementing experiential learning activities in your institution, Academia ERP offers a suite of tools, including a student information system, enterprise resource planning, and more. Contact us now for further information and personalized assistance. Your journey toward transformative education begins here!

Contact us now to explore how Academia’s suite of tools can enhance your institution’s educational experience and seamlessly integrate experiential learning into your curriculum. Take the first step towards a transformative educational journey!

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