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Month: February 2023

Campus Management System: How to Increase Educational Institution Efficiency?

Posted on by Hemant Mahajan

The competition among higher education institutes is increasing day by day. Colleges and universities are at each other’s throats to capture the attention of the best minds and engage them to become a student in their institutes. However, engaging an applicant and retaining them all throughout the student lifecycle would take more than a sprawling campus and a large population of existing students. 

Modern-day students are tech-savvy and they prioritize experience over everything else. It is important that you cater to them a top-notch learning environment based on data-backed decisioning, rather than take actions based on a shallow understanding of the needs of the students. 

Unfortunately, this cannot be fully realized with the traditional methods of operations. Technology-driven solutions can help you increase accountability in your academic and administrative staff and provide solutions to improve departmental functioning. If you are aiming to have quality lead generation from your enrollment campaigns and want to continue high student retention, you need Campus ERP that supports efficient student lifecycle management and other institute operations digitally. 

Centralized Campus Management System for Colleges

Centralized Campus Management System is a cloud-based education ERP solution for institutes of all types and sizes. It supports multi-premise institute management, and interoperability. It enables automation and improves operational efficiency and multi-level reporting. Simply put, the software helps you in the central management of the college and departments while supporting the functions of all stakeholders. 

Using a campus management system for admission management, examination management, student information management, employee information management, timetable management, resource planning, and management, fee & finance management, and more. It helps you in digitalizing administrative tasks and improves student management. 

 

Advanced Campus Management By Academia ERP – Centrally Manage Colleges, Group of Institutes, and Universities. 

– Student Lifecycle Management

– Student Information Management

– Campus Administration

– 100% Automation of all operations

 

6 ways in which Campus ERP improves operational efficiency

  • Organize Administrative Work

College staff has responsibilities of carrying out several duties simultaneously. This automatically affects their productivity and impacts the quality of operations. Moreover, there is a lot of dependency between departments which causes a lag in operations. There are several repetitive tasks that are needed to be done on daily basis. This eats up a lot of productive time and stops the staff to focus on their core responsibilities. 

Campus management software helps in automating most operations in an institute. The centralized database keeps a log of operations and provides real-time data for improved reporting at all levels. Furthermore, it comes with in-built features and functionalities to manage seasonal activities such as admissions, examinations, financial reporting, and account management, etc. 

Using the software can help optimize administrative processes and boost decision-making. It also increases the usability of data as modern ERP systems support interoperability between software systems creating a unified ecosystem for improved functioning. From record creation to management to automating operations and monitoring, a Campus ERP solution can improve the administrative capabilities of a college or university by several folds.

  • Automated Admission Process

Admissions are one of the most important phases in an academic year. However, they are highly mismanaged due to inadequate planning, and poor execution. It is prone to human errors and procedural delays. Irrespective of the years of experience and expertise administrative staff displays, it is normal to encounter challenges in seamlessly managing and executing admissions. 

Campus ERP solution comes with built-in enquiry management software that captures and allocates enquiries automatically from multiple sources. It makes enquiry management easy and provides features to digitally manage the admission process for individual students. The in-built error-detection and conflict system reduces the chances of human errors and ensures accuracy in data management. 

The system also improves communication between prospects, applicants, and administrative staff. This is done through its efficient omnichannel communication toolkit. It allows you to interact and communicate crucial information to applicants over calls, SMS, emails, WhatsApp, etc. The system also sends out automated updates when there is any change in their application status.

The in-built filter system improves student selection. The system maps student applications with course enrollment criteria. On detecting any conflict between the application and the terms & conditions for enrollment it automatically rejects the applicant and reduces the workload of employees. 

  • Student Management

Student information management systems are becoming very popular in the higher education segment. It helps you centrally manage a data repository containing, personal, financial, and academic information of the students. Centralization of information increases the usability of data by several folds. The system also comes with an auto-update feature that streamlines the examination schedule, student marks, subject schedules, curriculum details, and individual reports. 

Besides, the student management module within the system integrated with the ERP solution enables easy access to the college administration and teaching staff. In addition, the students and their parents can check the details as well. 

  • Examination Management & Execution

A college can efficiently manage and execute online and offline examinations through campus management systems. The software system comes with a plethora of features and functionalities for pre-examination, examination, and post-examination management and execution. The software can also be integrated with a learning management system where the data gets automatically synced between the two systems reducing the task of the administrative team. Apart from that, you can publish results online over the student portal. 

  • Online Fee Payment

Financial management with campus ERP becomes fairly easy. You can integrate the software with 3rd party payment gateway and enable online fee payments. Using it you can start accepting fee payments through debit/credit cards, e-wallets, UPI, net banking, etc.

Furthermore, the software provides you with real-time data on fee records, and pending payments and also sends out alerts to parents and students. It also automatically calculates the late fee as per the configuration. The number of reports that come in-built into the software also provides daily, weekly, and monthly reports on fee collection and other financial records making reporting easy. 

  • Staff Management

The program and course module help in the allocation of academic staff to the classes and assures error-free management of the timetable. The software comes with an in-built, staff, teacher, and infrastructure conflict system that allows you to prepare timetables more accurately. This provides you with higher transparency in the operations and you don’t have to worry about the non-availability of staff, teachers, substitutes, or infrastructure. 

Wrapping Up

Campus management systems can benefit you in a number of ways. Digital transformation is the key to improved management of your college and ensuring your staff is at the top of the game to offer the best experience to your students. Increased efficiency, productivity, and improved experience – learn more about the Academia campus management system and how it can benefit your college to have higher profitability. Academia ERP can help you with Campus ERP Implementation faster than others, connect with us.

How Education ERP can help Colleges Combat Enrollment Crisis?

Posted on by Hemant Mahajan

Colleges and universities are combating declining enrollment rates and precarious financial situations. As the institutes struggle to devise strategies that are suitable for dealing with this looming demographic cliff, one thing is well understood — legacy software needs to go out and new-age modern systems need to come in. 

Learn how in the age of declining enrollment rates, higher education institutes can find solace and definite solution in modern systems such as Education ERP to maximize enrollment and ROI. 

Education ERP for improved Student Recruitment & Retention

One of the best ways to avert the situation is by effectively managing the admission phase in your college or university. Attract the right students, engage them throughout the admission phase, support them throughout the academic year, and retain them. And investing in a modern ERP specifically designed for higher education institutes can help you in this course. 

Modern ERP can help Recruit Right Student To Your Campus

An ERP for higher education comes with an in-built Human Capital Management System and Finance Management System that is centrally mapped with the student database. The modern systems are also equipped with rich analytics features and help colleges and universities to gain insights into the type of program that is most preferred by the student population. Using this, an institute is able to plan more seats in these programs, offer a more wholesome curriculum, invest in more resources, and higher better faculty to attract students. This can be a great pull for the students and can help an institute to increase enrollment in the programs that are most profitable. This can be a very impactful recruitment strategy. 

Modern ERP can help institutes attract Students that are a right fit

A student needs to be academically as well as culturally attached to the college or university to apply and enroll itself. Hence, modern ERP solutions can help an institute to reach out and attract students that are a right fit for their campus. 

Tools such as personalized messaging, push notifications, multi-media messaging, and automated responses for faster query resolution can work wonders in attracting and engaging students. 

Also, modern software is equipped with a Scholarship Management tool that can help you in segregating deserving candidates from the thousands of applications and provide financial assistance and aid to the right students. With modern ERP built for colleges and universities, you can simplify scholarship distribution, reimbursement, and other financially complicated processes. This would further help you retain your students better and provide a channel for you to have a sustainable revenue stream. 

Modern ERP can help attract new students

One of the latest trends seen in the education industry is that of the growing number of non-traditional, older-generation students. 

The older students tend to be more inclined towards learning and are more career focuses. They usually have responsibilities such as full-time jobs or families to look after and hence they usually go to colleges and universities that provides flexible degree and credentialing programs that can help them gain high-paying career. 

ERP for higher education can enable students to effectively offer hybrid learning options alongside competency-based education programs, micro-credentialing and badging programs. The types of education that provide the fastest pathway to employment for these learners can serve profitable for your institute. 

Modern ERP for retaining existing students 

Engaging applicants is not a 100% assurance of a sustainable revenue stream. You need to constantly keep students engaged to combat the enrollment crisis. It is important that you retain students and increase your attrition rate. According to a study by Education Data, 40% of students that enroll in an undergrad program drop out and these dropout rates are higher for non-traditional students. 

ERP for higher education can help you devise and execute a student retention strategy. Using in-built data analytics and predictive modeling you can identify students at risk and provide institutions with the tools necessary to intervene early. 

Through early intervention, you can engage a student and avert the situation in which a student drops out.  

Wrapping Up 

Modern ERP gives campuses many tools to help attract and retain students. But it also helps institutes to manage their processes and operations better and ensure a better experience of their students not just academically but overall. Modern ERP enables students to better engage, advise and empower the learners. It supports small to big operations and frees up your staff and faculty to solely focus on the growth of students and assist them throughout the student lifecycle. 

It promotes transparent communication and improves decision-making through data. It provides better options to personalize education and manage programs and courses. Modern Education ERP solutions built for colleges and universities are very successful in attracting, engaging and retaining students.

Student Information Systems reduce the amount of time spent on mundane tasks. How does that work?

Posted on by Hemant Mahajan

Many education institutes have adopted new ways of teaching and learning, powered by modern technology. But what about student record management? Here is how the student information system reduces the management of administrative and academic records and can increase the productivity of staff by 70% (Read CECOS Collge, London Case study). 

What is a student information management system? 

A Student Information Management System or Student Information System (SIS) is a software application used for collecting and managing student data. SIS serves as a centralized data repository to support key academic and administrative processes organization-wide by providing access to real-time information to the departments. 

Continuous improvements in technology and the availability of high-end resources have boosted the functional capabilities of SIS. It is now used to automate a number of daily tasks and increases employee productivity by several folds. Since it is an electronically managed and maintained database, access to information is very fast, and economically viable than traditional sources. 

It can be used for any educational organization, be it a school, college, university, or training institute. Institutes can manage student data throughout the student lifecycle using SIS.  

Important Features and Functionalities in a Student Information System (SIS)

  • Automating Admission Process

With the help of this system, the admissions team and admins can automate a variety of operations in the admissions process. Once the data is stored of an applicant in the system, the information can be used for — applicant engagement, tracking the admission process, queries, and communicating messages on a large and individual scale. The system can also be used to send acceptance or rejection letters to the students and communicate any other important information.

  • Programs & Courses Management and Assigning Teachers

Easily create classes, assign teachers, manage courses, do lesson planning, etc., digitally. Student information systems are usually packaged within ERP software for education institutes. This means, not only do you get the features to manage student information but the information stored within SIS can be securely shared across various in-built modules and power digital operations using ERP in full capacity. 

The student information system records the course enrollment information and subject choices. Using this admins can digitally manage teachers, timetables, classes, resources, etc. 

You can also use the software to configure optional subject choices, program paths, course paths, fee structure, examination structure, grading method, and other related elements. 

  • Managing Daily Student Activities

Education ERP solution maps all sorts of academic, financial, and administrative records to the student ID in the student information system. This means a faculty or the administrator can pull student records for attendance, examination, health, fee, discipline, and more anytime as authorized by the super admin. 

This provides a better opportunity to manage the student lifecycle, and make decisions that are best for the student’s success. The student information system software eliminates the manual work of administrative and academic staff. 

Not only, does the software serve as a tool to manage and record the student data of a variety of things, but it also tracks the communication between staff and students, notices released to the student, actions are taken to discipline the student, and more. 

  • Scheduling and managing examination

Examination management and execution becomes very easy. The software provides specific tools and functionalities to manage and execute the examination phase with utmost success. Right from examination notification to form-fills to exam execution and result publication, the software provides all the necessary tools and functionalities to manage the examination phase successfully over a digital platform. 

  • Timetable Management and Lesson Planning

The system makes it easy for an administrator to track and check the available teachers on particular data and most importantly, whether the course syllabus for a subject is completed on time or not.

It helps an administrator adjust their human resource for optimal functioning with fewer resources. It also allows it to check the calendar, manage timetables for multiple classes,  manage national holidays, and schedule tests and exams as per the available information. 

  • Facilitating Communication between Parents, Teachers, and Students

Student Information Management System can facilitate communication between parents, teachers, and students. Since, the system stores all the contact information of all three stakeholders in an online database, it can be used to share important information, notifications, and news to them regarding ongoing and upcoming school activities. Parents can check the student’s progress and performance in real-time and request to connect with teachers to participate and involve in their ward’s education.

Conclusion

From the above list, you can see that student information system software is highly efficient in pivoting the regular and tedious everyday academic activities and automating these processes end-to-end. It can help you free up your resources and utilize them for more important tasks and operations in the institute. It improves efficiency and transparency in the operations and eliminates the common problems faced by teachers, staff, and students to bring more meaning to the operations.

So, what are you waiting for? Contact our ERP expert today to learn more about Academia SIS (Student Information System) and reap the above-mentioned benefits. 

Academia ERP for Pre-Admission Management from Start to Finish

Posted on by Hemant Mahajan

Are you searching for pre-admission software that allows you to record all inquiries before admission starts? If it is a yes, you are in luck. 

Academia ERP is a digital transformation solution for schools, colleges, universities, and training institutes. The efficient software comes with 35+ modules, including pre-admissions and admissions. 

The pre-admission module in Academia ERP helps you streamline admission enquires and manage them on the go. The product offers you high-end functional capabilities to manage all the activities of the admission phase and improves your enrollment rate and applicant experience through a plethora of available features. It also makes reporting incredibly easy. Here is everything you need to know about the pre-admission software/module of Academia ERP. 

  • Enquiry Form Set-up

The pre-admission module in Academia ERP allows students to apply for admissions through your website. Admins can add custom form fields to the application form to suit your institute’s needs. 

Admin can access applications received from various custom applications and inquiry forms in a centralized location. Admin can also take various actions pertaining to applications and use the custom application fields to track or search any particular applicant or enquirer. 

  • Campaign Management

If you use multiple platforms to run ads for admissions, campaign management is a highly valued feature in the Academia ERP pre-admission module. The feature allows you to assign the ad responsibilities to people, add ad budget, manage its spending and track its result.

You can use the feature for digital and traditional both platforms. The tool helps you identify what are the most profitable channels for your institute and not waste your money on the platforms which are nonyielding. Hence, it is not only a good tool in the kitty to manage campaigns but also to track the finances and the results of your ad campaigns. 

  1. Enquiry Management

With built-in CRM capabilities inquiry management feature of Academia ERP can help you in end-to-end management of all your enquires. It allows admins to assign applications/inquiries to people in the department, track progress, edit, or view the form in detail and generate several reports. 

Admins can see how many enquires were converted to applications and admissions, from what channels these inquiries come, what was the experience of the enquirer with the institute, and other factors. It also includes omnichannel communication — allowing you to send emails, push notifications, WhatsApp messages, SMS, etc., to enquirers to respond to their queries or share any crucial information. 

  • Dashboards & Reports

The system consolidates the data present in a centralized database to provide you with accurate reports and visually-stunning graphical representations. The tool makes automatic reports without any manual intervention when prompted. Since highly configurable, you can customize the reports easily as well. Create reports on campaigns, inquiries, follow-ups, appointments, conversions, etc., easily using the tool. 

Wrapping Up

Admission phase in any education organization consists of two segments. First, pre-admissions, which is more or less preparedness of any institute to capture as many applicants as they can and attract good candidates to study in their institute. And second, the admission execution. Academia ERP consists of both these qualities in one single software along with 35+ other modules. Learn more about the product and know how we can help you undergo digital transformation. 

Data-informed decision-making to transform the student experience in 2023

Posted on by Hemant Mahajan

Teachers and schools have long collected data, that is usually unused. What many institutes fail to understand is — they are sitting on a goldmine. Unlike a few years ago, technology now is more efficient and provides opportunities to use data and analytics for improved teaching. 

Using data, teachers can track student progress in real-time, compare their progress in minutes with historical academic records, provide a personalized learning experience, differentiate between instructions for improved results, and have an insight on students that might just need a little more push. Data-driven decision-making in education can prove transformative for students and teachers both. 

Use data analytics to fight long-standing issues

Globally, education systems are now addressing the inequalities in education. There are significant gaps present between the achievements of students from low-income households to that from high-income households. The increasing wealth disparity is one of the biggest contributors to the increasing number of children that are deprived of equal opportunities in education. 

By analyzing data, educational researchers can understand the role of nutrition, parental involvement, pre-K programs, and other factors to fill these achievement gaps. Data provides granular reports to assess the positive and negative effects of interventions and policies on student outcomes and key learning milestones. 

Use data to improve teaching practices

Data in general can benefit all the departments in an institute, especially the academic staff. Teachers can use the data to reflect on their teaching practices. Traditionally, teachers use only one approach to engage students in learning activities. However, there are researches available that indicate the effect of teaching methodology may vary from person to person. 

Hence, it is imperative for the teacher to provide personalized learning experiences to students for increased student outcomes. Using data, teachers can daily observe, make inferences, and adjust their teaching methodology according to the needs of the students. 

Use data to optimize administration

Administrators can use data to learn more about students’ participation and behavior in the classroom. Processes like these can help catch the students that are likely to fall through the cracks and handhold. Data analytics provide precise insights into the gaps present in the curriculum coverage and help administrators better align of curriculum across departments and grades. 

Understand what data cannot do

Data analytics is an involving field in technology and it has a long way to go. Even though what you are experiencing right now through data is simply a scene out of a sci-fi movie, there are some big limitations to the technology. The key to finding the right answer through data lies within the data set. The more appropriate the data set is the more precise results it drives. 

Keep an eye on the trends

Many factors outside of a teacher’s control come into play that can influence student success. For example, the family life of the student might impact their academic performance in the institute. Hence, a teacher that is well known for these issues can provide better guidance to the student and work out a plan to ensure the growth and success of the student. 

Data can help a teacher analyze a student’s behavior based on their attentiveness in class, attendance in the class, punctuality, assignment submissions, and involvement in extracurricular activities.  Request Demo Now

Improve Student Recruitment Quality and Applicant Experience with Academia ERP

Posted on by Hemant Mahajan

Enquiry management is one of the biggest concerns of education institutes during the admission phase. It becomes a big hassle for administrators to track each application and assist thousands of applicants all along the individual admission cycles. What most institutes miss seeing is the amount of agitation that grows in parents and applicants while hustling with your operational inefficiencies. This can directly be linked to the dipping admissions rate at your institute.

To put an end to this for good, you can try Academia Education ERP with an in-built enquiry management system. Here is everything that you must know about it.

Academia ERP Enquiry Management System

Academia is a school, college, university, and training institute management software that offers process automation of all institute operations. It helps an institute manage and monitor academic and administrative activities in an institute.

It is a 35+ module Education ERP software that comes with dedicated pre-admission and admission capabilities. The pre-admission module exhibits an in-built enquiry management system.

Academia ERP’s enquiry management system helps in tracking an enquirer’s detail and communicating solutions of the enquiries. The system is laced with a communication toolkit that inspires an omnichannel communication approach with applicants and parents.

The solution automatically sends the status of various selection stages via email, SMS, and Whatsapp to the applicants. Institutes can also send custom emails, SMS, or Whatsapp messages to share information with prospects. The system tracks the communication and keeps a central log of the phase in which the enquiry currently is. You can use the software to assign, close, and track all the enquiries that are happening in your institute.

Academia ERP can help institutes take quick follow-ups and manage their admission enquiries better.

Eliminates spreadsheets from the system

If you are still struggling with  spreadsheets and manual entries to organize admission enquiries, Academia ERP is a perfect solution for you. Use the efficient ERP solution to centralize all your enquiries and manage them on the go. The enquiry management system would help you log and organize your admission prospects better. You would have a real-time update on the process and track the enquiry from anywhere and anytime to assist the applicant.

Features of the Student Enquiry Management System

The list of features Academia ERP offers is as follows:-

  1. Easy enquiry form setup
  2. Easy enquiry registration
  3. Easy enquiry assignment
  4. Easy follow-ups through reminders
  5. Easy record management of old queries
  6. Time-saving and reliable solution
  7. Access to data and opportunities.

Wrapping Up

Admissions would soon be knocking on your institute doors. Are you planning to break the barrier and go digital? If it is a yes, talk to our ERP expert to learn a range of solutions built to meet your institute’s needs. Besides Enquiry Management our solutions come with other key modules like Admission Management, Course Management, Fee Management, Hostel Management, Exam Management etc.

Contact us today for any queries on ERP for schools, ERP for higher education institutions, and ERP for training management institutions

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