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Author: Hemant Mahajan

How to choose the best school management software for your institute

Posted on by Hemant Mahajan

Technology has entered every institution and no organization remained untouched from it. It has entered the education sector as well. One such technology is school management software, which is simplifying the day-to-day tasks in schools and making teachers’ lives easier.

As performing daily academic operations become easy with School ERP but it is not easy to choose this software. It is important to find whether it is right for your school and if it can provide long-term benefits. While opting for this software, you should consider a few significant factors, for instance, its features, working, user-friendliness, vendors’ market presence, experience in the field, etc.

It is important that you do a comprehensive analysis according to the needs of your institute, its cost-effectiveness and its impact on ROI.

Here are the factors that should look at while choosing the best school management software.

Does it have useful features?

A school management system is ERP software that usually has multiple features. So it is very important that it offers the features that your school needs and how it will benefit the stakeholders (students/teachers/staff). The features should minimize the manual processes, solve the problems your Insitute facing. It is better to have a few features that work all the time rather than having multiple features that do not work at all.

Is it reliable?

If you are going run your entire school campus, ready to invest your time & money in a school ERP then you should always take a demo of the software. There are software providers that offer free demo to assist to make a more informed decision. You should have a clear picture of how long you are going to use this software, who will use it and what academic operation will be done by it.

Is it scalable?

Education ERP solutions are designed in such a way that it can be scalable depending upon the need of institutions. As every school plans to grow with time. The software should help in growth. With time the number of users i.e students, parents, and staff will increase, and if this software is not scalable it will become useless. To check the scalability of the software you can look for the clients it is serving, the number of students in its clients.

Does it offer long-term and 24*7 support?

Adapting to technology is not easy. If you do not have proper support any technology can increase the problems. So, before choosing the software, look for a company that is well-established, has good years of industry experience and offers proper support during the training & implementation of the software.

It is user-friendly?

Running a school with management software should make regular tasks easy, and it can only be done when the software is user-friendly. You can check its working with the demo these software provers offer. It will also help you to have an idea of how long will it take to learn the software completely and you will be able to use it to its full potential.

Does it improve student experience & learning?

Students are the main focus of any school. The implementation of any technology in an institute is to make the student experience better and improve their performance. Therefore the software you are picking up should assist students in school and beyond. School ERP providers also offer mobile-ready portals and apps to increase the connectivity between the teachers and students. Students can access all the important notifications in the portal, submit documents and assignments, pay fees, and more. Do consider these functions while opting for the software.

Conclusion

Education technology such as the school management system is designed to automate academic operations. But before choosing a smart technology for your institute you should be smarter too. Don’t carry away with the flow, check all the above-mentioned factor and get a good understanding of the product before investing in it.

Are you ready to know how Academia School Management System can automate academic operations in your institute and help you grow? Book a FREE demo now!

Benefits of Academia Institute Management: Module Guide – 3

Posted on by Hemant Mahajan

In continuation of the series detailing out various modules offered by Academia, the third part discusses some of the most important ones related to institute management.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 12 countries.

Fee Management

One of the most important features especially for the administration department is the fee management module that helps create multiple fee plans according to the college’s needs and requirements.

Beginning with creating a student fee plan at the time of course enrollment, this feature generates reports on statements of account for each student, sponsor, and applicant for all transactions within a specific time range. It provides a discount calculation for stage selection and generates payable bills for the discount provided against each receivable bill including installment billing.

An important module to make the administration efficient and error-free, this module is equipped to settle the payable bills with the respective fee heads such as admission fee, hostel fee, transport fee, etc as well as manage refunds, cheque bounce and duplicate receipt issues.

Fee Management also comes with a facility of finance hold that restricts the student’s access to subject enrolments, exam results, etc. in case of outstanding fees

Exam & Mark Sheet Management

This module can efficiently handle all the exam-related processes in addition to preparing and managing pre-examinations tasks. To begin with, it manages exam notifications to send to student/parent/faculty portals along with exam programs and student registration.

It can generate hall tickets and design exam schedules as well as manage exam day processes along with student exam attendance.

The module evaluates and manages different marking heads i.e. mid-term, viva and final semester, records student performance as well as prepares results, transcripts and generates reports for result analysis.

An important feature of the exam and fee management module is that it can generate reports on the basis of student average and the course average for performance analysis of students and courses.

Certificates, Documents & File Management

Document management is a key aspect of every organization. Not to mention, educational institutions go through endless documents of students every year. If it is a university or group of institutes that offer multiple courses then the document becomes even tougher.

Thank to automation, it has become simpler than ever. Academia has features that help staff and teachers to minimize manual intervention and digitize certification, document and file management. You can map files with multiple locations within an organization, send file acknowledgment notification post the approval of the authority, set priority and the due date for approval and much more.

In Academia certification management, student/teachers can request for certificates, user can generate documents with document generators and print directly, keep records of all the certificates at the time of admission.

What’s next

Academia ERP helps institutes to simplify their regular academic operation. Documentation, examination and fee management are few of the most complex processes in institute management, but with Academia administration processes become simple and efficient. In the next blog of module guide series, you’ll learn how you can manage the library, HR department, and hostel with Academia ERP.

Do you know you can save stationery costs and increase cost-savings by up to 22% with Academia Student Information System? Know how with our experts through a free demo now.

Benefits of Academia Institute Management: Module Guide 102

Posted on by Hemant Mahajan

Last month we have started the Academia Institute Management blog series in which you will get to learn about how certain modules can help your institute to manage academic operations in a smarter way.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 11 countries.
These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.

In this article, we’ll discuss three modules of Academia ERP i.e. Attendance Management, Student Management, and Time-table Management. You’ll learn about how automation can help to make admission better, student management more efficient, and timetable management smarter.

Attendance Management

Nobody can deny the importance of attendance in educational institutions. Whether it is a primary school or the largest university in the world, every institute goes through the attendance management processes. On average teachers spend around 5-10 minutes in this and before the end of the session they have to calculate attendance percentage, exam attendance records, get exam detention process due to low attendance, and whatnot. In a year of 261 working days, if a teacher spends 10 minutes in attendance every day, he/she will be spending 2610 minutes in a year i.e. approx 43hrs.

The good news is that it can be simplified with the help of automation.

Academia Institute Management System can reduce teachers’ workload. It can integrate biometric integration or smart card/RFID by which attendance can be marked easily. It can also generate attendance reports class-wise, section-wise, subject-wise, etc.

Here are the benefits of the Academia attendance management system

Student Management

Every institute is and should be student-centric. Managing student records, their personal and academic details, track of academic progress, marksheet, etc. requires continuous efforts of teachers and staff.

If an institute is not digitally enabled, all the processes are done manually which is not only tiring but also time-consuming.

Thanks to automation you can save a huge amount of time with it. In the Academia student management module, you can keep all the records under 100+ fields. Student can fill their details via the student portal, hence teachers and staff can save time there. You can also generate ID cards and barcode, generate reports with smart analytics and much more.

Timetable Management

Time-table, a scheduler that helps teachers and students to design their days and hence streamlines their learning processes in every session. Yet, most of the time, both the stakeholders find it difficult to stay aligned with the timetable and maintain a detailed record of everything in the calendar.

With the help of Academia, you can help teachers and students to stick to schedules easily. Time-table management is integrated with attendance management software that makes it easier to track attendance, sessions, subjects, syllabus, etc. Moreover, you can also generate reports for faculty and students as and when needed.

What’s next

Attendance, Student, and timetable management are three important modules of Academia Institute Management. They give digital transformation to class management, streamline day-to-day processes and simplify teachers’ lives. Stay tuned to learn another three important modules of Academia ERP and how they can shape your institute digitally.

Are you ready to make teachers’ lives simpler and student experience better? See how Academia can help your institute with a FREE demo now!

Why is campus modernization important for colleges?

Posted on by Hemant Mahajan

Let’s be honest here. The challenge that you faced before COVID-19 have become more prominent now, and there is a whole new list of challenges that are knocking on your doorsteps to devour a large chunk of your business. 

It is not just you, almost all educational organizations are facing similar problems and there is only one way to save your business – shed the old ways and transform your college. 

Modernization is an impending need of the time, and you should be happy that the market is full of modern solutions such as college/campus management software. These advanced software solutions are highly efficient and feature-rich ERP suites that come with all the functionality you need for your business.


This includes – student discovery, applications, admissions, enrollment, fees, student performance, resource management and so much more. It is a robust and secure solution to optimize the internal and external working of your college while bringing automation to the processes. With a college management system, you can be benefitted in the following ways: 

  • Improved admission rate

One of the biggest benefits of choosing a campus management system is the advanced admission module. The module allows you to design your campaign and generate online admission applications from interested prospects. Also, follow-ups and lead management become very easy. You can also digitally evaluate applicants and approve their admission. 

  • Better teacher performance 

Campus management software offers advanced analytics on student performance, engagement, and activities. This allows you to map the efforts of the faculty with the results and have more scope in improving teacher performance. 

  • Reduced manual tasks 

Manual tasks are prone to errors and consume a lot of time. Most of all, in a college there are hundreds of operations that are done on a daily basis and become a burden on your employees. For improved productivity and efficiency, you can choose a college management system and reduce the workload on your employees drastically. With process automation, you would also record unmatched best accuracy in data management and operations. 

  • Elimination of Paper-based tasks 

Go paperless with college management software and reduce your operational cost by up to 25%. Stationary cost is one of the biggest in the education industry with a digital solution you can completely run the college on a digital platform and reduce the paperwork down to a minimum. 

  • Fee management 

There are hundreds of transactions happening online through cards, UPI, net banking, and other sources. For colleges, it becomes very difficult to track each transaction and properly file it. With an integrated 3rd party payment gateway, an advanced campus management software would automatically track each transaction and manage the receipts. With add-ons such as timely reminders, real-time data updates, and more, you can completely eliminate data discrepancies and mismanagement from the fees & finance department. 

  • Join the ‘smart’ club

Showing a digital-first approach in the market makes you a more viable choice for the tech-savvy generation. Since students are becoming more and more familiar with technology tools and apps, they would like to see colleges that show the same futurism and have adopted smart solutions to manage colleges and other operations. 

  • Better resource management 

Resource management is important more than ever. Across the globe, funding and investments in the education sector have dipped and hence have impacted the quality of education and resource accessibility. To avoid it happening to you, use college management software for improved resource planning, management, and reports & analytics. 

Way forward

These were some of the amazing benefits of modernizing your college with advanced educational technology. If you wish all this to be yours, you can choose Academia ERP solution, an advanced college management platform for all your needs. Drop us a message here. 

5 Tips for Cloud Implementation in Higher Education Institutes

Posted on by Hemant Mahajan

Shifting to a digital solution from on-premise software or from manual management; can seem a difficult switch at first for any educational institution. Education leaders and IT staff look for the solution that can minimize their workload and not make it complex with difficult to learn technology.

Whatever your reasons are to transform your institute digitally, it is always good to have some tips, information, and details that can guide you to make a well-informed decision.

In this article, you will know about the various aspects an ed-leader should consider before choosing a cloud-based management solution.

Configurability & scalability: Before choosing a cloud solution, it is important to check if it is configurable according to the needs of your institute and is it scalable to manage the increasing number of students in the future.

Cost-benefit analysis: Cost vs benefit analysis is no doubt an important factor before shifting to any new technology. The main objective is to do more with fewer resources and ensure cost-saving.

A good budget analysis is checking if investing in the software profitable in the long run, where and how you will be able to manage cost-saving and by what percentage it can benefit you.

Academia cloud-based solutions increase cost saving by upto 22%.

Communication: Better communication leads to better management.

There are cloud solutions that smoothen communication among stakeholders via multiple ways i.e. SMS/Email notification, messengers, mobile app, etc for better decisions and faster results.

Look for these features and check how it can help your institute on micro and macro levels.

Multi-user Accessibility: Single-user information access can make workflow complicated. If the respective user has access to relevant information, he/she can share it accordingly and it’ll also help him/her to stay updated.

This technology offers a feature by which you can give access to everyone with the privilege to see only limited and relevant information.

Proper Training for staff: Implementing technology without introducing it to your staff will only make it difficult to use and will serve no purpose whatsoever.

Staff and teachers might find it difficult to adjust to the change in IT. It becomes important to educate the staff about the opportunity with training and skill development for a move to the cloud.

Understand the needs of your institute

It is possible that you might end up buying a solution that is not serving a purpose as you skipped checking its feature details. Therefore it is important that you understand the exact need of your institute, and your reason for undergoing a digital transformation in management.

Bottom line

The cloud solution is the future of higher education. Institutes have already started using it for admissions, fees, student record management, course, examinations, etc. But following your peer blindly is not the solution. If you are shifting to a smart solution for your institute, you need to make a smart analysis before investing in it. Do use the above-mentioned 5 tips in your search for cloud-tech.

Academia ERP is a cloud-based solution to manage the complete student life cycle that ensures cost-saving, increases efficiency and enables 360° transformation in higher education. Know more with a free demo now.

Benefits of Academia Institute Management: Module Guide 101

Posted on by Hemant Mahajan

A smart way to accelerate academic operations and introduce efficiency is by shifting to automation. A good education ERP not only offers 360-degree automation but also brings about a digital transformation in the institute ensuring a competitive edge.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 10 countries.

These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.

Campus Setup

This feature particularly manages the setup and information related to the college administration. The module can create as well as simultaneously manage several academic departments. Being customizable, it’s terminologies, underlying features and labels can be changed or modified based on the institute’s needs. In the case of institutions managing several campuses, the campus setup can also efficiently separate set of terminologies for each one of them.

Additionally, the module also configures and maps biometric device details for its various classes, labs and program rooms. One of the most notable features is the provision offered to download documents in bulk for applicants, students as well as the faculty.

It is capable of controlling the entire campus management process on a single platform. Academia also provides mobile applications for students and a responsive faculty portal for teachers to manage their tasks via mobile/tablet.

Pre-admission/Admission Management

As the name suggests, this module primarily creates and manages admission applications for the institution. It lets students apply through the online application form facility on the institute’s website along with managing the application form sale and generating an offer letter.

A major manual task that this module digitizes is converting inquiries into applications and applications into admissions. All of this while storing precise information and records of every student registration. It also comes with a feature to create and manage various enquiry and application reports. Some of them include statistical reports for applications & admissions including target achieved, conversion percentage and YOY increase. Pre-admission and admission management module also generates a detailed report of applicants at each stage of the process with their respective statuses and ranks.

In a nutshell, this module manages all aspects surrounding admissions including campaigns, registrations, online forms, and inquiries. The online application portal helps parents and students with numerous queries related to the processes and relieves the prospective students from multiple inquiry visits to the college.

Program & Course Management

One of the most vital modules for any institution, this one creates and manages the plethora of programs & courses offered by different departments in a college. Managing them includes defining the credits, hours and sections for the programs as well as setting up limits for programs being offered within a semester. It also maps programs & courses with respect to the sessions, i.e. programs offered within a session and with respect to courses, i.e programs offered within a course.

A program & course management module offers features to define student advisors and program coordinators. It also lays out the period name and underlying terms according to the specific duration, reporting cycle and program intake of an academic year.

Its features simplify, centralize and organize the management system. With a single database system and integration of departments, it allows information to flow seamlessly. This lets decision-makers to monitor, control processes and efficiently manage with 24*7 access to data.

Image source: freepik.com

5 reasons for student attrition and how to address it

Posted on by Hemant Mahajan

Whether it’s a college, a schools or a training centre, there are some very common triggers that lead to students dropping out of institutions. Most of these issues can come from a personal space or from the educational system itself. If these issues are not addressed properly by campus management at the right time, they can decrease student retention and greatly affect overall educational efforts of the institution.

Here are some stats related to the issue:

In the USA around 1.2 million students dropout of high school annually, where the graduation rank is 19th globally. In India, out of 100 students only 70 students reach senior secondary. The enrollment rate in India is 23%, in the USA 87%, and 39% in the UK.

The reason for dropout and low student retention in institutions are many, but there are some major issues that should be addressed as soon as possible.

Financial problems

It is one of the primary reasons for student attrition. Not being able to afford the cost of higher education or degree, family’s week financial status, the burden of responsibilities, etc. are the reasons that make students leave college and go for a job.

One grave challenge in this scenario is the student loan. In America student loan is one of the major causes of concern. According to a study by Margertia McNealin, in the US, over 40% of students borrowers are not able to pay their loans and that results in pushing them out of school.

Less quality time with educators

The low student-teacher ratio, especially in higher education is a prevalent problem in India. The current ratio is 24:1, lower than Brazil, China, Canada and Russia.

If students do not get proper guidance & counseling by educators, they may be unable to share and express their problems, leading to disinterest and eventually leaving the school.

For all levels of educational institutes, teacher-student quality time is very important. It helps teachers to understand students, his/her weaknesses and strengths, the reason behind the performance, his/her expectations from the institute, etc. It also helps students understand themselves better.

De-motivating institute environment

Lack of student-engagement activity, carelessness towards student attendance, outdated syllabus, orthodox teaching methods are some of the examples which lead to a demotivating institute environment.

Boredom’ is one reason students leave classes and eventually institutes.

According to a study by GradNation.org that surveyed the top reasons for dropping school, some of them show a significant trend from the classroom environment:

  1. No one cared if I attended.
  2. Teacher and school problems.
  3. School environment

Poor administrative management

Institute management plays an important role in students’ academic journey. Ease of documentation processes, on-time access to information, better connectivity between management and students brings a positive perspective towards the institute.

However, slow document processing, miss-communication between students and staff, loss of data, etc. are still ongoing problems in this sector.

Lack of student support

Student support is an important factor that parents and students often skip checking during admissions, and institutes also do not give much emphasis on.

Higher studies are tough and along with other reasons, poor student support and de-personalized learning are also responsible for high dropout rates.

What are the measures to minimize student attrition from institutions?

If institutes can address and resolve the above-mentioned issues on time, it can impact positively on student retention and decrease drop out rates. For example, institutes can maintain a positive environment for students, schedule appropriate sessions for a student-teacher engagement, introduce proper administrative management, etc.

Online learning is leading to a decentralized education system with 24*7 access to educators & other resources. It is becoming a major trend in the education sector as it offers cheaper yet better access to books i.e. e-books, and cloud solutions to store academic data.

Also, institutes can take the help of technologies for a better institute management system, that can surely improve academic operations, increase teacher involvement, and ensure student success.

Check out technology trends in the education sector and learn how a college management system can benefit an institution.

6 Major Challenges faced by Educational Institutions and how Academia ERP can help

Posted on by Hemant Mahajan

There are thousands of operations that govern the management of your institute on an everyday basis. Needless to say, they all happen at the same time, and at times you would wish you had at least 10 heads to keep a track of everything that is happening around in your institute. 

Meanwhile, your metamorphosis is an impossible thing, let’s focus on transforming the way your institute functions. Yes, we are talking about digital transformation. 

Digital transformation is highly demanded in the education sector. The education industry around the world is undergoing some major challenges, and there is no other option but to go digital and take on these challenges. 

Here are 6 major challenges that are faced by education institutes, and how Academia Education ERP / Student Information Management System can help:

  • Automate Student Registration & Admission Process

Admission phase is one of the most mismanaged aspects of any education institute that is doing it manually. Let’s be practical, you are asking a bunch of people from your staff to manage thousands of enquiries and applications, and that too in a short time. 

The dull and repetitive procedure thus can easily to automated with Academia ERP. The product comes with pre-admission and admission execution features to make enquiry management easy for your institute and handhold every applicant to become a student in your institute. Not only, the product optimizes the process but also provides you with data analytics with predictive qualities to ensure you are choosing the right applicants that would be well fit in your culture and curriculum. 

  • Curriculum Management

It is an every-year activity and can take days. You are well aware of the hassles of designing the right curriculum. And if you have tens of courses and programs running in your institute, you can say goodbye to a whole month of your life. 

With Academia ERP, you can manage your curriculum better and allow easy structuring of the course components. For every subject, every chapter, lesson, and resource material you would be surprised how easy your life would become after you implement Academia ERP. 

  • Productive Classroom Management 

Lesson planning, student attendance, student engagement, student performance management and analysis, and so many other things. Just percolating knowledge is not the end of your responsibilities. 

Having said this, you need a well-designed product that fits well in your academic structure to perform all these tasks. You need to free up your teachers to focus on the primary goal of providing quality education and focus on their performance improvement and leave the other ad-hoc tasks to the software. Guess what is the solution for this – Academia ERP. 

  • Better parent-teacher association

If you wait for months to interact with the parents of your students you need an ERP solution right away. The world is moving towards omnichannel communication and people expect to stay in touch with these digital communication tools on the go. 

Also, parents are demanding a larger share in their ward’s academic life. You need a solution such as Academia ERP to keep in touch with the parents of the students and provide them detailed reports on a regular basis about their ward’s participation in academic and non-academic activities. 

  • Hassle-free finance management 

Keeping track of fee payments, sending payment reminders to students and parents, payment collection, updating records, managing & sharing the receipts with the payer, and resending frequent reminders to the students that have not paid are some of the most tiresome duties for your administrative staff. Also, consolidating data to prepare financial reports and tax operations may become a hassle. 

For streamlining all the finance-related activities you get a fee and finance module in the Academia ERP software that automates the task and tracks each transaction to keep a record for digital management of receipts – eliminating mismanagement completely. Also, the software sends system-generated reminders through various modes of communication. The system has in-built financial reports that allow you to consolidate data easily and generate reports faster for compliance activities. 

  • Resource Management

Resource management is the primary goal of any ERP solution. For an admin to keep track of all the resources such as inventory, hostel, mess, library, and more it becomes time-consuming. Also, the process is prone to delays and errors. To eliminate even the slightest tracking mistakes you can opt for Academia ERP. It is one of the best tools that come with a full-fledged resource management toolkit and allows easy tracking of various types of resources. 

Wrapping Up

Aside from dealing with the major challenges mentioned in the blog, the Academia ERP software assists you in the better management of your institute. It has multi-center capabilities and is a perfect enterprise-level solution for the chain of institutes as well. The product is built to streamline some of the most complex operations in an institute like — admissions, examinations, attendance management, student data management, student lifecycle management, student performance management, and more. To learn more about these features, request a live demo today. 

How can Power BI Dashboard help Higher Education?

Posted on by Hemant Mahajan

Almost all organizations generate a significant amount of data on a daily basis. To keep the record and create an effective mechanism for analysis is difficult if done manually. Power BI or Business Intelligence (BI) is a tool and a smart method that companies apply for representing data in a readable format. This approach simplifies analysis and improves the efficiency of the organization.

Educational institutions generally use the Power BI tool in a Student Information System. The tool is integrated into the system that is represented with a separate module for data analysis.

Recommended Reading: Top 6 Functions of Student Information System that Every Educator Should Know

Power BI plays a key role in institutional growth. With business intelligence tools, educators can easily check all the key criteria related to student performance, faculty, and institutional activities.

Raw data sorting can be a tiresome and hectic task. Business intelligence tools represent this data in a graphical format for easy and quick understanding. The administrator can compare the data with previous entities to check institutional & student growth. This data also helps them in the decision-making process.

Here is how Power BI dashboards help in higher education:

Data-driven Decisions

With the higher education dashboard, the administrator can easily track state-wise admission and fees collection, class-wise student strength, examination results, attendance, etc. This helps them in strategic planning to get better output from different departments thereby helps them to make more informed and data-driven decisions.

Simplified Understanding of Data with Data-Drilling feature

This is a feature that helps educators locate very specific data. Suppose you need to find the data of fees paid by a student or the frequency of fee submission, without scrolling through the entire data of fee reports, you can easily get the targeted information with the drill-down functionality.

It allows complete information of a particular student which can include academic progress, invoices, medical history, and other information. In addition to the dashboard features such as filtering and sorting, it enables organizing data for better understanding.

Simplified Analytics for Administration staff

With the help of Power BI dashboard admin staff/ teachers do not have to spend time on the intricacies of data analysis. It transforms complex data from the departments into a simplified visual format so that anyone can comprehend it and make a judgment accordingly. Student performance, their results, marks, attendance, working days of college, fee records, etc. are easily understandable with the help of this tool.

Conclusion

Features of Power BI dashboards are indispensable tools not only for larger higher educational institutions such as universities or groups of institutes but also helpful for smaller colleges and education academies. 

BI dashboard can provide significant benefits to any institution that analyzes considerable amounts of data daily. Here are its key features:

  • Improves administrative management
  • Reduces paperwork thereby saving costs 
  • Decreases turnaround time leading to faster management
  • Improves analytics that helps in better student recruitment
  • Enables a better understanding of student behavior and academic progress

A well-designed system can give you a quick overview containing the major indicators. You can also use the drill down or search feature to get more detailed and specific information related to a particular student/class/course/year etc. According to the needs of a specific user, there can be dashboards providing different types of data.

Know how Academia SIS dashboard reporting can help your institute take data-driven decisions. Get a free demo now!

Image source: freepik.com

Top 5 modules that help in automating College Management

Posted on by Hemant Mahajan

For any college to make a mark in the education space, a strong support system is of utmost importance. While an institution forges towards educational advancement, there is a range of other responsibilities that need equal attention. Spanning from student data management to logistics support and even daily assessments, college administration is indeed an arduous process. 

A smart way to accelerate these tasks and introduce efficiency is by shifting to automation. A good education ERP not only offers 360-degree automation but also brings about a digital transformation in the institute ensuring a competitive edge.

Academia College Management System offers 20+ modules along with other configurable features. Here are the top modules that effectively automate the administrative processes in an institution.

Admissions

This module manages all aspects surrounding admissions including campaigns, registrations, online forms, and enquiries. The online application portal helps parents and students with numerous queries related to the processes and relieves the prospective students from multiple enquiry visits to the college.

The higher education system at times has additional steps within the selection process for college admissions which makes it even more complicated. With the help of a student information system, all of these can be integrated in a single module, making the process easier and simpler.

Recommended Readings: 5 Reasons Why You Should Use Admission Management System

Attendance and Leaves

Daily class attendance conducted manually, is often a time-consuming task for the faculty and demands a significant amount of their already limited teaching hours. Academia College Management System automates this with RFID and biometric integration to track the attendance records of the students & even faculty using web & mobile devices. This also helps generate different reports related to attendance & leaves for a clearer record and analysis. The feature also allows online leave applications with automated leave processing for both students as well as the college staff.

Dashboard & Reports  

One of the main advantages of automation is that it aids in better and quicker decision-making. For instance, it helps track the progress of the college and generate reports in a single click leading to faster conclusions.  

An Education ERP also has features that give complete financial control, help with collated reports of the college activities and generate multiple reports on tasks such as attendance, leave, timetable, exam results, fee collection & dues, etc.  

All of this helps in institution plan and strategize better on the educational as well as administrative fronts. 

Fee Management

A fee management feature can set up the complete fee structure for an institution according to student categories, courses, service requirements, etc. The system also has provisions for alert notifications on late payments, fines and can send messages via SMS or email regarding the due date for payments.

An education ERP solution also provides customized invoice/ bill generation where you can make changes according to your needs and download records in pdf or excel format in bulk.

With a fee management system, you have the power to digitally control and automate the finances of your institute. You can access documents from other departments and view and generate reports from the financial database.

Recommended Readings: 7 Benefits Of Using A Student Fee Management System

Inventory Management

Implementing college management software in your institute also lets you digitally control every minute detail associated with hostels and logistics. You can monitor the inventory related to the physical design of your hostel like no. of rooms, floors, beds, etc. With biometric integration, you can manage the hostel’s in/out records. With GPS integration you can keep a track of the location of the school/college vehicle. All of this saves a significant time that manual entries demand on a day-to-day basis

With all these and more, Academia College Management System is one of the leading ERP solutions for your college, offering a complete digital transformation through automation. Check out more from our experts with a free demo now!

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