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Category: Academics

Maximizing ROI in Higher Education Technology: Strategies and Best Practices

Posted on by Hemant Mahajan

Introduction

Higher education is transforming digitally, with institutions increasingly investing in advanced technology solutions to enhance learning experiences, streamline administrative tasks, and improve student outcomes. However, ensuring a high return on investment (ROI) in educational technology remains a challenge. Stakeholders and investors must adopt strategic approaches to optimize resource allocation and maximize efficiency, ultimately driving sustainable growth and impact. This blog will explore key strategies and best practices to maximize ROI in higher education technology, focusing on optimizing resource allocation for maximum efficiency.

The Growing Importance of ROI in Higher Education Technology

As digital learning tools, learning management systems (LMS), artificial intelligence (AI)-powered tutoring, and data-driven student success platforms become more prevalent, institutions must justify their technology investments. EdTech investors and stakeholders require clear metrics to evaluate whether these innovations yield tangible benefits in terms of cost savings, improved student engagement, and institutional performance.

A well-calculated ROI ensures that every dollar spent on EdTech contributes to:

• Increased student retention and graduation rates
• Operational cost savings
• Enhanced faculty productivity
• Better learning outcomes

Key ROI Challenges in EdTech

1. High Initial Costs: Many institutions struggle with large upfront investments in EdTech solutions.
2. Underutilization of Technology: Tools and platforms often remain unused or improperly integrated.
3. Scalability Concerns: Solutions that fail to scale with institutional growth can lead to inefficiencies.
4. Difficulty Measuring Impact: Without clear metrics, it’s challenging to quantify EdTech success.

To address these challenges, institutions and investors must focus on optimizing resource allocation—ensuring that financial, technological, and human resources are effectively deployed to yield maximum efficiency and impact.

Optimizing Resource Allocation for Maximum Efficiency

1. Data-Driven Decision-Making

One of the most effective ways to optimize resource allocation is through data analytics and predictive modeling. Institutions should leverage data to:

• Identify which technology investments drive the highest student engagement and performance.
• Monitor resource utilization patterns to adjust spending accordingly.
• Predict future EdTech needs based on enrollment trends and student behavior.

🔹 Example: A university using AI-driven analytics to track LMS engagement found that interactive video lectures increased student participation by 40%. This data helped them prioritize video-based content over static PDFs, optimizing their content development budget.

2. Prioritizing High-Impact Technologies

Institutions must focus on technologies that offer the highest impact relative to cost. High-impact areas include:

• Cloud-Based Learning Management Systems (LMS): Reduce infrastructure costs while offering scalable learning environments.
• AI-Powered Student Support Systems: Chatbots and virtual assistants improve student services without increasing administrative overhead.
• Adaptive Learning Platforms: Personalize education to improve learning outcomes, reducing dropout rates.

🔹 Example: Arizona State University’s AI-driven student advising system helped increase retention rates by 9%, demonstrating a clear ROI by reducing student attrition costs.

3. Streamlining Administrative Processes with Automation

Automation can drastically cut operational costs by reducing administrative burdens on faculty and staff. Key areas for automation include:

• Admissions Processing: AI-powered chatbots and automation tools can handle routine student inquiries.
• Financial Aid & Fee Management: Automated billing systems prevent errors and reduce manual workload.
• Attendance & Performance Tracking: Digital tools enhance efficiency and accuracy in student evaluations.

🔹 Example: The University of Maryland implemented a chatbot to assist with student inquiries, reducing administrative workload by 30% and cutting response times from hours to seconds.

4. Leveraging Open-Source and Cost-Effective Solutions

Many institutions overspend on proprietary software when cost-effective, open-source alternatives exist.

• Moodle (LMS): Offers a customizable learning platform without hefty licensing fees.
• BigBlueButton: Provides an open-source virtual classroom solution.
• LibreOffice: Reduces costs associated with Microsoft Office subscriptions.

🔹 Example: The University of Cambridge replaced costly proprietary software with open-source alternatives, saving hundreds of thousands of dollars annually.

5. Cloud Migration for Cost Savings and Scalability

Cloud computing reduces the need for on-premise infrastructure, resulting in significant cost savings. Benefits include:

• Lower IT maintenance costs
• Enhanced data security and backup solutions
• Seamless scalability as student numbers grow

🔹 Example: The University of California moved its data infrastructure to the cloud, reducing IT costs by 35% while improving system uptime.

6. Strategic Partnerships and Vendor Negotiations

Higher education institutions should collaborate with EdTech providers to secure favorable pricing and licensing terms. Key strategies include:

• Bulk Licensing Discounts: Negotiating volume-based pricing for software solutions.
• Performance-Based Contracts: Paying based on demonstrated learning outcomes rather than fixed fees.
• Public-Private Partnerships: Partnering with tech firms to co-develop cost-effective solutions.

🔹 Example: Purdue University partnered with an LMS vendor to create a customized learning platform, cutting licensing fees by 20% while improving functionality.

7. Faculty and Student Training for Better Tech Adoption

A major issue in EdTech implementation is the underutilization of purchased tools. Training ensures that investments are fully leveraged.

• Workshops and Webinars: Helps faculty integrate technology into their curriculum.
• Peer-Led Student Tech Programs: Encourages students to help peers use learning tools effectively.
• Onboarding Tutorials: Interactive tutorials for new users increase adoption rates.

🔹 Example: The University of Florida increased LMS usage by 50% through a targeted faculty training initiative.

8. Measuring Success: Establishing Key Performance Indicators (KPIs)

To ensure maximum ROI, institutions should track key performance indicators, including:

• Student Retention and Graduation Rates: Measures the impact of technology on student success.
• Faculty Efficiency Improvements: Tracks time saved using automation and EdTech solutions.
• Cost Savings: Evaluates reductions in administrative and IT expenses.
• Student Satisfaction Scores: Collects feedback on digital learning experiences.

🔹 Example: Harvard University uses analytics dashboards to track real-time student engagement, allowing them to make data-backed improvements to course delivery.

Best Practices for Investors and Stakeholders

For EdTech investors and institutional stakeholders, ensuring long-term success requires adopting industry best practices:

1. Conducting Pilot Programs Before Full Implementation

• Test EdTech solutions with a small group before institution-wide rollout.
• Use pilot results to refine strategies and optimize investment.

2. Ensuring Interoperability Between Systems

• Select EdTech tools that integrate seamlessly with existing platforms.
• Avoid data silos that hinder efficiency and ROI.

3. Emphasizing Cybersecurity and Data Privacy

• Invest in secure EdTech solutions to prevent breaches and compliance issues.
• Train staff and students on best cybersecurity practices.

4. Aligning Technology Investments with Institutional Goals

• Ensure that EdTech solutions directly contribute to learning and operational objectives.
• Avoid investing in trending technologies without proven institutional benefits.

5. Regularly Evaluating and Adjusting Investments

• Continuously assess technology performance against KPIs.
• Adjust budgets and resource allocation based on data insights.

 

Conclusion: A Smart, Data-Driven Approach to EdTech ROI

Maximizing ROI in higher education technology requires strategic resource allocation, high-impact investments, and data-driven decision-making. By focusing on automation, cloud computing, faculty training, and interoperability, institutions can ensure that their technology investments lead to real improvements in student success and operational efficiency. For EdTech investors and stakeholders, the future lies in investing in scalable, data-backed solutions that drive measurable outcomes. By embracing these best practices, institutions can achieve sustainable growth while delivering high-quality education in the digital age.

Jane’s Journey: A Seamless Odyssey through Academics with the Magic of ERP

Posted on by Hemant Mahajan

Once upon a time in the bustling town, a young and bright student named Jane embarked on an extraordinary journey through her educational institute. Little did she know that this journey would be sprinkled with the enchantment of an ERP solution, transforming her student life into a cakewalk.

Phase 1 – A New Beginning

Jane’s adventure began with her first step into the institute. Enrollment, typically a labyrinth of paperwork, was now a breeze. The ERP system whisked away her worries as she filled out her information online. Jane marveled at the speed and convenience, amazed at how her entry into the academic realm was so smooth.

Phase 2: Navigating Learning Realms

As Jane delved into her studies, she encountered the heart of the ERP magic – the online learning platform. Gone were the days of shuffling through notes; now, her mobile app presented her with assignments, reading materials, and interactive quizzes. The ERP system knew her pace, adapting to her learning style, and even sending her reminders for upcoming deadlines.

Phase 3: The Extracurricular Enchantment

Jane wasn’t just a diligent student; she was also an aspiring artist. Thanks to the ERP solution, she effortlessly signed up for art club meetings and tracked event schedules. No longer lost in a sea of announcements, Jane found her creative haven and nurtured her passions.

Phase 4: The Midterm Marvel

Midterm exams, usually a nerve-wracking experience, took an unexpected turn. With the ERP’s examination management system, Jane received her personalized schedule and exam venue ahead of time. No more frantic searching for classroom numbers; Jane walked into her exams with confidence, knowing that the ERP had her back.

Phase 5: A Journey Shared with SERA

Throughout her journey, she had a new virtual AI-empowered friend – SERA. She could just ask anything related to her academics & records, SERA was always there to answer. The collaboration came naturally with the ERP’s communication tools. Group projects became a symphony of creativity as Jane and her teammates seamlessly exchanged ideas, documents, and feedback. The ERP’s virtual teamwork space transformed their group assignments into a collective masterpiece.

Phase 6: The Graduation Gateway

Time flew by, and Jane’s graduation day arrived. ERP’s student information system ensured that her records were meticulously maintained, and ready to be presented in a beautiful digital portfolio. Her transition from student to graduate was seamless, with the ERP system handling everything from certificate generation to alumni networking.

Epilogue: Beyond the Campus

Even after leaving the hallowed halls of her institute, the ERP’s magic continued to shine. As Jane pursued her career, she found herself utilizing skills honed through the ERP’s practical learning modules. The ERP’s influence extended into her professional life, making her adaptable, tech-savvy, and ready to conquer new challenges.

And so, Jane’s journey through the world of academia, enriched by the wonders of ERP technology, came to an end. Her student life had been transformed into a captivating tale of ease, efficiency, and excellence, leaving an indelible mark on her heart. As she looked back on her adventure, Jane knew that she had been a part of something truly extraordinary – a story where Academia ERP solution turned the ordinary into the extraordinary, every step of the way.

Maximizing QS Star Ratings with Academia ERP: The Ultimate Solution for Effective Reporting and Improvement.

Posted on by Hemant Mahajan

The QS star rating system has become a globally recognized benchmark for evaluating the quality and performance of universities and educational institutions. These ratings are crucial for attracting international students, fostering academic collaborations, and improving institutional reputation. To ensure accurate reporting and enhance their QS star ratings, educational institutions can turn to Academia ERP-a robust and comprehensive solution. In this blog, we will explore the critical parameters of QS star ratings and how Academia ERP can effectively support institutions in reporting and improving their ratings.

QS Star Ratings with Academia ERP

I. Academic Reputation:

1. Faculty Quality: Academia ERP enables institutions to track and manage faculty credentials, expertise, and achievements, fostering a solid academic reputation. Through the Faculty Profile section of our ERP, this parameter is easy to report and analyze.

2. Research Output: The system facilitates efficient monitoring and reporting of research publications, citations, and collaborations, highlighting the institution’s research impact. Academia ERP can easily report this data via employee profile- research details. We manage the entire research info of each faculty member with micro information like the number of publications, references received, grants, start and end time, and resources, making the report of this comprehensive parameter as easy as a few clicks.

II. Internationalization:

  1. Student Diversity: Academia ERP streamlines the management of international student recruitment and enrollment, promoting cultural diversity on campus—an essential factor in achieving higher QS star ratings.
  2. Collaborations: The ERP system facilitates partnerships with international institutions, enabling seamless collaboration and fostering a global academic environment.III. Learning Environment:1. Student-Faculty Ratio: Academia ERP provides institutions with data-driven insights to optimize student-faculty ratios, ensuring an optimal learning environment that meets QS rating criteria.2. Student Support: The ERP system enhances student support services, including academic advising, mentoring, and career guidance, contributing to a positive learning environment.IV. Teaching Quality:

    1. Pedagogical Innovations: Academia ERP supports implementing of innovative teaching methods and technologies, helping institutions showcase their commitment to delivering high-quality education.

    2.Student Feedback: The system enables the collection and analysis of student feedback, empowering institutions to identify improvement areas and promptly address concerns.

    V. Facilities and Resources:

    1. Infrastructure Management: Academia ERP streamlines the management of campus facilities, ensuring they meet the required standards set by QS star rating criteria.

    2. Library and Technology: The system facilitates efficient tracking of library resources, digital infrastructure, and access to cutting-edge technologies, contributing to a superior academic experience. Academia also enables seamless Integration with International library management systems like Koha for easy reporting to this parameter.

    VI. Graduate Employability:

    1.Career Services: Academia ERP equips institutions with tools for effective career services, including internships and job placements- with a dedicated placement module and alumni networks, increasing graduate employability rates and positively impacting QS star ratings.

    2. Industry Collaborations: The ERP system enables institutions to forge strong ties with industries, fostering practical exposure and enhancing employability prospects for graduates.

    VII. Social Responsibility:

    1. Sustainability Initiatives: Academia ERP helps institutions manage and report on sustainability initiatives such as energy conservation, waste management, and community outreach, demonstrating social responsibility and aligning with QS star rating requirements. Also, it turns your organization paperless, contributing directly to this parameter.

    2.Ethical Governance: The system supports transparent governance practices, including financial management, compliance, and ethics, enhancing institutional credibility.

    Conclusion: In today’s competitive global educational landscape, QS star ratings are crucial in attracting students and improving institutional reputation. With Academia ERP, educational institutions can effectively report and strengthen their QS star ratings across various parameters, ranging from academic standing and internationalization to teaching quality and social responsibility. By leveraging the comprehensive features of Academia ERP, institutions can streamline their operations, enhance their performance, and achieve higher QS star ratings, thereby elevating their global standing in education.

Empowering Education Globally: Harnessing the Potential of Online Applications for Academic Institutes

Posted on by Hemant Mahajan

In today’s digital era, technology has revolutionized various aspects of our lives, including how academic institutes handle admissions and student enrollment. The advent of online applications has brought about a significant transformation in the traditional admission process. In this blog, we will explore the benefits of online applications for academic institutes and delve into how Academia ERP can be the ideal solution for ensuring student success.

Impact of Digitizing the Application Process, for Academic Institutes

 

Impact of Digitizing the Application Process, for Academic Institutes

 

Enhanced Reach and Access to Quality Students

One of the primary advantages of online applications for academic institutes is reaching a larger pool of quality students, regardless of their geographical location. By offering online application options, institutions can attract students from remote areas who may have previously faced the challenges of physically visiting the campus or obtaining application forms.

Academic institutes can leverage a comprehensive ERP system like Academia ERP to maximize the benefits of online applications. Academia ERP is a powerful software solution designed specifically for educational institutions, encompassing various features and functionalities tailored to enhance student success. With Academia ERP, institutes can seamlessly integrate the online application process into their existing workflows, ensuring a smooth transition from traditional methods. The platform provides a user-friendly interface for applicants to complete their applications, upload necessary documents, and monitor the status of their applications throughout the evaluation process.

The convenience of online applications removes geographical barriers, allowing aspiring students to apply from the comfort of their homes. Consequently, institutes can attract talented individuals who may have otherwise been deterred by the logistics and costs associated with the traditional admission process. Expanding the reach of an academic institution ensures a diverse student body and contributes to a more vibrant educational environment.

Streamlined Admission Process and Cost Savings

Implementing an online application system significantly reduces the workload and number of staff required in the admission department. Manual handling of paper applications is time-consuming, often leading to errors or delays. By transitioning to a digital process, institutes can streamline the admission procedure, automate various tasks, and eliminate the need for extensive paperwork. Academia ERP offers robust data management capabilities, facilitating efficient application tracking, document verification, and communication between applicants and the admission department. The system’s automation features reduce the chances of errors or delays, ensuring timely responses to applicants and enhancing their overall experience with the institute.

Reducing administrative workload allows staff members to focus on more critical aspects of the admission process, such as evaluating applications and providing timely responses to prospective students. Additionally, the cost savings associated with online applications can be allocated to other areas, such as improving infrastructure, enhancing educational resources, or facilitating scholarships, thus benefiting the institution and its students.

Positive Impression and Increased Enrollment Possibilities

The digitalization of the admission process creates a positive impression in the minds of students and their families. The ease of online application submission reflects an institution’s commitment to innovation and efficiency. It portrays a forward-thinking approach, instilling confidence in prospective students and their families about the institute’s commitment to providing a modern and streamlined educational experience.

Moreover, a smooth online application process showcases an institute’s attention to detail and professionalism, making it more likely for prospective students to choose that institution over others. The increased efficiency and convenience offered by online applications can positively impact an institute’s enrollment rates, ensuring a steady influx of talented students year after year.

Conclusion

Online applications have become a game-changer for academic institutes, providing numerous benefits that positively impact the institution and prospective students. The ability to reach a larger pool of quality students, cost savings through streamlined processes, and creation of a positive impression are key advantages of implementing online applications. To capitalize on these benefits, academic institutes should consider adopting Academia ERP – a comprehensive education ERP software that empowers institutions to optimize their admission process and enhance student success. By leveraging technology and embracing digital transformation, institutes can attract the best talent, increase enrollment rates, and pave the way for a bright and prosperous future in education.

Conduct Comprehensive Academic and Administrative Audit with Academia ERP

Posted on by Hemant Mahajan
Conduct Comprehensive Academic and Administrative Audit with Academia ERP

The Academic and Administrative Audit (AAA) is a key process in educational institutions to evaluate the effectiveness of their academic and administrative operations. This systematic and objective evaluation identifies areas of strength and potential improvement, fosters continuous growth, and assures compliance with established standards. Here, we delve into how the Academia ERP system aids in streamlining this audit process and how it enhances overall institutional efficiency.

Planning the Audit: Efficient planning is crucial to a successful audit. This includes defining the audit’s scope, identifying key areas for review, and establishing clear objectives. With Academia ERP, you get a comprehensive picture of various academic and administrative aspects, assisting you in making data-backed decisions for the audit scope and objectives. For example, the total number of applications and admissions, demographics of admissions, pending Invoices, available seats, progress with clear marks/grades, etc.

Keeping your Audit Team Informed: An audit team composed of individuals with the required knowledge and experience is necessary. Academia ERP’s robust reporting and analytics features provide critical insights to the audit team, aiding them in making informed evaluations.

Data Collection: The audit team gathers data through various means, such as document reviews, interviewing relevant stakeholders, observing operations, and conducting surveys. Academia ERP digitizes the whole process by virtue of its centralized database. The audit team can download data on various institutional activities like admission, fee plan, fee payment, various physical resource allocation, student attendance, assignment submission, and student performance in the examination with a single click. This results in saving a huge amount of the auditor’s time and also ensure data integrity.

Analysis and Evaluation: The gathered data is then analyzed to assess the institution’s compliance with academic and administrative standards, the effectiveness of practices, and the achievement of objectives. AcademiaERP already comes with a variety of reports and charts which makes this analysis much easier and faster. 

Reporting: The final step involves preparing and presenting the audit report. Academia ERP’s sophisticated reporting system allows for a clear summary of the audit findings, including compliance and non-compliance areas, strengths, weaknesses, and recommendations for improvement.

Following are some examples of Academia ERP support to carry the audits:

1. Ensuring Attendance Transparency with Academia: Academia ERP/SIS promotes complete transparency in attendance tracking. This feature ensures that only students meeting the minimum attendance criteria can advance to the next level, thereby maintaining academic integrity and standards.

2. Comprehensive Fee Management: With Academia, you can seamlessly manage all financial transactions. It meticulously tracks and records every financial detail, from bills and receipts to outstanding amounts. Its financial hold feature is critical during course enrollment, hall ticket issuance, result publication, and student promotion to the next level, ensuring every monetary detail is noticed.

3. Streamlined Admissions Process: Academia enhances transparency in the admissions system, providing comprehensive reports that give a holistic view of the admission process. These include enquiry summaries, application statuses, and admission summaries. These reports track every stage of the admission process, from initial enquiries and applications to final admissions, ensuring efficient and transparent admission management.

4. Examination Management: Academia ensures examination transparency by integrating attendance percentages with exam eligibility. It streamlines the entire examination process, from pre-examination arrangements such as center, staff, and room allocation to exam execution, including managing exam attendance and student mark entry. The system also handles post-exam processes like result calculation, mark sheet generation, and grade conversion, ensuring a seamless and transparent examination workflow.

5. Robust Reporting and Dashboard: Academia’s dashboard and reporting capabilities provide a comprehensive auditing tool for institutions. You can assess the institution’s performance based on various parameters, including fee collection summaries and examination statistics. Detailed insights into passed, failed and detained students and revaluation data provide a granular view of institutional performance, supporting strategic decision-making and continuous improvement.

Stay ahead of the curve in audit readiness by keeping all necessary data and reports at your fingertips with Academia ERP. Discover the potential of this system with a live product demonstration. It’s time to experience a game-changer in academic and administrative auditing.  Discover the potential of this system with a live product demonstration.

5 Ways Technology Can Help Save Costs for Academic Institutes

Posted on by Hemant Mahajan

The growth of educational resources and online courses being offered today are a clear indication of the shift to technology and how it’s changing the landscape of the education industry. 

Every year there is an increasing number of students opting out of attending schools and colleges physically. With many study options available, a lot of which are online and comparatively cheaper, technology is playing a huge role in making education accessible and cheaper than ever before. Even long-distance or work-based learning, as well as apprenticeships, are becoming available online, which reduces the total cost of education by permitting interns to live at home and learn and earn. 

Today, when the world has been ravaged by COVID19 in an unprecedented way, education is one field that has managed to deliver, without any hiccups. Educational institutions all over the world have quickly moved all their teaching online and are making sure that students are gathering every bit of knowledge and learning that they would have, on campus. 

While online education may be the need of the hour right now, technology has always proved to be a gainful investment for educational institutions, one of which is saving on costs. 

Let us explore 5 ways in which technology can help save costs for educational institutions. 

1. Using the cloud instead of the copier

Educational institutions have seen the enormous potential of the cloud and more and more schools and colleges are moving over every year. A market research report had predicted a 26% annual growth in cloud computing in schools through 2021. Needless to say, with the ongoing pandemic the numbers would inflate too much more than that. 

Cloud technology has plenty of instant benefits to academic institutions like –

  • It does away with the need to buy expensive printed textbooks, which become outdated quickly. Using digital content allows easy regular updating as and when necessary, which also saves cost substantially for the school. 
  • It minimizes the requirements for expensive hardware like servers, which call for ongoing server room cooling, maintenance and a huge amount of space. 
  • It reduces the use of toner and copy paper, along with saving the time spent on making copies every week, while also reducing carbon footprints. 
  • If there is ever a loss or a need to track down a paper trail, a cloud system will give easy access and swiftly recover data.

2. Taking advantage of the VoIP over the traditional PBX

Switching over to the VoIP phone system has helped schools and institutions to cut down costs by lowering phone bills and having access to new automation features to further boost productivity. 

VoIP providers often offer free internal calls making it possible for teachers, administrators, and anyone with a phone connected to the phone system to call each other without any charges. Larger schools and institutions can save a substantial amount by using a VoIP phone system since all the frequent calls made within a school system are considered in-network and will be free of charge.

A VoIP system is cheaper to maintain than a PBX system. It can be installed quickly with adding and removing of phones done simply. A hosted VoIP system comes with free 24/7 support staff. 

3. Opting for the digital platform over manual  

In this age of technology, it is a challenge for educators to constantly keep the learning environment engaging and relevant. It is important for them to keep the communications and information flow of the school community completely smooth and secure.

While it may seem migrating to a digital platform would require huge budgets, truth is, it is the crucial factor that can actually cut costs, boost productivity and save time which is otherwise wasted on administrative tasks. With digitization, teachers and administrators do not have to spend time with old machines, including outdated computers, printers and slow networks; and could use their time for more productive work. Teachers have the advantage of using technology to produce more creative learning opportunities for students. On the other hand, students get accustomed to technology at an early age and learn valuable skills which will sustain them for life. 

4. Using special-purpose applications for better efficiency

Educational institutions have started to see the utility of application that can help them manage a lot of departments better. Since educators know they have the responsibility of building the careers and lives of a whole new generation, they understand there is no scope for mistakes. Switching over to digital helps to make sure there are no errors in statistics and work flows smoothly as programmed. They are moving to the use of specifically created applications to better manage food services, school buses, utilities like electricity and cooling/heating, textbooks, etc.

Besides the smooth functioning and management of various departments with the use of various applications, educational institutions are also saving money by eliminating the need of human intervention and physical work.

5. Availing digital documents over physical material

One important aspect of knowledge is, it needs constant updating. Going digital helps to quickly and efficiently update new material online with adaptable changes. Content changes and delivery, digitally, lowers the cost of printing the new material and also gets rid of the reliance on physical printed content and copy.

While education institutions wake up to the importance of technology and seek to empower themselves with the latest, it is the SIS (Student Information System) that has proved to be the groundbreaker with the advantage to connect, teach and manage better. One of the most important roles technology plays is to handle evolving requirements and efficiently manage multiple modes of communication. 

Academia SIS has been specifically developed to suit the current and future needs of growing higher education institutions. It is a unique multifeatured solution for Group Institutions, Business Universities, Colleges, Schools, etc. and automates the complete student life cycle.

Undeniably, the best technology solution to successfully lower costs while providing an edge by enhancing connectivity among students, teachers and parents.

For the education institutions, while adopting technology helps to cut down costs, it also works for students as the expenses go down considerably with online course materials and other associated expenses. Hence, a win-win for all. 

Experiential Learning vs Conventional Learning. Which works better and why?

Posted on by Hemant Mahajan

The concept of experiential learning has been frequently introduced lately. Nowadays, more and more schools have begun to accept this growing trend. The idea is quite simple and bypasses the typical learning process through experience or a “reflex to do”.

How does this work?

The process starts with a person performing a specific action and then sees the effect of the action in a situation. 

The second step is to understand these effects if the same measures were taken and predicted under the same circumstances. 

The third step is to understand the general principle under which the particular instance resides. When this general principle is understood, the final step is the application of the action under new circumstances.

The world is your class

It can be argued in favor of experiential learning that concepts that are difficult to understand in the classroom can be more easily accepted through real experiences. 

Studies have shown that learning in the real world can be more effective as students adapt to the real world through careful observation and generalization. With this learning experience, you can:

  1. Gain valuable experience in the field
  2. Study and learn more globally and locally
  3. Understand the importance of real-life experiences
  4. Actively participate in a dynamic environment

Conventional VS Experiential

Today, schools and organizations involved in the education sector use a variety of methods that they believe will contribute to overall development. However, there is a clear distinction in the way these procedures are carried out. 

Some are more concerned with the concept of experiential learning and individual development compared to traditional methods designed to develop each individual’s ability to meet measurable standards or the standards of an organization.

Read also: 5 Benefits of Adaptive Learning in Edification

Nevertheless, there are many differences between conventional learning and experience:

Conventional learning Experience learning
Includes direct training or teaching Includes modern ways of learning & teaching using advanced tools & software
Involves restrictions with a pre-decided frame of learning Flexible with a variety of learning patterns and techniques
Focus on just institutional growth Focus on the overall development of students along with institutional growth
Knowledge transfer from existing books and resources by faculty to students   Students and faculty can experience the lessons taught to them using artificial intelligence, virtual reality, and more.
Ex. Classroom teaching, conferences, presentations. Ex. Use of technological tools & software for enhanced growth of teaching & learning

Conclusion:

It is not surprising that the vast majority of education and training is still conventional and not experiential. This can sometimes be understandable, as the needs of an organization can be anticipated according to individual needs, both in terms of training and in terms of subsequent work. Here it can be argued that society is a little ignorant and “broken” in this regard.

It is difficult to deny the benefits of experiential learning. As, it can effectively address the personal development needs of young and old learners and improve self-esteem, self-responsibility, and maturity which are difficult to achieve with conventional and normative teaching methods.

To know more about the Student Information System, click here.

9 Benefits Of Implementing A Fee Management System

Posted on by Hemant Mahajan

Student Fee Collection and Management are very vital as well as a critical task for any Educational body. The higher management of institutes invests a lot of time and manpower to handle fee management. Fee Management System is one of the key mechanism in running Universities, Educational Institutes, Coaching/Training centers, and Schools. FMS is one of the most computerized fee calculation components of any ERP system. Other than being computerized at the same time it is sufficiently flexible to accommodate the changeable nature of fee expenditures that most of the educational institutions face day to day. Fee calculation is done on different parameters depending on individual Educational body.

Fee module robotically calculates the entire fee cycle like of individual student like; pending fees, previous fee payment information, deductions, concessions, etc. The calculation of fee for each student varies from student to student depending upon the category they fall in. Adding up to the above, the user (Student / Parent) is also given different options of fee payment like; per month fee, per quarter fee or depending on the monthly cycle fixed by the institute.

User-specified fee configuration and grouping can be maintained easily along with the computerized bill generation option which helps in enhancing the system reliability. Acceptance of fee in the form of “Fee Receipt” can be printed or generated by the system with few mouse clicks. At any point of time, if a user wants to verify his / her collections made and outstanding, this can easily be possible with such kind of system.

fees management system software - academia erpBy implementing the Fee Management System institute can be benefited in the following ways:

  1. Creation of Fee Plan: With the help of FMS we can create a different kind of fee plans depending on different parameters and categories. Fees plans can also be precisely divided into categories like Academic (Admission, Program, Exam, Courses) and Services (Transport, Hostel).
  2. Auto bill generation: In such kind of system Fee bills are automatically generated as per the defined time like; Monthly, Quarterly, Yearly, etc..
  3. Voucher & Receipt creation: FMS generates and issues a receipt for each transaction made with adjustments. Once a student pays the fees system creates individual vouchers along with the receipt which is to be handed over to the individual. It generates and print receipts of fees along with fee receipt no.
  4. Discounts Management: FMS helps in managing discounts till individual student level depending upon different category decided by the management. And the system helps in auto settling the generated bill with the applied discount.
  5. Auto settlements: This feature of FMS helps the student to get entire details about the fees paid. For example, if a student paid x amount of fee for Admission process he/she can get the entire bifurcation of the amount paid for the admission by settling the bill against the receipt.
  6. Fee Due Alerts: This feature is very helpful for both parents and Management. It generates fees due statement with the exact net due-fees of each student. It also displays backlog payment of each fee head like Tuition, Services etc.
  7. Online Payment: In today’s scenario mostly both the parents are working and it is very difficult for them to visit the school/ institution for fee payment as it is a time-consuming process from parent’s point of view. Here comes in picture Online payment through FMS, this helps parents to pay the fee from their home or office at their convenient time.
  8. Productivity: A massive lumber of educational management process related to fee management is moped out with the help of the Fee Management System. It also helps in reducing the dependency of each individual for the manual process.
  9. Accessible 24/7: There is no fixed time for accepting fees as the software works 24/7 which means fee management transactions can be made from anywhere at any time.

Hence, Fee Management System plays a vital role in education system. With the help of our award-winning education management software Academia ERP, we help automate the Fee Management for all higher-Ed educational bodies. Click on the link below for an online demonstration: Click Here

Payroll Management System

Posted on by Hemant Mahajan

The Payroll Management System covenant with the monetary aspects of employee’s remuneration, stipends, subtractions, gross pay, net pay etc.. and creation of pay-slips for a particular time period. The outstanding advantage of Payroll Management System is its easy accomplishment and the advanced features and reports it includes.
Payroll Management System provides you the command to:

  • Deal with Employee Information professionally.
  • Describes in detail about the compensation, deductions, leaves etc.
  • Generates all the Reports related to an employee, attendance/leave, payroll etc.
  • Creates Pay-record and Pay Sheet all at the click of a mouse.
  • Create and administer appropriately the Payroll Processes according to the remuneration configuration allocated to the individual employee.

Payroll Management System by academia erp serosoft

The payroll management system is the procedure by which an Organization compensates an employee for the toil they have accomplished. Every Business, Company, Educational Institute, University etc… with employees be supposed to have a well-established payroll procedure. An effectual and well-organized payroll procedure will make sure that employees are paid perfectly and without fail, keeping them contented with this aspect of employment and allowing HR to focus on other areas.

PMS appears to be very simple at its heart but turns out to be complex and difficult for the reason that of the various deductions that come to take part in. The organization has got to hold back taxes from each pay packet and make sure exact finances are paid to the correct government organization. The company may also be answerable for subtracting and paying premiums for insurance and putting down the funds into retirement accounts.

Payroll Management system is designed to categorize all the everyday jobs of employee compensation and the filing of employee taxes. These tasks can include so many day to day tasks like keeping track of working hours, calculating salary, preservation of taxes and deductions, direct deposits, paying premiums to insurance carriers, and paying employment taxes to the government.

PMS frequently requires input from the employer on a regular basis. The employer needs to put in employee earnings information and hours per day, then the software uses the information to complete the computation and deduct withholdings mechanically. Mostly PMS automatically gets restructured every time a tax law changes. In this way, it helps employers in the form of reminding them about when to file various tax forms.

Why is payroll Management System important?

For different sectors of organizations, PMS is a very important part as it can help mitigate errors in the payroll process and minimize the amount of effort involved in the form of per Man working hour. The payroll management system is easy to use and many times very reasonable for the business. Business owners can acquire a reasonable system accessible on their local computer or via a cloud service. Companies should also keep away from working with a third party for payroll dealing out, as it helps to keep the information in-house. Using payroll system gives the permit to the management to assemble information at whatever place and time they may like. This system also helps them to make quick changes if at all any need arises. This can be more well-organized method rather than trying to physically generate the reports or get in touch with the third party payroll company to make changes immediately.

Hence, Payroll management system is Heart of every organization. So, we here at Serosoft are trying to help Universities, Group of Institution, Schools & Training Institutes to streamline the Payroll Management with award-winning Academia ERP. Please click on the link below for the Demo.

Request Demo

Human Resource Management

Posted on by Hemant Mahajan

Human Resource Management is Heart of any University / Institute, and it includes so many activities other than just appointing and terminating staff. In today’s scenario, these HigherEd education bodies focus on HRM for the recruitment, direction, and administration of human assets along with making the premeditated procedure for the future. Well-built HRM fosters human talent so that the employees can turn out to be even more valuable to the industry. The accountability of human resource management keeps on growing day by day. HRM includes many features such as:

  • Recruitment
  • Training
  • On-Boarding
  • Employee Relations
  • Payroll
  • Compensation
  • Safety
  • Legal
  • Communication

Human resources people in almost all the HigherEd education bodies are involved in strategic decision building and energetically contribute to managerial planning teams. Strategic planning and organizational structure are considered to be the most noteworthy part of their role. To turn out to be a leading University/Institution in themselves, medium-to-small educational bodies are supposed to think about acclimatizing to this present-day mold to achieve expansion of their aim. The capability to map for the correct labor force has by no means become more serious or more tricky in today’s scenario. Victorious implementation of planning will require prediction based on in detail investigation to recognize what potential roles will be needed in the future.

In today’s talent management system a strong business hiring strategy is required that anticipates the necessitate human capital for the education system. The talent management system is all about engaging experts, highly capable people to keep hold of them for the long in any system. This process is lope by considering their prospect expertise requirements, training and mounting employees, care, keeping them on board, motivated, etc…

HRM is all in relation to adding value to the HigherEd education system in the following ways:

Human Resource Management for HigherEd system

  • It improves output: Hiring a better class of employee is where all industry needs to focus their efficiency. HR departments is responsible for not only recruiting and interviewing the prospective applicant but also to choose out the standouts and abscond the rest. In collaboration with other Team Managers internally in any university/ colleges, HR Managers should put together a list of benefits for the employee to attract ‘Rocker’. Also, they should develop a high-quality hiring procedure with the objective of targeting the right audience that fits in the required field.
  • Trim down the expenses: It is very difficult for a HR Manager to describe different methods as précised plan, be it the feedback evaluation, the yearly pay appraisal or the growth of a fresh curriculum. As an HR professional, their key to success depends upon the understanding of the broad financial plan of an assignment. HR hold back unnecessary expenditure through mounting new techniques for trimming employees administration expenses. HRs also make sure that the competitive and sensible salary setting based on studying the employment market, employment trends and remuneration investigation based on job positions.
  • Divergence resolutions: Workplace disagreement is to some extent expected as people have diverse individualities, the standard of living and work ethic. It does not matter whether the disagreement happens involving employees or an employee and somebody in the organization, HRs is the one who can give a hand to both parties evenly not choosing individuals sides and solve the matter.
  • Employee satisfaction: HR Managers are typically charged with the accountability of influencing employee happiness. They determine what the fundamental causes are for employee dissatisfaction and then they tackle those matters and encourage their staff members with creative elucidations.
  • Advancement in employee performance: HR teams works on performance appraisal systems which helps them to track employee performance reviews on an annual basis. This helps the individual employee to analyze in which field they are lacking and can work on the same for the betterment of both organization & oneself.
  • Training and development: HR departments organize needs assessments for employees to determine the type of proficiency training and employee development programmes that are required for enhancement and Add-on experience.

Hence HR Management is vital tool for HigherEd education system, with our experience we have seen
universities & colleges are comfortable to their present system. Academia ERP offers seamless integration with third-party HRMS.

Follow the link for a Free Demo: Click Here

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