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Tag: Campus ERP

How To Choose The Right Training Management System For Your Institute

Posted on by Hemant Mahajan

Training institutes in the past decade have been noticed to be evolving with a greater pace. These institutes have also become more streamlined along with time. Management of training institutions is also as important as school management or university management.

There are many advanced automation software packages that help in management of training institution from prospecting of student to completion along with record maintenance of employees, batches, students, etc. Processes such as enquiries, ad campaigns, applications, admin management etc. can also be managed with such type of software.

Academia ERP is one of the more evolved training management system that helps simplify and automate any training institute’s functions. It helps in streamlining various day to day functions which are too time consuming and clerical in nature, but with Academia these can be managed in an efficient manner. Software packages like Academia TMS are also capable to automate much of the tedious process, like report generation which helps in better decision making and affects overall productivity.

How to choose a right ERP solution for management of your Training Institute:

1. Know the requirements of your institution:

It is fore most important to know& understand the need of the institute which depends on the no. of students, no. of batches, fee structure, departments and other specifications if any required. This could help to sort the 1st level Training Management System (TMS) for your institution.

2. Selection Process:

Once your requirements are listed, according to that you can research the market and create list of TMS packages for your institute. There must be plenty software packages that may fit in the criteria.

3. Carefully sort the option and short list these accordingly:

From all the options available, it may not be necessary that all suit your requirement, features, reports and other needs. On the basis of aforesaid mentioned shortlist, the software and take them to further level. Once these are shortlisted it can be sent to the top management for better assessment.

4. Close evaluation by the top management:

Demonstrations of the shortlisted Training Management Software can be taken by the top-level management and further decisions can be taken based on multiple factors, for example the UI, the flow of the processes, interface and customization etc.

5. Undergo Review of the Software:

Once every other little detail has been identified and managed, the last thing to assess is the review of the software chosen. Get to know about the support, the teams offer to its past clients, the service and software ratings etc. if everything matches your expectation you can finally freeze your decision on the considered TMS.

6. Implementation:

The final step is to understand the process and timeline of the implementation process if it suits you or not.

6 Steps To Perform Student Enrollment Management In Higher Ed

Posted on by Hemant Mahajan

Enrollment management refers to the ability of institutions of higher education to exert more systematic influence over the number and characteristics of new students, as well as influence the persistence of students to continue their enrollment from the time of their matriculation to their graduation. The emergence of enrollment management as a new administrative structure within institutions of higher education originated in North America, but it has also been employed in Europe, Africa, and Asia.

The Concept

Enrollment management can be viewed as a synergistic organizational concept that can be used to link several administrative functions within a college or university in order to optimize institutional enrollment goals. Examples of this approach can be found among the financial strategies of many college campuses, where important linkages have emerged between senior enrollment managers and chief financial administrators. Both private and public colleges use some of their tuition income to fund campus-based scholarships for students. Tuition revenue accounts for millions of dollars, and campus-based financial aid has become a large expenditure at most four-year institutions. Enrollment management efforts have therefore become closely linked to budgeting and campus financial planning. Successful enrollment management strategies and practices must also consider the growing importance of university and college rankings. For many institutions of higher education, enrollment management has come to involve a combination of student enrollment strategy, budgeting strategy, and institutional positioning strategy.

Roadmap

1.  Set goals for enrollments

Setting up realistic goals and working in that very same direction to achieve them is the first necessity of systematic enrollment management for an institute. It is a crucial step since it involves market analysis and calculation of the expected rate of growth.

2.  Resource requirements

To identify the need for the required resources according to the set goals is the next step in the roadmap for enrollment management.

3.  Campaigning and recruiting plan

It is important to create a target focused marketing plan for move in the right direction and reach the set goals. The right kind marketing mix may help you get to the right target audience which would ultimately help us meet enrollment management goals.

4.  A strong follow-up on your marketing and recruitment activities

Tracking your activities is a must in the process of enrollment management to get the results. Following steps can be followed to keep on a regular check on these activities:

1) Identify which metrics to track.
2) Know how to track the metrics you identified.
3) Guide your decisions with the data you collect.
4) Monitor the effect of your efforts and adjusting accordingly.

Having a solid set of marketing and recruitment metrics you can track allows you to benchmark your efforts from year to year and make crucial decisions on allocating resources and strategies.

5.  Systematic communications within the process to develop and implement the right strategy.

With the seemingly chaotic mix of print, e-mail, Web, and social media, there may not seem to be much “flow” with recruitment communications. As with student qualification, though, building a communications flow remains a bountiful recruitment strategy if it is handled strategically.

First, you still must think through the communications at various enrollment stages—inquiry, applicant, admit, deposit. Regardless of where a student enters the flow, progressing them to the next enrollment stage remains the goal.

Second, focus your electronic communications wisely. Having a Web site that engages students is paramount. You want to invite communication in addition to delivering information. Give students opportunities to provide their e-mail addresses or even opt in to text messaging. Do the same with social media but be careful not to go overboard. You are better covering fewer social media outlets well rather than spreading yourself too thin.

Finally, get parents and guardians involved in the flow. According to our E-Expectations research, 60 percent are involved with the college research process. Target them with communications and make them ambassadors for your campus.

6.  Award financial aid so students get what they need and expect to enroll

The ability to afford a college education has emerged as the biggest roadblock to attending college. Perhaps nothing will turn away a prospective student faster than a feeling that they cannot afford your institution. You must address this concern immediately and accurately.

Campus Management Solution – Automate the management of your institute

Posted on by Hemant Mahajan

Looking to Transform Institution with Campus Management Solution?

It is imperative to embrace and adopt innovative technologies that can catalyze the growth of the educational sector & not miss the bus in today’s times. A pivotal tool in this pursuit is the campus management solution, a catalyst for growth and success across various dimensions for students, faculty, and administration alike.

One ubiquitous software solution that has seamlessly integrated into the operational fabric of numerous universities and colleges globally is the Campus Management ERP. This platform, when effectively implemented, not only serves as a robust foundation but also injects vitality into the workflows of faculties, staff, and students. In the contemporary educational landscape, there is a discernible shift, with both parents and students seeking an educational experience that seamlessly incorporates technology, thus simplifying the overall learning process.

In response to this paradigm shift, educational institutions are compelled to uphold a standard of excellence in all academic and administrative processes by embracing digital modes. This is where the campus management solution emerges as a critical ally, ensuring the seamless integration of digital technologies into various facets of academic and administrative functions.

Now, let’s delve into the key factors that merit consideration when selecting a campus management solution.

Factors to consider while choosing a campus management solution:

  • Easily accessible and adaptable solution 

Any solution you are choosing for your institution needs to be dependable, it is one of the basic factors that you must consider while finalizing your campus management solution. The solution must be easy to use and accessible for the faculty, staff, and parents as well. The management can provide the required access to the faculty, staff, students, or parents. 

  • Involves easy implementation process

The campus management system software you choose must be great, reliable, and easy to implement. It does not need to involve much time and effort in collecting any information or performing any tasks like admission, enrollment, or examination. Faculties and staff already remain busy with so many tasks and understanding about a complicated system will increase their workload decreasing the efficiency of work. So to avoid that, you must choose the software after checking all the information and implementation process by having a personalized demo of it. 

  • Great customer support 

Support is one of the necessary aspects that you must check before choosing a campus management ERP. Your institute will need support right from the beginning when you finalize to implementation of this. In the starting stage, you will need help in every task, i.e., to add a new feature, to fix any major bug, or to update anything. 

The solution you choose must have a proper customer support desk that will provide you guidance in the beginning and will analyze each and everything till the software remains with the institution. Academia provides complete customer support to their clients by being always available for them, in the beginning, it provides a proper training program in which the institution gets a proper understanding of using the product, and it also provides proper help to the clients even after years to seek out any of the minor or major problems. 

  • A solution that can handle other scenarios of higher education 

A higher education institution involves various important tasks, admission, enrollment, examination, and a lot more, and most of them are providing quality education to students. So it is important to use campus management CRM, you choose to provide complete services managing every academic and administrative scenario. Hopefully, the Academia Campus management solution provides you with complete access to all the academic and administrative operations systematically using just a few clicks.

What results does the campus management solution should provide you:

Let’s see what results you can generate by choosing and using the right technology platform for your institution. 

  • Proper and data-driven results 

Being a top-notch education provider, your institution needs to be perfect in every action performed. You need to manage everything systematically and bring positive outcomes and results in every aspect. Having a campus management solution, you will be able to manage the hierarchy, and complex workflows, and can bring data-driven results. It will help you cater to all the needs of your institution keeping education on priority. 

  • Tools for testing and assessment 

This is the most necessary prospect where most of the institutions get confused, the overall results of the examination are not just the evaluation of the final examination, but it is based on the long-term evaluation of all the online exams, assignments, group discussions, results, rank lists, and other criteria. So the campus management system software you choose must provide you with proper data and results of each exam of assessment taken in the complete educational year. 

  • Mobile application 

In today’s world, people consider mobile as their priority, it provides them complete access to the world from anywhere anytime, so does your institute provide access to faculties, students, and parents to check their interests using mobile phones from anywhere? Maybe not, but to secure the future of student acquisition and for being accessible from anywhere you will need to choose a platform that can provide you with mobile-friendly services. 

Academia campus management software provides complete access to admission, fees, enrollment, hall ticket generation, timetable, results, and a lot more. The management of the institution gets the authority to provide the required rights to faculties, parents, and students. So we can simply say that a mobile application makes a lot of the tasks easier for the administrators making the complete management a simple, error-free, efficient process. 

  • Customized features 

Every institution involves different plans and a different course of action, so institutions need to seek a solution that can customize their special needs. Let’s say, an institution follows a different method of allocating enrollment to students that is different from other institutions, then, in this case, the institution will need a solution that can provide them customized and automated access to complete this process easily and effectively. 

Academia provides a campus management solution that customizes every need according to the institution making it simple, error-free, and cost-effective. 

Wrapping up:

Unlocking a multitude of advantages, a campus management solution proves invaluable, but the key lies in selecting a company that maximizes these benefits through adept utilization of digital transformation within existing workflows. Academia stands at the forefront, offering an avant-garde campus management system software that spearheads automation and digital transformation, eradicating antiquated paper-based processes. This not only enhances the efficiency of students but also translates into substantial time and cost savings for educational institutions.

The time is ripe for action. Choose a campus management system that seamlessly guides your academic and administrative operations. Don’t hesitate; to reach out to us now to request your demo. We are eager to assist you on your journey toward streamlined and efficient campus management.

There are various benefits of using a campus management solution but you must choose a company that can provide you with maximum benefits by reaping the existing workflow using digital transformation. Academia provides you with the most advanced leading automation and digital transformation that eliminates paper-based processes and improves the efficiency of students while saving time and money for education institutions. So what are you waiting for, choose a campus management system that can lead all your academic and administrative operations simply. So do contact us now and request your demo, we will be very happy to help you. 

Check out how KL University benefits from Campus Management

 

Technology in Education- What’s the Future!

Posted on by Hemant Mahajan

Technology is changing every aspect of our lives, and education is one of the most important sectors that need to be modernized and advanced leading to the overall growth of the institution. Meanwhile, it is also essential that institutions must understand the right usage and importance of educational technology. Technology these days is far more than digital whiteboards, learning management systems, and such technological tools. So which technology are you using in your institution to be in the technological touch? Let’s discuss some of the important technologies and their benefits for education institutions. 

To understand it better, let’s first understand why technology is important for educational institutions.

Different technologies and their benefits in education:

  • ERP for seamless academic & administrative workings 

Various types of educational technology are evolving in the modern world that are supporting institutions, but ERP is the only and one of the leading technologies that provide complete automation of all the academic and administrative activities in the institution. It can manage all the operations like admission, enrollment, fee, hostel, library, transportation, examination, result declaration, and even alumni of the institution using a single software. A good ERP system even provides a simple and coding-free portal with a mobile application through which all the stakeholders like students, faculty, parents, administrators can manage their tasks effectively. 

  • SIS for a seamless relationship between students and faculty 

Students are one the most important stakeholders of an institution, institutions need to opt for techniques through which students can focus on their studies directly instead of indulging in day-to-day operations and tasks. A student information system is one of the leading technologies that is helping various institutions to create a systematic workflow of all the operations associated with a student. Having a student information system, institutions can attain and fill admission forms using the portal or mobile application. They can even get their enrollment numbers, can attain a systematic flow of timetable, examination details, and even the results. Institutions also get access to students’ activities from anywhere and anytime starting from their attendance to all other daily activities that are triggered for the overall growth of students and the institution. 

  • Immersive learning for the enhanced learning experience 

In the modern era of technology, learning and teaching are not only restricted to classrooms and textbooks. The students of today’s generation expect a more advanced and immersive experience that can solve their curiosity with practical solutions. 

Immersive learning provides students with real-time experiences created through augmented, VR/AR reality. These real-time experiences can transfer students virtually to the planet and help them eat up all the information to satisfy their curiosity and hunger in the best manner. 

  • Gamification for fun, and modern learning 

Games have always been the first choice of any age group, but what if students can learn and faculty can teach using modern technology? Technology is changing in every aspect and now using different technological games classrooms can be personified to make lessons more interactive and understandable along with boosting participation, encouragement, and collaboration. 

Conclusion

The Edtech world is booming now, it is the correct time for educational institutions to choose technologies that can help them in boosting the teaching and learning experience for students. What is your opinion on educational technology and its expansion, which is your favorite technology till now? Let’s discuss it in detail. Reach out to us today!

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

Gartner-research-report

KL University recommends Academia Student Information System

Posted on by Hemant Mahajan

With a presence in more than 20 countries across 4 continents, Academia by Serosoft is making a steady move towards the peak of the education technology domain. 

One of the key highlights of our education ERP solution is automation. Automation is one of the biggest trends in the education industry. It allows you to automate repetitive time-intensive tasks and allow you to focus on the key operations of your institutes. It also eliminates the need for manual intervention. Looking at its benefits, KL University, one of the renowned universities of southern India, based in Guntur, Andhra Pradesh wanted to implement it in their various operations. 

Our approach in implementing automation was to reduce manual intervention to a minimum and increase efficiency in several operations. We started by understanding KL University’s current work processes and modified the Academia ERP solution likewise to mimic their needs and reduce the workload to a great extent on their human resources. 

The university has more than 20,000 students, and they are growing each year and introducing new programs and courses to attract more students and provide world-class infrastructure and education to them. Having said that, not only do we have to focus on the current needs of the university but also see how well we can accommodate the needs of a growing education ecosystem and make their university future ready. 

Academia ERP solution is a feature-rich product that provides solutions such as college management, Student Information System, and many more. In the backend of the software, we use a variety of modern technology tools that support automation and assure accuracy in operations. 

For KL University, we automated many operations on the student side and faculty side. For example, we automated the admission selection process, course-based registration, timetable generation, resource management, inventory management, hostel management, and other operations. 

As a company that focuses on building long-term and strong relationships with its customers, we made sure we are equally focused on client experience during and after product implementation. 

We are proud to say that we have achieved 100% client satisfaction in terms of KL University, and look forward to serving them and our all other customers with the same dedication and expertise. 

Please take a minute to hear what the ERP head of KL University has to say about their experience with Academia by Serosoft Solutions Pvt. Ltd. 

21st century’s education system must be ERP driven to be effective

Posted on by Hemant Mahajan

“Technology has to be either invented or adopted.”

The invention is not for everybody, so then one must choose adoption.

Since more than a decade, technology is making lives easier with each passing day. Technology advances show people a more efficient way to do things, and these processes get results.

Every industry has grown many folds with technological advancements and ERP- Enterprise Resource Planning has been a Hot potato since then. Because it brings effectiveness in the efficiency of day to day working and penetrates in cost-cutting too. Accommodating it i\nto an organization is sure not an easy job at the start but eventually, it results in entrepreneurial efficiency in its operations.

ERPs have been in trend for mostly all the industries but specifically, in the education sector, it’s been more emphatic. ERP in education is in a nascent stage when we talk of the Indian market, but more and more universities, schools, and training institutes are picking up ERP’s, this rise is evident due to the downward arrows in effectiveness, quality, efficiency, and data recording. Therefore, ERP has helped organizations with reduced lead-time, improved quality, reduced asset turns, higher productivity, and improved decision-making. The focus of education management software dominantly falls on centralized control and efficient database management to allow better control over information, data, and reports needed for authoritative control.

The educational institutes should prioritize the development and retaining of quality in delivering the right education which might only be possible when educationists focus on education and not peripheral services. The divergent part of any university, college, school or training institute has always been the management and administration part which can be taken care of by ERPs with innumerable facilities (modules) provided in these types of management software like student information, fee collection, scholarship management, inquiry management through timely reverts, transportation (bus with GPRS facility), accounting and documents generation (like mark sheets, vouchers, bills etc.) etc..

Considering the Future, this is the right time to invest in ERP solutions for harvesting the maximum returns. Once the software is incorporated in the management it delivers a smooth functioning in the organization. The integrated enterprise technology can connect and improve business performance by optimal resource utilization. Optimality plays a key role in strategy formation for cost savings and ERP has been one of the best solutions with optimization as a key deliverable as it emphasizes on procurement of less human resources for data handling and efficiency plus accurate reporting.

Academia ERP is one of the best campus management software present in the world. It’s a product which has scalability written in its core and thus it has this unique functionality to support multi-organization definition. Also, it can be customized and made permissible in accordance to the various functions it adheres.

Academia gives you access to different portals viz, Parents portal, Students portal, Faculty portal which allows and acts as a medium of smooth communication between Student-Faculty, faculty-parent, Parent-management, Faculty – Management, etc. This also allows for various stakeholders of the organization to view and raise requests which in turn can act as internal quality control measurements. It also helps to simply automate the process which infers speed in the regular operations resulting in benefits which involve time-saving, cut on employee costs, strict monitoring, and better control.

Academia enables an institution to deliver the education which is promised and cutting the worries of administration till the edge. A right type of ERP will help manage the overall processes that may involve the management of resources which are limitedly available with the institutes. The simple idea is smooth automation for accurate results.

The growth that any organization seeks is one that brings real benefits to the people, raises the quality & efficiency of organizational processes.

Make the right decision by choosing the perfect fit management software for your institution.

How Is ERP Helpful From Student’s Perspective

Posted on by Hemant Mahajan

The age of digitalization has influenced millennials the most. They are tech-savvy and depend on web and mobile applications to run their lives. Education too is a part of it. Today, students demand a simplified learning experience and access to school and college services over applications. Thus, it becomes mandatory for you to use technology that is able to meet your student’s needs. 

Deploying Technology solutions in workflow-based processes can help you streamline all the day-to-day operations. It provides students the ease to perform academic operations and stay more productive and organized through digital connectivity.

Let’s take a look at how is ERP helpful from a student’s perspective:

How can an ERP help in improving students’ lives in an institution?

An educational institution involves the multitudes of tasks that are associated with the students. An education ERP allows students to perform their day-to-day operations. It also helps institutions attain and access any file or document, daily stuff, or other things easily and efficiently. 

A good ERP system involves an efficient mobile application and a portal through which students can attain, track, and manage attendance, assignments, fee, examination, and all other tasks easily. It also notifies students of notifications and text messages, and updates by making their life easier.

Benefits of ERP for Students:

  • Biometric attendance tracking

It is a unique and crucial feature for educational institutions and especially for students. It helps students record, manage, & compile attendance efficiently and systematically. 

This, helps faculty enable and generate 100% accurate results along with providing tracking rights to parents.

  • Management of academic tasks 

Students are considered the ultimate stakeholders of any educational institution. The academic tasks are abundant and are needed to be performed by the students like program & course management, timetable management, assignment submission, and more. An education ERP provides complete access to students for all academic activities from anywhere and at any time according to the regulations of the institutions using the web and mobile applications efficiently. 

  • Organizes administrative tasks

There are various administrative tasks associated with students in an institution. The inquiry, admission, enrollment, fee, transport, library, and many more. When done manually, all these tasks distract students from continuous learning and growth. 

An education ERP automates all the administrative operations and provides clear access to students to manage and complete any of their administrative operations quickly and efficiently. For instance, it notifies students of the due date for the fee so that they do not need to bother about the due date or pay any penalty in case of being late. Likewise, it facilitates admissions, transport, library, and many other tasks to be done on digital infrastructure. 

  • Provides data security 

Having a digital-first approach does not waiver them from important concerns of being online on the go. They demand high-end security, which protects their data on digital tools and this is the first thing they see while using any digital platform. 

For this, institutions can prefer Academia ERP/SIS which provides a GDPR-certified web and mobile application that secures data through a multi-dimensional security system.

The robust ERP system gives students the safety to manage and access any of their details, or personal information that motivates students for further studies.

Conclusion

As discussed above, students in the modern generation need everything easy and effective. To this, an ERP can be the best solution for institutions. You can also check for Academia ERP, it is an award-winning education ERP helping more than 300+ institutions in 20 countries around the world.

Looking for a technology partner in your journey? Consider Academia by Serosoft, a robust ERP solution built for education institutes to meet all your needs. Know more, connect with our team today, and request a free demo now! 

ERP – Aid To Decision Makers

Posted on by Hemant Mahajan

Implementation of ERP Software in the educational industry has been revolutionizing institutional management for some time now, thereby helping institutions to improve their operational efficiency, making them convenient and transparent for stakeholders.

The very concept of ERP in education is not new. ERP solutions prove to be a big help with management processes, and they were in full fledged functioning mode in some big educational institutions. Development of technology and prevalent need for computing concepts have led to the increase in demand for ERP solutions in education sector as they make these institutions more efficient in handling processes.

In context of education, this segment has seen some periodic attempts. Recently there has been a great challenge in the higher education sector. Needless to say, as the size of institutions grow, they need a campus management product as a hygiene factor.

Below are the key factors which can cite a great importance:

  • The effective use of ERP can help in planning an excellent record and cultivating control over the system.
  • It also proves to be useful for consistently delivering business process efficiency and help in monitoring the policies which help in better customer services and enhanced returns on investment.
  • Usefulness of ERP can also be sought in reducing labor cost.
  • It can also be helpful in managing business operations efficiently.
  • It is thereby useful in moving the sales performances for institutions.
  • It improves the structuring of financial aspect of an organization.

Educational institutions on an average are using their faculty’s time more towards lame operational areas rather than on creative areas. Looking at the operational aspect of higher education today, we find that it has an equivalent stage of complexity that an ordinary enterprise has; general administration, finance, HR and inventory management in addition to services such as canteen, hostels etc, all of which need to be managed properly for the efficient functioning of these institutes.

The resolution of this problem should be dealt by all the stakeholders. The capability of educational institutions to apply superlative processes is held up by the absence of solitary systems. However today’s requirement is to build a solution that is purposely built to encompass the distinctive requirement of the educational industry, therefore, conventional ERP may not suffice.

Impacts on different functions of the institutions:

Admissions

Admission has always been a burdensome procedure with a bulky amount of data required to be stored and managed. ERP can considerably make the admission procedure easy and straightforward as:

  • It will be capable of assisting in creating surroundings that facilitate the spread of information around the admission process, such as course accessible, collection criterion, fees, capture of information about applicants and supporting documents.
  • It can assist in successively running the system based on university standards/affiliation requirements and frequent tests.
  • It can also be helpful in automating the admission process and processes around the candidate record through the life-time of the student, making it a single time process.

Administration

The ERP software can help an institute in synchronizing all over-watch activities during student’s life-cycle in a single place. It includes association of actions such as:

  • Maintaining information – attendance, marks, records ,courses and overall performance
  • It is also beneficial for Scheduling classes, tests, examinations and events
  • Automatically updating the student database during promotion or course progression.
  • Automated report card and transcript generation for students.

Financial management

The Campus ERP makes financial management faster and easier, providing precise information accessible at any given time

  • Fee management of student- automated record of fees and other charges
  • Payroll management of employee and staff
  • Purchase, Asset and Inventory management for the institute
  • HR System

Campus ERP help put an HR system into place:

  • Class schedules for teachers, duties for staff members can be effectively assigned
  • Maintaining attendance records of staff
  • Efficient payroll management for staff members

Serosoft Solutions Pvt. Ltd. is a leading provider of ERP solution targeting education sector with most number of clients in higher education sector, spread across Middle East, Africa and Indian region. An effective ERP solution can make a huge difference and add significant value to an educational institution. Serosoft solutions provide tailor made

  • Campus Management Software
  • College ERP software
  • Education Management Software
  • Student Information System (SIS)
  • Student Management Software
  • University Management Software
  • School Management Software
  • Training Management Software
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