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Tag: Campus Management Software

6 Steps To Perform Student Enrollment Management In Higher Ed

Posted on by Hemant Mahajan

Enrollment management refers to the ability of institutions of higher education to exert more systematic influence over the number and characteristics of new students, as well as influence the persistence of students to continue their enrollment from the time of their matriculation to their graduation. The emergence of enrollment management as a new administrative structure within institutions of higher education originated in North America, but it has also been employed in Europe, Africa, and Asia.

The Concept

Enrollment management can be viewed as a synergistic organizational concept that can be used to link several administrative functions within a college or university in order to optimize institutional enrollment goals. Examples of this approach can be found among the financial strategies of many college campuses, where important linkages have emerged between senior enrollment managers and chief financial administrators. Both private and public colleges use some of their tuition income to fund campus-based scholarships for students. Tuition revenue accounts for millions of dollars, and campus-based financial aid has become a large expenditure at most four-year institutions. Enrollment management efforts have therefore become closely linked to budgeting and campus financial planning. Successful enrollment management strategies and practices must also consider the growing importance of university and college rankings. For many institutions of higher education, enrollment management has come to involve a combination of student enrollment strategy, budgeting strategy, and institutional positioning strategy.

Roadmap

1.  Set goals for enrollments

Setting up realistic goals and working in that very same direction to achieve them is the first necessity of systematic enrollment management for an institute. It is a crucial step since it involves market analysis and calculation of the expected rate of growth.

2.  Resource requirements

To identify the need for the required resources according to the set goals is the next step in the roadmap for enrollment management.

3.  Campaigning and recruiting plan

It is important to create a target focused marketing plan for move in the right direction and reach the set goals. The right kind marketing mix may help you get to the right target audience which would ultimately help us meet enrollment management goals.

4.  A strong follow-up on your marketing and recruitment activities

Tracking your activities is a must in the process of enrollment management to get the results. Following steps can be followed to keep on a regular check on these activities:

1) Identify which metrics to track.
2) Know how to track the metrics you identified.
3) Guide your decisions with the data you collect.
4) Monitor the effect of your efforts and adjusting accordingly.

Having a solid set of marketing and recruitment metrics you can track allows you to benchmark your efforts from year to year and make crucial decisions on allocating resources and strategies.

5.  Systematic communications within the process to develop and implement the right strategy.

With the seemingly chaotic mix of print, e-mail, Web, and social media, there may not seem to be much “flow” with recruitment communications. As with student qualification, though, building a communications flow remains a bountiful recruitment strategy if it is handled strategically.

First, you still must think through the communications at various enrollment stages—inquiry, applicant, admit, deposit. Regardless of where a student enters the flow, progressing them to the next enrollment stage remains the goal.

Second, focus your electronic communications wisely. Having a Web site that engages students is paramount. You want to invite communication in addition to delivering information. Give students opportunities to provide their e-mail addresses or even opt in to text messaging. Do the same with social media but be careful not to go overboard. You are better covering fewer social media outlets well rather than spreading yourself too thin.

Finally, get parents and guardians involved in the flow. According to our E-Expectations research, 60 percent are involved with the college research process. Target them with communications and make them ambassadors for your campus.

6.  Award financial aid so students get what they need and expect to enroll

The ability to afford a college education has emerged as the biggest roadblock to attending college. Perhaps nothing will turn away a prospective student faster than a feeling that they cannot afford your institution. You must address this concern immediately and accurately.

Campus Management Solution – Automate the management of your institute

Posted on by Hemant Mahajan

Looking to Transform Institution with Campus Management Solution?

It is imperative to embrace and adopt innovative technologies that can catalyze the growth of the educational sector & not miss the bus in today’s times. A pivotal tool in this pursuit is the campus management solution, a catalyst for growth and success across various dimensions for students, faculty, and administration alike.

One ubiquitous software solution that has seamlessly integrated into the operational fabric of numerous universities and colleges globally is the Campus Management ERP. This platform, when effectively implemented, not only serves as a robust foundation but also injects vitality into the workflows of faculties, staff, and students. In the contemporary educational landscape, there is a discernible shift, with both parents and students seeking an educational experience that seamlessly incorporates technology, thus simplifying the overall learning process.

In response to this paradigm shift, educational institutions are compelled to uphold a standard of excellence in all academic and administrative processes by embracing digital modes. This is where the campus management solution emerges as a critical ally, ensuring the seamless integration of digital technologies into various facets of academic and administrative functions.

Now, let’s delve into the key factors that merit consideration when selecting a campus management solution.

Factors to consider while choosing a campus management solution:

  • Easily accessible and adaptable solution 

Any solution you are choosing for your institution needs to be dependable, it is one of the basic factors that you must consider while finalizing your campus management solution. The solution must be easy to use and accessible for the faculty, staff, and parents as well. The management can provide the required access to the faculty, staff, students, or parents. 

  • Involves easy implementation process

The campus management system software you choose must be great, reliable, and easy to implement. It does not need to involve much time and effort in collecting any information or performing any tasks like admission, enrollment, or examination. Faculties and staff already remain busy with so many tasks and understanding about a complicated system will increase their workload decreasing the efficiency of work. So to avoid that, you must choose the software after checking all the information and implementation process by having a personalized demo of it. 

  • Great customer support 

Support is one of the necessary aspects that you must check before choosing a campus management ERP. Your institute will need support right from the beginning when you finalize to implementation of this. In the starting stage, you will need help in every task, i.e., to add a new feature, to fix any major bug, or to update anything. 

The solution you choose must have a proper customer support desk that will provide you guidance in the beginning and will analyze each and everything till the software remains with the institution. Academia provides complete customer support to their clients by being always available for them, in the beginning, it provides a proper training program in which the institution gets a proper understanding of using the product, and it also provides proper help to the clients even after years to seek out any of the minor or major problems. 

  • A solution that can handle other scenarios of higher education 

A higher education institution involves various important tasks, admission, enrollment, examination, and a lot more, and most of them are providing quality education to students. So it is important to use campus management CRM, you choose to provide complete services managing every academic and administrative scenario. Hopefully, the Academia Campus management solution provides you with complete access to all the academic and administrative operations systematically using just a few clicks.

What results does the campus management solution should provide you:

Let’s see what results you can generate by choosing and using the right technology platform for your institution. 

  • Proper and data-driven results 

Being a top-notch education provider, your institution needs to be perfect in every action performed. You need to manage everything systematically and bring positive outcomes and results in every aspect. Having a campus management solution, you will be able to manage the hierarchy, and complex workflows, and can bring data-driven results. It will help you cater to all the needs of your institution keeping education on priority. 

  • Tools for testing and assessment 

This is the most necessary prospect where most of the institutions get confused, the overall results of the examination are not just the evaluation of the final examination, but it is based on the long-term evaluation of all the online exams, assignments, group discussions, results, rank lists, and other criteria. So the campus management system software you choose must provide you with proper data and results of each exam of assessment taken in the complete educational year. 

  • Mobile application 

In today’s world, people consider mobile as their priority, it provides them complete access to the world from anywhere anytime, so does your institute provide access to faculties, students, and parents to check their interests using mobile phones from anywhere? Maybe not, but to secure the future of student acquisition and for being accessible from anywhere you will need to choose a platform that can provide you with mobile-friendly services. 

Academia campus management software provides complete access to admission, fees, enrollment, hall ticket generation, timetable, results, and a lot more. The management of the institution gets the authority to provide the required rights to faculties, parents, and students. So we can simply say that a mobile application makes a lot of the tasks easier for the administrators making the complete management a simple, error-free, efficient process. 

  • Customized features 

Every institution involves different plans and a different course of action, so institutions need to seek a solution that can customize their special needs. Let’s say, an institution follows a different method of allocating enrollment to students that is different from other institutions, then, in this case, the institution will need a solution that can provide them customized and automated access to complete this process easily and effectively. 

Academia provides a campus management solution that customizes every need according to the institution making it simple, error-free, and cost-effective. 

Wrapping up:

Unlocking a multitude of advantages, a campus management solution proves invaluable, but the key lies in selecting a company that maximizes these benefits through adept utilization of digital transformation within existing workflows. Academia stands at the forefront, offering an avant-garde campus management system software that spearheads automation and digital transformation, eradicating antiquated paper-based processes. This not only enhances the efficiency of students but also translates into substantial time and cost savings for educational institutions.

The time is ripe for action. Choose a campus management system that seamlessly guides your academic and administrative operations. Don’t hesitate; to reach out to us now to request your demo. We are eager to assist you on your journey toward streamlined and efficient campus management.

There are various benefits of using a campus management solution but you must choose a company that can provide you with maximum benefits by reaping the existing workflow using digital transformation. Academia provides you with the most advanced leading automation and digital transformation that eliminates paper-based processes and improves the efficiency of students while saving time and money for education institutions. So what are you waiting for, choose a campus management system that can lead all your academic and administrative operations simply. So do contact us now and request your demo, we will be very happy to help you. 

Check out how KL University benefits from Campus Management

 

21st century’s education system must be ERP driven to be effective

Posted on by Hemant Mahajan

“Technology has to be either invented or adopted.”

The invention is not for everybody, so then one must choose adoption.

Since more than a decade, technology is making lives easier with each passing day. Technology advances show people a more efficient way to do things, and these processes get results.

Every industry has grown many folds with technological advancements and ERP- Enterprise Resource Planning has been a Hot potato since then. Because it brings effectiveness in the efficiency of day to day working and penetrates in cost-cutting too. Accommodating it i\nto an organization is sure not an easy job at the start but eventually, it results in entrepreneurial efficiency in its operations.

ERPs have been in trend for mostly all the industries but specifically, in the education sector, it’s been more emphatic. ERP in education is in a nascent stage when we talk of the Indian market, but more and more universities, schools, and training institutes are picking up ERP’s, this rise is evident due to the downward arrows in effectiveness, quality, efficiency, and data recording. Therefore, ERP has helped organizations with reduced lead-time, improved quality, reduced asset turns, higher productivity, and improved decision-making. The focus of education management software dominantly falls on centralized control and efficient database management to allow better control over information, data, and reports needed for authoritative control.

The educational institutes should prioritize the development and retaining of quality in delivering the right education which might only be possible when educationists focus on education and not peripheral services. The divergent part of any university, college, school or training institute has always been the management and administration part which can be taken care of by ERPs with innumerable facilities (modules) provided in these types of management software like student information, fee collection, scholarship management, inquiry management through timely reverts, transportation (bus with GPRS facility), accounting and documents generation (like mark sheets, vouchers, bills etc.) etc..

Considering the Future, this is the right time to invest in ERP solutions for harvesting the maximum returns. Once the software is incorporated in the management it delivers a smooth functioning in the organization. The integrated enterprise technology can connect and improve business performance by optimal resource utilization. Optimality plays a key role in strategy formation for cost savings and ERP has been one of the best solutions with optimization as a key deliverable as it emphasizes on procurement of less human resources for data handling and efficiency plus accurate reporting.

Academia ERP is one of the best campus management software present in the world. It’s a product which has scalability written in its core and thus it has this unique functionality to support multi-organization definition. Also, it can be customized and made permissible in accordance to the various functions it adheres.

Academia gives you access to different portals viz, Parents portal, Students portal, Faculty portal which allows and acts as a medium of smooth communication between Student-Faculty, faculty-parent, Parent-management, Faculty – Management, etc. This also allows for various stakeholders of the organization to view and raise requests which in turn can act as internal quality control measurements. It also helps to simply automate the process which infers speed in the regular operations resulting in benefits which involve time-saving, cut on employee costs, strict monitoring, and better control.

Academia enables an institution to deliver the education which is promised and cutting the worries of administration till the edge. A right type of ERP will help manage the overall processes that may involve the management of resources which are limitedly available with the institutes. The simple idea is smooth automation for accurate results.

The growth that any organization seeks is one that brings real benefits to the people, raises the quality & efficiency of organizational processes.

Make the right decision by choosing the perfect fit management software for your institution.

Why is an ERP required for a 21st Century Institution?

Posted on by Hemant Mahajan

In this modern age where everything has been boomed up too much, so is the education. Today, everyone wants to aim for higher education and seek to be a part of the biggest educational centre. This has increased the number of education gainers to an incredibly bigger number. There are millions of education centres across the globe. Educationalists not only hold a single institution but there are various chain of institutions which impart excellent education. Hence, managing the institutions has become a tough row to hoe than before giving rise to the need of ERP in this sector.

ERP has become the first choice of the modern educational institutes due to many reasons. They want campus management software which can help them to focus more on education and taking away all the other administration and student related tasks from them. Today, with increasing number of students, subjects, educational accessories and teachers, it becomes next to impossible for education centres to manually handle them efficiently. Thus, it becomes necessarily important for institutions to incorporate ERP system which can adequately take care of these task.

Also, the present age generation focuses on the automation. They need everything done digitally, and so is the education. Parents today, look for an educational institute which is fully automated. They believe in imparting education to their wards through smart classes. They want a system where they can deposit the fees online, check for the result online, contact the teachers online and even keep a watch on their child online. In short, they require a system which can be handled with ease. So, in order to attract the parents and be the part of the race, educational centres must possess ERP system.

ERP systems have various benefits over tradition management systems:

1. Increases efficiency through:

  • Faster information flow
  • Responsive decision making
  • Reduced errors
  • Minimal duplication of work

2. Improved Quality of Interaction among Stakeholders:

  • Student-Teacher
  • Student-Institute
  • Intra Institute-Teacher Administrators
  • Institute-Parents

3. Substantial Savings Leading to High ROI:

  • Manpower
  • Time

Looking at the above benefits, we can clearly indicate that ERP systems are surely the present day need. They not only increase the efficiency of the institution but also provides a clear relationship between the students, parents and the institution. And not only this, automated system has become the brand building material for educational institutes. So, be ahead of the competition and implement India’s best ERP system, Academia in your institute now.

Academia is India’s No.1 Campus Management Software from Serosoft which enables comprehensive, innovative and integrated process automation of core processes and functions of an educational enterprise.

Benefits of Mobile ERP Applications in the Education World

Posted on by Hemant Mahajan

From the last few decades, technological advancement in education has been immense. Education previously was associated with traditional classrooms but with increased use of technology, enhancement in education is being the new trend, one of the most common technology uses in education are mobile applications. An education ERP mobile application can help educational institutions manage and streamline their operations in a more systematic and enhanced manner. 

So what do you know about having a mobile ERP application? Let’s discuss its usage and benefits for the education system. 

Benefits of using a mobile ERP application for the education system

Mobile ERP Application

  • Enhanced Interaction 

Mobile apps associated with an ERP have proved to be the best in increasing the interaction between faculty and students. A robust ERP system provides a mobile app that helps in integrated and enhanced interaction among faculty and students. With an ERP mobile app students get the opportunity to resolve any query anytime with the respective faculty and likewise, the faculty can discuss anything anytime with any student having facilities like messaging and notifications options. Isn’t it awesome? 

  • Increased Communication

Communication is the key factor in any educational institution, it needs to be perfect in both external and internal management. An ERP mobile application provides seamless communication between administrative staff, faculty, parents, and students. It provides all the features updated in a single mobile application that can be used by any educational authority associated with the institution as per their requirements. It gives access to parents to ask and generate any query related to their kids and likewise, teachers and other administrators can solve and ask any questions any time with parents and students using the mobile app. This is so quick and simple! 

  • Efficient administrative management 

In any educational institution, there are multiple administrative tasks from admission, enrollment, fee, hostel, and various others. All the operations must remain systematic and efficient in any manner. With the traditional or manual way of working, all these tasks remain slow, ineffective, and sometimes include various errors, meanwhile, it is important to note that not always manual interventions create ineffective management but we can say it always will remain slow and tedious as expected to digital completion of all these tasks. 

A mobile app integrated with an ERP provides systematic and online management 

of all the operations from admission to alumni of a student, it makes easy management at each end i.e., student, parent, faculty, and the admin staff. Sounds interesting?

  • Systematic academic operation

Academics are all where students get the education and learning in any educational institution. Academic operations like teaching, learning, examination, result declaration, and various other tasks need to be managed effectively and efficiently as they directly affect the education and learning of the students, so for these, educational institutions must opt for software that leads toward effective, efficient, and systematic workings in the institution. Think how easy all these will happen if faculty and students can attain these tasks from their mobile phones, isn’t it easy and flexible? 

A mobile application integrated with an ERP system provides access to all the academic operations on the mobile application, students can easily access the mobile app attaining all the information simply with a few clicks. Starting from the admission of the student, enrollment, classes, examination, results, and even alumni of the student. Everything can be managed using the education ERP mobile application. Ah, amazing!

  • 24/7 availability 

Unlike traditional classrooms, mobile applications provide 24/7 availability, students, faculty, and not even the administrators need to wait for the schedule, a mobile app provides anything, anywhere, and anytime. An ERP mobile application for educational institutions always promotes child-friendly control so that any technical or non-technical person like parents or other staff can easily access it anytime. 

  • Systematic learning process 

Those were the days when students only had access to learning stuff in the classroom, now with the increased technology various online tools can make it systematic with efficient learning like ERP software. An ERP mobile application software provides a systematic learning process making everything easier and accessible for the students and they can attain any study material, can resolve any query anytime, can connect with the faculty using the mobile application. Easy, what do you say?

  • Instant updates 

It is one of the best features of the ERP mobile application, it provides necessary notifications to faculty, students, and parents to complete the operation at its due date. An education ERP mobile application provides notifications to students on the due date of fee submission, admission form filling, examination date, and a lot more, and likewise for faculty, administrators, staff, and even parents. Tremendous faculty, agree?

Wrapping up!

So, what do you think, and education ERP mobile application will help the most for which operation? Let’s have a discussion to make it more relevant. We are one of the leading education ERP software and focus to provide complete digital transformation and automation in educational institutions. Wanna know more? Check Academia now or book your demo!

 

Learning in Education

Posted on by Hemant Mahajan

“Education is the Manifestation of the perfection already in man” – Swami Vivekananda

In essence this famous quote from the renowned spiritual Guru from India “Swami Vivekananda” implies a lot and compels us to really think if in today’s time do we really emphasize on learning or just accumulating qualifications from premier institutions.

Especially in developing economies education has evolved as one of the most growing and profitable business resulting in numerous schools, colleges and universities etc., being run by many well known business groups within those geographies. However, really does getting a good degree from a renowned institution means that one is learned. This is something one must ask to measure how much one has learned whilst accomplishing that particular qualification.

This food for thought has resulted in the development of new learning and teaching methodologies and hence, since last decade, new concepts of imparting knowledge such as “Learn by fun” and practical education has evolved significantly as a result of immense research being carried out in recent times.

Another significant aspect is the role of technology and how it can assist educators in transforming teaching and learning process into more of a fun activity to make it easily memorable and more enjoyable for both teachers and students.

Today, technology really empowers education methodology as with latest University/College/School/Campus/Education Management software, institutions can really focus on developing innovative ideas of imparting knowledge. Another important development is the innovation of cutting edge Enterprise Resource planning (ERP) solutions which helps institutions to ensure

  • Effective resource planning/management
  • Enhanced communication among various stakeholders
  • Crystal clear or transparent processes
  • Efficient performance management
  • Optimal use of capital with better return on investments (ROI)

The above listed benefits can easily said to be the top 5 benefits of an ERP/Campus management solution.

This is the time education industry is going to see immense growth and development of effective methods of imparting knowledge which hopefully will focus more on learning rather than distributing degrees or qualifications.

What institutions need to know before selecting an ERP solution

Posted on by Hemant Mahajan

There are thousands of enterprise resource planning solutions available in the market today. But which is the right one? The answer lies in these three biggest factors. Read the blog to reveal the factors you must consider in a vendor before you make a buy decision. 

  • A process review and analysis for ERP.

Start by analyzing your current processes. Include your pain points and strengths. Mention the areas in which you need improvement and also what you are expecting from the software. Include the corresponding needs of various departments present in the organization as well. 

You can share this document with potential software vendors and ask them to demonstrate their products. This would help you cut the chase and directly dive into features and functionalities that are absolutely necessary for you to have in a product. Also, document your experience of the product during the demo. 

  • Evaluate the technical fit of the education ERP solution.

Would you be required to improve the current digital infrastructure in your institute? Would you require an internal IT support team? Is the product aligned with your current infrastructure? These are some of the most important questions to ask as an education ERP software cannot work if you don’t have laptops, computers, or smartphones to use the product on. 

  • Cost is important to discuss.

It is a common sales strategy to downplay the cost and risk associated with purchasing the software. Thus, it becomes necessary that you talk about the overall cost of the product, including implementations, hardware upgrades, maintenance, software upgrades, security, network, storage, etc., during your discussions with the vendor. 

And this is it 

If a vendor stands correct on these 3 factors and your relevant expectations, you have found your Education ERP software provider. 

The key to finding the right vendor is in knowing what your organization needs and sticking to it. You will find tens of good features and functionalities in the product but they may not be right for your institute. 

Also, ask your colleagues, employees, and other contacts if they recommend any education ERP software. Conduct research on the internet and hire the right vendor only after they provide you with clear answers about the product upgrades, feature upgrades, maintenance, product management, and security of the product. 

Lastly, the right vendor is the one that shows promise and interest in maintaining a long-term relationship. It would ensure they support you all throughout your organization lifecycle. 

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