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Tag: Institute Management Software

What Are the 5 Advantages of Using College ERP in the New Era of Education?

Posted on by Hemant Mahajan

Education ERP software is gaining great momentum. But one thing that most certainly is missed out by college management is that their model is different than that of a school or a training institute. Thus, you need to ask yourself constantly, what is the most important thing for your institute, what problems you aim at solving, and how advantageous your investment is going to be. 

Today, we would like to use this opportunity to introduce you to the 5 biggest benefits college ERP software will bring you. Here are they: 

Advantages of the Education ERP System for a College

  • Simplified Admission Process: 

Admissions are one of the busiest times of the year, and they are painstaking. You have to be alert to every pre-admission and admissions activity and that can be cumbersome. A college management system comes with specific features for admission directors and the people responsible for the admission phase. 

A good college ERP system would give you toolsets such as managing enquires, converting enquires to admissions, planning and implementing fee structure, improving communication between college and applicant, and also, an applicant portal. This would successfully untangle all admission-related processes. 

  • Real-time Data Record:

You have various people working in your education organization and it is supremely important that they get the right information, at the right time to take the right decision. 

With a centralized database, you can allow role-based access to real-time data and information to all your stakeholder. It is a highly secure data management system that allows you to efficiently and effectively manage your processes and take data-backed decisions faster than ever before. 

  • Automated Fee Processing 

Easy integration of 3rd Party Payment Software would give your students and parents an edge over the fee system. It allows transparent and secure online payments through e-wallets, debit/credit cards, internet banking, etc. 

Furthermore, it allows you to track every transaction that happens in your organization. You can track even the oldest of your transactions that have happened online. Also, you no longer need a cashier to collect fees, it is a completely automated system that shares the receipts with the students and parents for their payments. 

You can also take this a step further and add automated reminders that send out messages to students and parents near the time of fee payments. 

  • Centralized Data Management 

Data management is a big task. Ask the person who has to add or remove data from the paper-backed record system. You can replace it with a digital data management system that allows you to store a vast amount of data about students, parents, exams, timetable, faculty, student performance, result, and even alumni. 

  • Prompt decisioning 

Technologies such as AI & ML are helping institutes utilize the data to develop a deeper understanding of the market trends and use it to develop profitable strategies. Using Education ERP software for college you can generate reports on admissions, fee payments, student enrollment, payroll, employee records, student accommodation, and more. 

Summing Up

These were just the 5 top advantages of using a college ERP in the new era of education, but there is more. For more information, you can connect with our ERP expert and discuss in detail your needs. 

5 Amazing Benefits of Online Institute Management in Education Sector

Posted on by Hemant Mahajan

The time has changed. The working style around the globe is changing, it isn’t limited to office premises anymore. With the changing dynamics of other working sectors, education is also following the same path.

It is noticeable that learning methods have also changed in the last few years. Video tutorials, online content, e-books, social media groups, global connectivity among students, teachers; all of this has expanded the horizon of education, its resources and distribution.

Along with learning management, institute management is also changing. Colleges, universities, and other higher educational institutions are adopting online student management (Education ERP) to manage their day to day tasks. It helps institutions to integrate all administrative processes in a single platform, brings seamless workflow, and ultimately enhances stakeholders’ satisfaction.

Considering the current scenario of the Corona pandemic, institutions have to manage their paperwork and other academic tasks remotely. They are using different platforms to deliver notifications and updates, which is quite tedious and time-consuming.

However, with the help of online institute management, it has been easier for institutions to maintain institutional continuity. Let’s see what benefits educational institutions can get with online education management software:

Reduced Costs

Educational institutions are full of paper works. They also need communication mediums to contact the student, their parents, teachers, and other staff members on a daily basis. For that, they need to partner with the third party to regulate these processes that increase the overheads. And that too fails sometimes.

With online institute management such as Education ERP, colleges and universities can reduce their stationary and communication costs along with other administrative expenses. It not only makes these processes more swift but it also simplifies maintenance of data and reports.

Academia Student Management System provides an internal messaging system to deliver notifications to students, teachers, or parents or to all of them with a single platform. Know how it works.

Institutional continuity

Many institutions have suffered a great deal of loss in the closures of educational institutions due to the COVID-19 pandemic. It has impacted students, teachers, and staff on varied levels. Due to internet connectivity, social platforms, and SMS & Email services, educators could only inform each other with the current status but the institutional continuity was compromised. As remote working became the only way to keep the business running, some educational institutions were not able to bring that on.

Here comes the role of online management. With the help of it, institutions can regulate most of their curriculum online. Assignment submission, fee payment, student marksheet distribution, syllabus management, and its distribution and much more can be done with automation in education.

Better Connectivity

Communication is the key to running a successful organization, and it would be ignorant if we overlook its role in the education sector. Proper communication is very important not only between teachers and students but also among all the stakeholders.

By bringing digital transformation in education management, the connectivity increases by many folds. Learning goes beyond the campuses. It provides exclusive portals for everyone where they can not only get the recent updates but can also manage their details and records. With Faculty and Student apps, it becomes super convenient to manage the day to day task, wherever whenever.

See how INIFD Indore getting the benefits of Academia ERP to increase communication.

Work alignment

College, university, or school all of them have various departments. Admin, admission, programs and courses, fee, transportation, hostel, logistics, and many more. Sometimes it becomes so scattered and tedious to manage records from all these departments and maintain the work alignment.

An education ERP helps to maintain these departments in one single platform. It simplifies the workflow brings alignment and increases productivity.

Error-free processes

To err is human!

Humans are prone to make mistakes, and there is nothing wrong with it but being an education leader, you can’t take the risk. One error can cause a series of chaos and that reduces the space for development.

Unlike humans, technology doesn’t make errors on its own. With a tool, we can not only make our work flawless but we can also save a lot of time. An online student information system like Academia ERP has many features that are designed to help teachers, students, parents, and management and allow them to manage their work efficiently.

The ultimate benefit

The most important thing that attracts educators to shift into a digital platform is convenience. It empowers all the associated members to operate their tasks whenever they want and from whichever device they choose. It breaks the limitation of growth and efficiency. It gives educators and management to think beyond bundles of paperwork.

Benefits of Academia Institute Management: Module Guide – 3

Posted on by Hemant Mahajan

In continuation of the series detailing out various modules offered by Academia, the third part discusses some of the most important ones related to institute management.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 12 countries.

Fee Management

One of the most important features especially for the administration department is the fee management module that helps create multiple fee plans according to the college’s needs and requirements.

Beginning with creating a student fee plan at the time of course enrollment, this feature generates reports on statements of account for each student, sponsor, and applicant for all transactions within a specific time range. It provides a discount calculation for stage selection and generates payable bills for the discount provided against each receivable bill including installment billing.

An important module to make the administration efficient and error-free, this module is equipped to settle the payable bills with the respective fee heads such as admission fee, hostel fee, transport fee, etc as well as manage refunds, cheque bounce and duplicate receipt issues.

Fee Management also comes with a facility of finance hold that restricts the student’s access to subject enrolments, exam results, etc. in case of outstanding fees

Exam & Mark Sheet Management

This module can efficiently handle all the exam-related processes in addition to preparing and managing pre-examinations tasks. To begin with, it manages exam notifications to send to student/parent/faculty portals along with exam programs and student registration.

It can generate hall tickets and design exam schedules as well as manage exam day processes along with student exam attendance.

The module evaluates and manages different marking heads i.e. mid-term, viva and final semester, records student performance as well as prepares results, transcripts and generates reports for result analysis.

An important feature of the exam and fee management module is that it can generate reports on the basis of student average and the course average for performance analysis of students and courses.

Certificates, Documents & File Management

Document management is a key aspect of every organization. Not to mention, educational institutions go through endless documents of students every year. If it is a university or group of institutes that offer multiple courses then the document becomes even tougher.

Thank to automation, it has become simpler than ever. Academia has features that help staff and teachers to minimize manual intervention and digitize certification, document and file management. You can map files with multiple locations within an organization, send file acknowledgment notification post the approval of the authority, set priority and the due date for approval and much more.

In Academia certification management, student/teachers can request for certificates, user can generate documents with document generators and print directly, keep records of all the certificates at the time of admission.

What’s next

Academia ERP helps institutes to simplify their regular academic operation. Documentation, examination and fee management are few of the most complex processes in institute management, but with Academia administration processes become simple and efficient. In the next blog of module guide series, you’ll learn how you can manage the library, HR department, and hostel with Academia ERP.

Do you know you can save stationery costs and increase cost-savings by up to 22% with Academia Student Information System? Know how with our experts through a free demo now.

Training and Education: Important Elements For Successful ERP Implementation

Posted on by Hemant Mahajan

With the rising EdTech trends and their positive outcomes, educational institutions worldwide are adapting technologies like ERP/SIS that can enhance overall functionality bringing efficient management in the institution. 

What is an ERP system and how can it help educational institutions?

An ERP system is software that can automate all academic and administrative processes. It can manage and streamline all the day-to-day activities such as enquiry, admission, fee & finances, examinations, and many more. 

It helps educational institutions with institution management driving all of the operations from a single platform. It is the true digital transformation of the institution. 

Institutions must choose good ERP software that can effectively meet the expected extent. After selecting a robust ERP system comes the implementation process, there are various factors associated with smooth implementation of the education ERP system.

Let’s move further to discuss the important elements for successful ERP implementation in an institution!

Elements for Successful ERP Implementation

  • Get a better understanding of ERP

ERP is a broader concept and a software solution that can automate all the activities and tasks within an institution. It is necessary to get a deeper understanding with elite training for all the stakeholders who are associated with the use of the system. 

The higher authorities need to check the overall functionalities of the software to confirm whether it can cater to their daily activities and processes. Institutions can also create a panel to check the efficacy of the product to make its work better and improved.

  • Analyze Problems/Requirements

An ERP system can replace outdated techniques entirely through digitalization. So to make it productive, it is a must that institutions should analyze the product efficiency and check the usage and problems with each department. 

The best practice to evaluate this is to create sample data from all the departments and check the accuracy of the system in various aspects i.e., some enquiries, some exam-related data, and more. After checking the accuracy of the system, you need to ask for its solution from the vendor in the best possible way.

  • Check the Needs for Customization

Every educational institution owns different types of rules and regulations. It is a must that the ERP system you choose must provide customization according to the requirements. The software you choose must be a system that can fit the existing processes of the institute with a flair for automation. 

Academia ERP provides solutions to each problem, it renders customization according to the institution, various integrations, anonymous assessment, and multi-Centre functionality to name a few.

  • Test all the Modules

As discussed above, the higher authorities need to create a panel for sample data modeling from all the departments and test each module with the ERP software. Test results are generated live and presented among the ERP team and the panel to find out real-time solutions to the problems. 

After solving the major problems, all the stakeholders in an institution need to use the system to see if they are comfortable with its functionalities and are helpful to the institution in its role.

  • ERP Implementation

After analyzing the system in all aspects, the ERP experts process the implementation of the ERP.

The process starts with transferring all the data from all the departments from manual papers and files or legacy systems. The complete process needs time and involves expert teams from both ends. 

After successful implementation, the ERP experts hand over the complete system to the educational institutions. 

  • Support

As its most important function, an ERP system automates all the operations of an institution, but for this, not just successful implementation can help; it requires effective use by the organization and continuous support from the ERP team. They need to provide maintenance and help at regular intervals. 

For this, Academia ERP has a designated customer support team with experts to resolve any issues instantly along with 24/7 availability. It also releases regular sprint updates to deliver all the updated features and functionalities of all the modules.

Conclusion

With the rising competition and expansion in the education sector, it is the right time for educational institutions to choose a very good technology like an ERP system that can boost productivity in all aspects. 

Again, it is crucial to select a robust ERP system that provides complete automation along with smooth and efficient implementation, support, and end-user satisfaction. 

If your institution is looking for one, Academia ERP can become the best option, as it is a robust platform used and loved by more than 320+ education institutions across the globe. Here, the team of experts believes in overall efficiency while rendering the software, right from the first interaction to the implementation process and customer support!

Request your demo now to learn more about the award-winning ERP solution! 

How To Choose The Right Training Management System For Your Institute

Posted on by Hemant Mahajan

Training institutes in the past decade have been noticed to be evolving with a greater pace. These institutes have also become more streamlined along with time. Management of training institutions is also as important as school management or university management.

There are many advanced automation software packages that help in management of training institution from prospecting of student to completion along with record maintenance of employees, batches, students, etc. Processes such as enquiries, ad campaigns, applications, admin management etc. can also be managed with such type of software.

Academia ERP is one of the more evolved training management system that helps simplify and automate any training institute’s functions. It helps in streamlining various day to day functions which are too time consuming and clerical in nature, but with Academia these can be managed in an efficient manner. Software packages like Academia TMS are also capable to automate much of the tedious process, like report generation which helps in better decision making and affects overall productivity.

How to choose a right ERP solution for management of your Training Institute:

1. Know the requirements of your institution:

It is fore most important to know& understand the need of the institute which depends on the no. of students, no. of batches, fee structure, departments and other specifications if any required. This could help to sort the 1st level Training Management System (TMS) for your institution.

2. Selection Process:

Once your requirements are listed, according to that you can research the market and create list of TMS packages for your institute. There must be plenty software packages that may fit in the criteria.

3. Carefully sort the option and short list these accordingly:

From all the options available, it may not be necessary that all suit your requirement, features, reports and other needs. On the basis of aforesaid mentioned shortlist, the software and take them to further level. Once these are shortlisted it can be sent to the top management for better assessment.

4. Close evaluation by the top management:

Demonstrations of the shortlisted Training Management Software can be taken by the top-level management and further decisions can be taken based on multiple factors, for example the UI, the flow of the processes, interface and customization etc.

5. Undergo Review of the Software:

Once every other little detail has been identified and managed, the last thing to assess is the review of the software chosen. Get to know about the support, the teams offer to its past clients, the service and software ratings etc. if everything matches your expectation you can finally freeze your decision on the considered TMS.

6. Implementation:

The final step is to understand the process and timeline of the implementation process if it suits you or not.

6 Steps To Perform Student Enrollment Management In Higher Ed

Posted on by Hemant Mahajan

Enrollment management refers to the ability of institutions of higher education to exert more systematic influence over the number and characteristics of new students, as well as influence the persistence of students to continue their enrollment from the time of their matriculation to their graduation. The emergence of enrollment management as a new administrative structure within institutions of higher education originated in North America, but it has also been employed in Europe, Africa, and Asia.

The Concept

Enrollment management can be viewed as a synergistic organizational concept that can be used to link several administrative functions within a college or university in order to optimize institutional enrollment goals. Examples of this approach can be found among the financial strategies of many college campuses, where important linkages have emerged between senior enrollment managers and chief financial administrators. Both private and public colleges use some of their tuition income to fund campus-based scholarships for students. Tuition revenue accounts for millions of dollars, and campus-based financial aid has become a large expenditure at most four-year institutions. Enrollment management efforts have therefore become closely linked to budgeting and campus financial planning. Successful enrollment management strategies and practices must also consider the growing importance of university and college rankings. For many institutions of higher education, enrollment management has come to involve a combination of student enrollment strategy, budgeting strategy, and institutional positioning strategy.

Roadmap

1.  Set goals for enrollments

Setting up realistic goals and working in that very same direction to achieve them is the first necessity of systematic enrollment management for an institute. It is a crucial step since it involves market analysis and calculation of the expected rate of growth.

2.  Resource requirements

To identify the need for the required resources according to the set goals is the next step in the roadmap for enrollment management.

3.  Campaigning and recruiting plan

It is important to create a target focused marketing plan for move in the right direction and reach the set goals. The right kind marketing mix may help you get to the right target audience which would ultimately help us meet enrollment management goals.

4.  A strong follow-up on your marketing and recruitment activities

Tracking your activities is a must in the process of enrollment management to get the results. Following steps can be followed to keep on a regular check on these activities:

1) Identify which metrics to track.
2) Know how to track the metrics you identified.
3) Guide your decisions with the data you collect.
4) Monitor the effect of your efforts and adjusting accordingly.

Having a solid set of marketing and recruitment metrics you can track allows you to benchmark your efforts from year to year and make crucial decisions on allocating resources and strategies.

5.  Systematic communications within the process to develop and implement the right strategy.

With the seemingly chaotic mix of print, e-mail, Web, and social media, there may not seem to be much “flow” with recruitment communications. As with student qualification, though, building a communications flow remains a bountiful recruitment strategy if it is handled strategically.

First, you still must think through the communications at various enrollment stages—inquiry, applicant, admit, deposit. Regardless of where a student enters the flow, progressing them to the next enrollment stage remains the goal.

Second, focus your electronic communications wisely. Having a Web site that engages students is paramount. You want to invite communication in addition to delivering information. Give students opportunities to provide their e-mail addresses or even opt in to text messaging. Do the same with social media but be careful not to go overboard. You are better covering fewer social media outlets well rather than spreading yourself too thin.

Finally, get parents and guardians involved in the flow. According to our E-Expectations research, 60 percent are involved with the college research process. Target them with communications and make them ambassadors for your campus.

6.  Award financial aid so students get what they need and expect to enroll

The ability to afford a college education has emerged as the biggest roadblock to attending college. Perhaps nothing will turn away a prospective student faster than a feeling that they cannot afford your institution. You must address this concern immediately and accurately.

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