School Management Software Archives

How school admission management systems ease operations

Posted on December 14, 2022July 15, 2025 by Hemant Mahajan

You are a superhero to be shouldering the admission process at your institute manually. But the burden is increasing. Before you get squashed underneath that paperwork — evolve and switch to digital.

There are thousands of students every year knocking on your institute doors to get admission. And honestly, you are so engrossed with the paperwork that most applications go unseen. Remember the hundreds of phone calls you get for admission inquiries. Do you have any idea how many potential students you must have lost just because you could not properly manage their queries? Or for how many hours a student/parent had to stand in a queue to get an admission form? These and many more instances are screaming their lungs out — you need an admission management system.

School Management Software with Admission Management

School Management Software is an advanced education ERP app suite. It is a multi-module application that allows you to streamline your operations in your institute. It comes with dedicated modules for admission management, examination management, resource management, finance management, and the list goes on.

Here is how the School Management Software helps you manage the admission process better.

1.Difference Between Manual System and Admission Management System

One of the best ways to analyze the potential of any solution is to compare it with your current system. Here is a table that gives you bite-size information to draw a difference between a manual system and a School Management System.

S.no	Manual System	School Admission Management System
1.	Extensive paperwork, application filling, storage, and maintenance	Data automatically gets stored over a cloud or computer database
2.	Increases dependency on the human resources and is highly uneconomical	Automates most operations to free up your resources and provides faster operations — highly economical
3.	Difficulty accessing information, longer information retrieval process	Within a few clicks get the information that you need
4.	A lengthy process of form sale, fee collection, form collection, listing, evaluation, etc.	Centralized database shared across organizations for faster processing

2. Salient Features of an admission management software

a. Enquiry Management

The feature allows you to track every enquiry that is happening on call, message, or email for admissions. It also allows pipeline management, conversion of inquiries to applications, and robust data management.

b. Online Admission Setup

Online admissions have become a coveted feature. School management software provides you an option to set up an online admission page on your website that is easily integrated into the main database. It allows you to manage and track every admission application that is coming from an online channel and assist the applicant better.

c. Applicant portal

Once you have converted an enquiry to an application or a prospect has applied for admission you need to provide ease to these applicants. For achieving a higher experience for your applicants with your institute, choose to go with an applicant portal that allows easy management of their profile and application. The portal would provide a real-time update on the application progress, store their receipts and documents in one place, and allows easy communication with your support team through call, chat, or email.

d. Communication

A school management system is configured to provide you with various modes of communication. This makes it easy for you to send out messages and interact with people through calls, emails, WhatsApp, chat, etc.

3. Data management

Data management becomes very easy with the admission management system as it comes with a centralized database. This allows you to access information from anywhere and anytime and perform various tasks. Also, role-based access makes sure the data integrity is maintained organization-wide while improving the functioning of all departments.

4. Real-time updates

Many people underestimate the importance of real-time updates but you know it better. To stay on top of the processes and to make better decisions you need a real-time report on everything. This decreases your dependency on people and departments and allows you to take faster decisions with assured results. Also, sending real-time updates to applicants improves their experience with your institute, rather than them having to call your support team every day to know the progress of their application.

5. Reports and analytics

Advanced analytics come with predictive qualities for you to forecast the admission and enrollment rate. This system gives you a near-accurate prediction on several things and allows you to improve your strategy.

Also, in the post-admission phase, the pre-built reports in the system consolidate the data across all departments to provide you with accurate reports on enquiries, applications, admissions, enrollments, fee submissions, pending fees, and more.

6. Added advantages

Some of the added advantages of going digital include:

Manpower Savings
Reduced Paperwork
Faster Application Evaluation
Increased Productivity
24*7 available to serve applicants
Streamlined processes
No queues
Accuracy
Remote working capabilities

Wrapping Up

An advanced admission management system can help you in untangling of your admission process. And here is great news, if you want to live this experience you are only a step away. Contact our ERP experts here, and take a live demo.

Get a higher return on investment by using school management software

Posted on November 21, 2022July 15, 2025 by Hemant Mahajan

Return on investment is a very popular performance metric used for evaluating the efficiency or profitability of an investment. You can use ROI to compare a number of different investments and decide what to choose.

There are a variety of ways to calculate ROI, but the most common one is to find the ratio of benefits you get with the investment to the cost of investment. Using ROI you can calculate if a product is going to make any difference in your business and whether it is worth it.

Now that you have an understanding of ROI, it is time to calculate it. Here are some important factors that you must consider while calculating the ROI by using school management software. Although it is quite established that digitalization brings in a significant amount of change in your work, it is important to find out if it is worth it and if it is justifying the investment. These new technologies are transformative, and you can use a similar approach to calculate the cost of a college management system, a training management system, etc.

Simplifies Manual Tasks

One of the biggest challenges for teachers and administrators is to manage time and their tasks efficiently. It is a challenge because some of the repetitive tasks are time-consuming, tedious, and regular. For example, take attendance – it is an activity that eats up to 10 minutes of the crucial learning time of the students. Similarly, there are other tasks.

You can use a school management system for bringing more speed into the operations and automate some of the repetitive tasks. This allows you to free up the productive time of your employees and they can focus on more important functions and operations. Thus, school management software allows you to simplify all your tasks.

Reduces Manual Work

Manually managing tasks such as keeping records, data entry, data updating, etc. can be very time-consuming, as well as labor-intensive. Thus, you can try a school management system that centralizes all the data of your student, resources, and faculty and perform various tasks. The system would update the data in real-time and would be very easy to manage. Also, centralization of the data allows cohesive working between various departments.

Paperless Working

One of the biggest benefits of digitalization is that it supports sustainable development. Using a school management system you don’t have to invest in stationery extensively, especially to maintain records. The digital infrastructure would help you in managing the present data and also create silos for archived data just in case you need it for anything.

Seamless Working

As said earlier, the school management system serves as a seamlessly connected network for highly synchronized working between various departments. It ensures seamless communication and an easy flow of information related to records and processes. This also helps in optimizing the time and ensuing higher efficiency and productivity of your employees.

Unique Profile

Using school management software you can assign various roles based on the job profile of your employees and also set role-based access to the data. The flow of information thus becomes more secure and only relevant information reaches the people it is useful for.

Each user profile can be easily created in the software. Also, it can be embedded with functionalities. You can also categorize the job profiles, and allow more efficient working within the system.

Wrapping Up

School management ERP software solution is one of the best ways to ensure a return on investment. The biggest advantage you get by implementing the system is better resource planning and management. With integrated solutions such as automated reminders, reports, analytics, and omnichannel communication, it becomes a one-stop solution to meet your all needs.

Modern technology further guarantees data security, with reduced reliance on your employees and pivoting tasks to automated intelligent systems you now have time to focus on your institute’s goals and productivity contributing to its growth. For more information about school management software, register for a free demo here and our ERP expert would get back to you in 2-3 business days.

School Management Software Price in India — Things you must know

Posted on November 16, 2022July 15, 2025 by Hemant Mahajan

India is a price-sensitive market, and if price is a pressing issue for you in deciding the best School Management Software, let Academia ERP help you. Academia ERP is the best-of-breed education technology. With a strong presence in 21 countries, including the US, UK, and India we get queries on daily basis regarding the cost of our edtech solution. Consider us as your personal guide to understanding the world of education technologies, especially if you want to ensure the School Management Software you want to go with is value for money.

What is School Management Software?

To start with, you must learn how education ERP solution providers are placing prices on their software solutions. For this, you must learn what the software does for your institute.

In general, School Management Software is an advanced solution that optimizes your institution’s internal and external operations. You would be surprised to know, in our experience, we have seen the magic happen wherein our own customers have reported a 70% hike in employee efficiency and student satisfaction after the implementation of Academia ERP.

Apart from the in-built tools to automate and manage the tasks related to admissions, attendance, fees & finances you get out-of-the-box features such as resource management, reports & analytics, and other faculty and student-side features.

Solutions such as Academia ERP go a step further and offer student mobile applications and dedicated student and faculty web portals. This gives affirmation that School Management Software comes with definite solutions for all your stakeholders.

Now, coming down to the pricing models.

Pricing Models of School Management Software

Different solution providers have different pricing models. We are giving you an insight into the most popular pricing models from which you can decide which one is best for you. Also, do drop us a message, if you have any further questions about Academia ERP pricing, or features or would like to have a live demo.

1. Per Student Pricing

There are a couple of low-cost school software available on the market that provide you scalability based on the number of students you have in your school. Although it may seem a viable option at first, the solution tends to become a bit pricy if you are a big school with a large number of students. Also, the solution may not provide many important features which are necessary for meeting the needs of a brownfield project.

Going further, scalability in terms of features and functionalities is a miss, so if you need new add-ons you would have to reinvest on 3rd party toolsets and integrate them into the ERP solution.

All in all, this solution is not very great for chains of institutes, or schools that have many students. If you are just starting, and are looking for a small solution, go for it.

You would be required to pay the price for individual prices for each student. Some solution providers also bill you annually. It may be a pain to figure out how many users you need for getting the best pricing from the solution provider in negotiation.

2. Monthly / Yearly Pricing

Unlike the pay-per-user model, you can go with a monthly or yearly pricing model. The price is unaffected by the number of users. So, no matter how many users you have, you pay the price based on the feature or functionality you choose to go for.

This is one of the best pricing models and is most commonly preferred by big and small education organizations. Moreover, it is highly flexible, and you can scale the application as per your need. You can anytime choose to go for additional storage or functionality or any other added service you require. But you would be required to pay for it.

Also, there would be a difference in monthly and yearly license prices.

3. One-time Pricing

The pricing model is usually used for legacy software. Legacy software solutions are built on old architecture and have various challenges when it comes to scalability, flexibility, and integrations.

It is best to choose a SaaS-based education ERP solution as they are more efficient and provide you with the sheer benefit of scalability. Also, legacy software doesn’t come with many features and functionalities. Depending on the features and functionality the solution offers the price may vary.

4. Feature-based pricing

If you are already using software and there are one or two features that are amiss in the software, you might want to go with some solution provider that provides plugins or add-ons for those features.

The price as the name suggests is only for the individual features you are seeking to implement in the software. So, you only pay for the requested features.

Factors Influencing the price of School Management Software

This is very important to discuss as the above-mentioned pricing models for school ERP prices in India and everywhere else may get highly influenced by these factors. If you have talked to any vendor you would notice that the price that is first mentioned is only a ballpark figure considering the basic requirements of a school. The accurate price of School Management Software would only be given after a deeper understanding of the school’s exact requirements.

Also, the prices of the software vary from vendor to vendor. This variance is due to the quality of the software and the features that come in the basic package. In this section, we are mentioning the top factors that influence the price of School Management Software.

Cloud offerings

There are various types of deployment methods, the most common three are Cloud, On-premise, and Hybrid. If you go with a cloud-based solution, the software is deployed on the vendor’s cloud and thus the maintenance and management become the vendor’s responsibility, ultimately resulting in a slight increase in the cost. However, cloud-based solutions are the more cost-effective solution as compared to on-premise solutions. You can check out our blog on on-premise vs cloud-based ERP solutions for a better understanding.

Role-based login

The School Management Software is a feature-rich solution to manage all operations and support all the stakeholders in the system. Simply put, it is one solution to meet the needs of everyone in the education ecosystem. So, it becomes very important that there is a strict divide in terms of access to data and justified restrictions on actions to ensure the security of the data and optimal working.

So, based on the number of stakeholders and organizational hierarchy, the software allows you to define users and roles to provide defined access. If you have a large organization, then a large team has to be given access, which would increase the cost of the solution.

GPS tracking

Tracking is a crucial part of any School Management Software. Be it progress or activities, students are under constant supervision and monitoring of the school management. Hence, features such as GPS tracking are important, especially if you provide a hybrid or online learning program. This way you can keep an eye on the student activity and location on the go. However, it is a very common feature and would not drastically affect the cost of the product.

SMS & Email Alerts

There might be some additional charges for using SMS and email alert facilities since some software use third-party applications to enable such facilities. You can contact your vendor to learn about this feature more.

Technical support

The job does not end once you have purchased and deployed the product. Technical support is required throughout the product lifecycle to ensure optimum product performance and user experience. Hence, you would have to talk to your vendor about what is their technical support plan and how much is it going to cost you. If you don’t have an internal technical support team, this cost would elevate as not just product maintenance but, server management, and maintenance would also become an additional service and cost.

Staff training

Meanwhile, most School Management Software provides you with staff training for free, some may charge you given the complexity of the solution and the duration of time to which the training would extend.

Number of modules

As discussed, based on the number of features and modules you use the cost of the product increases. However, it depends on what pricing model you choose and how the vendor monetizes the solutions. If you need any enhancements to the existing features it would also be an additional cost.

Wrapping Up

I hope the blog will help you understand the various pricing models available on the market. Also, if you have any questions about Academia School Management Software or the pricing models we would be happy to assist you.

A Message To All The School Teachers And Educators For The Lockdown Period

Posted on May 13, 2020July 16, 2025 by Hemant Mahajan

Nobody thought that the day will come when the schools, colleges, and universities will remain closed for this long. We said it’s preposterous, and here we are, in our home, waiting for a CORONA free world. This CORONA outbreak has impacted everyone and everything that is existing in our world right now. No one is untouched. All sectors are affected, and among them are educational institutions also. All the plannings for the year 2020 will have to be redesigned from scratch owing to the unpredictability of these difficult times.

The time is tough for everyone, and therefore it becomes an utmost priority to take care of ourselves. But we can’t ignore the responsibility of educators towards their institutions.

In this article, you’ll learn what educators of schools, colleges, and universities can do for their institution management to handle the situation

For School Leaders

For you, it is of utmost importance that you stay clear, open, and transparent with your teachers and staff. They are also facing personal problems that can be financial or personal.
Thanks to the digital era, it is possible to connect and deliver the right message at the right time. You can inform them according to your government norms, whatever actions you are going to take for the new academic session.

If you are making any plan or redesigning every academic activity, make a proper team of your staff. Take a regular meeting via the various digital platforms (e.g., Hangout Meet, Zoom, etc.) to connect and collaborate. This can not only give a sense of positivity, but they’ll also remain engaged during the extra time they may have during the lockdown.

For School Principals

As we mentioned for the educators in our previous section, the same goes for school principals. In fact, the school principals will act as the bridge between school leaders and other staff, too make things clear & smooth.

You can use the mobile chat to connect & collaborate with teachers regularly. Keep them aligned with all the updates/changes in academic sessions.
As a leader of the school management, it’s the time to showcase your ability to maintain a level of harmony and hope among your staff.

For School Teachers

These are tough times, but you are needed more than ever. Your understanding of management is very crucial. Make sure that you’re following the explicit instruction of the institutions and updated with all the notification for upcoming sessions, holidays, curricula, and all.

Teachers can also use various tools to connect with students as well. If your institute is equipped with school management software, then it’ll become effortless to communicate with students, giving them various tasks to keep them busy. Teachers can also continue their curriculum delivering syllabus content through the software. They can mark attendance in using messenger such as WhatsApp, etc.

What’s next?

Times are unpredictable; there is no doubt in that. But there are always some solutions that come with time. During the lockdown, social distancing is prevalent, but it is still possible to keep your institution running smoothly. There are multiple ways to ensure this.

One of the ways is the automation of academic management. Many institutions are availing benefits of school management software.

With automation, teachers and staff can connect with students while being at home. They can give assignments, projects; check the homework, and update remarks. With the learning management system integration and online video call tool, teachers can also take online classes and provide study content as per requirement. Staff can collect tuition fees and other payments online. Parents can pay the fee via an online parent/ student portal.

There are many more benefits to the school management system. If you are looking for the smart start of your institute, you should start thinking about the automation of your school.

Want to know more benefits of a School ERP? Talk to our experts with a FREE demo session. Book A demo now!

7 Best Tips for Successful Implementation of School ERP

Posted on April 23, 2020July 16, 2025 by Hemant Mahajan

If you are aware of how to use any technology, then it can benefits manifold; however, if you don’t know how to use it properly, then it can bring chaos and failure. School management software is a technology that helps to deliver productivity, efficiency, and revenue in school administration. Still, due to the lack of proper implementation, many schools fail to see the real result and end up wasting their time and money. They jump from one software to another but goes through all the complications all over again. That not only bring inconvenience for school management but also shake the confidence in education technology.

In this article, you will 7 tips that will help you how to implement a school management system effectively.

1. Prepare your staff

In today’s’ digital era, it has become essential for the staff of any organization must have the basic knowledge of computers and its operation. Before switching to the digital transformation of your institution, prepare a team of staff, teachers, and parents who have excellent computer skills. Most of the school uses only IT guys to manage their School ERP implementation, which is not a smart way to transform school administration digitally. As most of the work will be done by teachers, admin staff, parents, and students will also use the software. Therefore, your decision-making team must be composed of keeping all the benefiting pillars of your school.

2. Do market research

If you search the market, there are lots of Education ERP providers. All of them come with multiple features, various modules, and promises smart digital administrations. Here comes the benefit of your team. As your team is composed of different types of users, they will understand what they need and if a particular software capable of meeting all their needs. Market research is vital before choosing School ERP.

3. Take free demonstration more than once

This step basically comes under market research. Many ERP vendors provide free demo sessions to get you a fundamental understanding of what their software can do and how it will benefit your school. Some of them also offer 2nd level and 3rd level demonstration as per your convenience to get an in-depth knowledge of the product. And this is the best step to know the software and its functionalities. After the 3rd (or more) demonstration, you’ll have a clear understanding of the software if it is capable of meeting the requirements of your school and its stakeholders or not.

Take a free demo now from experts of Academia School Management System, if it offers your school what it needs.

4. Always check the case studies and reference of other schools

After the demo, it’s imperative to check with the current customers of the ERP vendors. Most of them provide case-studies, success stories, and recommendation letters on their website. You can read them to know how this School Management Software is benefiting these institutions. You can also send your pre-formed team to other institutions to check the working of software and to understand from the user directly about their experience with the software. This is one of the best ways to know how competent and credible is the vendor.

Check out the recommendation letter by Appl Internation School, Dubai who has been using the software since 2011

5. Keep your priorities clear

This software is a tool that is designed to automate the entire school campus. A school campus can have multiple departments such as admissions, student management, employee management, fee & payments, hostel, transportation, etc. Your school might have more or fewer departments according to your needs. It might be possible that you don’t want to automate hostel management or any other department. If your team is clear with what are their priorities and needs, it will benefit you to make an informed and better decision. It will also save time & money during and after the implementation of the software.

6. Take proper training

As mentioned above, without the knowledge of the appropriate functioning of any technology, it can’t bring the results that you are looking for. Best School ERP providers such as Academia provides thorough training for your staff along with 24*7 customer support to make implementation seamless and successful.

7. Set the budget and ROI target

Having a budget and ROI target helps you to analyze and see the clear picture of the benefits of school ERP implementation. It will be beneficial to have a goal for 3 to 5 years ahead and make your decision accordingly. The software implementation for school management is the one-time investment, but it has the potential to save time and money in the long run.

Know-how education ERP can bring high ROI in your school.

Conclusion

The digital transformation of your institution is not an easy process. Let alone the selection of perfect solutions for your institution is a multifaceted task. But with the use of these seven best tips for successful implementation of school ERP can help you to reach half of the goal.

What are the benefits of school management software that you should know?

Posted on April 17, 2020July 16, 2025 by Hemant Mahajan

Technology in the education sector is benefiting many educational institutions and educators around the globe. With increasing trust in a reputable school management system, institutions can manage their day-to-day tasks seamlessly.

Software for school management can regulate, monitor, and manage the entire school campus. With interoperability and continuous advancements in the school management software, it makes it easier for staff, teachers, and students to create an enabled and empowered education ecosystem.

The education sector is not just about the business, it is also about the future of students, and both factors are considered under the implementation of School ERP in an institution. It brings productivity & efficiency to administrative processes. It allows teachers to invest their time in student development rather than time-taking paperwork.

The best software for school management simplifies the school system, brings transparency among stakeholders, and increases revenue with time.

Let’s see what the key benefits of school ERP software are:

Smart data storage is present in the school management software, empowering education institutions. An online school management software is a cloud-based solution that gives centralized data management that can be stored securely & safely on the server. It reduces the risk of data loss and the cost of data storage. It is the best tool to store all the essential data of a school. The School ERP providers also provide recovery from any disaster if there is any loss of data. Moreover, it also gives easy access to the data to authorized users only, which we’ll discuss later.

Easy access with multiple device compatibility

As mentioned earlier, online school ERP stores all the information in a single platform. The admin can decide how many users he wants to have to access that information. The admin can also choose what information he wants to share with a particular user. With the availability of data on the server, anyone with authorized login credentials can access the data anywhere.

The best software for school management such as Academia SMS also provides a mobile app, a mobile responsive portal from which the user can get the information they need. Students can submit their documents, submit fees online, download assignments, mark sheet, etc. There is no need to stand in the line and wait hours to get a single document. This makes the information flow highly convenient.

Great Student-Teacher Collaboration

Using this software increases student-teacher connectivity and makes it possible beyond the classroom. This also increases the interaction between students and staff members. They can interact online via the portal or mobile app, by which teachers can upload the assignments, and students get the notification. They can submit the completed assignments via the student portal.

Increased Student Enrollment

School ERP can manage admission campaigns, lead generation, student inquiries, etc. Academia School ERP helps schools to achieve admission targets, provides an AI chatbot for inquiries management. Automating admission processes, not only saves time but also gives convenience for parents and students to know about institutions and apply seamlessly. This ultimately reflected in increased student enrollments.

Recommended Reading: 7 Best Tips for Successful Implementation of School ERP

Reduction in the Administration Costs

All the essential data is available online that is accessible to users; hence there is a reduction in data storage and communication. Almost all the paperwork is done online, which means a decrease in stationery costs. As this is online software, schools only need to pay license costs and server costs, and they can reduce unnecessary IT and Hardware costs on the campus.

The bottom line

Academia SMS is one of the best software for school management and is empowering the education institutions irrespective of their sizes. It brings productivity and helps them to perform day-to-day processes seamlessly. It is the time when technology is becoming the backbone for the growth of an organization. If any educational institution is lacking in digital advancement, it can hurt the whole institute’s system in the long run. And when it is the question of an institution that builds the future of a nation, it is of utmost importance that it should be future-ready as well. And that’s where the digital transformation comes into the picture.

Do you want to make your school future-ready? Talk to our school ERP experts and know-how Academia SMS can help your school to grow in the digital age. Take a free demo now!

What is School Management System? 5 advantages that you should know.

Posted on September 14, 2019July 16, 2025 by Hemant Mahajan

School management software is a web-based solution to streamline administrative processes and manage the school database. Schools use this software to record, control and manage student details, employee records, school information, and much more.

With proper management, time efficiency, and error-free processes, school management software minimize all the manual work. Automation of complete school administration is the best way to manage classes, attendance records, homework systems, events, timetables, holidays, etc.

Not only does it help teachers manage student progress, syllabus, and assignments, but also manages teacher details, their administrative involvement, attendance with biometric integration, and more.

There are multiple advantages of using a School Management System, here are the 5 major benefits that you should know:

Efficient Work Process

Automation of the entire school management system brings all the departments on a single platform. It minimizes the time wasted in information exchange. Any user with the required credentials can access the information whenever needed. The information flow becomes smooth, convenient, and more integrated with the use of this online tool. Leading to an efficient and error-free work environment.

Aid in Decision Making with Diverse Reporting

Like any other advanced enterprise solution, this software provides diverse reporting in various categories for all the departments in schools. No need to go one by one through the stack of files. Users can access details for a single student or for multiple students in a group along with day-wise and month-wise reports. Whatever information is needed, is a few filters and clicks away.

These are the key modules that are offered by an advanced school management system

School Setup
Campaign Management
Inquiry Management
Admission Management
Student Information System
Fee Management
Class Management
Subject Management
Time Table Management
Attendance Management
Examination & Marksheet Management

Academia School Management System can save your academic cost by 22%.

Know more benefits like this with a demo that’s absolutely free! Book now!

Image source: freepik.com

5 Reasons Why ERP In Education Is the Need of the Hour

Posted on August 23, 2019July 16, 2025 by Hemant Mahajan

Education technology is paving the way for the digital development of several institutes. Students are the most important part of this chain.

Catching the pace of students and their tech-savvy parents is now a crucial aspect of the education industry. Quality education, modern infrastructure, and a digitized management system are some of the crucial aspects they look for in education institutions.

Following this trend, the education management system or education ERP is now becoming the need of the hour. It helps streamline and integrate the complete administration processes of institutes.

What is ERP in Education?

ERP in education, usually known as a Student Information System (SIS) is an enterprise software solution to manage the complete student life cycle. It is also integrated with multiple software programs to manage departments of educational institutions.

With the help of Education ERP, it is possible to manage complete admission processes, enable online payments, monitor student records, handle human resource management, and much more.

Check this out to know more in detail about education ERP.

Here are 5 reasons why Education ERP is the need of the hour for the education sector.

1. Prompt decision making

Imagine you have access to all the information about your business, and you can see whatever you want whenever you want. How helpful that can be!

Now you can take decisions faster, solve product, service, or employee issues more efficiently and track your business data at the click of a button.

Just like business enterprises, educational institutes including schools and colleges also have many processes that include not only managing students and classrooms but also all sorts of administrative activities.

With Education Management Software, the heads of institutes can take decisions quicker than with manual reports. A key feature such as generating thousands of reports with a display of data can help an institute scale rapidly and effectively.

2. Integrated management

If you are from the accounting department and you want to know if a student has submitted the hostel registration fee at the time of admission, you would ideally send an email or dial a number to check with the corresponding authority for details.

Ever wondered how much time gets lost in this simple process, especially while tracking thousands of students and their records?

Whichever department you are from, this software offers you the privilege to access information, you can check all details and more without any hassle, helping the staff utilize time better.

Not just the administration, but the faculty too is able to save time in attendance records management, exam and result executions, which ultimately helps them focus more on their teaching.

3. Smooth processes

This is one of the most important benefits of ERP in education. With multiple integrations of software systems, it becomes easy to regulate all the processes on a single platform.

ERP impacts all the functions across departments and removes manual intervention as much as possible. This, in turn, makes the execution of processes smooth, leading to increased efficiency and greater control of the system.

It gives the admin the power to connect and maintain data in the most efficient and effective way. Moreover, it also helps in improving communication and ensuring transparency.

4. Increased communication

An education institution consists of three important pillars i.e. students, teachers, and parents. To run it successfully, it is important to enable strong communication between all three of them. This helps them stay updated on the activities as well as understand their expectations from the institute.

Student Management System helps institutes execute this. With a portal that has students, teachers, and parents together, the information becomes easily accessible and shareable.

Teachers can distribute assignments and check an individual’s performance via their portal anytime they want. They can also keep records on attendance, and overall performance and help students perform better wherever they lack.

Students, on the other hand, can stay updated with events, attendance, fee details, and other circulars. Similarly, the portal can help parents access their child’s progress from time to time.

5. More transparency and trust

It is a fact that fair communication brings transparency among people leading to an increase in trust. If employees and other stakeholders are updated with the information on a real-time basis and informed regularly, it builds their trust and respect towards an organization.

The same goes for educational institutions. With the help of ERP, it can easily update teachers, students, and parents with relevant information. Automatic information on exams, events, circulars, assignments, and more increases the productivity of the institute.

What is your reason to use ERP in your institute?

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5 Benefits of School ERP Software in Examination Management

Posted on July 16, 2019July 16, 2025 by Hemant Mahajan

Examination time is not only scary for students but also for all teachers and other staff members. It requires a lot of arrangements from room allocations, staff allocations, examination centers, assessment schemes to exam execution and exam results.

With limited staff capacity, the process of conducting examinations can become more cumbersome if student numbers are high.

The examination process usually consists of three stages: Pre-Examination Stage, Execution Stage, and Post Examination Stage. Schools need to have a set of planning and a proper strategy to execute examinations successfully, on time, and declare results so that the next session can start on time.

An education technology such as School Management System is designed to manage complete administrative processes within the school campus. It can take care of all three tiers of examination with one platform.

But first, let’s understand a little bit about this educational technology.

What is School ERP?

School ERP is an enterprise solution for school management. It comes in the cloud-based and on-premises software application. In cloud-based solutions schools can save and access all the information on the web and use it anywhere, anytime with any device with the internet.

This software solution manages the complete student life cycle from admission to the last year of schools including examinations. It automates and streamlines all academic and non-academic information. You not only save time in every single process but also you can save operational cost and thereby can increase return on investment in the long run.

School Examination Software can help you to manage examination in the following ways:

Pre-Examination Stage

1. Assistance in Pre-Examination Setting

Pre-examination involves arrangements of examination center, designing grading schemes, assessment schemes, staff allocations, room allocation, and student allocation. This software helps you to manage every detail with a few clicks. You can enter the information as per your requirement.

No need to arrange different papers and planning for the arrangement. And the best part is you can always access anytime you want. Also, you can give access to other staff members to make any changes if one staff member is not available. In this way, you’ll be able to save time and all the pre-examination processes will be arranged on time.

Exam Execution Stage

2. Streamlined Exam Execution

This is the most important part of the examination. No matter how better is your planning there is always some glitch is ready to knock you down. But with School Examination Software you can avoid this. This software can assist you in managing detention, exam attendance, and whatnot. You can also assign remarks to students individually with this. Managing marks entry and course grade is also easy and quicker by the software.

3. Customized Grading System

School ERP for examination provides you the sophistication of a customized grading system. Suppose parents of your students demand both grades-based and marks-based evaluation results. After the setup (according to you marking the range of your school) you can easily convert marks to grades and grades to marks.

Teachers can also manage the assessment status, whether it is pending or completed. Anyone who has access to the school examination system can check the same to check the status of result processing.

Some advanced School Exam Management System also provides the Relative Marking feature as per the requirement of schools. This feature allows you to make marks moderation due to any reason to generate a justified and relevant result for your students and your school.

Post- Examination Stage

4. Well informed evaluation and better result distribution

With all the features provided above, it is obvious that the evaluations and results of the examination will be error-free. If in any case any student asks for re-evaluation and you have to recalculate the result, this can also be done with the Recalculation Feature of the school examination software.

Moreover, no more paper mark sheet and printing cost for the result announcement. You can easily distribute the result to every student’s portal. He/She will be able to check his/her marks and remarks by teachers for every single subject on a real-time basis.

5. Varied and customized report for records

An examination doesn’t end with results. Schools need to maintain records for pre-examination reports, Assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam papers for future reference for teachers and students.

School Management System helps you to manage all these reports with complete details. All these reports will be on the web server but you can always download these reports individually or in bulk smoothly.

5 Reasons Why You Should Use Admission Management System

Posted on April 26, 2019July 15, 2025 by Hemant Mahajan

It is the season of admissions. And you be an administrator at a school, college, or university, we are sure you are piled under admission enquiries. We understand these are chaotic times for you that eat up a large chunk of your time. But don’t forget this is also the most crucial and profitable time of the year for your institute.

Are you aware of the fact that there are software programs to take care of the admission process, and they can run them smoothly and effectively?

You came here to know whether your institution needs an Admission Management System or not.

Let us help you to figure out via these questions.

Are you facing a decrement in the application and admission rate?
Is it difficult for you to track the details of all the inquiries on a real-time basis?
Are you missing the target of admission?
Are applicants from your institute choosing other institutes?
Do you want to increase the efficiency of your institution?

You might find them unrelated to your problems but they are highly relevant for an effective admission process. You will need to go through the statistics and deep analytics to answer these questions.

If you do enough research and ponder these questions you will find, that many institutes are already adapted to automation in the admissions department. They are getting various benefits after automation.

What are the major benefits of an admission management system?

1. Manage Admission Inquiry Online

Pre-admission is the beginning step of the admission process, it turns the inquiry into an application if it runs smoothly. If an institution doesn’t have a proper management process to resolve the query of applicants, the admission rate will go down.

However, with an Admission Management System, this can be simplified. It helps in the opening, closing, and reopening of the inquiries, therefore, helps increment the resolution rate.

2. Easy payment processing

Admissions require various types of payment processes such as form fees, registration fees, enrollment fees, etc. It is a tough task to maintain records of all the payments. Also, it is prone to human error. Admission Management System can help in streamlining payment processes which will be error-free and less time taking.

3. Applicant Status Setting

After applying for admission, students and their parents get eager to check the application status.

They have to call or even come to the institution over and over for updates, which is quite inconvenient for them.

Admission Management System provides features by which applicants can check their application status. Some education ERP, for example, Academia, provides an applicant portal exclusively for applicants, they can it use to check application status, upload and download documents, fee payment, etc. anytime they want.

4. Improved Communication

Have you ever noticed that applicants lost interest in your institution because of a communication gap?

With the help of a student management system, you can avoid this from happening. It provides a chatbot or other communication functionalities that improve communication between applicants and institutions.

5. Uniformity in admission across multiple academies

Do you have multiple academies or are you part of a group of institutes?

How do you manage the admissions process in all these academies altogether?

It might seem impossible but a student management system can manage all the processes in a very smooth way. All admission inquiries, payments, bills, etc for multiple academies can be managed through this system.

Bottom Line

The way of managing academic processes is changing, people are attracted to an advanced, efficient management system with quicker processing time. An institute integrated with updated education technology performs better thereby increasing the students’ satisfaction and admission rate.

Admission Management System can make academic processes in your institute super easy and efficient. Are you ready for the advancement? Book a demo here