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Tag: Student Management

Why School Management System for managing Admissions and Enrollment in Canada?

Posted on by Hemant Mahajan

Canada is the second largest country in the world, right after Russia. It is a good country having a thriving economy with multiple business opportunities. Education in Canada is expanding and moving in a good direction with a strong public education system.

Institutions from across the world are moving towards a radical change and likewise in Canada, institutions are adopting EdTech solutions like Student Management or Information System. It is helping institutes automate and streamline institutional tasks right from admissions, to enrollment, examination, and more. 

How School Management System is Helping Canadian Institutions in Managing Admissions and Enrollment?

According to Wikipedia, Canadian K-12 institutions are rendering quality education to institutions, and it is delivering the highest school enrollment as per the percentage of their graduating population. 

So technologies like SMS/SIS and more are helping institutions to increase the enrollment rate and optimize the admissions process in the best manner.

What is the School Management System?

A School Management System (SMS) is software that provides complete management of all the academic and administrative activities in an institution. It manages all the tasks right from enquiry, and finances, to the completion of education. It reduces the workload of all the stakeholders along with human malfunctioning, errors, confusion, and more. It provides a complete database of each student for multiple departments, centers, and even locations.

A well-equipped and feature-rich SMS provides schools with a centralized portal and mobile application that can be accessed by anyone from anywhere at any time according to the needs and the authorities.

Why choose SMS for managing admissions and enrollment in your institution?

  • Creating a giant database of all the enquiries

Admissions are considered to be the busiest time for educational institutions, it involves a lot of documents, details, and more with a huge amount of data and information. Especially, in the enquiry process,  they involve large amounts of data like the name, address, course details, other functionalities, and various other things. 

A School Management System manages a complete database of students for all the administrative tasks, and especially for managing enquiry processes, it provides a separate analytical dashboard to check, manage, and update any data accordingly.

  • Facilitating the enrollment process

The admission process is yet another crucial task for an educational institution, it needs to be systematic and proper. The enrollment process is one of the most important processes in completing admission processes and initiates efficient attendance, form-filling & more.

The SMS automates the complete enrollment process and creates a systematic analysis of the student records, it also creates and handles students’ records & management effectively. It also designs the enrollment processes & simplifies the student entries, documents, images, certificates, and more making the process efficient and effective in the best possible way.

  • Creating an effective chain for fees & finances

Fee & finances management is also important for education institutions. A Student Management System provides complete fee management, it automates all the fee-related tasks reducing the chances of errors. It will generate diverse fee structures and receipts for complete admission & enrollment processes. 

It includes various features & functionalities like a robust mobile application that can efficiently provide multiple features for fee management. It provides students & parents with easy fee submissions, receipt generation, and more along with notifying them of the due date of fee submission and a lot more.

  • Building a strong chain of communication

A proper chain of communication is the key to success for administrators, staff, faculty, and even students in the admissions and enrollment process. Institutions must build a strong channel of communication among stakeholders.

An SMS creates and builds strong seamless contact and relationships among all the stakeholders and drives a faster mode of communication that can nurture good modes of coordination in the institution.

So, what are you up to?

Canadian institutions in the modern scenario need a splendid difference and personalized element to manage all the academic and administrative operations in the institution. It also leads the way to manage admissions and enrollment and boosts the entire admission drive in the best way. Academia SMS can help with this in unbelievable ways, want to know how? Request your demo now!

6 Things Educators Need to Know for Schools Re-opening amid COVID-19

Posted on by Hemant Mahajan

With the unlock phase, Schools are set to re-open after months of lockdown. However, the risk has not averted 100% and precautionary measures are a necessity.

According to the news on India.com on Thursday, as many as five lakh students took the Pre-University Certificate board examinations in Karnataka, rekindling hopes that educational institutes may resume operations sooner or later — when all precautions are in place. This is just one example, there many more students whose career is dependent on this school resuming.

Amid this delay in school reopening, institutes are also instructed to regulate virtual classrooms to fill the learning gap that occurred during the lockdown.

The upcoming session won’t be the same as it used to be. It will be peculiar for teachers as well as students. There will be a few measures that both have to take. Here we are discussing the six major things that educators must consider before the school reopening.

Bring Remote Learning & Online Student Management

Considering the main precaution to save yourself from CORONA spread, social distancing, remote learning has become extremely important. Institutions that were equipped with the latest technology such as Online School Management System and Learning Management System, could continue their school curriculum.

Academia School Management System has helped many institutions to regulate their day to day tasks, distribute home assignments via employee portal and student portal/ app respectively. Online Institute Management Solutions helps the institute to maintain the continuity remotely. Educators need to find a way to reopen the schools in between full in-person to fully remote, and digital transformation of school management is one such solution.

Keep social distancing in the classrooms

There is no wonder that it’ll be difficult to maintain a social distancing concept among children. Schools are meant to engage students to bring social etiquettes and personality development along with academics. But it has changed now.

Now schools are also responsible for the protection of our children. Therefore they have to take proper action to implement basic precautionary measures in school while maintaining a stable environment for students.

Schools in other countries which have restarted the school have established the social distancing in sitting arrangement in classrooms, break rooms, etc. The administration is instructed to pause the assembly and sports activities until further notice.

Do Regular Sanitisation in School

The time has changed. Previous cleaning methods won’t be enough for the school. The administration will need to bring routine sanitization and disinfection for every corner of the schools.

Here are the advisable processes to look for routine cleaning during the COVID-19 school reopening.

  • Face shield
  • Door, doorknobs, and handles
  • Stair rails
  • Classroom desks and chairs
  • Lunchroom tables and chairs
  • Handrails
  • Light switches
  • Handles on equipment (e.g., athletic equipment)
  • Push-buttons on vending machines and elevators
  • Shared toys
  • Shared remote controls
  • Shared telephones
  • Shared desktops
  • Shared computer keyboards and mice
  • Bus seats and handrails

Keep Thermal Screener At the Entrance

A thermal scanner is a device that measures the temperature of a person while maintaining social distancing. As it is known that individuals with high body temperature are prone to CORONA infection or they already have come to grips with it.

Many institutes which have started in-person office working have installed either thermal scanner cameras or simple manual scanners that read the temperature of the person in front of it. Schools can also do the same. As in schools, there are always transaction people in and out, therefore, it becomes crucial for them to take every possible measure to save children and staff.

Aware Students with Current Scenario

Awareness is the key to handle this pandemic with rationality. Thanks to the internet and global connectivity, it is not difficult to get the information you need. But it is vital to get the correct data with credible sources. Many entertainment companies are making documentaries related to CORONA and how to handle this pandemic. To bring awareness in schools, teachers can add activity of showing these documentaries to children just to make sure that students are updated with the crucial information.

It will not only minimize the pressure of teachers but also will help students to become independent and take care of themselves.

Maintain Positive Environment for Students

After the lockdown and with the learning gap it will be difficult for students to cope up with the new environment. Wherever in the world, when students come back to school, they will need emotional support and a positive environment to get their life back on track. Hence the teacher, the school superintendent will have to be vigilant of the student’s mental situation and provide the needful support to them and their families.

Recently the Brown Center on education policy hosted a webinar that addressed how schools in the US should approach questions revolving around school reopening amidst the CORONA pandemic. Check here to know more.

Conclusion

The CORONA pandemic hit all of us. We can’t stay in lockdown forever, things need to move, and there is only one solution. Fight Against It. With the help of education technology and continuous collaboration, we can get back to normal once again.

Academia SMS is benefiting many schools and other educational institutions during this pandemic. Talk to us to know how it can help your institution too. Book a free session now!

How does ERP Software works for an Educational Institute?

Posted on by Hemant Mahajan

ERP or Enterprise resource planning is initially used by companies such as retail, accounting, corporate governance, corporate law, etc. Big enterprises started using ERP first and now due to its positive impact on the overall productivity and increased ROI (Return on Investment), Mid Size/small companies are also started implementing ERP for the management of the organization.

ERP in the education industry is best known as the Student Information System or Education ERP. Education Institutes use ERP to manage and monitor all kinds of administrative activities. It assists in admissions, examinations, class & course management, time-table management, employee management, human resource, and many more.

What is Education ERP software?

What Education ERP can do will be better understood when you’ll understand what Education ERP is. Education ERP consists of multiple modules for departments. From admission campaign to student registration, from class management to course management, from student attendance to employee timesheet.

Everything within the campus of the institute can be managed by Education ERP. It is also known as the Campus Management System.

Education ERP also comes with integration to deal with other processes such as online payment, payroll management, learning management system, library management, and more.

Learn more about ERP in education

How does ERP Software Work for an Educational Institute?

Here are the following ways in which ERP software work for an educational institute.

1.    Admission Management

All education administrative process starts with admission. It can be selection processes, admission campaign, admission examination, etc. ERP software for an Educational Institute has a separate module to take care of all the details and processes related to admission. After the setup,  it can also manage inquiry details, inquiry follow-ups, targeted numbers of admission details, details of expenses whether the target achieved or not, etc.

2.    Examination Management

Examinations are conducted in three steps. Pre-examination processes, execution and, post-examination reporting. Student Information System can integrate all these processes. It makes it easier to collect, arrange and distribute all the information related to examinations. Room allocation, exam-center arrangement, teacher/faculty allocation and everything else can be recorded and executed via this.

It also helps in the grading system, marking, and mark sheets distribution to students. Here are the advantages of School ERP in the examination.

3.    Course and Classroom Management

After student enrolment there comes the course and classroom management. With this module, educational institutes can keep records of course they offer, which course is assigned to which student and teachers, records of multiple courses assigned to single students is also possible with.

Some Education ERP also provides provision for distance learning course management where you can manage resources related to books and other stationery details.

4.    Student Management

Student management is keeping detailed information of all the students. Their fee and bill payment record, enrolled course details, their personal details, hostel details, assessment details, attendance details, co-curricular activities and more. Teachers and students can also access this information via their respective portal.

5.    Employee Management

Just like student management, employee management keeps the details of employees. Teachers can create and maintain time-table, they can fill-in and view their details and duty they are allotted to. Their activity record is also recorded in this module.

6.    Fee & Bill Payment Management

Educational institutes handle multiple fee & bill payment processes. Thousand of book purchase details, students’ fee, examination fee, other activities payment and many more. It complex and one mistake can lead to multiple errors in the balance sheet.

Education ERP is designed to manage this process as well. It comes with integrated accounting software such as Tally to manage all accounting related tasks.

Here the benefits of Fee & Payment Management:

https://www.academiaerp.com/7-benefits-of-using-a-student-fee-management-system/

Conclusion

ERP in education is designed to smooth the academic processes in institutions. It is freeing teachers from mundane tasks and enabling them to focus on their passion for education. Not only educators, but also students, and their parents are getting benefits with Education ERP implementation in institutes. It gives them transparent and more active participation in academic activity.

What do you think, is ERP good for the education sector? Will it change education as we know it?

How Education Is Being Impacted In The Era Of Automation?

Posted on by Hemant Mahajan

It is not hidden that automation is spreading multidimensionally. We are living on the cusp of automation; robots, artificial intelligence, machine learning, bionic hands, etc are not new. Of course, any advancement or new features still makes us wonder about the capability of science but we are very much aware of its existence in our world.

Why automation?

This era requires a more advanced, efficient, and skilled processing system all around. There is no place for lazy, unproductive work quality no matter what kind of work you are involved with. Business, retail, education, customer service, banking sector, cleaning, etc. everything is running towards advancement.

Time management, productivity, and efficiency have become key principles in the workforce. All these elements for better functionality are being accomplished by technological advancement i.e. Automation.

Being a part of an education domain, my concern moves toward the education sector.

What is automation in education?

NO, I am not talking about a bionic or robotic teacher to deal with students. It will take a few more years to reach there. I am talking about automation in the processing system, in management which is already here.

A study in the US higher education system by a professor at California University found that administrators grew from 3800 to 12,183 between 1974 and 2008 i.e. 221% increase while faculty grew by just 10%. You can have an idea that a huge amount of money is being spent on operational management.

The main goal of the education sector is to attract and educate more students more efficiently yet much of the spending and focus is being given to the administration department.

In this time of automation, there are technologies that ready to streamline and manage administrative tasks effectively. In spite of spending extra money, institutions can arm their staff with these technologies for efficient, productive, smooth academic processes. This would liberate resources for the activities that will directly affect the main objectives – Student and Educators.

Impact of Automation On Education

There are many levels in which automation can impact education altogether. Institutes that are updated with technology such as Education ERP, reshaping the productivity of administrative processes, increasing connectivity between students and teachers, improving the working efficiency of educators and being more creative.

On Teachers

An Education ERP such as Student Management System helps teachers to manage their work in a more integrated and aligned way. This EdTech comes with potential features: record attendance in real-time with the flexibility of time, assignment allotment, grading, and scheduling time table or session diary. These features save a lot of time that free teachers to focus on delivering knowledge which is their main purpose.

On Student

Students in the current time spectrum are more tech-savvy and they are eager to learn more and more. Students are affected most by automation. They get feedback, remark from their educators on a real-time basis, avail all the documents in one platform, upload documents without standing in a long line. With the implementation of automation, they are able to develop a better and meaningful relationship with their educators as both are saving time from tedious academic work.

On Academic Administrative Processes

If you were ever a part of an education system whether in school, higher education, or training institute, you must have a rough idea of how an education institution runs – With tonnes of academic processes. Academic administrative processes perform many back-office tasks like; keeping attendance and document records of each student from each year, maintaining new admission, resolving inquiries, managing bills, payments, payroll of employees and so on. It is the responsibility of the admin department to run things smoothly and effectively. Automation is helping to achieve the overall goal of this department. Everything can be controlled and managed with potential Education ERP software. Automation helping staff members to be more creative and innovative which will help the education institute in the long run.

On Concluding Note

Automation is making the workforce productive in various industries but there is a lot to cover in the Education Industry. As it is one of the most important areas of our social cycle, it needs to be updated with the current EdTech and ready for future possibilities. Many institutions are already availing benefits from automation. It is the responsibility of the government, influencers, decision-makers of the education industry to take a step towards empowering the education system with automation. Moreover, it is the responsibility of us to make it fully functional.

Are you ready to take responsibility to empower the education management system?

A free demo can help you to start. Schedule a free demo now!!!

Student Information System: Empowering Institutions

Posted on by Hemant Mahajan

The Student Information System is an ecological system that helps the institutes get rid of distributed data. This all is in single software which includes initial documentation from inquiry management, and student registration, till students get passed out of the college / University. This software will help you in running all day-to-day college activities without difficulty. College can easily send alerts or different sorts of information via SMS or email to parents and students. Information generated includes results, attendance records, assignments, notices related to different cultural activities, seminars, corporate events, Placements, etc…

 Student Management System helps in many ways such as:

  1. Authentic time reports: Long ago manual reports technology was used in institutions. These days, the management can do the whole lot on ERP, which in itself is an inbuilt mechanism for generating reports. Many styles of actual time assessment can be generated from such software in the form of different excel reports.
  2. Paperlessness: Automation of process leads to reduced usage of paper which ultimately helps in saving time and money.
  3. Data Security: SIS provides a high level of data security in terms of protecting data from unauthorized access and data corruption throughout its life cycle.
  4. Improved quality of interaction: With the help of SIS interaction between Students – Faculty, Student – Management, Management – Parents, Intra college Faculties, Administrator became more transparent.
  5. Growing productivity: The proper use of ERP software program will boom the productivity of University / Colleges to a large volume.

Hence, the Student Information Software is a boon to the education industry. With limited and constrained options to satisfy the current generation, let us start working towards a better tomorrow with the ease of SIS in a click away

5 Benefits of Adaptive Learning in Edification

Posted on by Hemant Mahajan

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Adaptive learning is benefiting schools across India, being able to acclimate scholastic work to a student’s needs is highly effective. Technology is ever amending, as a result, adaptive learning principles are built into learning ecosystems to sanction students to gain from personalized learning at the point of need.

Here’re the top 5 benefits adaptive learning can bring…

5 benefits of adaptive learning in education - school erp

Students are more engaged – through learning technology, students learning experience is a lot fuller, for example, a student may be accessing their maths homework they may be struggling with a particular question. Through adaptive learning, students will be given more personalized content to avail them prosper, keeping them engaged.

Students can have authentic-time feedback – utilizing adaptive learning betokens students will get the feedback they require when they require it.

Sizably voluminous Data for Edifiers – utilizing cognition analytics, edifiers can understand more about the challenges the student is facing.

Reduces risks of students giving up – given the clever algorithms that are built into adaptive learning, students will be provided with learning resources to fortify them through the curriculum reducing the chances of them falling out.

Open resources – utilizing adaptive technologies – edifiers can embed learning resources such as Open Inculcative Resources for students to utilize. These are free resources that are available, and approved, by the school to fortify edifying and learning.

5 Signs You’re #ReadyforAdaptive

  • You’ve optically discerned prodigious variation in your students’ level of preparation for your course

You ken how this goes: your students are all at different calibers and you have to edify to the middle. What if you didn’t have to do that anymore? How much better would the cognition outcomes be?

Classroom materials with adaptive technology can provide extra support to the students who need it and sanction those who are progressing to advance at their own pace. You get to do what you do best: inspire a love of learning in each and every student.

  • You’re rushing afore spring break or at the terminus of the term to ascertain you cover all the material for your class

There is so much material to cover in a short duration and you can’t presage how expeditiously your students will grasp each concept. You may spend an abundance of time manually differentiating content and tailoring edifications to your students’ cognizance. And while you can act as a content curator and facilitate learning, as this utilizable piece from Faculty Focus explicates, technology avails you to do this efficiently.

Adaptive learning products, by definition, acclimate content for each student. This preserves your time so that you can genuinely edify, inspire, and avail your students to achieve mastery.

  • Your students are not as engaged as you require them to be

It likely has nothing to do with you. Perhaps your students aren’t prepared, are frustrated, or need extra support to understand your edification. (There’s an incipient study that examines an implement that measures the soundwaves of your classroom to better understand the amount of active learning.)

One of the benefits of adaptive technology is its facility to increment student engagement. Because an adaptive product utilizes an algorithm to accommodate edifications that meet students where they are, they become more engaged and yarer to focus.

  • You’re often surprised by the classes’ performance

Ever edify a class and the participation is great, students appear engaged and consummate their homework conventionally, but when they get to the exam, an astronomically immense number of students do poorly?

You’re not a mind-reader. By the time you assess the class, it might be too tardy to avail them where they are struggling.

Colleges are commencing to link data to sundry convivial and psychological factors to understand and further the likelihood of student prosperity. At a classroom level, learning technology that provides you detailed analytics about your students’ progress and erudition gaps can avail you tailor edifications in authentic time.

  • You have a plethora of prosperity when you work with a student one-on-one but can’t scale that experience to your entire classroom

If you could give each of your students your undivided attention, they would be far more liable to prosper. But, alas, you’re only one person and that’s just not sustainable.

The #1 advantage of an adaptive product is that it sanctions each student to get that one-on-one ordinant dictation that they require and that you opt to provide. This liberates you up to fixate on what you dote most about edifying.

Image Source: freepik.com

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Flipped Classrooms: A Concept Worth Giving A Thought

Posted on by Hemant Mahajan

In layman’s term, a flipped classroom refers to taking out the class from the classrooms. Flipped classrooms are recognized by students watching online lectures, collaborating in online discussions and carrying out research at home, unlike traditional classrooms where dependency exists on teachers or instructors.

Flipped classroom shifts the mode of instruction to a learner-centric model in which each of the topics covered in the classes are explored in depth thereby creating meaningful learner insights by leveraging technologies such as online videos to ‘deliver content’ outside of the classrooms.

In a flipped classroom, there exist many forms of content delivery. Teachers or Instructors can prepare and post the video lessons to deliver quality content to students. This helps students with convenient access to lessons any time, any place. Thus, helping in cutting down the investment of educational institutions in setting up an infrastructure.

classroom management with modern educational technology with academia erp

Having said this, it becomes all the more important for institutes to understand the benefits provided by the flipped classroom. Some of the key benefits of the flipped classroom are highlighted below.

  • The flipped classroom provides a more application-based approach for students when compared with the traditional classroom set up (i.e. hands-on and problem-solving activities)
  • Provides an ease of communication process between student-teacher, student-student with no location constraints
  • Video sessions/lectures can be easily recorded. Students have the luxury of seeing it with replays, can pause and replay it in case of any doubts. With features of video editing, the teachers/instructors can customize the lectures based on the student’s requirements
  • For small educational institutions facing budget constraints, a flipped classroom can be a boon for them. As this concept provides a great value at a minimal cost
  • Teachers/Instructors can help students during their assigned class time without an additional burden. They can coordinate with students/learners to guide them on the best path forward. Students can receive the help from faculties for various activities. Also, with this concept, teachers find it much easier to rectify students queries and problems occurring during the course of learning

Also, there are always two sides of the coins. With benefits, there do exist some cons and limitations of this concept. Some of which are highlighted below:

  • For students/learners, there always exists a ‘digital divide’. As some students will have 24*7 days access to online lectures/videos and some being able to access not more than an hour on a daily basis. This is due to that fact that not all students come from the same socio-economic background
  • It is highly possible that some students who are prone to the traditional form of learning may fall apart in competing with their peers as they are not prepared for the independent learning
  • Teachers/Instructors had to put in extra time and efforts for making the content and videos apart from their scheduled working hours. This, in turn, makes some of the teachers resistant to take up this concept

To sum it up, the flipped classroom is a concept which needs to be given a thought by the educational institutes and more important for the budget sensitive educational institutes to give a serious thought to it.

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