October 2019 - Academia ERP

Top 5 modules that help in automating College Management

Posted on October 25, 2019July 16, 2025 by Hemant Mahajan

For any college to make a mark in the education space, a strong support system is of utmost importance. While an institution forges towards educational advancement, there is a range of other responsibilities that need equal attention. Spanning from student data management to logistics support and even daily assessments, college administration is indeed an arduous process.

A smart way to accelerate these tasks and introduce efficiency is by shifting to automation. A good education ERP not only offers 360-degree automation but also brings about a digital transformation in the institute ensuring a competitive edge.

Academia College Management System offers 20+ modules along with other configurable features. Here are the top modules that effectively automate the administrative processes in an institution.

Admissions

This module manages all aspects surrounding admissions including campaigns, registrations, online forms, and enquiries. The online application portal helps parents and students with numerous queries related to the processes and relieves the prospective students from multiple enquiry visits to the college.

The higher education system at times has additional steps within the selection process for college admissions which makes it even more complicated. With the help of a student information system, all of these can be integrated in a single module, making the process easier and simpler.

Attendance and Leaves

Daily class attendance conducted manually, is often a time-consuming task for the faculty and demands a significant amount of their already limited teaching hours. Academia College Management System automates this with RFID and biometric integration to track the attendance records of the students & even faculty using web & mobile devices. This also helps generate different reports related to attendance & leaves for a clearer record and analysis. The feature also allows online leave applications with automated leave processing for both students as well as the college staff.

Dashboard & Reports

One of the main advantages of automation is that it aids in better and quicker decision-making. For instance, it helps track the progress of the college and generate reports in a single click leading to faster conclusions.

An Education ERP also has features that give complete financial control, help with collated reports of the college activities and generate multiple reports on tasks such as attendance, leave, timetable, exam results, fee collection & dues, etc.

All of this helps in institution plan and strategize better on the educational as well as administrative fronts.

Fee Management

A fee management feature can set up the complete fee structure for an institution according to student categories, courses, service requirements, etc. The system also has provisions for alert notifications on late payments, fines and can send messages via SMS or email regarding the due date for payments.

An education ERP solution also provides customized invoice/ bill generation where you can make changes according to your needs and download records in pdf or excel format in bulk.

With a fee management system, you have the power to digitally control and automate the finances of your institute. You can access documents from other departments and view and generate reports from the financial database.

Inventory Management

Implementing college management software in your institute also lets you digitally control every minute detail associated with hostels and logistics. You can monitor the inventory related to the physical design of your hostel like no. of rooms, floors, beds, etc. With biometric integration, you can manage the hostel’s in/out records. With GPS integration you can keep a track of the location of the school/college vehicle. All of this saves a significant time that manual entries demand on a day-to-day basis

With all these and more, Academia College Management System is one of the leading ERP solutions for your college, offering a complete digital transformation through automation. Check out more from our experts with a free demo now!

Serosoft cited in the 2019 Gartner Market Guide for Higher Education Student Information Systems

Posted on October 22, 2019July 11, 2025 by Hemant Mahajan

We are very happy to announce that we are in Gartner 2019, May Market Guide for Higher Education Student Information System.

Gartner is a technological research and consulting firm that is based out of Stamford, Connecticut. It is known for conducting research on technology and sharing useful insights with people through its extensive reports — guiding buyers in their course of finding the right technology solutions. It is a private consulting firm that also holds executive programs and conferences.

So, when Academia ERP made it into the May 2019 Gartner Report, we could not hold our excitement. The report was – Market Guide for Higher Education Student Information System. It included factors that are a driving force for the faster adoption of Student Information Systems.

The report included factors like the SIS market is evolving vendors pursuing strategies to update legacy and new emerging offerings. CIOs must communicate to institution leaders that moving to configurable solutions requires understanding new business processes and commitment to optimization or digital transformation.

The research includes a list of representative vendors and states, with two types of SIS solution offerings:

Diminishing on-premises solutions
Aspiring cloud/SaaS offerings

While many SIS vendors continue to offer legacy and emerging cloud/SaaS solutions, cloud offerings continue to be the most attractive option for institutions looking to modernize.

Why do we believe we were cited in the research?

Academia SIS is a solution for higher education institutions that automates the complete student life cycle and facilitates activities for students, faculty, staff, and parents. It offers more than 20 modules to address the complete administrative processes.

This highly configurable solution covers core student life cycle processes, including

Admission Management
Enquiry Management
Selection Process
Program & Course Enrollment
Exams & Evaluation Management
Student Management
Time-table & Class Management

It can also effectively manage non-core and extracurricular activities such as

Events
Hostels
Transport
Positive & negative incidents records
Placements

Academia SIS has many more features to fulfill the key objectives of the institute management. It is a scalable, flexible, and accountable solution that works for all types from institutes – the K-12 school system to higher education including colleges, universities, and groups of institutes.

The cloud-based solution is the future of education management

Automation of educational institutions through the Student Information System is becoming an increasingly favored practice and it is expected to expand further in the coming future.

The SIS market with cloud computing is the future of academic management. With the continuous advancement in technology, it is becoming more student-centric, highly configurable, and more efficient in integrating processes, eventually ensuring student success.

Change your methodology of manual management and shift to automation. Streamline & align academic operations and ensure your institute’s success. Know more with a FREE demo now!

What Makes College Management System Software Beneficial for Institutes?

Posted on October 18, 2019July 16, 2025 by Hemant Mahajan

Higher education is no longer confined to the four walls of a classroom. It is moving beyond the limitations of time and geographical boundaries. Along with students, institutions are also advancing on various fronts. They have empowered themselves with advanced technologies, the latest software, superior facilities and so on to attract more and more students and increase retention rates.

With the advent of the digital revolution, the higher education sector is rapidly advancing and exploring newer realms. Nowadays, institutions are increasingly installing college management software to handle all administrative processes digitally. From admission campaigns to course completion and even placement management is handled through this digital solution.

What is a College Management System software?

It is an enterprise resource planning software that comes with SaaS(cloud-based ) or on-premise or hybrid technology. It is a feature-rich solution to manage college administration processes. It consists of multiple modules that efficiently take care of various departments in the institution. This comprehensive suite is built on cutting-edge technology streamlines the complete student life-cycle.

Here are the modules that Academia College ERP offers:

Campus Setup
Program Management
Admission Management
Course Management
Academic Registration
Time Table Management
Front Desk Management
Exam Management
Fee Management
HR Management

What are the major benefits of college management system software?

In layman terms, it simplifies, centralizes and organizes the management system. With a single database system and integration of department and makes the seamless information flow. It allows decision-makers and admin staff to monitor, control processes and assist in record management with 24*7 access to data.

Here are the key benefits of college ERP

Apt Workflow

With a smooth departmental connection and a single database, staff members can exchange information in real-time. It reduces the delay in departmental work and makes it faster. Automation of these processes leads to efficient and productive management. This software helps students to view their updates, faculty members to manage their timetable, calendar, and schedule lectures, and administrative staff to keep a track of all processes.

Excellent Control

Record management in higher education is a complex process. Since it has multiple courses, programs and thousands of students, it is very challenging to keep every single piece of information handy. With cutting-edge technology, diverse reporting and flexible configuration; the college management system makes it very smooth and simple to manage endless records. And, anyone in the higher power such as registrar, dean or director can track the administrative process anytime he or she wants to and that too with detailed reporting.

Book a demo now

B-learning – Best of Traditional and Modern Education

Posted on October 10, 2019July 16, 2025 by Hemant Mahajan

Spare a minute to ponder the presence of technology in our lives and you will find that almost everything is connected to the digital world; directly or indirectly. Millennials and Gen-Zs can’t imagine their world without the internet. Not only does it involve their social lives but it also encapsulates their personal growth, learning, and education.

As much as online learning is fast becoming a source of learning and knowledge, we can’t ignore the importance of the physical presence of a teacher in a student’s life. Therefore instead of shifting completely to e-learning, there is a midway and a better option known as b-learning.

What is b-learning?

B-learning also is known as Blended Learning is the combination of online and offline education. It is a mixture of face-to-face interaction learning methods along with digital courses. Therefore, it is also called hybrid learning, technology-mediated instruction, web-enhanced instruction, and mixed-mode instruction.

Blended learning came into existence with the importance of computers and the internet. Since they play a very crucial part in educational institutions and student engagement increases with them, institutions and educators are inclined towards blended learning methods. The idea is to get the right mix of the traditional methods and the digitally advanced ones.

What are the advantages of b-learning?

Personalized learning, the democratization of education and lesser expenses, are some of the benefits for students and educators of b-learning.

Let’s look at some of the major advantages.

It is more effective

Online learning with the guidance of teachers is the perfect approach for today’s generation. It increases student engagement and makes them independent to search for topics and gains updated information on their own. This also lets teachers focus more on attending to students for their individual queries.

It bridges the gap between teachers and students

Where traditional methods of education end with the last bell of the school, blended learning expands the timeline of teaching. With online platforms such as student information system which provides exclusive portals to connect teachers and students, it not only increases the communication between students and teachers but also ensures student satisfaction.

With e-platforms offering video tutorials and online communities to gain knowledge and discuss topics, are ending the geographical barrier of education. They facilitate a collaborative learning experience.

It reduces the educational expenses

Blended learning can minimize academic expenses at certain levels. Although it is debatable among some educators and education leaders, it has indeed shown cost-saving in many places. With the b-learning approach, it is possible to replace several text-books with electronic device reading. E-textbooks are not only accessible to anyone anytime but also save on the management cost.

There are software solutions in blended learning methods that can automatically fetch student data and store it in the server. This saves time in entering data manually and saves paper costs for maintaining records as well.

Why is it important?

The 21st century is on the verge of a digital revolution. Students are independent, comfortable, and satisfied with online learning and achieving success simultaneously. But the digital world is a pool of ample information that is enough to distract them as well. This is where the role of teachers come in. With proper guidance and with the accessibility of updated information, it helps them to utilize the students’ full potential and also improve their attitude towards learning.

Academia Student Information System is setting an example in the blended learning approach space. With learning management system integration and the inbuilt parents-teachers-students portal, it is enabling educational institutions to create a balanced environment.

Do you want to take the first step towards 21st-century education? Take a free demonstration to know more.

Why is Automation Important for Educational Institutions

Posted on October 7, 2019July 16, 2025 by Hemant Mahajan

Running an institution successfully in today’s day and age requires not just a batch of smart educators but also a technologically empowered administration. An assured way to achieve robust and advanced management in a college or school is to automate the processes. An education ERP is precisely that system that enables easy communication and information-sharing across the institution through automation.

The software is an amalgamation of various features right from recording the daily attendance to sending out performance reports to parents. An automated management system takes care of varied tasks with the least manual intervention.

Here’s are the key reasons why colleges and schools should consider automation through ERP

Increase in Productivity

Automation improves the productivity of the institute since a lot of mundane and seemingly tedious tasks that have to be conducted on a
daily basis are smoothly managed by the software. This allows the faculty to focus and dedicate more time to academics and other events of greater importance.

Parent-Teacher Transparency

The cloud-based software also enables remote parent-teacher communication. Parents can check on their children regularly to keep a tab on their activities and performance in school. Automatic SMS and emails on important events being sent to parents lead to transparency and build trust between the parents and the institution.

Resource Sustainability

Automation to a large extent is a shift from manual to digital. This also means considerable elimination of stationery, paper, registers, and all the paraphilia associated with traditional records and data maintenance. It is, in fact, a subtle but significant step towards saving natural resources.

Workload Efficiency

When an institute is technologically driven, a lot of daily tasks such as student and faculty attendance are handled automatically by the system. It also lets the teachers manage assignments and assign work to students faster and quicker through the portal. This relieves them from a heavy workload and brings more focus and efficiency in teaching.

Data Backup and Security

Besides making data easily accessible, automation also assures data backup, upgrade, and scalability. Since the system is cloud-based, there is no danger of data loss. This is of great advantage to institutes since they have to continuously keep a track of multiple academic and administrative records.

What next

Automation in education is becoming an inevitable reality considering the number of benefits it offers to an institution. The biggest value-addition that automation brings is that it makes teaching more individualized by letting teachers monitor students and their performances. Students also get additional support from their educators. What’s more, 360-degree automation covers an entire student life cycle from admissions to course completion. Academia Student Information System, with 20+ modules and a configuration feature, is one of the best education ERPs out there. Check out how it’s helping to automate institutes around the globe with a free demo now.

Month: October 2019