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Tag: College Management Software

Student Delight – Success Mantra for an Educational Institution

Posted on by Hemant Mahajan

University, School, College, or Training Institute includes thousands of students, multiple campuses, and programs as their main stakeholders. Along with all these, parents, the secondary clients, who may not be affected directly but are a useful asset to spread positive word of mouth. Like every other company, an educational institution would also want their clients to feel delighted and a good brand name to be established in the community. 

Students are considered the biggest stakeholders of any educational institution and in today’s times, institutions must opt for digital transformation that can help strive day to day needs. 

It is high time to decipher the old manual interventions. We can start by finding what a student wants. His needs and wants can be – Good quality of education and exposure, smooth transition and flow of all processes during the complete student life cycle, and finally a good job offer

Automation and streamlining of all the processes with the respect to students can address this concern. A student information system can be the best solution to it. Let’s discuss how it can help educational institutions in the best way. 

A Student Information System can ease out student life cycle in the following ways:

  • Easy Teaching and Learning 

In modern times, students only want to focus on their education instead of getting engaged in other administrative and academic activities. A student information system can help them with inefficient learning, providing an easier version of study from faculty and other modes. Easy accessibility to study material anywhere and anytime using the portal or mobile application. 

  • Simple Process for Assignment Management 

Assignments also play an important role in any student’s progress, and it becomes quite difficult to manage the completely hectic process of approval, submission, and a lot of others in manual intervention. A highly configured SIS makes the whole assignment process easy and convenient. It provides faculty with a lot of different assignments to students and it even helps students to submit the assignments on the given deadline. The best part is notifying students and faculty members of the due dates. 

  • Flexible Attendance Process 

Attendance tracking is also one of the major elements in any educational institution which becomes a bit difficult and lengthy to analyze in a manual process. A Student Information System provides systematic attendance management with biometric integration and a system through which attendance tracking is easy for faculty members, students, and even parents. 

  • Quick Fee and Payment processing 

The fee and payment process is one of the most important methods of any institution, there are multiple fee structures, various departments, and n-numbers of students; it becomes difficult to manage it manually. It’s an art to keep track of everything and be able to access the exact details whenever there is a need. A student information system helps in managing each fee-related transaction and manages all the tasks effectively and efficiently making it a simple, convenient, and easy process. It avails e-payments from their portals, quick, and easy.  

  • Easy result Generation and announcement 

Students always get anxious on their result declaration day, it even becomes difficult when they need to stand in a long queue to check their results. An SIS having the best examination management system provides the completion of all the examination-related tasks from hall ticket distribution to result in declaration using the portal and message notifications. 

  • Grievance Management 

There are multitudes of tasks associated with different stakeholders like faculty, staff, admin, and students. There are various situations in which students find something dissatisfied with the given studies, and academic and administrative tasks. So institutions must adopt technologies like SIS like Grievance Management System that can help students submit their grievances, complaints, dissatisfaction, feedback, and any other related query. 

  • Administration Management

An education institution involves various administrative tasks like a library, hostel, transport, and many more. Manual intervention of these tasks takes huge time, long queues, long involvement, and more. Automation of these tasks through a Student Information System provides a systematic flow of information providing all the information accessible through a single system to faculty, students, parents, and higher authorities. 

  • Placements

Placement is the only term that students worry about the most, they always want a university or institution that can help them in finding a job and getting perfectly placed there. A Student Information System helps educational institutions and students apply and find a job. 

  • Upcoming Events Information

Students always find it difficult to remember the time, dates, and initial details for any event. Notifications on the notice board and regular manual circulation are not enough to keep the exact information in the brain. It eases it out, a student information system helps educational institutions by providing easy notifications to students as and when needed through the mobile application and the portal easing out all the things for modern students.  

Conclusion 

So which method are you ever using to delight your students? A Student Information System can become a perfect choice for your institution that not only will delight your students but also become a success mantra bringing more systematic, efficient, and effective management to the institution. Want to know more? Let’s discuss it now! Just Request Demo and one of our experts will get back to you in a while.  

6 Steps To Perform Student Enrollment Management In Higher Ed

Posted on by Hemant Mahajan

Enrollment management refers to the ability of institutions of higher education to exert more systematic influence over the number and characteristics of new students, as well as influence the persistence of students to continue their enrollment from the time of their matriculation to their graduation. The emergence of enrollment management as a new administrative structure within institutions of higher education originated in North America, but it has also been employed in Europe, Africa, and Asia.

The Concept

Enrollment management can be viewed as a synergistic organizational concept that can be used to link several administrative functions within a college or university in order to optimize institutional enrollment goals. Examples of this approach can be found among the financial strategies of many college campuses, where important linkages have emerged between senior enrollment managers and chief financial administrators. Both private and public colleges use some of their tuition income to fund campus-based scholarships for students. Tuition revenue accounts for millions of dollars, and campus-based financial aid has become a large expenditure at most four-year institutions. Enrollment management efforts have therefore become closely linked to budgeting and campus financial planning. Successful enrollment management strategies and practices must also consider the growing importance of university and college rankings. For many institutions of higher education, enrollment management has come to involve a combination of student enrollment strategy, budgeting strategy, and institutional positioning strategy.

Roadmap

1.  Set goals for enrollments

Setting up realistic goals and working in that very same direction to achieve them is the first necessity of systematic enrollment management for an institute. It is a crucial step since it involves market analysis and calculation of the expected rate of growth.

2.  Resource requirements

To identify the need for the required resources according to the set goals is the next step in the roadmap for enrollment management.

3.  Campaigning and recruiting plan

It is important to create a target focused marketing plan for move in the right direction and reach the set goals. The right kind marketing mix may help you get to the right target audience which would ultimately help us meet enrollment management goals.

4.  A strong follow-up on your marketing and recruitment activities

Tracking your activities is a must in the process of enrollment management to get the results. Following steps can be followed to keep on a regular check on these activities:

1) Identify which metrics to track.
2) Know how to track the metrics you identified.
3) Guide your decisions with the data you collect.
4) Monitor the effect of your efforts and adjusting accordingly.

Having a solid set of marketing and recruitment metrics you can track allows you to benchmark your efforts from year to year and make crucial decisions on allocating resources and strategies.

5.  Systematic communications within the process to develop and implement the right strategy.

With the seemingly chaotic mix of print, e-mail, Web, and social media, there may not seem to be much “flow” with recruitment communications. As with student qualification, though, building a communications flow remains a bountiful recruitment strategy if it is handled strategically.

First, you still must think through the communications at various enrollment stages—inquiry, applicant, admit, deposit. Regardless of where a student enters the flow, progressing them to the next enrollment stage remains the goal.

Second, focus your electronic communications wisely. Having a Web site that engages students is paramount. You want to invite communication in addition to delivering information. Give students opportunities to provide their e-mail addresses or even opt in to text messaging. Do the same with social media but be careful not to go overboard. You are better covering fewer social media outlets well rather than spreading yourself too thin.

Finally, get parents and guardians involved in the flow. According to our E-Expectations research, 60 percent are involved with the college research process. Target them with communications and make them ambassadors for your campus.

6.  Award financial aid so students get what they need and expect to enroll

The ability to afford a college education has emerged as the biggest roadblock to attending college. Perhaps nothing will turn away a prospective student faster than a feeling that they cannot afford your institution. You must address this concern immediately and accurately.

Campus Management Solution – Automate the management of your institute

Posted on by Hemant Mahajan

Looking to Transform Institution with Campus Management Solution?

It is imperative to embrace and adopt innovative technologies that can catalyze the growth of the educational sector & not miss the bus in today’s times. A pivotal tool in this pursuit is the campus management solution, a catalyst for growth and success across various dimensions for students, faculty, and administration alike.

One ubiquitous software solution that has seamlessly integrated into the operational fabric of numerous universities and colleges globally is the Campus Management ERP. This platform, when effectively implemented, not only serves as a robust foundation but also injects vitality into the workflows of faculties, staff, and students. In the contemporary educational landscape, there is a discernible shift, with both parents and students seeking an educational experience that seamlessly incorporates technology, thus simplifying the overall learning process.

In response to this paradigm shift, educational institutions are compelled to uphold a standard of excellence in all academic and administrative processes by embracing digital modes. This is where the campus management solution emerges as a critical ally, ensuring the seamless integration of digital technologies into various facets of academic and administrative functions.

Now, let’s delve into the key factors that merit consideration when selecting a campus management solution.

Factors to consider while choosing a campus management solution:

  • Easily accessible and adaptable solution 

Any solution you are choosing for your institution needs to be dependable, it is one of the basic factors that you must consider while finalizing your campus management solution. The solution must be easy to use and accessible for the faculty, staff, and parents as well. The management can provide the required access to the faculty, staff, students, or parents. 

  • Involves easy implementation process

The campus management system software you choose must be great, reliable, and easy to implement. It does not need to involve much time and effort in collecting any information or performing any tasks like admission, enrollment, or examination. Faculties and staff already remain busy with so many tasks and understanding about a complicated system will increase their workload decreasing the efficiency of work. So to avoid that, you must choose the software after checking all the information and implementation process by having a personalized demo of it. 

  • Great customer support 

Support is one of the necessary aspects that you must check before choosing a campus management ERP. Your institute will need support right from the beginning when you finalize to implementation of this. In the starting stage, you will need help in every task, i.e., to add a new feature, to fix any major bug, or to update anything. 

The solution you choose must have a proper customer support desk that will provide you guidance in the beginning and will analyze each and everything till the software remains with the institution. Academia provides complete customer support to their clients by being always available for them, in the beginning, it provides a proper training program in which the institution gets a proper understanding of using the product, and it also provides proper help to the clients even after years to seek out any of the minor or major problems. 

  • A solution that can handle other scenarios of higher education 

A higher education institution involves various important tasks, admission, enrollment, examination, and a lot more, and most of them are providing quality education to students. So it is important to use campus management CRM, you choose to provide complete services managing every academic and administrative scenario. Hopefully, the Academia Campus management solution provides you with complete access to all the academic and administrative operations systematically using just a few clicks.

What results does the campus management solution should provide you:

Let’s see what results you can generate by choosing and using the right technology platform for your institution. 

  • Proper and data-driven results 

Being a top-notch education provider, your institution needs to be perfect in every action performed. You need to manage everything systematically and bring positive outcomes and results in every aspect. Having a campus management solution, you will be able to manage the hierarchy, and complex workflows, and can bring data-driven results. It will help you cater to all the needs of your institution keeping education on priority. 

  • Tools for testing and assessment 

This is the most necessary prospect where most of the institutions get confused, the overall results of the examination are not just the evaluation of the final examination, but it is based on the long-term evaluation of all the online exams, assignments, group discussions, results, rank lists, and other criteria. So the campus management system software you choose must provide you with proper data and results of each exam of assessment taken in the complete educational year. 

  • Mobile application 

In today’s world, people consider mobile as their priority, it provides them complete access to the world from anywhere anytime, so does your institute provide access to faculties, students, and parents to check their interests using mobile phones from anywhere? Maybe not, but to secure the future of student acquisition and for being accessible from anywhere you will need to choose a platform that can provide you with mobile-friendly services. 

Academia campus management software provides complete access to admission, fees, enrollment, hall ticket generation, timetable, results, and a lot more. The management of the institution gets the authority to provide the required rights to faculties, parents, and students. So we can simply say that a mobile application makes a lot of the tasks easier for the administrators making the complete management a simple, error-free, efficient process. 

  • Customized features 

Every institution involves different plans and a different course of action, so institutions need to seek a solution that can customize their special needs. Let’s say, an institution follows a different method of allocating enrollment to students that is different from other institutions, then, in this case, the institution will need a solution that can provide them customized and automated access to complete this process easily and effectively. 

Academia provides a campus management solution that customizes every need according to the institution making it simple, error-free, and cost-effective. 

Wrapping up:

Unlocking a multitude of advantages, a campus management solution proves invaluable, but the key lies in selecting a company that maximizes these benefits through adept utilization of digital transformation within existing workflows. Academia stands at the forefront, offering an avant-garde campus management system software that spearheads automation and digital transformation, eradicating antiquated paper-based processes. This not only enhances the efficiency of students but also translates into substantial time and cost savings for educational institutions.

The time is ripe for action. Choose a campus management system that seamlessly guides your academic and administrative operations. Don’t hesitate; to reach out to us now to request your demo. We are eager to assist you on your journey toward streamlined and efficient campus management.

There are various benefits of using a campus management solution but you must choose a company that can provide you with maximum benefits by reaping the existing workflow using digital transformation. Academia provides you with the most advanced leading automation and digital transformation that eliminates paper-based processes and improves the efficiency of students while saving time and money for education institutions. So what are you waiting for, choose a campus management system that can lead all your academic and administrative operations simply. So do contact us now and request your demo, we will be very happy to help you. 

Check out how KL University benefits from Campus Management

 

Mobile apps have made education management easy!

Posted on by Hemant Mahajan

Features of Academia ERP Mobile Apps :

Check how Academia student mobile apps can help in course management and how they can help students more properly.

Student Mobile Application – Course Management

In today’s world, technology is considered the most important thing in any sector, and education is one of the necessary aspects in which technology is breaking the old loops and the traditional form of teaching and learning. With time various things have changed in the education sector and one of the times is the digital transformation of institutions using ERP. Just imagine how it will be easier for faculty, parents, and students to get everything over their mobile phones starting from attendance to examination results. Everything is easier and easier to access with mobile apps for educational institutions.

Let’s discuss the importance of mobile apps for education management:

  • Enhanced Interaction

Mobile apps undoubtedly provide the best experience when used properly like with an ERP. It not only helps faculty but to the students and parents as well. It enhances the interaction among the internal and external management by clarifying things, for example, the faculties can anytime ask the fee department to provide fee data of a particular student, and then the faculties can check it using the mobile app. Isn’t it amazing?

  • Systematic parent-teacher communication

Communication is the most important key in the education sector, it is important to keep connectivity and synchronization between faculties and students. A mobile app provides a complete and systematic way to communicate and fill the bridge among students, parents, and faculty. 

Not only between parents and students but communication also plays an important role between faculties and students. If a student is updated with all the lessons, assignment details, faculty’s availability, and other related information; his awareness will increase and he will perform better. The same goes for faculty.

  • 24/7 Availability

There are times when an educational institute needs to close, one of the biggest examples of this is we are facing the pandemic due to which most of the schools and higher education institutions are closed. So in these times what if students will need help from faculties in checking the timetable, examination results, or even face any doubt in their studies? An Educational ERP with a mobile app for educational institutions is the best option that gives access to any document or anything anytime, and if needed it can even connect to students with faculties in any doubt. 

  • Remote Access 

This is considered as the best feature of having an ERP with a mobile app for educational institutions, having a mobile app can remotely access anything whether it is fee submission, admission form distribution, enrollment of students, examinations, result declaration, and whatnot? Institutions can also use the mobile app to communicate with different branches or groups of institutions having data accessed anytime from anywhere with the authorities. 

  • Systematic Learning Activated

In this modern world, student demands for modern ways of learning, so having a mobile app students gets systematic learning activated, having a mobile app students gets the opportunity to learn properly anytime and anywhere without any glitch providing a real-time learning experience. 

The apps are arranged systematically so that it becomes possible for students to go with the flow without even realizing it.

  • Sustainability

Mobile apps when having integration with an ERP system provide more sustainability as compared to traditional ways, it reduces the pen-paper format removing the data redundancy, providing more sustainability to students, parents, and administrators. 

How mobile apps are transforming the education industry?

Technology is changing almost everything in the education sector, institutions need to opt for technologies that can hugely impact their current and traditional ways, like an ERP which provides seamless integration with the existing system along with providing complete digital transformation to institutions. An ERP having a mobile app for educational institutions helps in providing digital transformation in the education industry providing all the works like admission, examination, results, timetable, fee, and all others. 

Conclusion:

There is no hierarchical education system when it comes to institutional management with mobile apps. Academia is a robust,  feature-rich, analytics-equipped, user-friendly education ERP and SIS system that enables institutions to automate & streamline their functions and processes for both learning and administration with all devices like desktops, tablets, and mobile phones.  Academia also provides complete integration of all the modules with mobile apps to provide a seamless experience to institutions. So what are you waiting for, do contact us today and we will be there to provide you with a  free demo with our team of experts. 

21st century’s education system must be ERP driven to be effective

Posted on by Hemant Mahajan

“Technology has to be either invented or adopted.”

The invention is not for everybody, so then one must choose adoption.

Since more than a decade, technology is making lives easier with each passing day. Technology advances show people a more efficient way to do things, and these processes get results.

Every industry has grown many folds with technological advancements and ERP- Enterprise Resource Planning has been a Hot potato since then. Because it brings effectiveness in the efficiency of day to day working and penetrates in cost-cutting too. Accommodating it i\nto an organization is sure not an easy job at the start but eventually, it results in entrepreneurial efficiency in its operations.

ERPs have been in trend for mostly all the industries but specifically, in the education sector, it’s been more emphatic. ERP in education is in a nascent stage when we talk of the Indian market, but more and more universities, schools, and training institutes are picking up ERP’s, this rise is evident due to the downward arrows in effectiveness, quality, efficiency, and data recording. Therefore, ERP has helped organizations with reduced lead-time, improved quality, reduced asset turns, higher productivity, and improved decision-making. The focus of education management software dominantly falls on centralized control and efficient database management to allow better control over information, data, and reports needed for authoritative control.

The educational institutes should prioritize the development and retaining of quality in delivering the right education which might only be possible when educationists focus on education and not peripheral services. The divergent part of any university, college, school or training institute has always been the management and administration part which can be taken care of by ERPs with innumerable facilities (modules) provided in these types of management software like student information, fee collection, scholarship management, inquiry management through timely reverts, transportation (bus with GPRS facility), accounting and documents generation (like mark sheets, vouchers, bills etc.) etc..

Considering the Future, this is the right time to invest in ERP solutions for harvesting the maximum returns. Once the software is incorporated in the management it delivers a smooth functioning in the organization. The integrated enterprise technology can connect and improve business performance by optimal resource utilization. Optimality plays a key role in strategy formation for cost savings and ERP has been one of the best solutions with optimization as a key deliverable as it emphasizes on procurement of less human resources for data handling and efficiency plus accurate reporting.

Academia ERP is one of the best campus management software present in the world. It’s a product which has scalability written in its core and thus it has this unique functionality to support multi-organization definition. Also, it can be customized and made permissible in accordance to the various functions it adheres.

Academia gives you access to different portals viz, Parents portal, Students portal, Faculty portal which allows and acts as a medium of smooth communication between Student-Faculty, faculty-parent, Parent-management, Faculty – Management, etc. This also allows for various stakeholders of the organization to view and raise requests which in turn can act as internal quality control measurements. It also helps to simply automate the process which infers speed in the regular operations resulting in benefits which involve time-saving, cut on employee costs, strict monitoring, and better control.

Academia enables an institution to deliver the education which is promised and cutting the worries of administration till the edge. A right type of ERP will help manage the overall processes that may involve the management of resources which are limitedly available with the institutes. The simple idea is smooth automation for accurate results.

The growth that any organization seeks is one that brings real benefits to the people, raises the quality & efficiency of organizational processes.

Make the right decision by choosing the perfect fit management software for your institution.

What institutions need to know before selecting an ERP solution

Posted on by Hemant Mahajan

There are thousands of enterprise resource planning solutions available in the market today. But which is the right one? The answer lies in these three biggest factors. Read the blog to reveal the factors you must consider in a vendor before you make a buy decision. 

  • A process review and analysis for ERP.

Start by analyzing your current processes. Include your pain points and strengths. Mention the areas in which you need improvement and also what you are expecting from the software. Include the corresponding needs of various departments present in the organization as well. 

You can share this document with potential software vendors and ask them to demonstrate their products. This would help you cut the chase and directly dive into features and functionalities that are absolutely necessary for you to have in a product. Also, document your experience of the product during the demo. 

  • Evaluate the technical fit of the education ERP solution.

Would you be required to improve the current digital infrastructure in your institute? Would you require an internal IT support team? Is the product aligned with your current infrastructure? These are some of the most important questions to ask as an education ERP software cannot work if you don’t have laptops, computers, or smartphones to use the product on. 

  • Cost is important to discuss.

It is a common sales strategy to downplay the cost and risk associated with purchasing the software. Thus, it becomes necessary that you talk about the overall cost of the product, including implementations, hardware upgrades, maintenance, software upgrades, security, network, storage, etc., during your discussions with the vendor. 

And this is it 

If a vendor stands correct on these 3 factors and your relevant expectations, you have found your Education ERP software provider. 

The key to finding the right vendor is in knowing what your organization needs and sticking to it. You will find tens of good features and functionalities in the product but they may not be right for your institute. 

Also, ask your colleagues, employees, and other contacts if they recommend any education ERP software. Conduct research on the internet and hire the right vendor only after they provide you with clear answers about the product upgrades, feature upgrades, maintenance, product management, and security of the product. 

Lastly, the right vendor is the one that shows promise and interest in maintaining a long-term relationship. It would ensure they support you all throughout your organization lifecycle. 

ERP Solutions with Cloud Servers

Posted on by Hemant Mahajan

Cloud ERP systems are advanced enterprise resource planning software that run on a vendor’s cloud platform as opposed to being hosted to an on-premise network. Organizations can access cloud-hosted applications over a browser using any device. 

Since cloud ERP is gaining huge popularity, it is time that education leaders and authorities learn more about the efficiency of cloud-based ERP solutions. And make better decisions, depending on their needs and available resources, between on-premise or a cloud-based education ERP solution. 

Cloud-hosted Education ERP software

One of the biggest differences between on-premise and cloud-based solutions is in the access to applications. Since cloud-based software is hosted on the vendor’s cloud, an organization has to access the app over the internet. Hence making internet connection a very important key in the organization’s functioning. But this is a benefit in disguise. You see, since the apps are managed and maintained by the vendor, cloud-based apps have very few downsides and maintenance costs. These are two of the biggest disadvantages experienced by organizations using on-premise solutions. 

Cost Comparison

On-premises software are either bought or leased by organizations. The package includes enterprise-grade servers, networking, and storage to physically run and house the software and associated data for the functioning of the software. 

Organizations are required to pay an additional cost for maintenance, troubleshooting, supplementary software, updates, and customizations. Antivirus and security software and storage & server backups make up a hefty overhead expense. 

Since cloud-based ERP solutions are managed by the vendor, they are liable for application maintenance, data storage, underlying operations, servers, physical data center infrastructure, and installing security updates and feature upgrades. 

Hence, although an on-premise solution appears to be an economically viable solution at first, the hidden charges and overhead expenses make it a very expensive solution. This makes cloud-based ERP solutions a better option functionally and economically. 

Benefits of choosing Cloud ERP software

Added benefits of choosing Cloud ERP Software are:

  1. No upfront infrastructure and operating costs
  2. Faster implementation with ready-to-use software
  3. Access the applications over web browsers using any device and from any location
  4. Easily scalable and supports your needs throughout the business lifecycle
  5. Highly configurable software makes it easy to make quick customizations to the functioning of the software without the need for IT support
  6. Regular upgrades in the software allow you to access modern technology and stay up-to-date with technology.

Wrapping Up

Cloud-based education ERP is the need of the time. They are highly secure and scalable. Plus, if you are thinking about reducing the operational cost in your institute there cannot be a better option. 

Learn more about Academia ERP, a cloud-based education ERP software with 30+ modules to manage and monitor your business. Connect with our education ERP experts today. 

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