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Tag: Education ERP

What big challenge did Academia solve for Waljat College Oman

Posted on by Hemant Mahajan

WCAS was founded by H.E. Dr. Omar Bin Abdul Muniem Al Zawawi in 2001 with an aim to promote high international quality education in Oman that prepares students for modern, high quality jobs. WCAS functions in academic partnership with Birla Institute of Technology, a reputed deemed university located in Mesra, Ranchi, India. BIT was founded by the Philanthropist and Industrialist, the Late Mr. B.M. Birla in 1955 and since then has been a pioneering institution in the fields of technical education and research.

The WCAS vision is to impart affordable high quality professional education and to become a centre of academic excellence that is a preferred choice of talented students. Wisdom, Commitment, Achievement and Service are the core values to realize our vision. WCAS believes in the holistic development of its students and offers a content and activity rich curriculum with emphasis on knowledge development, communication & interpersonal skills, projects and training activities. The WCAS campus is located in Knowledge Oasis Muscat, Rusayl with state-of-the art teaching facilities, Laboratories, library and student services.

What challenge did academia face at WCAS?

WCAS wanted a totally customized college ERP solution as per their requirements which is an integrated solution suitable for their complex processes. They evaluated various solutions and finally chose Academia because of the in-depth features and customization that can be done within the system. The reports also needed to be presented to the Ministry of Higher Education, Oman by Waljat College.

One of the major problems that needed to be addressed was the use of multiple solutions in various departments in a single campus resulting into non-uniformity of data along with data redundancy.

How did Academia Solved it?

Waljat College of Applied Science had reviewed many ERP’s in the past looking for a solution which could be customized to meet their requirements but no solution came even close to fulfilling their needs.

After studying Academia, its in-depth features and customization capabilities, WCAS trusted Serosoft team and gave the opportunity to deliver them a solution which matched their requirements.

Some of the major processes, apart from standard Academia modules from enquiry to graduation, which were covered for Waljat College:

  • ID generation for Admission Process
  • RFID Integration with Library Module
  • Examination and Attendance Module were customized as per the process followed by the college.
  • The Fee & Finance structure was also tweaked and aligned as per the admission processes.

All the above activities resulted in competitive standing, aligning of technological & business strategies, increased efficiency and uniformity in data and processes throughout the college.

Academia empowers institutions of varied sizes and Educational focus on delivering high-quality education and not much thinking or administrative process. It enables educational institutions to take care of administrative tasks and assists their entire in repetitive resource-intensive activities through seamless automation. The architecture of Academia is designed in such a way that it meets the unique and varying needs of schools, colleges & universities.

Academia helps create a community where each educational of its stakeholders/users can get their entire job done on a click. It ensures interaction between students, teachers, parents & institute management. It also helps management to make effective the top managerial decisions leading to better management of resources available in the institute. With Academia, all Processes, Departments Functions of an institution become automated and streamlined, leading to enhanced Transparency Productivity & Control and which finally translates to higher overall efficiency. Over time, increased efficiency results in superior brand differentiation and enhanced.

Get a detailed product overview by scheduling your free product overview.

KL University recommends Academia Student Information System

Posted on by Hemant Mahajan

With a presence in more than 20 countries across 4 continents, Academia by Serosoft is making a steady move towards the peak of the education technology domain. 

One of the key highlights of our education ERP solution is automation. Automation is one of the biggest trends in the education industry. It allows you to automate repetitive time-intensive tasks and allow you to focus on the key operations of your institutes. It also eliminates the need for manual intervention. Looking at its benefits, KL University, one of the renowned universities of southern India, based in Guntur, Andhra Pradesh wanted to implement it in their various operations. 

Our approach in implementing automation was to reduce manual intervention to a minimum and increase efficiency in several operations. We started by understanding KL University’s current work processes and modified the Academia ERP solution likewise to mimic their needs and reduce the workload to a great extent on their human resources. 

The university has more than 20,000 students, and they are growing each year and introducing new programs and courses to attract more students and provide world-class infrastructure and education to them. Having said that, not only do we have to focus on the current needs of the university but also see how well we can accommodate the needs of a growing education ecosystem and make their university future ready. 

Academia ERP solution is a feature-rich product that provides solutions such as college management, Student Information System, and many more. In the backend of the software, we use a variety of modern technology tools that support automation and assure accuracy in operations. 

For KL University, we automated many operations on the student side and faculty side. For example, we automated the admission selection process, course-based registration, timetable generation, resource management, inventory management, hostel management, and other operations. 

As a company that focuses on building long-term and strong relationships with its customers, we made sure we are equally focused on client experience during and after product implementation. 

We are proud to say that we have achieved 100% client satisfaction in terms of KL University, and look forward to serving them and our all other customers with the same dedication and expertise. 

Please take a minute to hear what the ERP head of KL University has to say about their experience with Academia by Serosoft Solutions Pvt. Ltd. 

21st century’s education system must be ERP driven to be effective

Posted on by Hemant Mahajan

“Technology has to be either invented or adopted.”

The invention is not for everybody, so then one must choose adoption.

Since more than a decade, technology is making lives easier with each passing day. Technology advances show people a more efficient way to do things, and these processes get results.

Every industry has grown many folds with technological advancements and ERP- Enterprise Resource Planning has been a Hot potato since then. Because it brings effectiveness in the efficiency of day to day working and penetrates in cost-cutting too. Accommodating it i\nto an organization is sure not an easy job at the start but eventually, it results in entrepreneurial efficiency in its operations.

ERPs have been in trend for mostly all the industries but specifically, in the education sector, it’s been more emphatic. ERP in education is in a nascent stage when we talk of the Indian market, but more and more universities, schools, and training institutes are picking up ERP’s, this rise is evident due to the downward arrows in effectiveness, quality, efficiency, and data recording. Therefore, ERP has helped organizations with reduced lead-time, improved quality, reduced asset turns, higher productivity, and improved decision-making. The focus of education management software dominantly falls on centralized control and efficient database management to allow better control over information, data, and reports needed for authoritative control.

The educational institutes should prioritize the development and retaining of quality in delivering the right education which might only be possible when educationists focus on education and not peripheral services. The divergent part of any university, college, school or training institute has always been the management and administration part which can be taken care of by ERPs with innumerable facilities (modules) provided in these types of management software like student information, fee collection, scholarship management, inquiry management through timely reverts, transportation (bus with GPRS facility), accounting and documents generation (like mark sheets, vouchers, bills etc.) etc..

Considering the Future, this is the right time to invest in ERP solutions for harvesting the maximum returns. Once the software is incorporated in the management it delivers a smooth functioning in the organization. The integrated enterprise technology can connect and improve business performance by optimal resource utilization. Optimality plays a key role in strategy formation for cost savings and ERP has been one of the best solutions with optimization as a key deliverable as it emphasizes on procurement of less human resources for data handling and efficiency plus accurate reporting.

Academia ERP is one of the best campus management software present in the world. It’s a product which has scalability written in its core and thus it has this unique functionality to support multi-organization definition. Also, it can be customized and made permissible in accordance to the various functions it adheres.

Academia gives you access to different portals viz, Parents portal, Students portal, Faculty portal which allows and acts as a medium of smooth communication between Student-Faculty, faculty-parent, Parent-management, Faculty – Management, etc. This also allows for various stakeholders of the organization to view and raise requests which in turn can act as internal quality control measurements. It also helps to simply automate the process which infers speed in the regular operations resulting in benefits which involve time-saving, cut on employee costs, strict monitoring, and better control.

Academia enables an institution to deliver the education which is promised and cutting the worries of administration till the edge. A right type of ERP will help manage the overall processes that may involve the management of resources which are limitedly available with the institutes. The simple idea is smooth automation for accurate results.

The growth that any organization seeks is one that brings real benefits to the people, raises the quality & efficiency of organizational processes.

Make the right decision by choosing the perfect fit management software for your institution.

How Is ERP Helpful From Student’s Perspective

Posted on by Hemant Mahajan

The age of digitalization has influenced millennials the most. They are tech-savvy and depend on web and mobile applications to run their lives. Education too is a part of it. Today, students demand a simplified learning experience and access to school and college services over applications. Thus, it becomes mandatory for you to use technology that is able to meet your student’s needs. 

Deploying Technology solutions in workflow-based processes can help you streamline all the day-to-day operations. It provides students the ease to perform academic operations and stay more productive and organized through digital connectivity.

Let’s take a look at how is ERP helpful from a student’s perspective:

How can an ERP help in improving students’ lives in an institution?

An educational institution involves the multitudes of tasks that are associated with the students. An education ERP allows students to perform their day-to-day operations. It also helps institutions attain and access any file or document, daily stuff, or other things easily and efficiently. 

A good ERP system involves an efficient mobile application and a portal through which students can attain, track, and manage attendance, assignments, fee, examination, and all other tasks easily. It also notifies students of notifications and text messages, and updates by making their life easier.

Benefits of ERP for Students:

  • Biometric attendance tracking

It is a unique and crucial feature for educational institutions and especially for students. It helps students record, manage, & compile attendance efficiently and systematically. 

This, helps faculty enable and generate 100% accurate results along with providing tracking rights to parents.

  • Management of academic tasks 

Students are considered the ultimate stakeholders of any educational institution. The academic tasks are abundant and are needed to be performed by the students like program & course management, timetable management, assignment submission, and more. An education ERP provides complete access to students for all academic activities from anywhere and at any time according to the regulations of the institutions using the web and mobile applications efficiently. 

  • Organizes administrative tasks

There are various administrative tasks associated with students in an institution. The inquiry, admission, enrollment, fee, transport, library, and many more. When done manually, all these tasks distract students from continuous learning and growth. 

An education ERP automates all the administrative operations and provides clear access to students to manage and complete any of their administrative operations quickly and efficiently. For instance, it notifies students of the due date for the fee so that they do not need to bother about the due date or pay any penalty in case of being late. Likewise, it facilitates admissions, transport, library, and many other tasks to be done on digital infrastructure. 

  • Provides data security 

Having a digital-first approach does not waiver them from important concerns of being online on the go. They demand high-end security, which protects their data on digital tools and this is the first thing they see while using any digital platform. 

For this, institutions can prefer Academia ERP/SIS which provides a GDPR-certified web and mobile application that secures data through a multi-dimensional security system.

The robust ERP system gives students the safety to manage and access any of their details, or personal information that motivates students for further studies.

Conclusion

As discussed above, students in the modern generation need everything easy and effective. To this, an ERP can be the best solution for institutions. You can also check for Academia ERP, it is an award-winning education ERP helping more than 300+ institutions in 20 countries around the world.

Looking for a technology partner in your journey? Consider Academia by Serosoft, a robust ERP solution built for education institutes to meet all your needs. Know more, connect with our team today, and request a free demo now! 

ERP Solutions with Cloud Servers

Posted on by Hemant Mahajan

Cloud ERP systems are advanced enterprise resource planning software that run on a vendor’s cloud platform as opposed to being hosted to an on-premise network. Organizations can access cloud-hosted applications over a browser using any device. 

Since cloud ERP is gaining huge popularity, it is time that education leaders and authorities learn more about the efficiency of cloud-based ERP solutions. And make better decisions, depending on their needs and available resources, between on-premise or a cloud-based education ERP solution. 

Cloud-hosted Education ERP software

One of the biggest differences between on-premise and cloud-based solutions is in the access to applications. Since cloud-based software is hosted on the vendor’s cloud, an organization has to access the app over the internet. Hence making internet connection a very important key in the organization’s functioning. But this is a benefit in disguise. You see, since the apps are managed and maintained by the vendor, cloud-based apps have very few downsides and maintenance costs. These are two of the biggest disadvantages experienced by organizations using on-premise solutions. 

Cost Comparison

On-premises software are either bought or leased by organizations. The package includes enterprise-grade servers, networking, and storage to physically run and house the software and associated data for the functioning of the software. 

Organizations are required to pay an additional cost for maintenance, troubleshooting, supplementary software, updates, and customizations. Antivirus and security software and storage & server backups make up a hefty overhead expense. 

Since cloud-based ERP solutions are managed by the vendor, they are liable for application maintenance, data storage, underlying operations, servers, physical data center infrastructure, and installing security updates and feature upgrades. 

Hence, although an on-premise solution appears to be an economically viable solution at first, the hidden charges and overhead expenses make it a very expensive solution. This makes cloud-based ERP solutions a better option functionally and economically. 

Benefits of choosing Cloud ERP software

Added benefits of choosing Cloud ERP Software are:

  1. No upfront infrastructure and operating costs
  2. Faster implementation with ready-to-use software
  3. Access the applications over web browsers using any device and from any location
  4. Easily scalable and supports your needs throughout the business lifecycle
  5. Highly configurable software makes it easy to make quick customizations to the functioning of the software without the need for IT support
  6. Regular upgrades in the software allow you to access modern technology and stay up-to-date with technology.

Wrapping Up

Cloud-based education ERP is the need of the time. They are highly secure and scalable. Plus, if you are thinking about reducing the operational cost in your institute there cannot be a better option. 

Learn more about Academia ERP, a cloud-based education ERP software with 30+ modules to manage and monitor your business. Connect with our education ERP experts today. 

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