Educational Technology Archives

How Educational Institutions Save Time and Money with Automation

Posted on September 11, 2019July 16, 2025 by Hemant Mahajan

An age that swears by ambition and competition, the 21st century has also offered us varied tools to ensure that the fight is fierce! The digital revolution (also known as the 3rd Industrial Revolution ) is helping us make the best use of time & money in creating a better as well as a faster world. In the last 4 to 5 years, it has significantly penetrated the education industry too. Various EdTech solutions such as the Student Information System, Learning Management System, etc are playing an important role in efficiently managing the campus administration.

The main reason for this software becoming a favorite of the education industry is that they help in effective resource management to subsequently ensure student success.

Education ERP: An intelligent way of managing your institute

Here are the 5 ways automation can help in saving time and money:

Prompt Decision Making

If you are heading an institution or a particular department, decision-making is certainly a part of your daily calendar. It takes a huge amount of time to go through stacks of files that have data and references for you to arrive at a conclusion.

What if you can access all these details at the touch of a button without having to go through the pile for papers? Wouldn’t it’ll save you precious time?

Education ERP gives you the power to access all the details whenever you want. Student records (class-wise, course wise, year wise), employee records, ongoing courses and much more. It provides neat reports that help you in the quick analysis, which ultimately results in faster decision making.

Reduced stationery costs

According to an article on Edutopia, around $25,000/year is spent on paper alone by a school with a capacity of 100 teachers in the US. Not to forget other costs including printing and stationery.

The education industry relies heavily on paper and stationery. While it can’t end it completely, it can definitely be minimized. With Education ERP such as Academia SIS, institutes can save up to 22% in printing and mailing costs. Being a cloud-based system, you can share documents with students, parents, and teachers on their portal or email address to save paper costs. Hard copies are redundant as all the data is securely saved on the cloud. This is an effective way to save a lot more than you can imagine.

Reduction in academic reporting time

Education ERP has an integrated excel sheet tool, with this you can upload and download all the data, anytime you want. It saves your time in manual inputs to make academic reports. All data entered can be converted into excel sheets as and when needed.

For example, if you are running a campaign for admission, you can track enquiry, create data sheets in real-time and share them with other staff members. Not just this, you can also check the expense reports, target achieved and so on.

Faster turnaround time

When you are able to make decisions faster and save time in mundane administrative tasks the turnaround time of management processes is automatically shorter, helping you do more with less.

Digital transformation with ERP reduces paperwork, streamlines processes and makes work simpler that in turn speeds up the overall management. The information flow becomes smooth, transparent and it keeps everyone from multiple departments in the loop that aids in faster and more efficient task performance. Moreover, it also minimizes errors and removes data duplicity to get rid of rework in the process.

Automation resulting in High ROI

The primary focus of an educational institution is to offer quality education with world-class management, however, the quality and credibility of an institution do not depend only upon its faculty, but also its capital.

4 Undeniable Reasons Why Educational Institutions Should Use ERP Software

Posted on July 3, 2019July 11, 2025 by Hemant Mahajan

Being a part of the education industry, I need not tell you how much the meaning of education has changed over the years. It is no longer about providing education for sake of a system or law. It is about having more accountability toward building the future of the country by shaping these young minds. Equity and accessibility have become an integral part of the goal. Governments around the world have already started prepping to meet these new goals in a couple of years.

Even though, the goals have changed the challenges have remained the same. In fact, after covid-19, they have elevated. The resources are meager and in some poor countries, educating children is not even on the list of priorities for people. They are battling to keep their families fed and are asking children to take up odd jobs. As an education organization, you too must have seen a dipping admissions rate, late arrival of government aid, and most of all students having lowered engagement in the classroom. How are you are prepping to battle them?

One of the solutions is — Education ERP.

What is Education ERP Software?

Education ERP software is advanced software that helps in automating the operations in an institute and serves as a database for multiple applications put in use for the digital governance of an institute.

4 undeniable reasons you must invest in Education ERP software

Reduces cost

A report by OECD suggests that global funding for the education industry can go down by 11%. This means you must be prepared to reduce the cost of operations and spend only on the things that are absolutely necessary.

But do you even know where you are spending currently? I know your answer. Manual processing is not only costly, but it is highly opaque. There is no transparency in the transactions and hence you may not be able to fully consolidate where you are spending currently.

To fight that, use an ERP solution. It is an enterprise-level resource management tool that provides you with financial management and automates most tasks to reduce operational costs.

Paperless operations

This is the most cliched reason to invest in technologies but, imagine the amount of money you save by going paperless. Paper-bound operations are slow and they are very difficult to manage. They lower the productivity of the staff and you lose out on good opportunities to stay profitable in the current economic climate. Hence, switching to paperless operations is best, and ERP does it all for you.

Reports and Analytics.

Compliance agencies and regulatory bodies are prepping for changing their norms of accreditation. They need to see more accountability in administrative and academic staff toward quality education. They are demanding reports on various aspects of a student lifecycle and to stay on top of it you need — first, a database that centralizes information in one place, and second a tool that consolidates data to provide you accurate reports.

You no longer cannot depend on the academic and non-academic staff for these reports, given you are short on resources and you have to reduce your operation cost so hiring more people is out of the question. Hence, an education ERP is a long-term solution. The data analytics feature helps you generate various reports and stay in line with compliance.

Data security and management

Data security has become a central concern for education institutes. During covid-19 many institutes chose to go with the available option in the market without testing the security of the product. As a result, many students and parents are complaining of data leakage and are concerned about the security of the student in an online learning environment.

This has led to institutes taking harsh measures and going with tools that offer higher security in the ecosystem. An education ERP solution such as Academia ERP can help you navigate through this challenge easily. We are a highly secure platform that uses various security measures to prevent any breaches.

Wrapping Up

These were the 4 reasons to invest in education ERP software. If you need to know more about the features and functionalities, please fill out this form to request a free demo. Our technology experts would connect with you shortly.

University ERP- Bridging The Gap Among Students, Faculties, & Parents

Posted on April 30, 2019July 15, 2025 by Hemant Mahajan

Communication is power, it creates a better relationship, builds trust and avoids disposal of improper information.

Even in education industry communication is very important. We are aware of the importance of connectivity and synchronization between faculties and students. But there are many more dimensions to cover to fill this communication gap.

It is prevalent that parents want to be involved in their children’s lives especially when it comes to academic performance. They want to be aware of how their kids are being taught, how they are performing, is there any behavior that needs to intervene, etc.

Not only between parents and student but communication also plays an important role between faculties and students. If a student is updated with all the lessons, assignment details, faculty’s availability and other related information; his awareness will increase and he will perform better. Same goes for faculty.

Here comes the need for a proper system that can enhance the connectivity among all the stakeholders of an institute.

What is University ERP?

University ERP is a software programme that manages all the academic processes within a university campus. It is also known with various names around the globe e.g. University Management System, Campus Management Software or Student Information System.

It manages complete student life cycle from inquiry to graduation till placement. A University Management System streamlines all academic operations with the help of many advanced features.

How a University ERP is connecting students, faculty, and parents?

A University ERP or University Management System such as Academia SIS provides an exclusive portal for parents, faculty, and students. These portals help them to see all the information they require.

With the help of Parents Portal, parents can check the details of their children such as marks obtained, lessons taught, absentees, outstanding payments, disciplinary actions, etc. They can also track which faculty is running behind in his/her lesson plan and which one is performing better.

If parents stay aware of the performance of their children, they can take the required actions. Moreover, students perform better if their parents are aware of their academic activity.

If there are any inadequacies in performance or any other areas, parents can play their role to correct it.

Faculty with the help of Employee Portal can give assignments, homework to every student; individually or in a group which gives them the power to keep an eye on every student.

What are the benefits of University ERP?

In the olden days when our parents in college, their parents weren’t getting any academic or non-academic performance report of their children, only the mark sheet. Now the time has changed. With the help of Education ERP, parents can be aware of everything their children’s activity from beginning to end, which builds a meaningful and strong relationship among students, parents, and institutions.

Education ERP is the future

It is well known that Education Technology is going to replace all traditional and manual academic processes in the future. University ERP or Student Information System (SIS) brings the parents and institution on the same page, that ultimately leads to a healthy and successful student life cycle.

Is your university ready for an advanced management system? Take the first step and book a free demo now!!!

Modern trends of education and technology in a sustainable future

Posted on November 20, 2018July 11, 2025 by Hemant Mahajan

Stemming from one of the pillars of the United Nations 2030 Agenda for Sustainable Development, quality education has taken a central stage. The agenda talks about equitable quality education that promotes lifelong learning opportunities along with inclusiveness. The overall goal is to connect the general trends affecting education in the information age.

But why do you think sustainable development is talking so much about quality education? Shouldn’t it focus on the environment and the relationship between human development and its effect on nature? Well, after long research it was established that sustainable development cannot survive without social and cultural reforms and education plays an important role in building newer perspectives. Hence, sustainability cannot thrive without needling itself in the fabric of education.

But to execute a change on a global scale is challenging. Education is one of the oldest industries and since digitalization has not fully penetrated into the working of education institutes it requires a major shift in the focus. As a result, the entire world is changing its policies.

Furthermore, lifelong learning is centrally aligned with the concept. This global reform aims at being more agile in its approach. This global thought leadership has brought in trends of changes that we would like to discuss today.

Information Technology

Communication, connectivity, collaboration, transparency, and so many other things are amiss still in many educational organizations. The reason is their dependency on redundant methods of administration, management, and execution of academic activities. To counter that, education technologies are hustling to make technology and solutions cheaper.

With a major focus on making technology user-friendly, technology partners are researching the industry to understand the digital literacy of the population in focus. Solutions for all the stakeholders in the ecosystem – Students, Faculty, Administrators, and Parents are available easily in the market.

Edtech, digital learning, learning management systems, ERP, and other trending technologies have become an integral part of many institutes. Artificial Intelligence, Augmented Reality, Machine Learning, BigData, and Business Intelligence are being used to improve knowledge retention, student experience, student retention, and better student outcomes. Directly and indirectly, institutes are enjoying ample benefits from these technologies.

But most of all global policymakers are aiming at digitalization because it gives them an opportunity to bring the world together and propagate the best practices for achieving sustainability goals.

Change in aims and objectives

From implicit to explicit, the focus on skills has increased massively. It is not just a benefit for the students that are immediately “hire-ready” on passing their exams but it is in the interest of the world too. The more skill-based education is provided to the students along with their responsibilities to a sustainable future, the better outcomes are going to be achieved in the near future and future.

Policymakers are ensuring professional responsibilities along with creative, strategic, and analytical thinking are taught to the students to build a better future. They want people to think of things in terms of the world, not just individual gains and losses. Promoting the participation of youngsters in achieving these goals is ensured through increased access to knowledge, availability of knowledge material in contemporary formats, and increasing collaboration and open communications through free forums and communities.

Education sustainability

Till now we have talked about the use of education to achieve sustainability goals. Now we should talk about educational sustainabilities. Educational ecologies are frameworks that are brought in place to promote education sustainability. It is a major shift in the current education curriculum. The ecologies provide an in-depth change in the content to improve the context of learning and align it with global goals.

Furthermore, these ecologies are not just focused on classroom education at schools and universities, it also aims to penetrate training institutes and alternative education sources. Leaving no stone unturned, policymakers are focusing on all the prominent media and the changing infrastructure of the schools, colleges, universities, and training institutes to digital.

Wrapping Up

Education plays a crucial role in the lives of people. It nurtures inclusiveness and promotes shared goals that the world focuses to meet. When we talk about sustainable development, a lot of changes have to be done, not only in terms of policy and processes but also in terms of social, economic, and cultural reforms. To attain this education has changed drastically. And thus modern trends have been introduced to drive the education industry towards meeting better goals.

Modern Technological Tools That can Improve Classroom Experience

Posted on October 10, 2018July 15, 2025 by Hemant Mahajan

Educational institutions in today’s time need a power booster that can essentially help them in shaping complete institutional operations effectively along with making the classroom experience enhanced and better. Educational institutions need to maintain their level by choosing a modern classroom technology that can help in increasing the experience of the classroom making them more modern and technologically upgraded.

Various technologies can help institutions to meet all the technical aspects of having smooth, consistent, and transparent management in the institution. There are various designed tools for educational institutions that can help teachers, staff, and students in day-to-day tasks like daily attendance, timetable management, managing academic and administrative tasks like and most importantly in enhancing the student and modern classroom technology.

Let’s discuss some of the points that can help institutions attain classroom technology trends:

Virtual Reality and its effects on modern learning

Virtual reality is one of the most important and basic uses of modern technology in classroom teaching, it provides a next-level experience for higher education classrooms giving a lot of potential for immersive learning.

Education relies on appropriate learning activities in a simulated environment, it provides a safe, interactive, and engaging, it helps in expanding properly.

Virtual reality helps faculty to teach students, providing them experience destinations from across the world in the same classroom. This leads to enhancing students’ learning providing them a different experience from any aspect.

Audiovisual presentation for better understanding

Old were the days when manual interventions of teaching and learning in institutions led to improper understanding among students and faculty. In the modern world, various technologies promote the audio-visual presentation of lessons through which students can understand more properly and learn accordingly.

Tech-upgraded digitally smart blackboard to enhance learning

Blackboards are considered as one of the oldest and best ways of teaching and learning in any educational institution. But with the enhanced technology in this sector and uses of modern technology in classroom teaching blackboards are also now digitally smart and are helpful in modern education. Teachers can operate a whiteboard, allowing a person to write on them with real or digital markers.

An efficient and robust ERP for completing academic and administrative operations

ERP for higher education institutions is one of the best technological tools that increase the experience for modern classroom technology, an efficient and robust ERP manages all the academic and administrative tasks like examinations management, fee management, admission management, library management, and all other tasks removing manual interventions of the institutions by bringing automation and digital transformation in best ways. Institutions must choose a very good ERP solution like Academia. It is one of the best ERP/SIS solutions that focuses on improving the overall experience of the institution and the classroom in the best way.

Artificial intelligence to let the students aware of the modern world

Artificial intelligence (AI) is considered a key driver of growth and innovation across every sector and the education sector is one of them. While AI-powered solutions have been in the Edtech space for some time, it helps in the learning and teaching experience of students in the best prospects, evolving better benefits for students and faculty. AI ultimately automates and streamlines the education process, providing access to the right courses, improving communication skills, it also gives a deep impact on their educational journey.

Effects of Cross-lifecycle CRM on the modern classroom

Educational institutions often hold a false perception about CRM that it can only manage transactions between different departments, Gartner says “Student cross-life-cycle CRM is a deployment that creates a campuswide, 360-degree view of students across their entire life cycle in the institution”. A CRM can be considered as one of the most advanced technological tools that can help educational institutions manage and enhance student life experience in the best way.

What Gartner report states about Top Technology Trends Impacting Higher Education?

In this extremely competitive world, educational institutions must opt for technological tools that can enhance the learning experience of students along with classroom technology trends. According to Gartner, higher education CIOs should weigh recommendations in light of these trends as they shape their IT strategy and priorities. Check this blog on Top Technology Trends Impacting Higher Education in 2021 to know what Gartner has to say about this.

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

Conclusion

So, what do you think about making your institution’s classrooms tech-friendly and more advanced? Do you already have some of the above tools executed in your institution? Let’s discuss more! Contact us now!

Tag: Educational Technology