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Tag: ERP System

Training and Education: Important Elements For Successful ERP Implementation

Posted on by Hemant Mahajan

With the rising EdTech trends and their positive outcomes, educational institutions worldwide are adapting technologies like ERP/SIS that can enhance overall functionality bringing efficient management in the institution. 

What is an ERP system and how can it help educational institutions?

An ERP system is software that can automate all academic and administrative processes. It can manage and streamline all the day-to-day activities such as enquiry, admission, fee & finances, examinations, and many more. 

It helps educational institutions with institution management driving all of the operations from a single platform. It is the true digital transformation of the institution. 

Institutions must choose good ERP software that can effectively meet the expected extent. After selecting a robust ERP system comes the implementation process, there are various factors associated with smooth implementation of the education ERP system.

Let’s move further to discuss the important elements for successful ERP implementation in an institution!

Elements for Successful ERP Implementation

  • Get a better understanding of ERP

ERP is a broader concept and a software solution that can automate all the activities and tasks within an institution. It is necessary to get a deeper understanding with elite training for all the stakeholders who are associated with the use of the system. 

The higher authorities need to check the overall functionalities of the software to confirm whether it can cater to their daily activities and processes. Institutions can also create a panel to check the efficacy of the product to make its work better and improved.

  • Analyze Problems/Requirements

An ERP system can replace outdated techniques entirely through digitalization. So to make it productive, it is a must that institutions should analyze the product efficiency and check the usage and problems with each department. 

The best practice to evaluate this is to create sample data from all the departments and check the accuracy of the system in various aspects i.e., some enquiries, some exam-related data, and more. After checking the accuracy of the system, you need to ask for its solution from the vendor in the best possible way.

  • Check the Needs for Customization

Every educational institution owns different types of rules and regulations. It is a must that the ERP system you choose must provide customization according to the requirements. The software you choose must be a system that can fit the existing processes of the institute with a flair for automation. 

Academia ERP provides solutions to each problem, it renders customization according to the institution, various integrations, anonymous assessment, and multi-Centre functionality to name a few.

  • Test all the Modules

As discussed above, the higher authorities need to create a panel for sample data modeling from all the departments and test each module with the ERP software. Test results are generated live and presented among the ERP team and the panel to find out real-time solutions to the problems. 

After solving the major problems, all the stakeholders in an institution need to use the system to see if they are comfortable with its functionalities and are helpful to the institution in its role.

  • ERP Implementation

After analyzing the system in all aspects, the ERP experts process the implementation of the ERP.

The process starts with transferring all the data from all the departments from manual papers and files or legacy systems. The complete process needs time and involves expert teams from both ends. 

After successful implementation, the ERP experts hand over the complete system to the educational institutions. 

  • Support

As its most important function, an ERP system automates all the operations of an institution, but for this, not just successful implementation can help; it requires effective use by the organization and continuous support from the ERP team. They need to provide maintenance and help at regular intervals. 

For this, Academia ERP has a designated customer support team with experts to resolve any issues instantly along with 24/7 availability. It also releases regular sprint updates to deliver all the updated features and functionalities of all the modules.

Conclusion

With the rising competition and expansion in the education sector, it is the right time for educational institutions to choose a very good technology like an ERP system that can boost productivity in all aspects. 

Again, it is crucial to select a robust ERP system that provides complete automation along with smooth and efficient implementation, support, and end-user satisfaction. 

If your institution is looking for one, Academia ERP can become the best option, as it is a robust platform used and loved by more than 320+ education institutions across the globe. Here, the team of experts believes in overall efficiency while rendering the software, right from the first interaction to the implementation process and customer support!

Request your demo now to learn more about the award-winning ERP solution! 

Student Delight – Success Mantra for an Educational Institution

Posted on by Hemant Mahajan

University, School, College, or Training Institute includes thousands of students, multiple campuses, and programs as their main stakeholders. Along with all these, parents, the secondary clients, who may not be affected directly but are a useful asset to spread positive word of mouth. Like every other company, an educational institution would also want their clients to feel delighted and a good brand name to be established in the community. 

Students are considered the biggest stakeholders of any educational institution and in today’s times, institutions must opt for digital transformation that can help strive day to day needs. 

It is high time to decipher the old manual interventions. We can start by finding what a student wants. His needs and wants can be – Good quality of education and exposure, smooth transition and flow of all processes during the complete student life cycle, and finally a good job offer

Automation and streamlining of all the processes with the respect to students can address this concern. A student information system can be the best solution to it. Let’s discuss how it can help educational institutions in the best way. 

A Student Information System can ease out student life cycle in the following ways:

  • Easy Teaching and Learning 

In modern times, students only want to focus on their education instead of getting engaged in other administrative and academic activities. A student information system can help them with inefficient learning, providing an easier version of study from faculty and other modes. Easy accessibility to study material anywhere and anytime using the portal or mobile application. 

  • Simple Process for Assignment Management 

Assignments also play an important role in any student’s progress, and it becomes quite difficult to manage the completely hectic process of approval, submission, and a lot of others in manual intervention. A highly configured SIS makes the whole assignment process easy and convenient. It provides faculty with a lot of different assignments to students and it even helps students to submit the assignments on the given deadline. The best part is notifying students and faculty members of the due dates. 

  • Flexible Attendance Process 

Attendance tracking is also one of the major elements in any educational institution which becomes a bit difficult and lengthy to analyze in a manual process. A Student Information System provides systematic attendance management with biometric integration and a system through which attendance tracking is easy for faculty members, students, and even parents. 

  • Quick Fee and Payment processing 

The fee and payment process is one of the most important methods of any institution, there are multiple fee structures, various departments, and n-numbers of students; it becomes difficult to manage it manually. It’s an art to keep track of everything and be able to access the exact details whenever there is a need. A student information system helps in managing each fee-related transaction and manages all the tasks effectively and efficiently making it a simple, convenient, and easy process. It avails e-payments from their portals, quick, and easy.  

  • Easy result Generation and announcement 

Students always get anxious on their result declaration day, it even becomes difficult when they need to stand in a long queue to check their results. An SIS having the best examination management system provides the completion of all the examination-related tasks from hall ticket distribution to result in declaration using the portal and message notifications. 

  • Grievance Management 

There are multitudes of tasks associated with different stakeholders like faculty, staff, admin, and students. There are various situations in which students find something dissatisfied with the given studies, and academic and administrative tasks. So institutions must adopt technologies like SIS like Grievance Management System that can help students submit their grievances, complaints, dissatisfaction, feedback, and any other related query. 

  • Administration Management

An education institution involves various administrative tasks like a library, hostel, transport, and many more. Manual intervention of these tasks takes huge time, long queues, long involvement, and more. Automation of these tasks through a Student Information System provides a systematic flow of information providing all the information accessible through a single system to faculty, students, parents, and higher authorities. 

  • Placements

Placement is the only term that students worry about the most, they always want a university or institution that can help them in finding a job and getting perfectly placed there. A Student Information System helps educational institutions and students apply and find a job. 

  • Upcoming Events Information

Students always find it difficult to remember the time, dates, and initial details for any event. Notifications on the notice board and regular manual circulation are not enough to keep the exact information in the brain. It eases it out, a student information system helps educational institutions by providing easy notifications to students as and when needed through the mobile application and the portal easing out all the things for modern students.  

Conclusion 

So which method are you ever using to delight your students? A Student Information System can become a perfect choice for your institution that not only will delight your students but also become a success mantra bringing more systematic, efficient, and effective management to the institution. Want to know more? Let’s discuss it now! Just Request Demo and one of our experts will get back to you in a while.  

Technology in Education- What’s the Future!

Posted on by Hemant Mahajan

Technology is changing every aspect of our lives, and education is one of the most important sectors that need to be modernized and advanced leading to the overall growth of the institution. Meanwhile, it is also essential that institutions must understand the right usage and importance of educational technology. Technology these days is far more than digital whiteboards, learning management systems, and such technological tools. So which technology are you using in your institution to be in the technological touch? Let’s discuss some of the important technologies and their benefits for education institutions. 

To understand it better, let’s first understand why technology is important for educational institutions.

Different technologies and their benefits in education:

  • ERP for seamless academic & administrative workings 

Various types of educational technology are evolving in the modern world that are supporting institutions, but ERP is the only and one of the leading technologies that provide complete automation of all the academic and administrative activities in the institution. It can manage all the operations like admission, enrollment, fee, hostel, library, transportation, examination, result declaration, and even alumni of the institution using a single software. A good ERP system even provides a simple and coding-free portal with a mobile application through which all the stakeholders like students, faculty, parents, administrators can manage their tasks effectively. 

  • SIS for a seamless relationship between students and faculty 

Students are one the most important stakeholders of an institution, institutions need to opt for techniques through which students can focus on their studies directly instead of indulging in day-to-day operations and tasks. A student information system is one of the leading technologies that is helping various institutions to create a systematic workflow of all the operations associated with a student. Having a student information system, institutions can attain and fill admission forms using the portal or mobile application. They can even get their enrollment numbers, can attain a systematic flow of timetable, examination details, and even the results. Institutions also get access to students’ activities from anywhere and anytime starting from their attendance to all other daily activities that are triggered for the overall growth of students and the institution. 

  • Immersive learning for the enhanced learning experience 

In the modern era of technology, learning and teaching are not only restricted to classrooms and textbooks. The students of today’s generation expect a more advanced and immersive experience that can solve their curiosity with practical solutions. 

Immersive learning provides students with real-time experiences created through augmented, VR/AR reality. These real-time experiences can transfer students virtually to the planet and help them eat up all the information to satisfy their curiosity and hunger in the best manner. 

  • Gamification for fun, and modern learning 

Games have always been the first choice of any age group, but what if students can learn and faculty can teach using modern technology? Technology is changing in every aspect and now using different technological games classrooms can be personified to make lessons more interactive and understandable along with boosting participation, encouragement, and collaboration. 

Conclusion

The Edtech world is booming now, it is the correct time for educational institutions to choose technologies that can help them in boosting the teaching and learning experience for students. What is your opinion on educational technology and its expansion, which is your favorite technology till now? Let’s discuss it in detail. Reach out to us today!

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

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Role of an ERP in Making Educational Institutions Future-Ready

Posted on by Hemant Mahajan

The challenges faced by modern-day institutes are very different from the challenges faced by the education institute a decade ago. The world never shut down as it did 3 years ago and COVID-19 put the education sector in a challenging position to continue its duties of providing knowledge and skills to the world. 

This led to a rise of education technologies and institutes no matter the size and type of adopted the specific technologies built for the education industry. Gradually but eventually, the education sector understood the importance of going tech-borne. They got a chance to explore technology to combat their long-existing issues and challenges and how they can be future-ready. 

Today, they are reinventing themselves with technology and are using software to automate their academic and administrative operations to focus on their core responsibilities. They are using data to take student-centric decisions. They are reducing their dependency on human resources and the list of the wonders goes on and on. 

Role of ERP in making education institutes future-ready

  • Improved accessibility 

Data is the fuel on which every industry is thriving. Simply put, you can see a massive difference in your staff productivity just by improving the accessibility of data. Using insights they can take faster decisions for improved student experience and higher retention. It provides ease in operations and improves interdepartmental functioning while reducing dependency on human resources. 

  • Adopting varied teaching methods

Programs and course management are one of the most difficult tasks. Especially, if you are using a variety of different teaching and learning methods. Using an ERP solution would help you in mapping the objectives and outcomes of the teaching methodology to improve lesson planning, timetable management, resource allocation, examination, student performance tracking, and syllabus tracking. 

Using ERP helps you manage programs and courses better and other entailing operations to ensure a better learning experience for students and ease of teaching for your academic staff. So, if you are thinking about implementing Student-centered Learning, Outcome-based Education, Choice-based Credit System, Personalized Learning, or any other modern education approach, go for education ERP. 

  • Student Lifecycle Management

Systematic academic and administrative management through traditional methods was a time-consuming and laborious process. But with software solutions, you can do it much more efficiently. 

Enterprise Resource Planning Solutions for education institutes help you increase transparency in operations and improve decisioning by providing you with data-backed insights. It also helps you in managing student records electronically and provides you with access to information anytime and anywhere. 

The data is updated in real-time and is centralized to be accessed as per admin-defined access authorization for optimal usage. This reduces the chances of errors, chaos, and confusion leading to improved student lifecycle management. 

  • Unrestricted growth

If you are considering expansion then technology is a must. Most institutes that run their operations traditionally fail to replicate the quality of education and services to parents and students in the academies that are far from their central administration office locations. 

A lot of cases emerge of ignorance and lack of accountability, effecting the reputation of the institute. But modern education ERP offer multi-premise institute management where a central administration team can manage, monitor and administer the operations and processes of all the academies in different locations from a single dashboard. 

This gives you more control over the quality and ensures a greater transparency in operations. This also reports reporting at all levels. 

  • Improved ROI

ROI is probably the biggest metric for any industry to understand the profitability of an institute. With modern education ERP, you can reduce the operational cost of an institute by several times and improve profitability through better management.

Reduced manual intervention, paperless operations, increased enrollment rate, improved resource planning and management and so much more, the list of things that can contribute to a higher ROI is huge. 

How can Academia ERP make your institution future-ready?

Academia ERP is a leading education ERP. It is helping more than 320+ institutions across 22 countries in the world. It includes all the modules that can trigger automation in extreme ways. It includes a robust portal and mobile application that helps all the stakeholders to manage their tasks and operations from anywhere and anytime. With all these, it has a rich analytical system that records and analyzes a huge amount of data with 24/7 assistance from the team for educational institutions. 

More than 400+ institutions are future-ready and are on the path to achieving growth day by day along with technological advancements with us.  Are you ready to be counted in? If yes, reach out to us today, and one of our experts from the team will coordinate with you for further assistance. 

How Is ERP Helpful From Student’s Perspective

Posted on by Hemant Mahajan

The age of digitalization has influenced millennials the most. They are tech-savvy and depend on web and mobile applications to run their lives. Education too is a part of it. Today, students demand a simplified learning experience and access to school and college services over applications. Thus, it becomes mandatory for you to use technology that is able to meet your student’s needs. 

Deploying Technology solutions in workflow-based processes can help you streamline all the day-to-day operations. It provides students the ease to perform academic operations and stay more productive and organized through digital connectivity.

Let’s take a look at how is ERP helpful from a student’s perspective:

How can an ERP help in improving students’ lives in an institution?

An educational institution involves the multitudes of tasks that are associated with the students. An education ERP allows students to perform their day-to-day operations. It also helps institutions attain and access any file or document, daily stuff, or other things easily and efficiently. 

A good ERP system involves an efficient mobile application and a portal through which students can attain, track, and manage attendance, assignments, fee, examination, and all other tasks easily. It also notifies students of notifications and text messages, and updates by making their life easier.

Benefits of ERP for Students:

  • Biometric attendance tracking

It is a unique and crucial feature for educational institutions and especially for students. It helps students record, manage, & compile attendance efficiently and systematically. 

This, helps faculty enable and generate 100% accurate results along with providing tracking rights to parents.

  • Management of academic tasks 

Students are considered the ultimate stakeholders of any educational institution. The academic tasks are abundant and are needed to be performed by the students like program & course management, timetable management, assignment submission, and more. An education ERP provides complete access to students for all academic activities from anywhere and at any time according to the regulations of the institutions using the web and mobile applications efficiently. 

  • Organizes administrative tasks

There are various administrative tasks associated with students in an institution. The inquiry, admission, enrollment, fee, transport, library, and many more. When done manually, all these tasks distract students from continuous learning and growth. 

An education ERP automates all the administrative operations and provides clear access to students to manage and complete any of their administrative operations quickly and efficiently. For instance, it notifies students of the due date for the fee so that they do not need to bother about the due date or pay any penalty in case of being late. Likewise, it facilitates admissions, transport, library, and many other tasks to be done on digital infrastructure. 

  • Provides data security 

Having a digital-first approach does not waiver them from important concerns of being online on the go. They demand high-end security, which protects their data on digital tools and this is the first thing they see while using any digital platform. 

For this, institutions can prefer Academia ERP/SIS which provides a GDPR-certified web and mobile application that secures data through a multi-dimensional security system.

The robust ERP system gives students the safety to manage and access any of their details, or personal information that motivates students for further studies.

Conclusion

As discussed above, students in the modern generation need everything easy and effective. To this, an ERP can be the best solution for institutions. You can also check for Academia ERP, it is an award-winning education ERP helping more than 300+ institutions in 20 countries around the world.

Looking for a technology partner in your journey? Consider Academia by Serosoft, a robust ERP solution built for education institutes to meet all your needs. Know more, connect with our team today, and request a free demo now! 

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