January 2020 - Academia ERP

Benefit of Academia Institute Management System: Module Guide – 4

Posted on January 29, 2020July 16, 2025 by Hemant Mahajan

In continuation of the series detailing out various modules offered by Academia, the fourth part discusses the other four most important ones related to institute management.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning education management software that is helping thousands of educators and students across 12 countries.

In this article, we’ll find out how Academia Institute Management can help you to manage the library, HR, committee, event, front desk, security gate, and inventory.

1. Library Management

The library system in higher education is challenging. Due to multiple courses, student demands and continuous need for advancement, institutes have to maintain a high number of resources. This requires an administrative system filled with resources that include books, magazines, newspapers, published papers, etc.

Academia ERP offers library management to helps staff members maintaining all the resources. With the integration of KOHA, which is a world-famous electronic software to automate all the operations of your library. It’s a full highly scalable, full-featured, economical and easy to use library management system. It supports companies, educational institutes of varying sizes to maintain their libraries.

Know more about the importance of library management.

2. HR Management

Also known as employee management. Like any other organization, education institutions also have multiple departments and numbers of employees associated with it. And it is tiresome to maintain all the records & details manually. Not only does it takes a lot of time, but it is also difficult to find certain details as and when needed.

With the help of the Academia Employee Management Module, it becomes easy to maintain and manage all the records. It also helps to manage time-sheet, leave management, payroll and reports related employees.

With Academia you can:

Manage employee leaves approval
Notify employee through SMS, email and internal notification for leave approvals
Generate timesheet for in-time and out-time of employees
Generate employees leaves statistics reports
Integrate with a third-party system for payroll processing

Know more about the features of HR management from here. Click here to continue…

3. Committee, Event & Front Desk Management

Higher education institutions mostly have multiple committees and events like tech fests, workshops, symposiums, etc. that run around all the years involving teachers and students. At a time it becomes difficult to manage them in a coordinated manner. Notifying everyone, managing event details, participants’ information, etc.

With the committee management module of Academia SIS, it becomes easy to manage all the committee, events and much more. It helps staff member to exchange information in a hassle-free manner.

Manage committee within an organization
Manage the validity period and status of a committee
Notify committee members via email & SMS to send circulars & updates
Manage events and meeting calendars for the committee

Front desk management of Academia offers you to:

Manage inward and outward shipments in office
Manage sender and receiver information
Maintain records of numbers of shipment packets and docket numbers
Upload relevant documents including bill receipt and insurance document

4. Security gate & Inventory Management

The security gate module of Academia helps the institute to automate and manage appointments in a smarter way. You can map appointments with the concerned authority, generate unique ID cards for the visitors, maintain records of vehicle number of visitors and much more.

In inventory management, you can manage all the available resources in the institute, maintain records of which one is issued to whom, which resource is booked for what duration. You can also generate required reports if needed. This inventory management can be linked to hostel management and it can help you to manage resources in hostels as well.

Academia SIS: One solution to automate educational institutions

Academia Student Information System is the complete solution for educational institutions that are ready to automate their administrative processes. It helps them integrate all the departments, makes information flow seamless, make institute management smoother, efficient and effective.

Are you ready to bring digital transformation in your institute and bring a better experience for students and educators? Talk to our expert now through a free demo. Book now!

How Education ERP is Changing Dynamics of the Education Management

Posted on January 22, 2020July 16, 2025 by Hemant Mahajan

The education sector is in the advent of complete digital transformation. From online education management to MOOC (Massive open online course), e-learning, flip classroom; it is going to have a paradigm technology shift in the coming future.

Among all the education technologies, Education ERP is one that is playing a significant role in institution management. According to a study, Education ERP is going to grow 3X by 2028 with the increase of CAGR (Compound annual growth) 10.9%.

In today’s rapidly evolving electronics market, educational institutions are using education ERP solutions for managing, planning, controlling and delivering data effectively.

In this article, we’ll see how Education ERP is changing education management.

1. Digitization of complete administrative processes

An education management system integrates all the academic processes in one place and makes it easier to manage the day to day tasks. It helps to automate the entire administrative processes from admission to course completion.

It is an online student management system that makes workflow seamless, easy and efficient. It centralizes all the departments and allows staff members to communicate better and helps them to exchange information in a hassle-free manner.

2. High data storage with disaster recovery

This is one of the most prominent benefits of a web-based education management system. It is obvious that educational institutions generate a huge amount of documentation. To store and manage these documents manually is a tedious task that is also prone to physical damage.

With cloud-based campus ERP, institutes can easily store endless documents on the web with no worry about data storage capacity. Moreover, with the disaster recovery solution, you can back up the data on a remote offsite server, keep it safe from any kind of damage and recover it without any data loss.

3. Student management beyond campus boundary

What if student management is not limited to school/college timing?

An education management system is a solution that increases the connectivity between teachers and students. Students can check assignments via their portals, submit documents whenever needed, access their details, check their results, submit their fees online and do much more. Teachers with Teacher Portal, can check, remark, upload assignments work, download them for evaluation, track students’ academic records, etc.

Not only this, with the parent portal, parents can also keep track of their child’s academic activities, such as attendance details, results, remark from teachers, their achievements, etc.

4. Student-centric education management

The main objective of an educational institution is student development, giving them proper time for their complete improvement. However, due to the increasing number of academic processes, teachers and staff members have lots in their plates, therefore, it becomes difficult for them to focus on students.

Thanks to the education management system like Academia ERP, it takes the load off of trivial academic operations from teachers and allows them to invest their time in students and develop their teaching approach.

It helps institutes to build a student-centric ecosystem, which enhances student performances, improves the productivity of academic management, strengthens the credibility and thereby helps the institute to grow.

Education ERP: A tool to accelerate the growth of educational institutions

Institutions are shifting to digital transformation and implementing education ERP for managing, planning, tracking and controlling its regular task from beginning to end is the fundamental step toward that development. It is helping institutes to bring better management, efficiency, and cost-saving. It is enhancing the student experience, employee engagement, and changing the dynamics of education towards exponential growth.

Academia education management system helping more than 200 institutes worldwide to reach their higher potential. What are you waiting for?

Take the step toward a better future for your institute, shift to automation with Academia. Book a FREE demo now!

How Can A Campus ERP Increase Productivity in Institutions

Posted on January 11, 2020July 16, 2025 by Hemant Mahajan

Automation in education is changing the institute management system as we know it. Be it a school, college or university; campus ERP is making education management smarter, making administrative processes simpler, faster and increase productivity.

It is benefiting students, teachers, parents, and all the other stakeholders, increasing their connectivity and making information flow super easy.

Not only this, Education ERP helping institutes to save costs in administrative processes and achieving high ROI.

Here are the 5 ways in which a Campus ERP can increase productivity in educational institutions

Enhanced Resource Management

Campus ERP is a software that integrates all the departments and integrates all the processes in a single platform. It makes it easier to track all the resources on a real-time basis.

Be it classroom details, teachers’ availability, transport records, students’ details, stationery, hostel, and other property of the institute, you can keep all these records in a well-organized manner.

You can also generate reports and share them along with other departments of campus if needed. With the help of automation, resource management becomes easier, simpler and faster.

Efficient in Administrative Management

Starting from the admissions to the course completion (in higher education, to placements ), from attendance to the students’ academic record tracking, Campus ERP manages the entire life-cycle of students. It increases the students’ experience in class, with teachers, with administration and improves their relationship with the institutions.

The education management system reduces the workload of the teachers and gives them time to focus on the students and education. It also saves time for other staff members, aids higher authority in faster decision making. Ultimately, it helps to bring efficient administrative management.

Automated Attendance Management

Attendance is one of the important tasks for teachers and students and it takes at least 10-15 minutes of teachers of their classroom time. Managing attendance records, generating reports and calculating attendance percentage are altogether different tasks that consume their precious time.

Campus ERP simplifies attendance management by automating it. With the Biometric/RFID attendance system, teachers can save a significant amount of time.

If an institute does not have a Biometric system; with education ERP such as Academia Student Information System comes up with an inbuilt online attendance system by which teachers can mark attendance via mobile/tablet/computer and they can generate the daily report easily.

Faster Fee & Bill Payments

Today online payment is a preferable mode of payment in all sectors. Educational institutions also go through the multiple payments from admission to course enrollment, examination registration to tuition fee, hostel fee, etc.

A campus management system helps to digitize Fee & Bill payment. It makes it convenient for students and staff members to manage financial records.

You can also set an alert for due fee payment, students can notify on the student portal. They can access the receipts and other documents from their portals.

It also helps users to generate reports in multiple formats i.e. student-wise, class-wise, year-wise, session-wise, etc.

Effective Cost-saving and High ROI

Implementation of education ERP might seem expensive at the beginning but in the long term, it helps institutes to save an effective amount of costs and achieve high ROI.

With a cloud-based education management system, an institute can save a lot in IT & hardware costs, stationery costs, document management, and other administrative processes.

Learn more on how education ERP can help institutes to achieve high ROI.

Campus ERP: A one-stop solution for educational institutions

Education ERP is a unique solution for educational institutions, it helps them to manage administrative processes in a smarter and better way. It serves a broad and diverse objective for education leaders. It makes the institute management hassle-free and running of the campus in a more productive manner.

Do you know Academia Campus Management System helps institutes increase their cost-savings by 20%?

Take a step towards the growth of your institute today. Book a FREE demo session and talk to our experts now!

Why it is Important to Have an Effective Student Attendance Management System

Posted on January 2, 2020July 11, 2025 by Hemant Mahajan

It is common in most schools, colleges, and educational institutes to see teachers taking down daily attendance in a hefty register each day. Then at the end of the month, semester, or year, they manually consolidate the attendance data to produce reports.

Disadvantages of Manually Managing Student Attendance

Not only is this entire process manually exhaustive but it is also highly inefficient. It is no news for someone in the education domain that the industry is combatting high dropout rates. The more prolifically you manage your attendance more likely you are to identify students at risk and avert the crisis.

It is a time-consuming process
It includes a huge amount of paperwork
It reduces teaching time and the productivity of the staff
It is prone to human errors
It is not secure and can easily be manipulated by students

Need for Digitally Managing Student Attendance

More than ever, now that classrooms are going digital one cannot ignore the importance of digitally transforming some of the most routine tasks in an institute. Marking student attendance, tracking it, and consolidating large data to develop attendance reports can easily be done through advanced Student Attendance Management Software. It would help an institute avoid any discrepancies in the data, improve operational efficiency, reduce manual tasks, and help track student attendance day-wise, subject-wise, month-wise, and class-wise efficiently.

Student Attendance Management Systems

A student attendance management system helps you eliminate paper-based operations completely from the attendance marking and reporting process. It promotes digital attendance marking and offers solutions for automatically capturing attendance from RFID cards, biometric systems, QR codes, and mobile applications.

Attendance Tracking in Real-Time

With the software-based attendance marking system, you do not have to wait for someone to consolidate the data to provide you a report on the attendance, the system automatically does that and provides you real-time data for improved tracking of leaves, arrivals, departures, lunch-breaks, and more.

Eliminates Proxy Attendance

Students in higher grades and colleges tend to manipulate daily attendance with proxies. Using a biometric or RFID system integrated with attendance management software you can eliminate that concern. Manipulating attendance through these systems would be almost impossible for students and they would have to be physically present in the class. This can be a great tool to improve punctuality and discipline students.

Instant Notification To Parents

Integration of a student attendance management system allows parents to easily track their ward’s attendance. Increased collaboration and communication between teachers and parents can help them fight absenteeism among students. The data can be tracked in real-time over parent login or mobile application. Also, the software would and send out automated emails and messages in case of the student is absent, and this way you can create a more transparent system.

Improved School Security

Using a student attendance management system with biometric integration would help you manage gate passes. Anyone that is not authorized to enter the building would not be able to get past the gate unless they have the credentials. This is a good way to increase the security of the institute.

Wrapping Up

If you are looking for an attendance management system for your institute you can try Academia. Academia ERP comes with an attendance module that helps you mark attendance digitally and consolidates data in real-time to provide you with day-wise, month-wise, class-wise, and subject-wise attendance reports. You can also integrate the system with Biometric and RFID machines. Furthermore, the product comes with a student and parent mobile app that can be used to mark attendance through a QR code scanner. Contact our ERP expert to learn more.

Month: January 2020