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Category: Education ERP

EdTech Partnerships to enhance the Future of Education

Posted on by Hemant Mahajan

EdTech Partnerships to enhance the Future of Education

The world has started to restore order after a long battle with the pandemic. The education industry is also reanalyzing the choices they have made with respect to choosing the education technologies that were implemented in haste to counter the immediate challenge. 

All in all, education technology has made a massive difference in the lives of students and teachers. The best edtech entrepreneurs understand this and are constantly realigning their products to the changing needs of the institutes. But only the best ones. 

It gets people thinking, in the post-pandemic world, would all the brands that mushroomed and thrived in the pandemic have any chance to survive now? 

However, this is very clear. The education industry is not looking back and will undoubtedly undergo digital transformation. If you want to leverage this opportunity by becoming a partner with good brands, you have to be very choosy and also accurate while making a decision. Here is how you can identify a good partner. 

  • Is the brand building long-term relationships with the customers? 

Good brands are all about building long-term relationships with their clients. This impacts how they provide service to their existing customers and constantly improve the product to attract new clients. Their primary focus is to retain customers, which is the best tactic to survive in a competitive environment and build a strong base for the future. Check out the company portfolio and identify how many new customers they have added after the pandemic and how many they have retained. 

  • How flexible is the brand to meet the changing needs of customers? 

Building a product and implementing it is only the beginning. The world has long moved from legacy software that didn’t provide the flexibility to accommodate the changing needs of the customer. But with modern systems, it is easier to constantly innovate and develop solutions relevant to the customer’s needs of today and tomorrow. Hence, brands that provide education institutes these benefits are likely to have a better chance of survival. And the brands are still not ready to evolve and have a cloudy future in the market. 

  • How are stakeholders using the product? 

The usability of the product is a reality check for every product. It is important to know what benefits the product provides to the customers and how useful the product is in everyday institutional activities. A brand that has a focus on transforming the lives of its stakeholders would constantly be seen improving the product’s core functionalities. And hence improving the user experience constantly to nurture customer loyalty. 

Way Forward

These are the three parameters on which you can analyze a brand’s future in the education industry. If you are looking for a partner with all these qualities, you might be interested in partnering with us. We have an award-winning education ERP with 320+ customers in 22 countries. We are innovative and reliable and have transformed the lives of 800,000+ educators and learners. If you want to learn about our partner program, drop a ‘Hi’ here, and we will get back to you within 2-3 business days. 

Crisis in Philippines Education: Technology can be a solution

Posted on by Hemant Mahajan

The August 2022 data from a World Bank report had some alarming statistics on the education crisis in the Philippines. 91% of children in the Philippines struggle with reading simple text at the age of 10. In fact, the Philippines scored highest on the Learning Poverty index in the list of countries in Asia. 

Learning Poverty means the inability to read and understand short texts by the age of 10. No matter how minuscule this situation sounds, the situation of the education system in the Philippines is grave. The report also indicated a 90% learning deprivation rate. And more than 5% of children in the Philippines are deprived of school. 

Education Crisis in the Philippines

Covid-19 has put many countries on the verge of economic collapse. Even the current economic climate, given the situation in Ukraine and Russia and its impact on the export and import of Asia and Europe, cannot be ignored when we talk about the crisis in the education sector of every country. 

In a separate report by Inquirer.net, the World Bank identified two reasons for the high learning poverty rate. First, the share of out-of-school children is higher for boys which is 5.1% than for girls i.e., 4.8%. Meaning, boys are more likely to be deprived of school education than girls. Second, boys are more likely to achieve minimum proficiency at the end of primary school (91.7%) than girls (89.2%) in the Philippines. 

Even before Covid-19, the state of the education sector in the Philippines was not that good. The country’s financial status is one of the top factors and still adds up to the growing education issues in the Philippines. Furthermore, after covid-19, more children, youth, and adults are seen deprived of learning. 

Moving forward, we can see these issues becoming more prominent and worse over time with long-term effects if we don’t start acting now. As much as we delve deep into the current state, it becomes quite clear the battle is going to be prolonged, and it would require some big social and economic changes. 

Education System in the Philippines

Undoubtedly, Covid-19 has increased the crisis and worsened the current state of the country. The sudden event has brought along with it some of the biggest challenges, such as health crises, and distance learning through the internet, TV, and more. Blended programs were launched in October 2022, and involved lessons through TV broadcasts and social media platforms. There were some schools that had the infrastructure to support systematic online learning. But, these new learning pathways rely on the availability of resources to teachers and students, which unfortunately is not there in the Philippines. 

Although the government of the Philippines took some drastic steps to ensure education does not stop, they failed miserably because people lacked tools such as computers, mobile phones, internet access, and others to continue education through blended learning. In a survey, the top 5 concerns with digital learning among Filipinos were: 

  • No availability of digital tools 
  • No internet access
  • Poor internet connectivity
  • Lack of student engagement and focus in online learning 
  • Lack of education in parents to support children in their education

As per the DepEd, close to 4 million students were not able to enroll in school after covid. And the problem is – the number is not coming down. In fact, the issues are elevating and the situation is worsening making it difficult for the government to take any drastic measures to alter it. 

Vision for quality education

Any country that is undergoing a major crisis would take many steps toward turning the situation around. Before people think, the Government of the Philippines is not doing anything enough, I would like to draw your attention to their efforts. The country is addressing these concerns in one of the key Programs that is set to come out. The country has seen children and people growing away from education. To counter that, they have made free compulsory education from TESDA that focuses on skill building, both vocational and technical. 

Various government aid and grants are being provided to students, as the government wants people to take the charge of their education. They want people to understand the value of education and how it is not just a basic life skill but a human right that assures the quality of life of a person largely. 

How can education technologies help in crisis management?

Drawing out from the above discussion, it is easy to identify the causes of the education crisis in the Philippines. Naming a few, it is clear that the education system in the Philippines needs drastic changes and requires to make social and economic efforts to stabilize. 

Some other reasons such as lack of resources, lack of funding, mismanagement of funding, no data-backed decision-making, and no tools to analyze student performance on the go are some other challenges. 

In countless studies, it was established that technology could have a positive impact on the education and the people of the Philippines. In many, reports it was found that education organizations that were technologically equipped did not get much affected by the worsening situation and other factors. It showed that students using digital tools in learning were able to grasp the curriculum much faster and had a better performance than students that had no access to digital tools and went through the traditional way of learning. 

  • Equipping students for their future careers

Using digital tools gives students time to become familiar with technology which opens a wider door for opportunities. As technology has become a backbone for all industries, students choosing career opportunities in any segment would be benefited through their advanced familiarity with tools such as the internet, mobile devices, computers, apps, websites, web portals, etc. No matter what sector they choose, today students need some basic computer skills to do well in their careers. 

The country must not only prepare for the present challenges but should keep a futuristic approach in its countermeasures. Or else, these gaps would again expand and put the country in a crisis. The faster these gaps are filled and the more the country aims to bestow skills that give students international opportunities and stable career paths the better. 

  • Personalization of learning and teaching approaches

Meanwhile, personalized learning is not something new in the west, countries in Asia still struggle to have the basic infrastructure to support personalized learning and diverse teaching approaches. Every student has his or her learning style and the curriculum for any course must cater to the tools to support students rather than expecting them to fit in. 

With technology, teachers can work on customizing learning for students. Also, it enables teachers to compare student performance in a quantified manner given tools such as student management systems have pre-built reports to track student performance, progress, and participation in classroom activities. 

  • Drives down the cost of education operations

True enough the technology tools are expensive, but what most education organizations fail to realize is that the initial cost is only a one-time investment and the benefits that you reap from the tools are long-term.

Using technology allows education organizations to reduce operational costs through automation and provides predictive analytics to boost market understanding and decision-making. Furthermore, paperless operations alone can save tons of money for all educational organizations. 

Advanced education technology solutions such as Education ERP have inbuilt tools to manage all the internal and external operations in an education organization. 

  • Boosts teamwork, communication, and productivity

Not only do education technologies can help in improving the decision-making for the education authorities, but they also provide functionalities and features for all the stakeholders to perform their tasks on software. These are advanced solutions that allow automation in operations and increases accountability in people to boost productivity. Also, since things become so transparent and fast, people take decisions faster which makes the operations more seamless. 

The way forward

The education crisis in the Philippines is demanding some serious measures. Technology can be a solution wherein it provides a robust infrastructure and aims at improving the accessibility of knowledge irrespective of the social and economic divide. Furthermore, education has become a luxury to students because education is becoming costly. It is very important to work on reducing the cost of education and this can only be done through educational technologies. 

How does Education ERP increase the ROI of your Institution?

Posted on by Hemant Mahajan

ROI for years has served as a primary tool when taking any important decision about a product or a service. As a decision-maker at your institution, you may too have heard some amazing things that can be done through an education ERP solution. But now you must quantify the product and understand how it is going to make a difference at your institute, Calculate Savings vs Gains – Education ERP ROI Calculator, and whether it would become a monetary burden or something that would increase your return on investment. 

Take our word. Education ERP solutions are revolutionary solutions built for education institutes to manage their administrative, academic, and non-academic tasks. This includes all the student-side operations and management tasks. Using this you can build a strong digital infrastructure for your institute and start seeing the difference shortly. 

In this blog, we would be sharing how education ERP ensures higher ROI for your organization. In case you need any further assistance in quantifying the ROI, connect with us. Our ERP experts would give you a next-to-accurate calculation on ROI and that too for free. Just fill out this form here. 

Investing in the right education ERP solution

There are plenty of education ERP solutions available on the market. And each one has its strengths and limitations. It all comes down to the specific needs of your institution. 

Largely, an education ERP solution can be differentiated on the basis of the features and functionalities and the sub-segment of the education industry they cater to. Meaning there are dedicated SaaS solutions available on the market for schools, colleges, and training institutes. 

The more accurate the solution is the more ROI it assures. Also, whenever you are in talks with the vendors regarding the product do stay transparent about what degree of digital infrastructure is present in your institute, given the education ERP solution would require at least laptops, and desktops to operate upon. 

How does the Education ERP solution drive ROI at your institute? 

  • Saves paper and decreases the administrative workload

One of the biggest challenges for education institutes is to manage their paperwork. Meanwhile, the industry is highly focused on students and teachers, they seem to forget that people doing the desk job have an important duty to do and they are loaded with a lot of paperwork which is difficult to manage and costly.

Digitalization of the operations thus opens the doors for all stakeholders to perform their duties on the software and use the real-time updates to take right decisions. No longer the need of running registers from corridor to corridor for getting information, everything can be done from a single dashboard. This creates a cohesive work environment, while completely eliminating the paperwork from the system. 

  • Saves time and increases efficiency

Meanwhile, there is too much expectation from the academic and administrative staff, we must understand faster operations require efficient tools and solutions. Going down the traditional road of operations there is not much transparency and the work is delayed too much because of the delays caused due to systemic inefficiencies. When we give people the right solutions to perform their duties we can see a drastic difference in their performance ratio and high accountability. Also, digitalization paves way for data accessibility which allows people to take the right decision, at the right time and get you the desired results. 

  • Automation

Talking of productivity and accountability, we must not forget that people in administrative roles are crowded by daily activities that are time-consuming and repetitive. Having efficient digital solutions to automate these tasks can allow them the time to manage their work hours better and focus on their primary duties without any hindrance. 

  • Enhance Collaboration

Collaboration between various departments and stakeholders is a great advantage. In a survey done for 300 institutes, ERP integration helped institutes improve the collaboration rate between teachers, students, and parents by 49%. 

  • Connectivity

ERP solutions come with another quality, they give you remote access to data and important features to perform your tasks. This has been especially helpful during the pandemic wherein institutes were not able to open the facilities and were working remotely. Connectivity through desktops, laptops, and mobile apps, has thus helped them efficiently run their institutes. 

  • Security

Another benefit of education ERP is that of security. Although not all ERP solutions can be trusted and you need to scrutinize the security measures they take to safeguard your institute data, a good ERP solution would be the most secure way to assure no data leakage. Also, the software can be further secure by putting in place role-based access control. Where you can define limitations in accessibility as per the institute hierarchy and usability. 

Take security in the education ERP solution a notch up by going for the Academia ERP solution, a cloud-based solution for the end-to-end digitalization of your institute. 

Wrapping Up 

These were some of the ways in which an education ERP solution would help you increase your ROI. Depending on the efficiency and effectiveness of the solution, the ROI varies. So, whenever you are talking to your solution provider do talk about how ROI-focused is their solution. 

Also, you can consider Academia education ERP solutions. We are one of the leading software solutions for schools, colleges, and training institutes. But most of all, we guarantee one of the highest ROI with our product implementation in the market. Learn more about Academia by connecting with our product specialist. 

Integrate WhatsApp with your Education ERP software now!

Posted on by Hemant Mahajan

3rd party integration is a very big aspect of product customization and modernization. There are pre-built solutions available that allow you to plug and play in your education ERP system for more efficiency. It allows you to increase feature-richness and helps you increase the usability of the software. p

But, it is important that the 3rd party tool that you use is secure and standardized, and that the implementation process is done expertly. This would safeguard your data and would not affect the efficiency of the software in any manner. 

Furthermore, the Education ERP solution you are going for should allow configuration and customization of the product. For this, you can choose our Academia ERP/SIS solution which is used by 320+ institutes and has a presence in more than 21 countries across the globe. Connect with our technology expert here to know more about our product and Whatsapp integration. 

WhatsApp Integration 

Communication is crucial for the smooth working of any educational organization. It is necessary for the growth of the institute and allows you to extend information to the people in the ecosystem at the right time. But as big as your institute is, are you still using the redundant method of communication? Asking the employees to put the information on a notice board, or going class by class to announce the news? 

The old methods of communication are not efficient and have a restricted reach. You have an opportunity to change it with WhatsApp integration. WhatsApp is a widely used, and free messaging app that is loved by everyone. 

WhatsApp has a 2 Billion active user base across the globe, and there would hardly be someone that is not using the app in your ecosystem, especially the students. You can leave your ancient ways of communication and pivot to WhatsApp messaging – an advanced mode of communication. 

Why it is better? 

It is a known fact that messages are the best way of communication. They are to the point and direct. They do not need any effort, people can check them anytime whenever they want and get time for it. Also, they are not as formal as emails and do not have the possibility of spamming. 

Also, WhatsApp messages would not be a hurdle in people’s busy routines, especially when you want to communicate with your parents.

Important Features of WhatsApp that Benefit Education Institute

Here are some exciting features of WhatsApp that help you in improving communication between various stakeholders in the education institute:

  • Verified Account 

People do not entertain messages, emails, and calls that they feel are likely sales calls. There are checks in various email applications such as Gmail and YahooMail, that automatically spam emails from brands that it feels are “unsafe”. Also, there are possibilities where your mail directly lands in the promotion label. 

But with WhatsApp, just like any other social media account, you can request a business verification that would give you the blue tick. This helps the receiver identify you as a trusted app, and would entertain your messages believing important. Not only is it great for messaging information to the existing students and their parents, but you can use it as a marketing tool as well for the prospects and parents of prospects. 

  • Use the number of your choice

Similar to mail, toll-free numbers may get blocked by mobile applications and create a hindrance in your communication with the parents or students. Furthermore, people would not even realize if they received a call that got blocked. 

Hence, using a number of your choice for WhatsApp messaging is a viable option. You can choose a toll-free, sales, or even a landline number. Also, as per your hierarchy, you can allow multiple people to use the number for various types of communications based on their role in the organization. For customer/student support it is a very good option. 

  • Broadcast Messages

Sending bulk messages to all the students, parents, and teachers is made easy with WhatsApp. It allows you to broadcast the information to all in a single click. It is a good tool, as you would not have to send out messages individually to all students. It widely reduces the risks of missing out on people and sends out messages responsibly on your single command. Also, it reduces the efforts to a minimum.  

  • Secure & Encrypted Communication

Security is a very important aspect, and WhatsApp is by Facebook. You can imagine the lengths they have undergone to technologically secure each message with encryption. It is a very reliable tool, and one of the best and the most trusted in the market. 

  • Media Sharing

Not only the text messages but can securely send out media files as well. You can share photos, videos, locations, documents, links, etc., on WhatsApp. It gives you a great advantage in your institutional communication. 

Wrapping Up 

WhatsApp is one of the best tools to ensure secure and faster communication between your organization and various stakeholders. If you are looking for an education ERP solution that is WhatsApp integrated consider Academia ERP. We are a globally recognized SIS/ERP solution provider where we offer secure Whatsapp API integration to the Academia SIS/ERP solution.

5 Most Frequently Asked Questions about Education ERP / SIS – Answered

Posted on by Hemant Mahajan

The world of technology may seem confusing at first, but digitalization is inevitable and you need to be quick in adapting to the technology. As a technology maven, and globally recognized for our flagship product Academia, we would love to be of any assistance to you in understanding the Education ERP solution. 

Let’s start with the definition first. Education ERP or enterprise resource planning software for the education industry is an advanced software. It is an app suite that aims at handling all your tasks from a single software and brings seamlessness to your processes. It comes with an integrated SIS, or student information system that works as a backbone and centralizes all the student-related data for better working and seamless management. 

Since this generalized definition is not enough to clear all your doubts and queries, we have listed down the five most frequently asked questions on education ERP and have answered them to the best of our knowledge. If you have more queries, please feel free to connect with our consultant here. We are available 24*7 to support you in any way we can. 

1. Can a school management system or school ERP system automate all the operations and processes of a school? 

Automation is a buzzword in the tech industry, and downright amazing if you ask us. But, it is in a very nascent stage. That means yes, automation is possible but it has certain limitations. 

Tasks such as attendance management, timetable generation, fee collection, and important communication can be automated. And we believe, it is good enough. These are some of the most time-taking and repetitive activities found in the education ecosystem.

To answer your question, most administrative tasks can be automated easily. For anything that is too complex to automate, you may not find it in a pre-built tool. But you can always communicate your needs to the ERP experts and they may be able to help you with the customizations and add-ons. 

2. How to manage online learning using education ERP? 

Education ERP solutions are pretty robust and accommodating. They can be easily integrated with an LMS or any tool that you use for online learning. Also, there are some education ERP solutions that have in-built online learning features and you can run online classes on them. 

But most of the education ERP solutions would have faculty and student side features that support online assigning of the projects and submissions as well. Also, examination-related tasks can be done on education ERP solutions. 

3. How do Education ERP solutions provide error-free data, reports, and information? 

Education ERP solutions are designed to provide error-free working. They are built on modern technology that runs on various logic in the backend. Also, before the implementation, they go through intense testing and most Education ERP solutions follow the GIGO concept, and only the useful and crucial data is put to use, while other things are stored in the archive. 

4. Does implementing Education ERP mean no manual intervention? 

In the processes and functions where you have automated things, yes you don’t have to do anything. It would be an end-to-end automated process. Also, there would be some aspects of the institute that would be partially automated and would require some manual interventions. All in all, it would reduce a significant amount of workload on your employees in both conditions. 

5. Can a school ERP solution help in making decisions at various levels?

Yes, absolutely. This is the most dynamic feature of an education ERP system. You would find a host of reports that would provide you with predictive analysis on trends and you can use them to build strategies for improvement in problem areas. 

Also, these reports are generated through Machine Learning, Business Intelligence, and Artificial Intelligence, they are pretty robust and on point. If you go with an Education ERP / SIS solution such as Academia ERP there would hardly be any time when you would find any gaps in the reporting as we configure the entire product to meet your needs. 

Wrapping Up 

We hope, you have more clarity about Education ERP / Student Information System software now and that you were able to find the answer you were looking for. In case you have any more questions you can always contact us anytime, we are always happy to help you. 

Data Security is a Concern for the Education Industry

Posted on by Hemant Mahajan

Data privacy is a pressing issue for the education industry. But this is not something new. For any industry that is keeping its first step towards digitalization, security becomes a pressing issue and this time it is the education industry. 

How did it all start?

Now how did it start? Covid-19 has accelerated the adoption rate of technology across the globe. In a very short time, many institutes were forced to take hasty decisions and go with the available vendor without thinking much about security and the upcoming challenges pertaining to data and its mismanagement. 

Current Scenario

Now that the world is relaxing after a two-year-long harsh battle with Covid-19, it is time to rethink those choices. Now education institutes are thinking about the data that is being shared daily on online platforms by students, faculty, and school officials. This has made education institutes a primary target of cyber criminals as the proper security measures are still lacking. Frequent and high-intensity cyberattacks have become prominent in the education sector over the last two years. 

Moreover, even software that uses powerful data security regulations often becomes vulnerable to these attacks. Not always it is the fault of the product you are using. The problem may lie in the loosely integrated 3rd party software that gives cracks in your system to make a breach. The partner applications may not follow high standards of security and this may make you more prone to data theft. 

Furthermore, thousands of students use their personal devices to access the web and mobile applications and this may put the server at risk. Also, the students are at risk as the malicious code can be pushed to the devices, or phishing emails or messages may be sent easily to the students. 

Common security threats faced by EdTech companies 

In recent times, edtech companies have become a big target for cybercriminals. There have been instances of security breaches, phishing, stealing of data, and other instances. Here are some of the most frequent threats that are battled by edtech companies around the world:

  • Cloud Security Breaches: 

One of the most common threats for edtech companies is breaches in cloud-based applications. Cloud-based applications create a virtual depository of data that is very easy to access remotely. Data dissemination and analytics are also fairly easy in cloud-based applications as compared to on-premise applications. 

But at the same time, the risk of data breaches concerning the personal information of students and educators, financial operations, and other tasks associated with an institution. Cybercriminals may use this information and redirect the payments to a fictitious account that hackers control. 

  • Phishing:

Phishing needs no introduction as it is one of the most common threats. Cyber attackers mask their identity as a trusted entity and lure the users into divulging into sharing private and sensitive information such as credit card numbers, etc. Mostly cyber criminals target children as they are gullible and easy targets. 

  • Denial of Service (DoS): 

This is a new type of cybercrime, wherein the cyberattack makes sure that data or the systems that are used by the user are not accessible and are denied access. The cyberattack involves flooding the network with information and this disrupts the existing services. 

Denial of Services (DoS) in the context of edtech may result in disruption of education, delays in getting the right information for efficient administrative operations, or unavailability of knowledge resources or study material. 

  • Malware:

Malware attacks are very common. The software gets installed on the computer or server without the knowledge of the user, they come in various types and are employed to steal sensitive information of the users or commit crimes such as extortion.

  • Zoombombing:

It is fairly recent, online video conferencing platforms are interrupted by intruders. Incidents such as hate speeches against students during online classroom sessions or exposure to unwanted, harmful media during virtual classes have been reported. 

How Academia ERP is beating cyberattacks and staying compliant with global security standards? 

  • General Data Protection Regulation (GDPR): 

We are a GDPR-compliant organization. It is one of the biggest security standards for the countries in Europe, where the regulatory framework ensures we are assessing and processing the large volumes of data involving users securely and are not mishandling the data at all. We adhere to the framework very strictly and have by far never had any incidences concerning the mishandling of data or privacy breaches. 

  • Conducting Security audits: 

We timely conduct security audits and make sure there are no gaps in security with respect to our product. Furthermore, we go a step ahead and make sure the integrations that we do for our clients are not lost and do not provide any cracks through which the cybercriminals can make breaches.

  • Network and System Security

Network and system security are taken very seriously in Academia ERP. We take various measures to ensure the data and information is protected and shared through only secured channels through reliable access and network performance. Our well-designed network security solution ensures protection from a wide range of viruses, worms, trojans, spyware, adware, and ransomware. 

  • Cybersecurity awareness sessions

We are a big team of 200+ individuals, and we make sure each of our employees is adhering to the security standards and is following compliance. We regularly conduct cybersecurity awareness sessions and provide training to our employees about data protection and security protocols. 

  • Two-factor authentication & role-based access controls

Two-factor authentication and role-based access controls are implemented in the software solution. This allows us to make sure there is no unauthorized access to the system and that you face no situation where there is data leakage. 

Summing Up

Cybercrimes in the education sector are growing at a fast rate. As a decision-maker, the key to protecting yourself and other stakeholders using digital tools for administrative, academic, and non-academic operations lies in your hands.  

You can do right by choosing a reliable solution provider such as Academia Education ERP / Student Information System which adheres to the highest security standards and has by far had no instances of security breaches. We follow international standards of security and stay compliant with global regulatory frameworks. 

Know more about highly secure Education ERP called Academia ERP security by dropping a message. Also, get full-blown exposure to Academia ERP and its amazingness by requesting a live product demo. 

Can a new-age education ERP help reduce operational costs & improve performance?

Posted on by Hemant Mahajan

Education institutes around the world are trying hard to improve their operational capabilities. But they have a severe challenge in front of them. The more they try to solve their problems through traditional methods, the more they end up spending. In this scenario, digitalization gives high hopes. 

However, just because some tool claims to solve your problem does not mean it is a perfect solution for you. Education institutes must go out of their way and get into the nitty-gritty of the solution to accurately calculate how the product reduces operational costs and enhances performance. 

In this blog, we would chart out a plan through which you can calculate the cost reduction and ensure improved performance through the Education ERP solution. 

Also, Academia ERP understands how much ROI means to you, and we love to answer that question. Take a free demo of the product, and request our tech experts to support you in calculating the ROI on implementing Academia ERP Software at your institute – absolutely free!  Don’t miss out on this amazing opportunity. 

The need for ROI calculation  

ROI is a very important metric when it comes to calculating process transformation and business profitability. 

When it comes to the education sector, the need becomes even dire because there are limited resources and there is a very tiny budget involved. Especially when it comes to public-funded schools, colleges, and institutes, budgetary limitations are even bigger. In our vast experience, we have found careful deliberation by administrators and higher management while finding out digitalized solutions to their problems. 

But in their analysis, management is seen keeping a unidirectional approach. They see the initial cost of the set-up and the decision to digitalize their processes through education ERP takes a back seat. 

Modern education ERP solutions should be scrutinized with a futuristic approach. It is a complete suite of applications that transforms the processes and overall working of the institutes. It helps you reduce the operational cost and time significantly from various processes and allows a higher return on investment. 

Reduced reliance on papers

The world is moving towards sustainable development. We are developing global policies and digitalization sits at the center of the goals as it is bound to reduce the dependency on papers for office work and record maintenance. 

With an education ERP solution, you can completely digitalize your processes and reduce the cost associated with paperwork to a minimum. This includes reduced need to buy papers, reduced need to spend money on managing and safeguarding paper-based records, reduced time to work on a paper-driven system, and more. 

Automation 

There are a number of tasks performed on a daily basis in an education institute. This includes attendance, assigning work to students, collection of assignments, payment collections, and more. 

With digitalization, you get the power to automate most of your work, and allows you to focus on the tasks which are more critical for the functioning of the institutes. With automation, you can eliminate manual data entry, and errors, and reduce time taken to maintain the paperwork for various operations. Monitoring becomes easier, and reporting is accurate. 

Added benefits of digitalization are automated reminders, receipt creation and dispersal, accounting, ledger posting, and more. Digitalization also safeguards student information. 

Management

Vendor management is another task that is highly optimized through digitalization. It includes the use of a master vendor list and tracking vendor performance. It also helps you in identifying gaps in the supply chain. Furthermore, integrated predictive analytics can allow you to predict market change and optimize decision-making. Demand and supply forecast is highly improved as it is backed by data. 

Routine purchase reminders, better use of resources and budget with the purchase discount information and more are some of the added benefits. Education ERP solutions also, help in the management of human resources and allow you to bring more seamlessness in class and schedule management. 

Examination costs

Grading and reporting are two other aspects that are associated tasks of teachers. Conducting examinations and producing reports is a resource-intensive and time-taking process. Communication between teachers and parents is limited and there is a dire need for transparency in the process so that parents and teachers can cohesively work to improve the performance of the student. 

Using education ERP you can create a secure testing environment for the students and improve the communication between various stakeholders, especially teachers and parents. Also, instead of report cards, you can configure an official email address and electronically release the reports to the parents and students. 

Academia ERP recently integrated a QRcode-based marking system for Indus University. We helped them eliminate errors completely from the marking system and reduced the time significantly in the process, here is a full case study. 

Accuracy in statutory reporting 

Compliance and statutory reporting become difficult tasks when things are done manually. With an advanced solution such as the Academia ERP solution, you can enjoy an AI-driven report management system, so robust that it helps you score a grade ‘A’ NAAC accreditation.

The centralized data repository in education ERP serves as an easy tool to keep the information updated, provide automated reports on taxes, allows you to generate on-demand reports on several things, and make it easy for stakeholders to access information based on their role to perform tasks fast. 

Improved decision-making 

Business intelligence and reporting tools help you in bringing more transparency to the system. They give you data-backed suggestions to make optimal decisions. Technologies such as AI and ML have advanced to a great extent, they are efficient and reliable in tackling a variety of tasks, including predictive analysis. This allows decision-makers to have strong reasoning behind their decisions and also calculate the results in real-time to reinforce learning to optimize their strategy. 

Wrapping Up 

Education ERP solutions pave the way for digitalization in your institute. They are advanced solutions that can perform various tasks for your institute. As much as it is good to be excited about the changing dynamics of the institutes with digital tools, it is equally important to calculate the efficiency of the tools in reducing operational costs and time with improved performance. The mentioned points in the blog would help you factor in the same. 

As mentioned earlier, the team at Academia is highly-focused on maximizing the ROI for the institutes. And hence, we have curated an advanced calculator that takes into account specific details of your institute to provide a tentative report on the expected ROI on implementing Academia ERP. Leverage the opportunity while it lasts, and get a free report today. Contact us here.

Edtech is an essential component of India’s education system

Posted on by Hemant Mahajan

The COVID-19 pandemic has led various educational institutions to opt for remote learning solutions. Various digital tools and software helped in continuing the academic and non-academic activities at the institutes. 

Now as the world copes with the COVID-19 pandemic, institutions are resuming operations from campuses, but it is crucial to understand that tech-savvy students need more engaging teaching methods that fit their learning patterns. Hybrid learning thus evolves as a prominent solution. 

How Edtech plays an important role in the Indian education system?

EdTech platforms in India are playing a vital role, providing seamless support to education institutes to enhance learning and teaching styles. Solutions such as ERP are allowing institutes to fight some of the biggest challenges of the education industry, such as; low student outcomes, low knowledge retention, inefficient resource management, and more. 

Let’s look over some of the key EdTech solutions:

  • Immersive Learning

The modern student demands resources that can enrich real-time experiences of what is being taught. Immersive learning environments are learning solutions that are constructed using a variety of technologies and software tools, along with game-based learning, simulation-based learning, and virtual 3D worlds.

  • Personalized Management

Personalization is one of the primary focuses of every industry. Leaving no stone unturned, the education sector is using technologies to the best of its potential to offer personalized experiences to all stakeholders. This not just includes students, but also faculty and administrative staff. 

Software solutions such as Education ERP / SIS (Student Information System) are providing personalization in all the management of academic and non-academic tasks. It provides personalization in managing enquiry, admission, assignment, fee, examination, and all other operations. One example of this is a student checking their assignment details or submitting assignments through a web or mobile application. 

There are a lot more features and functionalities that can be managed by an ERP/SIS in an institution. 

  • Fun-Learning

In the world of online learning, students often get bored with the traditional form of learning. Education institutions must accustom technology that can boost students’ interest in learning. Various tech concepts like gamification, augmented reality, and more can be considered the best options for the same. Adding these flavors to Indian education can level up the interest of students, faculty members, and students to enjoy the learning experience and teaching processes.

  • Bridging the Gap between Stakeholders

Effective communication is one of the crucial elements that most Indian institutions lack. In the traditional pattern of teaching, learning, and operational management, students often stay back in asking questions and raising queries, and likewise between the faculty members and higher authorities. This creates a gap among stakeholders creating various issues in the overall functioning of the institution.

Opting for a robust EdTech solution can process the best in this regard. Solutions like an ERP/SIS can help bridge the gap among stakeholders. It can provide an easy platform to connect with all the stakeholders to manage any of the academic, non-academic, and administrative tasks. A good ERP system provides a mobile application and web portal through which any stakeholder can raise his query and find a solution accordingly from anywhere and anytime.

How do you think your institutions would fare?

With technological advancements, it is a must that Indian educational institutions should attain advanced tools and software. However, understanding the advantages of different EdTech tools and software is important before finalizing one. In this digital era of learning, institutions must attain & equip EdTech as much as possible. 

So is your institution still working on operational methods? If so, then it is the correct time to switch to a highly responsive EdTech solution that can entail student retention, stakeholder satisfaction, and a lot more. Want to have expert advice on this? Contact us now!

 

Adaptive Learning and Education ERP

Posted on by Hemant Mahajan

Technology has a way to transform the lives of people it connects. Many positive, some negative – but our sense is technology largely means good, and technology means providing tailor-made solutions to the problems faced by all industries and their biggest stakeholders. 

Talking of personalized learning in the education ecosystem, we cannot ignore the role of technology – especially in achieving adaptive learning. By definition, adaptive learning means devising educational methods using AI-driven algorithms in a digital learning environment. It enhances interaction with the learner and delivers personalized learning experiences through highly customized resources. This includes innovative learning activities, the use of modern technology, and continuous improvements in practices to reach the ultimate goal. 

In this particular piece of content, we would try to unravel the path that has helped achieve adaptive learning and discuss several steps taken by technology experts for the benefit of education organizations. 

Adaptive Learning, Adaptive Hypermedia,  and Identifying the Learning Style of Students 

  • Adaptive Learning 

Easier said than done, there are many pieces of research from renowned educational theorists on adaptive learning. Formally starting from identifying the learning styles of students and mapping the teaching styles with it, today technology is making this task easier and also digitally possible.  

Adaptive learning is a fascinating concept. Time and time again research has surfaced proving that every individual has a different learning style. Teaching styles must differ based on these findings. For the concept to work successfully and give positive results, it demands academicians to go beyond just measuring knowledge retention in terms of marks and grades. It requires teachers to closely analyze various aspects of a student’s personality and build a deep analysis of their individual learning patterns. 

But how do they do it? Is there a definite process to do it? Or do they give you a list of characteristics that must be analyzed to understand the learning behavior of a student? For years, teachers just went round and round orbiting around this concept. Meaning, that even though they had the motivation, they lacked the resources. 

With time, scales tipped towards technology. Adaptive learning was made possible with Adaptive Hypermedia and we are where we are today – successfully providing personalized learning to students. 

  • Adaptive Hypermedia 

Over time technology evolved and started penetrating various industries. Educational institutes in the west started using various types of media other than books to bring more variety into their teaching styles. This entire chain of change gave birth to the term hypermedia.

More research surfaced and people found adaptive learning with hypermedia is easier to provide individualized learning experiences to the students. According to Peter Brusilovsky, individualized instructions influenced the behavior of the education community. For which he aggressively proposed the use of hypermedia. He supported analyzing learners based on their profiles or records. He also highlighted the importance of user modeling to personalize learning successfully. 

In 1998, Mario Paolucci proposed an adaptive hypermedia system that was capable of diagnosing and identifying each student’s misconceptions. He was taking individualized learning to the next level. Building the base for Lo, Wang, and Yeh, Paolucci’s research is seen as a game changer. 

In 2004, Lo, Wang, and Yeh used Paolucci’s concepts to develop a hypermedia-based English Learning System for Prepositions. Not going deep into the product, we would just appreciate the sheer futurism in the concept and product modeling. The team of three started learning the online behavior of the students. They defined various touch points that allowed them to know the online learning behavior of their students. Various student behaviors were defined using data points such as idle time, response time, effective learning time, ineffective learning time, and login time. 

Although, just the tip of the iceberg, we believe it was a great achievement. Using the parameters the three successfully detected various learning attitudes of the students such as concentration, willingness, patience, and more. They used this knowledge to build a more individualized learning environment and teaching style. But, it was a time-intensive, manual process that was hard to achieve on practical grounds. 

The modern concept of Adaptive Learning 

There are so many other instances, various research, and technological advancements that have led us here. Today, if we can talk about creating a personalized learning experience and changing the content per user to attain the results it is because people before us have invested a great deal of time in creating a base for us theoretically and technologically. 

If we talk about the current scenario, the education industry is on a brink of change. The wheels of transformation are churning as more and more universities and colleges adapt to digital infrastructure and popularize online learning. Today, we have products that are collecting data at all stages to help us build an understanding of student behavior. 

Introduction to Education ERP and achieving Adaptive Learning Goals 

As the world moves towards providing more immersive learning experiences to students, adaptive learning is expected to play a dominant role in the education sector. Past experiences and studies suggest achieving adaptive learning requires data-backed reasoning and tools that reinforce learning and adapt to the individual student’s needs. 

As more and more digital tools emerge the goals appear to become easier to achieve. Especially, the multi-faceted quality of ERP solutions is highly praised by education theorists and administration. It is because of the provision it provides to collect data at several touchpoints through student mobile applications, web portals, faculty and administration performance and behavioral inputs about students, and also their quality to seamlessly get integrated with online learning tools. 

Through ERP you get to have a better understanding of a student’s pattern of learning, their interest, their effective time of learning, and even their response to different teaching styles. This opens new doors for the education system around the world and gives them a chance to break the barriers and move ahead. This also, helps them plan resources better for the students and allows them to not blindly invest their resources and force students to adapt to the redundant methods of learning. Through the education ERP solution not only do you get tools to better manage your institute, but also make teaching more centralized to student needs. 

What is an Education ERP?

Enterprise resource planning is an umbrella term used for a host of mini-programs that are collectively used by enterprises to manage their resources better and bring more ease to functioning. 

The definition does not change much with the addition of ‘education’ as a prefix to the term. Education ERP solutions are highly-configurable and tailor-made solutions built for education institutes such as schools, universities, and training institutes. They help in: 

  • Data Management, Analytics, and Reports 

ERP solutions allow you to centralize your institute data and allow various stakeholders to use it for improved functioning. But one of the biggest things that this system does for you is data collection and data management. This gives institutes the added benefit of data insights.

With the removed opaqueness in the system, institutes can improve their strategies and achieve institute goals faster. It is a digitalized narrative that was set decades ago by educationists and researchers that allows for modifications in teaching styles, academic processes, and various other things for higher knowledge retention and student outcomes. 

  • Helps learn about risks

Predictive analysis is the latest addition to Education ERP. Like other industry segments, education too is now using data to allow Artificial Intelligence and Machine Learning to learn about the risks present in the ecosystem and provide effective solutions to address them. 

Risks such as bad resource planning, financial crisis, reduced student engagement, non-availability of important resources, and student dropouts can be easily identified before they cripple your institute. It is a great way to ensure higher revenue, and student outcomes even in global stumbling blocks such as Covid-19, or recession. 

  • Implementing AI in Learning Management System 

Using ERP in combination with Learning Management System allows you to save time in personalizing education for students. It allows you to learn about the existing knowledge and skills of the student and use it to define new teaching styles for improved student engagement. Also, the system tells you about areas in which student needs attention and counseling and helps them master new skills, gain new knowledge and also build a sustainable career path. 

Going Forward

Adaptive learning is one of the most sought-after concepts in the education industry. Surprisingly, it has been on the agenda of every institute not just in the present but decades ago as well. As technology progresses we can expect new understanding sprouting from all the knowledge, research, and technology that we have. 

We can assure you, that adaptive learning would rule the world as it is not only practical, profitable, and beneficial but also meaningful. People have different learning styles and the world must embrace this fact and start looking beyond just books and giving skills, knowledge, learning pattern, and style the due stance in strategies that could have made things so much better years ago. 

Solutions such as ERP are highly supportive for education institutes to build the right infrastructure to learn, grow and implement adaptive learning. You can talk to our technology experts to understand how our product Academia ERP is fulfilling the needs of the industry and supporting adaptive learning. We would love to be of any assistance. 

Stay tuned for more information, and exciting news in the edtech domain.

Revolutionize Leave Management with Academic ERP Software

Posted on by Hemant Mahajan

The modern education ecosystem is moving towards a more flexible, agile & institutional environment and this trend has been accelerated by the arrival of new technologies. The use of leave management systems, especially ERP software for creating and managing various types of leave for faculty, students, and staff members is gaining popularity. This article will discuss how a leave management system can revolutionize your institution’s leave management process by offering features such as flexible scheduling options and real-time insights into multiple stakeholders’ activities, etc.

Advanced leave management features

There are several types of leave management features available:

Enriching faculty’s onboard experience (For New Joiners? Or onboarding to the system?

Ensure a seamless experience for new faculty.

It also helps students, faculty, and administrators in different ways. It helps students in requesting easy leaves, checking leave balance, and likewise, it helps faculty members to approve the students’ leave. It also helps faculty members to manage their leave balances and processes accordingly.

Make it easy for your students to learn about institutions’ culture and values, which will help them feel more connected to the institutional identity.

Faculty & Student Portal

The student portal allows the student to access their leave balance and details.

Students can submit leave requests by filling out a form on the portal, which is then submitted via email or SMS.

The students can apply for leave using this same portal.

Students can view their history of application and approval dates for any particular request that they have submitted through this tool.

A good leave management system can provide a lot of benefits to all stakeholders.

The right leave management system should be easy to use, flexible and scalable. It should also be affordable, integrate with other systems, and be compatible with various browsers, operating systems, mobile devices, and applications.

Conclusion

Leave management systems are critical to the success of academic institutions. Academia ERP is an education ERP that provides a leave management system that helps faculty and students in effective leave management.

Academia ERP is a comprehensive and user-friendly ERP solution that helps you manage all aspects of your institution’s operations. It provides a leave management system that helps faculty and students in effective leave management.

Leave management is a process of tracking and managing all the leaves taken by students. It helps in improving the productivity and learning experience of students.

Academia ERP software has been developed to assist faculty members and academic institutions in managing their leave. This ERP software can be used to track all the leaves taken by students and monitor their progress towards achieving their goals as well as help them maintain high productivity levels during semester breaks.

Want to learn more? Request your demo now!

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