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Tag: Cloud ERP

6 Reasons Why School Should Use to Cloud Technology for Administrative Management

Posted on by Hemant Mahajan

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Cloud technology has become the need for most of the organization. Whether it is a small, medium or large, they all need a system that can give them a single platform to process all the operations within the institution. Not only it benefits the employees but it also plays a significant advantage for all customers.

Education institutions are also growing at a high pace. This sector is expected to reach US$ 1.96 billion by 2021 with around 9.5 million users. This includes K12 and higher education. With this increment, institutions need to upgrade their system to manage the processes properly.

Higher education institutions are rapidly adopting the technology because of this millennial and generation Z and their expectation with the organization. Cloud is one of the technologies that is benefitting educators & learners around the world. Unlike higher education, schools are less inclined to shift their day to day processes into the cloud, and due to that, they are missing out on the key benefits of it.

Here are the reasons why schools should start shifting to cloud technology.

  • It brings collaboration6 Reasons Why Schools Should Use Cloud Technology

Schools have multiple departments that are handled by multiple people. Sometimes it becomes difficult to make the information flow without hurdles. With so many people involved, it increases the chance of error or miscommunication. However, with the help of Cloud-based software, this can be avoided. It provides collaboration as it centralizes the data in a single platform. Any authorized user can access the information whenever, wherever they want. For a school, the different users are parents, teachers, and students. With cloud-based ERP, a school can increase communication between parents and teachers. Parents across the globe can access their child’s academic records and progress from their mobile phones or laptops. Teachers will access the system regularly from school and occasionally from their homes. This became possible because of cloud technologies.

  • It gives a disaster recovery solution

If you are using the traditional method of administrative management in school, it is possible to lose data. Even if you are saving data in the computer or hard drive, data can be lost due to malware, hardware damage; which you can avoid if all the data is saved on the cloud. This is one of the key benefits of cloud-based school management software. The providers have the support system that can help institutes to recover data if they ever lose it. Therefore, you never have to worry about any documentation loss, ever.

  • It reduced capital expenditure

When schools think about shifting to cloud technology they usually get worried about the investment and high procurement costs. In contrary to that, the cloud is cheaper than they spend in IT & Hardware. Along with the licensing amount, to enable this technology you basically need high-speed internet and computer/ laptop. You can start and stop the services anytime you want. This technology also reduces the operational expenditure. As it reduces documentation storage costs, printing costs and maintenance costs.

  • It is flexible to work with

Solutions like cloud-based education ERP give a flexible approach for teachers and other stakeholders to work. Teachers can work in the school as well as from their home as and when required. Academia Student Information System also offers portals/ apps for teachers, administrators, parents and students by which they can operate via their mobile also. Parents can check their children’s updates from their portals. No need to stand in lines for long hours, no need to visit multiple departments to collect documents and no need to go to school to submit fees. They can go portal/ app and can do all that stuff with ease.

Know more about Academia Student App

  • It gives data security

In today’s era, everything is digital, so is the crime. If you are turning into a digital platform you can’t turn away your face from data theft. Although schools do not have extremely sensitive data but the loss of information of associated members can make a huge problem. The provider takes care of the security of the system. The information is highly encrypted and only the authorized users can access the information with credentials that he/she only knows.

  • It is scalable

All the organizations look for growth and it would be unfair if technology implementation hinders that growth. Thanks to the scalability of cloud computing it aids the growth of your school. It is the ability to upscale or downscale the software according to the demand for the solution. For instance one year you cross the target of admission rate, from 1000 to 2000. But you started with 1000 student admission. The software such as Academia SMS can be customized to manage the database of 2000 admissions without any manual intervention.

Know how the scalability of education ERP is good for the growth of your school.

Conclusion

These are just some of the benefits of implementing cloud-based ERP, there are many more. Digital transformation in school has become the primary need nowadays. If education leaders want to grow their institute and pace up the advancement in the school management system, they should start thinking about shifting to cloud tech.

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Is cloud-based Education ERP safe for your institute?

Posted on by Hemant Mahajan

This is the most common question that is asked by decision makers of education institutions, especially in higher education. Higher education institutions data is subjected to a data breach or data theft as it has all kinds of data from financial records, endless student records from all the years, important research papers, patents, and many more.

Let’s know what are the threats that are hovering over your data

  • Malware
  • Phishing
  • Obsolete/outdated technology
  • Unawareness towards the volubility of data
  • Human error

There many more in the line as threats are evolving with the technology as well.

What is the role of cloud-based education ERP?

Cloud-based Education ERP is a software solution for educational institutions for reorganizing institutions, standardizing business practices and alignment of technology to manage complete data management. It stores all the data on cloud by three types of services i.e. SaaS (Software-as-a-Service), On-premises and Hybrid.

Education ERP aka Student Information System fast-tracks the academic operations via automation and increase the productivity of the institutions.

Leaving all your data on a cloud-based Education ERP might feel risky as sometimes it tough to understand its functionalities. It should be noted that the cloud is a highly secure platform to store & manage your data but the security is a shared responsibility of vendors and institutions.

Here is how the cloud offers the security of data-

You get the control of all the data from the single platform

People who are fans of a cloud-based data management system, they love the control they have over their data. The admin can offer the privilege to any user with customizable access to functions to handle various departments. Cloud gives you the facility of encryption, multiple authentications, and access management via a single platform.

You get rid of human interventions in data management

The institutions which use their own server or they control the data physically. If you understand the processing of education world you know that the data created by institutions are endless and it is next to impossible to keep all the data with complete safety and immune to damage.

Many people have access to an on-campus data server. No matter how many types of securities (CCTV, multiple checkpoints for an identity check, etc. ) you install in to enter the data room; it is always prone to data breach and one humane mistake can cause the whole management system to halt causing loss of data, time and money.

The plus point with most cloud providers is that they back up the data to multiple locations that cease the chance of data loss. Moreover, the recovery of data from the cloud is quite easy and it minimizes the human error to zero.

Additional benefits of cloud-based Education ERP

24x7x365 connectivity and uptime of the system for the end user to make full use of the software.

Cloud-hosted server management is taken care of by experts and you need not worry about hiring server administrators and IT team to do so.

Server upkeep, maintenance, upgrades, patches are all taken care of by the Cloud Service provider.

Cloud-hosted servers configuration can be changed on demand as compared to fixed configurations for on-premise servers, giving endless flexibility with hardware configurations in case required in cloud hosting.

Managed backup services are better in Cloud hosting, which can give suitable disaster recovery options in case the servers fail due to hardware reasons.

Conclusion

Leaving all your important data to new technology can be overwhelming, but if you understand the technology thoroughly it can benefit you and your institute amazingly. Cloud-based Education ERP can reorganize and standardize administrative operations of educational institutions.

Do you know cloud-based solutions can give a high-value disaster recovery solution for data of your institute?

Learn more about the amazing benefits of cloud-based ERP solution by our experts. Schedule a free demo now.

 

Top 10 issues around school management and how to solve them easily with ERP

Posted on by Hemant Mahajan

We all are aware of the fact that technology is here to stay and transform. But when it comes to answering how specific it is in solving the challenges unique to you and your institute, you may find yourself wondering. 

Answering the same questions for you, here is how education ERP solutions such as Academia ERP solve some of the biggest challenges of a school. For any further information, do feel free to connect with our technology experts. We are sure you would love what you see in the live demo. 

Common challenges in School Management:

  • Paper-bound processes

Let’s just say, that you are trusting your employees to care for every single paper that is running across various departments and save it for further reference – you have too much faith in people and you are bound to see some serious mismanagement. 

The world is moving at the speed of light, people are loving digital operations. Needless to say, your employees need to access the information fast, speed up every single operation and maintain pristine records of everything that is happening in your school. And this would happen when you have a digital system in place. A software that would automate repetitive processes, and track every piece of information for you in seconds. 

  • Student/parent experience

The negative experiences of students and parents may be bad for your school’s reputation. Students and parents do not love to stand in a queue for hours for meager things such as getting a form or paying their fees, or asking for some information. 

You can simplify all this with an education ERP that would send out forms to their mobile or web apps, and provide seamless communication through SMS or push notifications on their devices. Reminder emails and notifications would eliminate the need for a person to roam from classroom to classroom to inform people about the ongoing activities in a school. 

  • Admissions and Enrollment 

It would not surprise you if we say, you are losing out on a large volume of applications each year just because you don’t have a system to manage the enquiries. In a competitive environment such as now, you should not give any chance to your competitors to thrive on your shortcomings. 

With an efficient education ERP you can fill these small gaps in your processes and ensure applicants are getting the right information and have all the aid they require throughout the admission process. Admissions and enrollment process thus can be digitalized through education ERP and shoot up your admission rates by several folds. 

  • Course Management

Designing a course curriculum is an every-year activity and a process that is time-consuming and labor-intensive. With the course management system, you can accomplish this task much easier and in a very short period of time. Also, regulations around curriculum and knowledge resources have become very strict. The regulatory bodies want to ensure students have access to quality education. 

Hence, course management activities such as creating a curriculum, and managing resources, assignments, and examinations should be in line with these policies and regulations. An education ERP would offer you the ease to support the goal of graduating students having near-zero instances of shortcomings in course management. 

  • Teacher Evaluation

Not only is it important to evaluate student performance but teachers too should regularly be evaluated based on student performance and success. Since generating reports on performance for a big number of teachers in your institute is difficult, go for an education ERP. The software comes with a number of reports that gives you granular reports on every teacher’s performance.

  • Communication and Collaboration

Not many institutes pay much attention to this challenge but this is maybe one nail that is stopping you to attain a top speed in your operations. Lack of communication between various departments, and lack of communication between students-teachers / student-teachers-parents can result in operational gaps. Seamless flow of information in real-time thus increases collaboration between departments and ensures higher experience for your all stakeholders. 

  • Classroom management strategy

Schools are not only responsible for academic education but they are responsible for building a good character in a person. Infusing qualities such as punctuality, honesty, discipline, and more are the primary goals for schools. Hence, a classroom management strategy that ensures close monitoring of students’ behavior and participation in the classroom is important. With an education ERP, you can get a robust discipline tracking and behavior management system for making this process more effective and streamlined. 

  • Student Monitoring

Teachers are struggling to monitor student activities, this includes attendance, leave, discipline, assignments and so much more. School administrators build students’ results based on these reports. The more effective the monitoring system is the more closely it would analyze a student based on these aspects and hence, provide a more clear report on a student. 

Automating and streamlining student attendance, assignment collection, and behavior management would give administrators a real-time status of any student’s activity and allows them to build performance improvement strategies. Since education ERP software offers you all these tools, it is very practical to have one for your institute. 

  • Revenue Management

Tracking every transaction in your institute with a paper-bound system is not going to ensure the best revenue management. The robust education ERP system allows you to get real-time updates on every transaction and offers online payments securely. This means, you now have a hawkeye over every monetary transaction happening in your organization on implementing education ERP. 

  • Forecasting the academic achievements

Statistics and data have transformed the world. It gives you the ability to peek into the future and change its course with effective strategies in the present. A predictive analytics tool is one of the biggest benefits you get from implementing education ERP. 

A product such as Academia SIS/ ERP comes with an AI-based data analytics toolset that provides predictive analytics on the academic performance of the students. Hence, you can know the outcome of a student’s performance before it has appeared in an exam and work on their weaknesses to alter the results. This gives you one added benefit and a sharper edge in the market to guarantee top-notch academic results. 

Concluding

Education ERP for Schools aims are automating all your processes while acting as a centralized database to support all the departments and their operations. Features such as real-time information access, remote access, remote functionality, predictive analytics, reporting, and resource management allow you to streamline processes and ensure faster operations. 

What big challenge did Academia solve for Waljat College Oman

Posted on by Hemant Mahajan

WCAS was founded by H.E. Dr. Omar Bin Abdul Muniem Al Zawawi in 2001 with an aim to promote high international quality education in Oman that prepares students for modern, high quality jobs. WCAS functions in academic partnership with Birla Institute of Technology, a reputed deemed university located in Mesra, Ranchi, India. BIT was founded by the Philanthropist and Industrialist, the Late Mr. B.M. Birla in 1955 and since then has been a pioneering institution in the fields of technical education and research.

The WCAS vision is to impart affordable high quality professional education and to become a centre of academic excellence that is a preferred choice of talented students. Wisdom, Commitment, Achievement and Service are the core values to realize our vision. WCAS believes in the holistic development of its students and offers a content and activity rich curriculum with emphasis on knowledge development, communication & interpersonal skills, projects and training activities. The WCAS campus is located in Knowledge Oasis Muscat, Rusayl with state-of-the art teaching facilities, Laboratories, library and student services.

What challenge did academia face at WCAS?

WCAS wanted a totally customized college ERP solution as per their requirements which is an integrated solution suitable for their complex processes. They evaluated various solutions and finally chose Academia because of the in-depth features and customization that can be done within the system. The reports also needed to be presented to the Ministry of Higher Education, Oman by Waljat College.

One of the major problems that needed to be addressed was the use of multiple solutions in various departments in a single campus resulting into non-uniformity of data along with data redundancy.

How did Academia Solved it?

Waljat College of Applied Science had reviewed many ERP’s in the past looking for a solution which could be customized to meet their requirements but no solution came even close to fulfilling their needs.

After studying Academia, its in-depth features and customization capabilities, WCAS trusted Serosoft team and gave the opportunity to deliver them a solution which matched their requirements.

Some of the major processes, apart from standard Academia modules from enquiry to graduation, which were covered for Waljat College:

  • ID generation for Admission Process
  • RFID Integration with Library Module
  • Examination and Attendance Module were customized as per the process followed by the college.
  • The Fee & Finance structure was also tweaked and aligned as per the admission processes.

All the above activities resulted in competitive standing, aligning of technological & business strategies, increased efficiency and uniformity in data and processes throughout the college.

Academia empowers institutions of varied sizes and Educational focus on delivering high-quality education and not much thinking or administrative process. It enables educational institutions to take care of administrative tasks and assists their entire in repetitive resource-intensive activities through seamless automation. The architecture of Academia is designed in such a way that it meets the unique and varying needs of schools, colleges & universities.

Academia helps create a community where each educational of its stakeholders/users can get their entire job done on a click. It ensures interaction between students, teachers, parents & institute management. It also helps management to make effective the top managerial decisions leading to better management of resources available in the institute. With Academia, all Processes, Departments Functions of an institution become automated and streamlined, leading to enhanced Transparency Productivity & Control and which finally translates to higher overall efficiency. Over time, increased efficiency results in superior brand differentiation and enhanced.

Get a detailed product overview by scheduling your free product overview.

ERP Solutions with Cloud Servers

Posted on by Hemant Mahajan

Cloud ERP systems are advanced enterprise resource planning software that run on a vendor’s cloud platform as opposed to being hosted to an on-premise network. Organizations can access cloud-hosted applications over a browser using any device. 

Since cloud ERP is gaining huge popularity, it is time that education leaders and authorities learn more about the efficiency of cloud-based ERP solutions. And make better decisions, depending on their needs and available resources, between on-premise or a cloud-based education ERP solution. 

Cloud-hosted Education ERP software

One of the biggest differences between on-premise and cloud-based solutions is in the access to applications. Since cloud-based software is hosted on the vendor’s cloud, an organization has to access the app over the internet. Hence making internet connection a very important key in the organization’s functioning. But this is a benefit in disguise. You see, since the apps are managed and maintained by the vendor, cloud-based apps have very few downsides and maintenance costs. These are two of the biggest disadvantages experienced by organizations using on-premise solutions. 

Cost Comparison

On-premises software are either bought or leased by organizations. The package includes enterprise-grade servers, networking, and storage to physically run and house the software and associated data for the functioning of the software. 

Organizations are required to pay an additional cost for maintenance, troubleshooting, supplementary software, updates, and customizations. Antivirus and security software and storage & server backups make up a hefty overhead expense. 

Since cloud-based ERP solutions are managed by the vendor, they are liable for application maintenance, data storage, underlying operations, servers, physical data center infrastructure, and installing security updates and feature upgrades. 

Hence, although an on-premise solution appears to be an economically viable solution at first, the hidden charges and overhead expenses make it a very expensive solution. This makes cloud-based ERP solutions a better option functionally and economically. 

Benefits of choosing Cloud ERP software

Added benefits of choosing Cloud ERP Software are:

  1. No upfront infrastructure and operating costs
  2. Faster implementation with ready-to-use software
  3. Access the applications over web browsers using any device and from any location
  4. Easily scalable and supports your needs throughout the business lifecycle
  5. Highly configurable software makes it easy to make quick customizations to the functioning of the software without the need for IT support
  6. Regular upgrades in the software allow you to access modern technology and stay up-to-date with technology.

Wrapping Up

Cloud-based education ERP is the need of the time. They are highly secure and scalable. Plus, if you are thinking about reducing the operational cost in your institute there cannot be a better option. 

Learn more about Academia ERP, a cloud-based education ERP software with 30+ modules to manage and monitor your business. Connect with our education ERP experts today. 

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