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Tag: Higher education

Digital Education in Indonesia: Transforming the System

Posted on by Hemant Mahajan

Indonesia celebrated National Technology Awakening Day in August 2022. The Ministry of education, culture, and technology participated in this event; it was a cross-departmental effort towards improving the education system of Indonesia through effective digital initiatives. The theme for this year was “Educational Transformation and Innovation through Technology.” 

The event had several highlights, including the government’s plan to go more digital-exclusive in the coming few years to make education more accessible and economically viable. 

On occasion, the Education, Culture, Research and Technology Minister Nadiem Makarim shared, 

“Thank you to the more than 1.2 million educators who have accessed and shared material on the Merdeka Mengajar [Emancipated Teaching] platform, a channel for teachers to learn, to teach and to create and support the implementation of the Merdeka Curriculum. In addition, as many as 3.2 million educators and education offices throughout Indonesia have accessed various technology platforms with a belajar.id account,”

The platform has become a learning tool for 714,000 students, 2,600 universities, 2,700 industrial partners, and 43,000 practitioners. The Ministry also released other platforms such as Rapor Pendidikan, Tanya Bos, Kampus, Merdeka, The School Activity Plan and Budget Application (ARKAS), and the School Procurement Information System (SIPLah).

 In the course of three years, the government has made several efforts to improve the digital infrastructure of the country. It worked with various educational institutes. They collaborated with principals, teachers, administrators, and lecturers to get the view of various stakeholders. The government’s aim has solely been to benefit various stakeholders in the education ecosystem. 

Today, Merdeka Curriculum and Belajar.id is impacting the lives of 1.6 million users and more than 312 thousand teachers. There are advanced teaching tools that teachers regularly use, and more than 1000 teacher communities throughout the country are relying on digital content libraries for teaching.

More than 500 colleges and more than 4000 educational institutions throughout the country are digitally equipped. However, there is a lot of scope for improvement, which requires hefty funding from government and private players to enter the market. The collaboration fund has been increased from 2 trillion to 11 trillion, which is likely to support the digital infrastructure to manage three times more users than there were in 2021.

Similarly, the government of Indonesia has an exceeding focus on improving opportunities for students. They are finding ways to make collaboration easy for the students of Indonesia. VokasiLand — a virtual reality project, is a great example of this. 

Transformation and innovation in Indonesia are all about collaboration and joint efforts of all the stakeholders. It is a holistic approach that is likely to completely change the landscape of the Indonesian education system. With technology becoming cheaper and cheaper and more accessible to people around the world, over time learning process, learning tools, learning experience, student outcomes, and so many more things are going to drastically change to cause a positive impact. 

Learn how Academia ERP is helping leading institutes in Indonesia to mitigate challenges such as increased drop rates, institute management, resource planning, financial planning and management, and more. Contact us here. 

Single-sign-on software for higher education

Posted on by Hemant Mahajan

Single Sign-On is a new technology around the corner and is widely used in many education ERP solutions. It is very important to discuss the role of SSO technology and how it is likely to transform the user experience.

From what is SSO to if it is secure, this blog discusses the technology in length to help you understand it better and if you require it in your education ERP solution.

What is Single Sign-On?

Single Sign-On or SSO is a highly trusted authentication method. It enables a user to securely sign in to various applications and websites using one single set of credentials.

How does a Single Sign-On work?

Single Sign-On works based on a trust relationship set up between the application, also known as the service provider, and the SSO system (identity provider). This trust relationship is based upon an exchanged certificate between the two. The certificate is used as a sign of identity information that is sent from the identity provider to the service provider. This exchange of certificate serves lets the app/service provider know the information is coming from a trusted source.

In SSO, this identity takes the form of a token that contains small bits of login information such as the user’s email address and username.

Login Flow

The login flow is mentioned in the following steps:
1.User opens the app that he/she wants to access.
2.The service provider (app) sends the token that contains some information such as email address to the identity provider (SSO System) to authenticate the request.
3.If the user is already authenticated the identity provider gives immediate access to the user. If not, the user has to undergo a few more steps to log in to the identity provider.
4.In the second scenario, in which the user has not logged in to the identity provider, the user is prompted to log in. The login method is quite simple. It usually is done through an OTP verification.
5.Once the user is authenticated, the Identity Provider sends the token to the service provider (app).
6.The service provider (app) validates the token that it is sent from a trusted source during the initial configuration, and thus the user is granted access to the app.

How does Single Sign On help?

There are many apps used in an education institute. Having a different credential for each app and remembering them is a hassle. If you are not using a single sign-on, you must be getting queries on daily basis to reset the password. You can eliminate this completely by having a single sign-on.

An education ERP software serves as a centralized database to provide information to all the integrated applications. And hence, an education ERP software that uses single sign-on would provide an even better experience across the digital ecosystem where a user can use a single set of credentials to login into various applications and perform tasks.

With single sign-on not only are you able to eliminate queries, but it also improves the user experience. It provides a unified experience across the ecosystem where a user is able to manage the username and password much better.

Furthermore, with a Single Sign-On, administrators in your institute can easily control the complex process of multi-factor authentication. Also, they can easily remove login privileges for the people that are no longer in the organization. Not only is SSO great at reducing the calls you get on the helpdesk, but it is a highly convenient tool for administrators to centrally manage and control the usernames and passwords.

Is it secure?

Single Sign-On systems are very convenient and have a great benefit if you are using multiple applications. Users no longer have to manage their passwords and they don’t have to go to IT support each time they lose passwords. But, security is very important to discuss. Since, Single Sign-on serves as a password manager for various apps, if there are vulnerabilities in the app username and passwords to access various apps is compromised. And hence, an institute might lose access to the apps, denting their productivity and operational efficiency.

However, the best SSO vendors have highly secure services. They follow global compliance regulations and industry standards. Many will never store any information like account passwords and master keys on their system. Even in the event that the hacker is trying to make a breach, the security protocols ensure the account is well-protected.

Education ERP solution with Single Sign-On

Academia ERP comes with a very secure single sign-on. The product is highly secure and easily integrable with leading education technologies and applications. With the single sign-on option, you can manage passwords from a single dashboard for the entire organization. It is easy to configure with a variety of products and provides high flexibility to add new applications on the go to provide access to applications through SSO tokens and trust certificates.

Wrapping Up

Single Sign-on is a secure and convenient way to manage the username and passwords of all users across your organization. It is secure, and with a little research, you can find the right vendor to solve your problems. With SSO, you would have reduced queries for lost passwords, easy administration, easeful add/remove of account access to apps and so much more. If you have any more queries with respect to Academia ERP and how our Single Sign-On works, please feel free to connect.

 

How Edtech Can Support Wellbeing in Higher Education?

Posted on by Hemant Mahajan

In the modern world, students and learners in the education sector are seeking more modern techniques & methods that can help them to be more innovative, tech-friendly, and creative in all aspects. So higher education institutions need to opt for pedagogical approaches like the adoption of Edtech technology that can lead towards student wellbeing and overall support.  

Education technology is emerging as one of the powerful tools that help in connecting students with modern learning opportunities. After this COVID-19 pandemic, we have seen the potential for using technology in the classroom and managing the institutions effectively, but institutions must envision a world understanding of how to improve student wellbeing in the best prospects. 

So, in this blog, let’s discuss ways through which higher education institutions should make Edtech more supportive and beneficial for faculty, students, and the overall institution.


 

How is Edtech beneficial for faculty?

Teaching to higher education students is not an easy job, it needs continuous learning, confidence, and knowledge about a particular subject as modern and grown-up students know and understand what needs to be taught to them and what is necessary for them in regards to education. 

Having the right set of technology, any faculty can enhance and expand their knowledge and expertise to give a smooth learning experience to their students. With the expansion of Edtech, there are various technologies like smartboards, projectors, online learning tools, ERP/SIS for academic and administrative tools that can help faculty in self-grooming along with focusing on self and student wellbeing. 

How is Edtech beneficial for students?

The ultimate goal of any educational institution is to provide quality education to students, the possibilities of modern education using the old and traditional methods is being difficult in today’s times. Even this COVID-19 pandemic has taught institutions how important it is to opt for technology that can promote modern ways of teaching and learning. Opting for Edtech platforms like ERP, LMS, and more, institutions can attain a systematic mode of education for students leading to institutional growth and success.  

How is Edtech beneficial for institutions?

In today’s world, the education sector is considered one of the most broadest and important sectors that are growing with pace. So it is high time for institutions to opt for Edtech tools that can admire more growth focusing on student wellbeing and technological support. Meanwhile, it is also known that educational institutions include a multitude of tasks right from the admission to the alumni of the students, various academic and administrative operations are needed to be performed by faculty, students, and staff, and following the same and old traditional methods increases more chances of errors, chaos, and mismanagement. Edtech tools like ERP/SIS help institutions to maintain all the academic and administrative operations more flexibly and systematically target students’ wellbeing, faculty satisfaction, and overall well-being of the institution. 

Now, to understand it more let’s quickly check why Edtech is helpful in institutional wellbeing:-

Why is Edtech helpful in institutional wellbeing?

  • Creates new approach for academic and administrative operations 

By choosing Edtech tools like ERP/SIS, higher education institutions get the opportunity to replace traditional models with a new set of automation visioning complete digital transformation and efficient management in the institution. Here it is also important to note that transferring into a new model or technology requires proper implementation, strategies, operators, educators, administrators, and a little patience. A combination of all these qualities opens doors of growth and opportunities for the institution.  

  • Makes a growth path

Looking back to the past few years, the education sector has faced maximum challenges due to the COVID-19 pandemic, meanwhile, institutions who have opted for modern technological tools found a way to survive and provide a more systematic approach to students. Edtech tools help institutions to make a growth path completing modern students and faculty needs along with making all the institutional tasks efficient and systematic. 

  • Helps in redesigning learning models 

Students of today’s generation are grown up using various technologies easing out their various day-to-day tasks, so they expect the same in learning methods as well; simple and tech-friendly technology modules that can help in efficient learning and practices. Edtech tools like ERP, SIS, and LMS help institutions provide a more systematic and simplified form of learning & teaching patterns for students along with redesigning and creating different learning models for students. 

So, wanna enter into the Edtech world? What’s next!

I hope you liked the blog and got to know about how Edtech can support wellbeing in higher education! So, which technology are you using to make your teaching & learning processes easier and efficient along with making every operation systematic and simple? Let’s discuss and we will help you out to find the right technology set that can help your institution in achieving not just success but more opportunities and growth. Write to us now at contact@serosoft.com or request your demo now!

 

6 Reasons to Use Admission Management System in the Next Academic Session

Posted on by Hemant Mahajan

Make the admission process simple, seamless, and efficient with an automated admission management system

Though the admission season remains for a limited period it takes a toll on academic staff and creates a lot of challenges. It becomes more difficult when institutions do all the administrative work manually. It takes a significant amount of time and effort from admission form sales to student registration. Considering the current situation when the COVID-19 pandemic caused a screeching halt in the entire world. now achieving the admission targets will become even tougher. Without the implementation of an online admission management system, institutes will have no other option than to wait for reopening.

With the help of the admission management system, all these problems cease to null and the admission process becomes super simple, and effective and reduces the paperwork significantly.

  • Social Distancing & Safety

The impact of the corona is going to stay for a while. We all have to find a way to live with it by keeping each other and ourselves safe and sound. Social distancing is one of the best ways to render the spread of viruses. But we can’t stop working. Can we? That’s why educational institutions should have methods to maintain institutional continuity.

Academia Student Information System offers a holistic admission management system that allows institutions to kick in online admission so that students don’t have to come to institutions or talk to someone. They can simply go to the website and apply for admission and keep the track of their application via the applicant portal. The admin responsible for managing the student admission process can work on the software anytime anywhere.

  • Productive hours bank

With the smart usage of technology, it becomes quite easy to manage all of the work in an effective time frame. Today, we live in an era where time is the essence of everything. With the admission management system, the staff gets to save a significant amount of time that can be utilized in other productive hours.

Academia ERP offers inquiry management, campaign management, and other record management features. You can easily manage every step of the process and keep track of it. It also offers Y-O-Y tracking by which you can compare your target from previous years and analyze what works for you. It helps you to generate online reports without any fuss and that reduces time investment in manual tasks and gains productive hours that can be used in other fruitful work.

  • Paper-less Solution

Nobody likes to go through piles of paperwork. Not only is it time-consuming but it is mundane and tedious. In the fast-paced work environment, there is no place for sloth movement. Nowadays everyone is going digital to ensure less paperwork and more productive work.

Academia ensures the 360-digital transformation of educational institutions. From e-receipt of fees, invoices, and administrative reports, complete automation of day-to-day activities. The records of fees are easily shareable with students and parents. Scholarship and sponsorship candidates can check the details on their portal and the fee is easily transferable online.

  • Seamless admission tracking 

Manual admission requires endless phone calls by parents and students for all kinds of questions looking for updates and information for admission processes, updates on the application status, registration date, updates, and more. It creates hassles for students, parents, and admissions officers.

However, with the Education ERP system communication with parents and students becomes super convenient. With Academia Applicant Portal, they can check the application status, fee requisite, offer letter, and all the updates. Once the application is accepted, the application portal turns into a student portal and students/parents can check all the information, of course, attendance, fee, scholarship, etc.

  • Superior parents experience 

Nowadays, both parents are working professionals. They have a scarcity of time and resources. They don’t want to come to the institute, stand in the long queue, fill out the form and wait for updates. They expect today’s educational institutions to be advanced and agile.

Using admission management can help schools and higher education to fulfill their expectations. Administrators can send automated SMS/email via the software. With the use of Apps and Parent Portal, they can do all the processes from the comfort of their workplace or home. The Education ERP makes sure that admission can be done anytime from anywhere, without any complexity.

  • Multiple academy control

Many institutions have multiple academies at various locations. And it becomes difficult to align the admission process, reports, and records in all the academies. It also creates a non-uniform experience for students and parents and thereby decreases the brand value or experience of the institution.

With an online admission process, you can control all the academies from one platform irrespective of their location. You can easily link them together, and access the information whenever you want. It also helps to understand the performance of each institution, compare them with each other, and analyze where improvements are required. It brings a smoother workflow across all the locations and helps in institutional development.

In the end

To sum up, the admissions management system is a necessity not a luxury anymore. Schools and Higher Education Institutions have to empower their admission process with automation and bring seamless and efficacious administrative processes.

Want to improve the admission rate in the upcoming session? Know how Academia SIS is helping 220+ institutions to boost student enrollment in our Free Demo. Book Now!

NEP Policy: Opportunity for Educational Institutes in Distance Education

Posted on by Hemant Mahajan

NEP policy has introduced a new concept of credit transfer: a student can take a course offered by an educational institution registered with the Academic Bank of Credit and use the credit for his degree. NEP policy has also allowed students to take various courses as part of their undergraduate and postgraduate programs. 

This approach has created an opportunity for educational institutes to offer their courses in Distance Learning mode to the students. But running a distance learning program also needs the appropriate ERP systems. Some unique requirements of distance learning are:

  • Easy online distribution of study materials/ Assignments

    Students may be far away in distance education. So the physical distribution of course materials is not possible. An ERP system with the option to upload various course types and materials (pdf, ppt, video, program files, etc.) with targeted distribution capability can help educational institutes.

    AcademiaERP has options where faculties can upload various course materials and distribute them to the students of specific programs. There are options to send course materials to students of multiple programs or a particular set of students. Also, the availability of course materials can be restricted by time, so it is ensured that the students access the course materials within the stipulated timeline. It also has the option to send an automatic real-time email, whatsapp messages, etc., to the students once the study material is uploaded to the ERP portal. 
  • Online submission of assignments by the students and correction of the assignment by the faculty

    Due to physical distance, students enrolled in distance education should be allowed to submit assignments online, and faculty should have the condition to upload corrected assignments online.

    AcademiaERP has options for faculty to upload assignments on the portal and distribute them to the proper recipients. The assignments can also be made available till a particular time. Students can access the assignments and submit their assignments via Student Portal. They can also access the corrected assignments via student portals. To ensure automated communication, there are options to enable automated real-time email. These whatsapp messages among students and teachers get triggered by uploading assignments by the faculties, submitting assignments by the students, etc.
  • Online Fee Generation, Fee Collections, and Fee Receipts



    Institutes can generate fees in AcademiaERP and assign them to the program(s). There are options to offer multiple payment schedules like one-time, installments, and opportunities to offer discounts/ scholarships based on students’ performances. AcademiaERP is integrated with various payment gateways to enable students to pay online fees. Receipts are also generated online and can be downloaded in the student portal.

    AcademiaERP comes with multiple fee dashboards and charts where the admin can see the total fee collected, fees overdue, etc., at various levels like program level, institute level, etc. There are also options to create and send automatic emails, whatsapp messages on fees overdue to the students and admins.

Interested to know more? Learn all about the new National Education Policy here.

Know how Academia ERP can help your institute to be the pioneer in this digital age. Contact us to learn more!

Importance of College ERP for Stakeholders

Posted on by Hemant Mahajan

In the past decade, technology has become an integral part of many industries/businesses, and educational institutions are never an exception. Nowadays, with the increasing scope of technology, universities, higher education, and schools are incorporating quick decision-making into their current system. Institutions that are seeking a smart school or college management system need to opt for tools and software that can help faculty members, administrators, and other staff to master their tasks with more accuracy and efficiency.


 

  • Capability to manage academic & administrative tasks 

The current scenario of educational institutions involves a bundle of academic and administrative tasks. Right from admission enquiry to the alumni of the student, the administrators, faculty members, guest lecturers, and researchers find it difficult to manage all the operations manually. 

To this, a college ERP software can be the best solution, it can provide administrators and faculty members manage all the operations efficiently using just one single software. It can avail faculty members to manage all the important objectives in just a few minutes of tasks. 

  • Remote admission process 

Admission season is considered one of the busiest yet most important seasons in any educational institution. In completing this process, the staff, administrators, and faculty members get frustrated with the manual interventions in the institutions. In today’s scenario, institutions must choose technologies like college ERP software that can become a savior and help in managing all the admission-related activities remotely, quickly, and accurately. It also enhances productivity and boosts faculty morale in positive ways.

  • Efficient examination management

The examination time is also one of the hectic periods for educational institutions. It includes a bulk of tasks like question paper generation, hall ticket distribution, examination sheet checking, result, and more. So in the paced world, institutions must opt for good software that can help in automating the complete examination process and help in validating a fruitful examination season for students, faculty members, and ultimately for the institution.


 

  • Synchronized attendance management 

Attendance is also a crucial element of administrative processes in an institution. An effective attendance system brings success for students and also for the institute. Institutions that are still following manual processes always find attendance management a confusing and hectic process. It also creates a wall between the faculty and parents as faculty members are not always able to share the exact attendance details of students in an institution. 

An automated attendance system brings efficiency to the institution, improves student performance, and ensures trust between parents and faculty. Automation of attendance processes using biometric integration or directly through the portal can help institutions bring efficiency in different ways. 

  • Accurate financial aid 

Managing financial aid in universities, colleges, and schools is a difficult task for administrators, faculty members, and even for students if done manually. There are multiple fee structures, various departments, and of course a huge number of students. 

Meanwhile, institutions can make the complete finance process easy, flexible, and transparent. It gives a true platform and connects the entire process for just one or multiple campuses simplifying all the fee-related and financial operations of the institute. 

  • Student lifecycle management

A student is considered the most important stakeholder of any educational entity. Almost all of the tasks in the institution are connected to students. Faculty members always find it difficult to manage and organize students using the manual intervention. A school or college ERP software can attract students, track their interests, and nurture them accordingly. It also can help institutions engage students in real prospects and provide faculty and parents with real-time analytics for student tracking and enhancement. 

  • Data & information management

Educational institutions involve a huge amount of student data for managing school affairs systematically. In manual intervention, it becomes crucial for faculty members to manage data in papers, files, and documents. 

Automation through a robust ERP/SIS can help institutions streamline the complete processes and manage student data. It also helps to store, organize, and manage all the data in a centralized manner that can be easily accessed, edited, and updated from anywhere and anytime by faculty and parents according to the authority. 

  • A hybrid method of learning 

In today’s advanced and technological world, it is important for educational institutions to opt for a hybrid method of learning. A combination of both online and offline methods in the classroom using new technologies like artificial intelligence, virtual reality, augmented reality and more can help institutions ease student learning and teaching process. 

Conclusion 

A college ERP can be the best solution for educational institutions, it can provide robust management for every stakeholder, especially faculty members and students. Hope you like the article, still having doubts? Let’s discuss this now! 

Capability to manage academic & administrative tasks 

The current scenario of educational institutions involves a bundle of academic and administrative tasks. Right from admission enquiry to the alumni of the student, the administrators, faculty members, guest lecturers, and researchers find it difficult to manage all the operations manually. 

To this, a college ERP software can be the best solution, it can provide administrators and faculty members manage all the operations efficiently using just one single software. It can avail faculty members to manage all the important objectives in just a few minutes of tasks. 

6 Major Challenges faced by Educational Institutions and how Academia ERP can help

Posted on by Hemant Mahajan

There are thousands of operations that govern the management of your institute on an everyday basis. Needless to say, they all happen at the same time, and at times you would wish you had at least 10 heads to keep a track of everything that is happening around in your institute. 

Meanwhile, your metamorphosis is an impossible thing, let’s focus on transforming the way your institute functions. Yes, we are talking about digital transformation. 

Digital transformation is highly demanded in the education sector. The education industry around the world is undergoing some major challenges, and there is no other option but to go digital and take on these challenges. 

Here are 6 major challenges that are faced by education institutes, and how Academia Education ERP / Student Information Management System can help:

  • Automate Student Registration & Admission Process

Admission phase is one of the most mismanaged aspects of any education institute that is doing it manually. Let’s be practical, you are asking a bunch of people from your staff to manage thousands of enquiries and applications, and that too in a short time. 

The dull and repetitive procedure thus can easily to automated with Academia ERP. The product comes with pre-admission and admission execution features to make enquiry management easy for your institute and handhold every applicant to become a student in your institute. Not only, the product optimizes the process but also provides you with data analytics with predictive qualities to ensure you are choosing the right applicants that would be well fit in your culture and curriculum. 

  • Curriculum Management

It is an every-year activity and can take days. You are well aware of the hassles of designing the right curriculum. And if you have tens of courses and programs running in your institute, you can say goodbye to a whole month of your life. 

With Academia ERP, you can manage your curriculum better and allow easy structuring of the course components. For every subject, every chapter, lesson, and resource material you would be surprised how easy your life would become after you implement Academia ERP. 

  • Productive Classroom Management 

Lesson planning, student attendance, student engagement, student performance management and analysis, and so many other things. Just percolating knowledge is not the end of your responsibilities. 

Having said this, you need a well-designed product that fits well in your academic structure to perform all these tasks. You need to free up your teachers to focus on the primary goal of providing quality education and focus on their performance improvement and leave the other ad-hoc tasks to the software. Guess what is the solution for this – Academia ERP. 

  • Better parent-teacher association

If you wait for months to interact with the parents of your students you need an ERP solution right away. The world is moving towards omnichannel communication and people expect to stay in touch with these digital communication tools on the go. 

Also, parents are demanding a larger share in their ward’s academic life. You need a solution such as Academia ERP to keep in touch with the parents of the students and provide them detailed reports on a regular basis about their ward’s participation in academic and non-academic activities. 

  • Hassle-free finance management 

Keeping track of fee payments, sending payment reminders to students and parents, payment collection, updating records, managing & sharing the receipts with the payer, and resending frequent reminders to the students that have not paid are some of the most tiresome duties for your administrative staff. Also, consolidating data to prepare financial reports and tax operations may become a hassle. 

For streamlining all the finance-related activities you get a fee and finance module in the Academia ERP software that automates the task and tracks each transaction to keep a record for digital management of receipts – eliminating mismanagement completely. Also, the software sends system-generated reminders through various modes of communication. The system has in-built financial reports that allow you to consolidate data easily and generate reports faster for compliance activities. 

  • Resource Management

Resource management is the primary goal of any ERP solution. For an admin to keep track of all the resources such as inventory, hostel, mess, library, and more it becomes time-consuming. Also, the process is prone to delays and errors. To eliminate even the slightest tracking mistakes you can opt for Academia ERP. It is one of the best tools that come with a full-fledged resource management toolkit and allows easy tracking of various types of resources. 

Wrapping Up

Aside from dealing with the major challenges mentioned in the blog, the Academia ERP software assists you in the better management of your institute. It has multi-center capabilities and is a perfect enterprise-level solution for the chain of institutes as well. The product is built to streamline some of the most complex operations in an institute like — admissions, examinations, attendance management, student data management, student lifecycle management, student performance management, and more. To learn more about these features, request a live demo today. 

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