Category: Student Information System

Student success is always considered as the top priority for any institution, students always are considered as the base of any educational institution. So various works are associated with students right from their admission process to the completion of their education.

Previously, all the tasks related to student success were dependent on a lot of manual work that included organizing marketing activities for universities to attract fresh prospects, track their interests, nurture them through continuous engagement, these are just some of the things that come under student lifecycle management. 

Do you know about the student life cycle? Let’s discuss it to have a better understanding of student success and organizational management. 

What is the Student Life Cycle?

A student life cycle is a data-driven and holistic approach that focuses on the entire student journey right from the inquiry for admission to alumni to ensure student success in real-time. 

You can efficiently manage your institution’s complete student life cycle by having a Student Information System (SIS) that triggers to deliver high-quality learning experiences. It provides fully customizable, flexible, and scalable solutions to manage efficient and effective services. 

A student information system can enable you to manage and create quick & easy-to-use student profile information, the inquiry process, enrollment for admission, link to enroll, schedule, transcript, and degree evaluation, and share records with faculties, and administrators. 

It also can track student performance from his first-class to his last class in the university that is course completion, managing information across the entire student lifecycle to advance students.

The complete life cycle of student in an institutions includes the following factors:

• Inquiry for admission 

It is one of the most primary and essential tasks that institutions have to make proper and systematic, inquiry is the first step that students do to know about the institution in which they are going to take admission. You need to manage the database of prospective applicants and inquiries. Academia SIS provides easy access to manage a database of prospective students/applicants, it can also follow up on inquires, convert online inquiries to applications when needed. Analyze the inquiry management system using the source dashboards and reports. 

• Admission process 

Once the inquiry is done, students choose to take admissions in the institution, manually it is a lengthy process for students as well as for management also. It involves long admission form filling and submission, enrollment and verification of students, and various other things. Having an online system like an ERP helps the management and students manage the complete process easily and effectively without any stress and time-consuming process. Academia SIS provides you the following benefits making it a simple and systematic process:

• Systematic creation of admission applications. 
• You can provide an online application form facility on the institute’s website that is easily accessible to students and their guardians. 
• It is easy to manage application form acceptance and generate an offer letter for that as well. 
• You can convert online applications to admissions easily. 
• You can track and check the records of student registration information. 
• Generation of detailed reports on applicants at each stage with their status and ranks. 

• Fee Structure 

Managing fee records in institutions is difficult to do manually. There are various fee structures, patterns, various departments, and n-numbers of students; it requires effort to keep track of everything and access the exact details required. The process becomes time-consuming with a lack of flexibility, transparency for parents, and students.  

It becomes an easy and smooth process having a fee management system that handles all the fee-related tasks. Having an ERP like Academia you will get the following features to manage fee operations:

• It will be easier to create multiple fee plans to use across the institute. 
• You will be able to manage the fee plan at the time of the course enrollment for each student. 
• Manage refunds and cheque bounce issues along with duplicate receipt issues. 
• Generate sponsored invoicing & student invoicing. 
• You can manage security rights by adding, modifying, deleting, and exporting fee structures according to your needs.

Check out 7 Benefits Of Using A Student Fee Management System to help institutions manage fee management.  

• Program and course selection 

There are various courses and programs offered by institutions, each student needs to select the desired program or course. This process takes a lot of time and effort, sometimes it becomes a more difficult, complicated, and time-consuming process for the management, finding previous data creates more chaos and complications. Academia provides a special program and course module which makes program and course selection easy and systematic in the following ways:

• You can create and manage programs and courses that are offered and run in the institute. 
• It is up to the management to create the list of courses and students associated along with the enrollment, you can also define the credits, hours, and sections for the programs according to the needs. 
• It is also easy to map programs and courses concerning the sessions. 
• Define and create student advisers and program coordinators. 

Having a program and course module can become easy for institutions to manage and run the complete process. 

• Timetable 

It is also one of the most important factors in the student life cycle that institutions need to focus on to make it simpler for them as well as for the students. Manually this process includes a lot of glitches, it also becomes difficult for students to access the timetable manually on time. Let’s walk through in detail to look at how an education ERP can help with timetable management.

• Using Academia you can generate details for attendance via time-table integration.
• Mark attendance of students, program, and section-wise.
• Provide functionality for attendance-based exam detention with the integration of attendance management and examination modules.
• Provide attendance reports including program-wise attendance for faculty and students.

• Attendance record 

Attendance is one of the most necessary components of administrative processes in educational institutions. Proper attendance brings success for students as well as for the institute. It is always seen that poor attendance affects the quality of education and deters the students’ performance. Just think about the scenario in which you will get an attendance management system that can keep track of attendance along with academic performance.  Academia attendance management system provides you with the  following features to manage attendance in your institution:

• Generate session details for attendance via integration with the timetable. 
• Mark section-wise attendance to the students.
• Attendance-based exam detention by integrating attendance management with the examination module. 
• Generate attendance reports including program-wise and faculty-wise attendance.
• Integrate with biometric-based student class attendance solution (optional).

• Examinations 

Examinations have always been a crucial part of academic assessments, it needs to be conducted smoothly for student success and organizational success. The examination officers need to manage the complete and conduct the examinations. An examination management system can help the institutions reduce the burden, making it a right to make an ideal student life cycle model. It includes the following features:

• Prepare and manage pre-examinations processes.
• Manage exam notifications to send to student/parent/faculty portals.
• Manage exam programs and student registration.
• Manage student detention based on fee/attendance record.
• Record student performance remarks and marks.
• Generate hall ticket and design exam schedule.
• Manage exam day processes including student exam attendance.
• Evaluate and manage different marking heads i.e. mid-term, viva, and final semester.
• Manage the marking schemes including grade, percentage, GPA, and CGPA.
• Prepare results, transcripts and generate reports for result analysis.

• Alumni Management

It is often considered that after completing the studies students no longer need to be in touch with the institutions, but it is also one of the most important parts of student life cycle stages it is considered as alumni management in which institutions keep all the data and records of each student from the admission to their ending day of university/college/school. So just imagine the situation in which a 10 years old student of your institution needs his documents for admission, it will be so exhausting to find it manually where lakhs of files and documents are there, it will become a time-consuming and chaotic process. 

Having an ERP like Academia, you can access all the data in just a few clicks, isn’t it amazing, all the data of each student will be saved right from the admission to the ending day of his studies. 

Closing Notes:

An institution’s success depends on student life cycle success. It is high time for institutions to seek digital transformation having best-in-class technology and ERP solutions to improve the student service and gain a competitive edge. Having a Student Information System or an ERP makes it easier for institutions to manage student life cycles without any risks and chaos. 

Academia provides highly flexible, scalable, and robust ERP solutions to manage and improve student relationships throughout his whole journey in the organization. It provides quick & easy to use tools and technologies that increase straight student retention rates managing complete student life cycle stages. 

There are many more features that Academia provides to institutions, like organization setup, campaign management, front desk management, messaging and notifications, assignment management, security gate management, and many more. So if you are looking forward to providing a better experience to your students intending university student life cycle, feel free to contact us, we will provide you a free demo of each module to have a better understanding of it. For more information check out the website now. 

Check out how Academia fulfilled TSM’s requirements for specific flow designed for ATKT examination management & mark sheet generation.