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Must have features in Library Management System for Schools

Posted on by Hemant Mahajan

Education ERP solutions are known for digitalizing every aspect of an institute, including libraries. As mundane and labor-intensive library management used to be, an advanced library management system can bring efficiency, accuracy, and speed to operations. 

You can consider the Academia ERP solution, an education ERP suite that comes with an in-built library management system for endless functionalities to do in-house operations. We are mentioning some of the most important features of a library management system to boost your understanding of library management system:

Important features in a library management system 

  • Catalog Management

No longer fishing through the bulky registers and searches through rows and columns to find which book is available. A library management system must have a catalog management feature that would do all these tasks in a few clicks and within a matter of seconds. 

  • Book Management

Managing the issuance and submission of the books borrowed by teachers and students is time-consuming. Furthermore, regularly a librarian has to track people that have borrowed books and missed the due dates. Then comes penalty collection which becomes another added task for the librarians that can keep them occupied for hours. A feature-rich library management system should digitalize this process end-to-end for faster and more efficient management. 

  • Barcoding Books 

Rather than numerically coding your books and resources in the library, you can go a step further and use the barcode system. As it is a digital tool, with a quick scan you can track the entire log on issuance/submission, usage, and even the shelf it belongs to. Also, barcoding books would make the book issuance/submission process much faster. 

  • Online Access

Students can easily access the ebooks available in the digital library. It would increase resource sharing and knowledge outreach. You can easily eliminate the scenario of book unavailability. Also, based on fee submission, and student records you can control their access to the books. You can anytime remove the access as well, and that too with just one click.  

  • Fee Management

Manage bills from vendors, and fees from students, collect late fees, define penalties, and a lot of other things easily through fee management. Without a fee management tool, a library management system is incomplete. 

  • High-end Security 

The safety and security of student data are very important. It is not just an add-on but is absolutely necessary as per many compliance organizations. Also, students and parents are very particular about data security nowadays and you must adhere to the international and national security standards of data management. Academia ERP is one such tool that is not just efficient but highly secure and has a GDPR certification. Learn more about the product here. 

>>Bonus<<

These were some basic features that a library management system must have. But you can easily make a few customizations to the education ERP solution to improve the efficiency of the product and make the library management system more feature-rich. Here are a few more features that can bring more efficiency to library management: 

  • Integration with LMS for quick allocation of books by teachers for assignments
  • Data analytics and reports 
  • Theft detection
  • Serial control 
  • Mobility solutions such as mobile apps
  • MIS reports and more. 

Way forward

Library management is seen as one of the most mundane aspects of school management. But you can easily change the situation given the wide availability of trusted education ERP solutions. Using this list, you can check the efficiency of the toolset and make sure you are attaining end-to-end digitalization of the libraries at your school. 

How does Education ERP increase the ROI of your Institution?

Posted on by Hemant Mahajan

ROI for years has served as a primary tool when taking any important decision about a product or a service. As a decision-maker at your institution, you may too have heard some amazing things that can be done through an education ERP solution. But now you must quantify the product and understand how it is going to make a difference at your institute, Calculate Savings vs Gains – Education ERP ROI Calculator, and whether it would become a monetary burden or something that would increase your return on investment. 

Take our word. Education ERP solutions are revolutionary solutions built for education institutes to manage their administrative, academic, and non-academic tasks. This includes all the student-side operations and management tasks. Using this you can build a strong digital infrastructure for your institute and start seeing the difference shortly. 

In this blog, we would be sharing how education ERP ensures higher ROI for your organization. In case you need any further assistance in quantifying the ROI, connect with us. Our ERP experts would give you a next-to-accurate calculation on ROI and that too for free. Just fill out this form here. 

Investing in the right education ERP solution

There are plenty of education ERP solutions available on the market. And each one has its strengths and limitations. It all comes down to the specific needs of your institution. 

Largely, an education ERP solution can be differentiated on the basis of the features and functionalities and the sub-segment of the education industry they cater to. Meaning there are dedicated SaaS solutions available on the market for schools, colleges, and training institutes. 

The more accurate the solution is the more ROI it assures. Also, whenever you are in talks with the vendors regarding the product do stay transparent about what degree of digital infrastructure is present in your institute, given the education ERP solution would require at least laptops, and desktops to operate upon. 

How does the Education ERP solution drive ROI at your institute? 

  • Saves paper and decreases the administrative workload

One of the biggest challenges for education institutes is to manage their paperwork. Meanwhile, the industry is highly focused on students and teachers, they seem to forget that people doing the desk job have an important duty to do and they are loaded with a lot of paperwork which is difficult to manage and costly.

Digitalization of the operations thus opens the doors for all stakeholders to perform their duties on the software and use the real-time updates to take right decisions. No longer the need of running registers from corridor to corridor for getting information, everything can be done from a single dashboard. This creates a cohesive work environment, while completely eliminating the paperwork from the system. 

  • Saves time and increases efficiency

Meanwhile, there is too much expectation from the academic and administrative staff, we must understand faster operations require efficient tools and solutions. Going down the traditional road of operations there is not much transparency and the work is delayed too much because of the delays caused due to systemic inefficiencies. When we give people the right solutions to perform their duties we can see a drastic difference in their performance ratio and high accountability. Also, digitalization paves way for data accessibility which allows people to take the right decision, at the right time and get you the desired results. 

  • Automation

Talking of productivity and accountability, we must not forget that people in administrative roles are crowded by daily activities that are time-consuming and repetitive. Having efficient digital solutions to automate these tasks can allow them the time to manage their work hours better and focus on their primary duties without any hindrance. 

  • Enhance Collaboration

Collaboration between various departments and stakeholders is a great advantage. In a survey done for 300 institutes, ERP integration helped institutes improve the collaboration rate between teachers, students, and parents by 49%. 

  • Connectivity

ERP solutions come with another quality, they give you remote access to data and important features to perform your tasks. This has been especially helpful during the pandemic wherein institutes were not able to open the facilities and were working remotely. Connectivity through desktops, laptops, and mobile apps, has thus helped them efficiently run their institutes. 

  • Security

Another benefit of education ERP is that of security. Although not all ERP solutions can be trusted and you need to scrutinize the security measures they take to safeguard your institute data, a good ERP solution would be the most secure way to assure no data leakage. Also, the software can be further secure by putting in place role-based access control. Where you can define limitations in accessibility as per the institute hierarchy and usability. 

Take security in the education ERP solution a notch up by going for the Academia ERP solution, a cloud-based solution for the end-to-end digitalization of your institute. 

Wrapping Up 

These were some of the ways in which an education ERP solution would help you increase your ROI. Depending on the efficiency and effectiveness of the solution, the ROI varies. So, whenever you are talking to your solution provider do talk about how ROI-focused is their solution. 

Also, you can consider Academia education ERP solutions. We are one of the leading software solutions for schools, colleges, and training institutes. But most of all, we guarantee one of the highest ROI with our product implementation in the market. Learn more about Academia by connecting with our product specialist. 

Revolutionize Leave Management with Academic ERP Software

Posted on by Hemant Mahajan

The modern education ecosystem is moving towards a more flexible, agile & institutional environment and this trend has been accelerated by the arrival of new technologies. The use of leave management systems, especially ERP software for creating and managing various types of leave for faculty, students, and staff members is gaining popularity. This article will discuss how a leave management system can revolutionize your institution’s leave management process by offering features such as flexible scheduling options and real-time insights into multiple stakeholders’ activities, etc.

Advanced leave management features

There are several types of leave management features available:

Enriching faculty’s onboard experience (For New Joiners? Or onboarding to the system?

Ensure a seamless experience for new faculty.

It also helps students, faculty, and administrators in different ways. It helps students in requesting easy leaves, checking leave balance, and likewise, it helps faculty members to approve the students’ leave. It also helps faculty members to manage their leave balances and processes accordingly.

Make it easy for your students to learn about institutions’ culture and values, which will help them feel more connected to the institutional identity.

Faculty & Student Portal

The student portal allows the student to access their leave balance and details.

Students can submit leave requests by filling out a form on the portal, which is then submitted via email or SMS.

The students can apply for leave using this same portal.

Students can view their history of application and approval dates for any particular request that they have submitted through this tool.

A good leave management system can provide a lot of benefits to all stakeholders.

The right leave management system should be easy to use, flexible and scalable. It should also be affordable, integrate with other systems, and be compatible with various browsers, operating systems, mobile devices, and applications.

Conclusion

Leave management systems are critical to the success of academic institutions. Academia ERP is an education ERP that provides a leave management system that helps faculty and students in effective leave management.

Academia ERP is a comprehensive and user-friendly ERP solution that helps you manage all aspects of your institution’s operations. It provides a leave management system that helps faculty and students in effective leave management.

Leave management is a process of tracking and managing all the leaves taken by students. It helps in improving the productivity and learning experience of students.

Academia ERP software has been developed to assist faculty members and academic institutions in managing their leave. This ERP software can be used to track all the leaves taken by students and monitor their progress towards achieving their goals as well as help them maintain high productivity levels during semester breaks.

Want to learn more? Request your demo now!

5 Reasons Why ERP In Education Is the Need of the Hour

Posted on by Hemant Mahajan

Education technology is paving the way for the digital development of several institutes. Students are the most important part of this chain. 

Catching the pace of students and their tech-savvy parents is now a crucial aspect of the education industry. Quality education, modern infrastructure, and a digitized management system are some of the crucial aspects they look for in education institutions.

Following this trend, the education management system or education ERP is now becoming the need of the hour. It helps streamline and integrate the complete administration processes of institutes.

What is ERP in Education?

ERP in education, usually known as a Student Information System (SIS) is an enterprise software solution to manage the complete student life cycle. It is also integrated with multiple software programs to manage departments of educational institutions.

With the help of Education ERP, it is possible to manage complete admission processes, enable online payments, monitor student records, handle human resource management, and much more.

Check this out to know more in detail about education ERP.

Here are 5 reasons why Education ERP is the need of the hour for the education sector.

1.   Prompt decision making

Imagine you have access to all the information about your business, and you can see whatever you want whenever you want. How helpful that can be!

Now you can take decisions faster, solve product, service, or employee issues more efficiently and track your business data at the click of a button. 

Just like business enterprises, educational institutes including schools and colleges also have many processes that include not only managing students and classrooms but also all sorts of administrative activities. 

With Education Management Software, the heads of institutes can take decisions quicker than with manual reports. A key feature such as generating thousands of reports with a display of data can help an institute scale rapidly and effectively. 

2.   Integrated management

If you are from the accounting department and you want to know if a student has submitted the hostel registration fee at the time of admission, you would ideally send an email or dial a number to check with the corresponding authority for details.

Ever wondered how much time gets lost in this simple process, especially while tracking thousands of students and their records?

Whichever department you are from, this software offers you the privilege to access information, you can check all details and more without any hassle, helping the staff utilize time better.

Not just the administration, but the faculty too is able to save time in attendance records management, exam and result executions, which ultimately helps them focus more on their teaching.

3. Smooth processes

This is one of the most important benefits of ERP in education. With multiple integrations of software systems, it becomes easy to regulate all the processes on a single platform.

ERP impacts all the functions across departments and removes manual intervention as much as possible. This, in turn, makes the execution of processes smooth, leading to increased efficiency and greater control of the system.

It gives the admin the power to connect and maintain data in the most efficient and effective way. Moreover, it also helps in improving communication and ensuring transparency.

4.   Increased communication

An education institution consists of three important pillars i.e. students, teachers, and parents. To run it successfully, it is important to enable strong communication between all three of them. This helps them stay updated on the activities as well as understand their expectations from the institute.

Student Management System helps institutes execute this. With a portal that has students, teachers, and parents together, the information becomes easily accessible and shareable.

Teachers can distribute assignments and check an individual’s performance via their portal anytime they want. They can also keep records on attendance, and overall performance and help students perform better wherever they lack.

Students, on the other hand, can stay updated with events, attendance, fee details, and other circulars. Similarly, the portal can help parents access their child’s progress from time to time.   

5.   More transparency and trust

It is a fact that fair communication brings transparency among people leading to an increase in trust. If employees and other stakeholders are updated with the information on a real-time basis and informed regularly, it builds their trust and respect towards an organization. 

The same goes for educational institutions. With the help of ERP, it can easily update teachers, students, and parents with relevant information. Automatic information on exams, events, circulars, assignments, and more increases the productivity of the institute.

What is your reason to use ERP in your institute?

Want to know more about ERP? Talk to us now! 

Is cloud-based Education ERP safe for your institute?

Posted on by Hemant Mahajan

This is the most common question that is asked by decision makers of education institutions, especially in higher education. Higher education institutions data is subjected to a data breach or data theft as it has all kinds of data from financial records, endless student records from all the years, important research papers, patents, and many more.

Let’s know what are the threats that are hovering over your data

  • Malware
  • Phishing
  • Obsolete/outdated technology
  • Unawareness towards the volubility of data
  • Human error

There many more in the line as threats are evolving with the technology as well.

What is the role of cloud-based education ERP?

Cloud-based Education ERP is a software solution for educational institutions for reorganizing institutions, standardizing business practices and alignment of technology to manage complete data management. It stores all the data on cloud by three types of services i.e. SaaS (Software-as-a-Service), On-premises and Hybrid.

Education ERP aka Student Information System fast-tracks the academic operations via automation and increase the productivity of the institutions.

Leaving all your data on a cloud-based Education ERP might feel risky as sometimes it tough to understand its functionalities. It should be noted that the cloud is a highly secure platform to store & manage your data but the security is a shared responsibility of vendors and institutions.

Here is how the cloud offers the security of data-

You get the control of all the data from the single platform

People who are fans of a cloud-based data management system, they love the control they have over their data. The admin can offer the privilege to any user with customizable access to functions to handle various departments. Cloud gives you the facility of encryption, multiple authentications, and access management via a single platform.

You get rid of human interventions in data management

The institutions which use their own server or they control the data physically. If you understand the processing of education world you know that the data created by institutions are endless and it is next to impossible to keep all the data with complete safety and immune to damage.

Many people have access to an on-campus data server. No matter how many types of securities (CCTV, multiple checkpoints for an identity check, etc. ) you install in to enter the data room; it is always prone to data breach and one humane mistake can cause the whole management system to halt causing loss of data, time and money.

The plus point with most cloud providers is that they back up the data to multiple locations that cease the chance of data loss. Moreover, the recovery of data from the cloud is quite easy and it minimizes the human error to zero.

Additional benefits of cloud-based Education ERP

24x7x365 connectivity and uptime of the system for the end user to make full use of the software.

Cloud-hosted server management is taken care of by experts and you need not worry about hiring server administrators and IT team to do so.

Server upkeep, maintenance, upgrades, patches are all taken care of by the Cloud Service provider.

Cloud-hosted servers configuration can be changed on demand as compared to fixed configurations for on-premise servers, giving endless flexibility with hardware configurations in case required in cloud hosting.

Managed backup services are better in Cloud hosting, which can give suitable disaster recovery options in case the servers fail due to hardware reasons.

Conclusion

Leaving all your important data to new technology can be overwhelming, but if you understand the technology thoroughly it can benefit you and your institute amazingly. Cloud-based Education ERP can reorganize and standardize administrative operations of educational institutions.

Do you know cloud-based solutions can give a high-value disaster recovery solution for data of your institute?

Learn more about the amazing benefits of cloud-based ERP solution by our experts. Schedule a free demo now.

 

Top 10 issues around school management and how to solve them easily with ERP

Posted on by Hemant Mahajan

We all are aware of the fact that technology is here to stay and transform. But when it comes to answering how specific it is in solving the challenges unique to you and your institute, you may find yourself wondering. 

Answering the same questions for you, here is how education ERP solutions such as Academia ERP solve some of the biggest challenges of a school. For any further information, do feel free to connect with our technology experts. We are sure you would love what you see in the live demo. 

Common challenges in School Management:

  • Paper-bound processes

Let’s just say, that you are trusting your employees to care for every single paper that is running across various departments and save it for further reference – you have too much faith in people and you are bound to see some serious mismanagement. 

The world is moving at the speed of light, people are loving digital operations. Needless to say, your employees need to access the information fast, speed up every single operation and maintain pristine records of everything that is happening in your school. And this would happen when you have a digital system in place. A software that would automate repetitive processes, and track every piece of information for you in seconds. 

  • Student/parent experience

The negative experiences of students and parents may be bad for your school’s reputation. Students and parents do not love to stand in a queue for hours for meager things such as getting a form or paying their fees, or asking for some information. 

You can simplify all this with an education ERP that would send out forms to their mobile or web apps, and provide seamless communication through SMS or push notifications on their devices. Reminder emails and notifications would eliminate the need for a person to roam from classroom to classroom to inform people about the ongoing activities in a school. 

  • Admissions and Enrollment 

It would not surprise you if we say, you are losing out on a large volume of applications each year just because you don’t have a system to manage the enquiries. In a competitive environment such as now, you should not give any chance to your competitors to thrive on your shortcomings. 

With an efficient education ERP you can fill these small gaps in your processes and ensure applicants are getting the right information and have all the aid they require throughout the admission process. Admissions and enrollment process thus can be digitalized through education ERP and shoot up your admission rates by several folds. 

  • Course Management

Designing a course curriculum is an every-year activity and a process that is time-consuming and labor-intensive. With the course management system, you can accomplish this task much easier and in a very short period of time. Also, regulations around curriculum and knowledge resources have become very strict. The regulatory bodies want to ensure students have access to quality education. 

Hence, course management activities such as creating a curriculum, and managing resources, assignments, and examinations should be in line with these policies and regulations. An education ERP would offer you the ease to support the goal of graduating students having near-zero instances of shortcomings in course management. 

  • Teacher Evaluation

Not only is it important to evaluate student performance but teachers too should regularly be evaluated based on student performance and success. Since generating reports on performance for a big number of teachers in your institute is difficult, go for an education ERP. The software comes with a number of reports that gives you granular reports on every teacher’s performance.

  • Communication and Collaboration

Not many institutes pay much attention to this challenge but this is maybe one nail that is stopping you to attain a top speed in your operations. Lack of communication between various departments, and lack of communication between students-teachers / student-teachers-parents can result in operational gaps. Seamless flow of information in real-time thus increases collaboration between departments and ensures higher experience for your all stakeholders. 

  • Classroom management strategy

Schools are not only responsible for academic education but they are responsible for building a good character in a person. Infusing qualities such as punctuality, honesty, discipline, and more are the primary goals for schools. Hence, a classroom management strategy that ensures close monitoring of students’ behavior and participation in the classroom is important. With an education ERP, you can get a robust discipline tracking and behavior management system for making this process more effective and streamlined. 

  • Student Monitoring

Teachers are struggling to monitor student activities, this includes attendance, leave, discipline, assignments and so much more. School administrators build students’ results based on these reports. The more effective the monitoring system is the more closely it would analyze a student based on these aspects and hence, provide a more clear report on a student. 

Automating and streamlining student attendance, assignment collection, and behavior management would give administrators a real-time status of any student’s activity and allows them to build performance improvement strategies. Since education ERP software offers you all these tools, it is very practical to have one for your institute. 

  • Revenue Management

Tracking every transaction in your institute with a paper-bound system is not going to ensure the best revenue management. The robust education ERP system allows you to get real-time updates on every transaction and offers online payments securely. This means, you now have a hawkeye over every monetary transaction happening in your organization on implementing education ERP. 

  • Forecasting the academic achievements

Statistics and data have transformed the world. It gives you the ability to peek into the future and change its course with effective strategies in the present. A predictive analytics tool is one of the biggest benefits you get from implementing education ERP. 

A product such as Academia SIS/ ERP comes with an AI-based data analytics toolset that provides predictive analytics on the academic performance of the students. Hence, you can know the outcome of a student’s performance before it has appeared in an exam and work on their weaknesses to alter the results. This gives you one added benefit and a sharper edge in the market to guarantee top-notch academic results. 

Concluding

Education ERP for Schools aims are automating all your processes while acting as a centralized database to support all the departments and their operations. Features such as real-time information access, remote access, remote functionality, predictive analytics, reporting, and resource management allow you to streamline processes and ensure faster operations. 

Allied Educator

Posted on by Hemant Mahajan

The Education and its delivery both have been changing at a drastic pace. This is being observed that the time has arrived to reject the incremental changes to transform the education rather, it’s the need of radical transformation to fully equip the students to be future ready.

The change in professional education has been quick, enabled by many tools that we now use for collaboration. Technology has provided us with the ability to communicate, collaborate and create with any number of educators globally, at any time, and now is cost effective. One would think that educators would be celebrating like never before due to the advancement of technology assisting them in their profession to provide better services.

Now that we’ve popped the cork on 2016, we’ve also had some time to reflect on the previous year. After all, 2015 did see a plenty of new technologies and solutions bloom while others faded away from the limelight.

Technology today, offers tremendous capabilities to address the challenges faced by the learners with disabilities and also institutions who are focusing on various target audiences. It is imperative that the institutions should focus and apply these advancements to their benefit to provide better quality education and services. Therefore, significance of Enterprise Resource Planning (ERP) solution has evolved not only in the developed countries however, also in the developing economies in the recent past. There is an ever growing demand of an effective ERP solution and hence, many IT firms are under constant research and development to get ahead of each other.

In the view of the same, Serosoft Solution Pvt. Ltd. has developed a comprehensive ERP solution by the name of “Academia ERP” and it has developed a remarkable learning management system called “Web Guru” which assist immensely in online learning.

Through eLearning, students can now study whenever they want. There are no fixed timetables so people from different time zones can also now do the same courses enrolled in the same academic institute. Moreover, students can also undertake tests whenever they want within the time provided to them.

Higher education serves a lot of purposes. One is to disseminate knowledge. Another is to offer a set of structured interactions for students to experience, so they can grow in a predefined direction or path. Also yet another purpose is to develop meaningful relationships with the faculties and their peer groups.

The allied Educator can be about the need for teachers in this digital age to fully utilize the potential of emerging technologies. In the professional development faculties, team members, governing authority work together in local and global networks connecting, creating, harvesting and nurturing the knowledge they apply in college and universities.

ERP Solutions with Cloud Servers

Posted on by Hemant Mahajan

Cloud ERP systems are advanced enterprise resource planning software that run on a vendor’s cloud platform as opposed to being hosted to an on-premise network. Organizations can access cloud-hosted applications over a browser using any device. 

Since cloud ERP is gaining huge popularity, it is time that education leaders and authorities learn more about the efficiency of cloud-based ERP solutions. And make better decisions, depending on their needs and available resources, between on-premise or a cloud-based education ERP solution. 

Cloud-hosted Education ERP software

One of the biggest differences between on-premise and cloud-based solutions is in the access to applications. Since cloud-based software is hosted on the vendor’s cloud, an organization has to access the app over the internet. Hence making internet connection a very important key in the organization’s functioning. But this is a benefit in disguise. You see, since the apps are managed and maintained by the vendor, cloud-based apps have very few downsides and maintenance costs. These are two of the biggest disadvantages experienced by organizations using on-premise solutions. 

Cost Comparison

On-premises software are either bought or leased by organizations. The package includes enterprise-grade servers, networking, and storage to physically run and house the software and associated data for the functioning of the software. 

Organizations are required to pay an additional cost for maintenance, troubleshooting, supplementary software, updates, and customizations. Antivirus and security software and storage & server backups make up a hefty overhead expense. 

Since cloud-based ERP solutions are managed by the vendor, they are liable for application maintenance, data storage, underlying operations, servers, physical data center infrastructure, and installing security updates and feature upgrades. 

Hence, although an on-premise solution appears to be an economically viable solution at first, the hidden charges and overhead expenses make it a very expensive solution. This makes cloud-based ERP solutions a better option functionally and economically. 

Benefits of choosing Cloud ERP software

Added benefits of choosing Cloud ERP Software are:

  1. No upfront infrastructure and operating costs
  2. Faster implementation with ready-to-use software
  3. Access the applications over web browsers using any device and from any location
  4. Easily scalable and supports your needs throughout the business lifecycle
  5. Highly configurable software makes it easy to make quick customizations to the functioning of the software without the need for IT support
  6. Regular upgrades in the software allow you to access modern technology and stay up-to-date with technology.

Wrapping Up

Cloud-based education ERP is the need of the time. They are highly secure and scalable. Plus, if you are thinking about reducing the operational cost in your institute there cannot be a better option. 

Learn more about Academia ERP, a cloud-based education ERP software with 30+ modules to manage and monitor your business. Connect with our education ERP experts today. 

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