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Tag: Student Management System

Here’s How Paperwork is Slowing Down Your Institution in 2025

Posted on by Hemant Mahajan

“It is not the strongest or the most intelligent who will survive, but those who can best manage change.”

― Leon C. Megginson

Blog Synopsis- 

Today, in the twenty-first century, would we prefer wearing clothes belonging to the Stone Age? Or suppose, at the time of an emergency, would we still prefer a bullock cart over the modern means of transportation?

Absolutely not!

 

Then, how, even while operating in such a fast-paced industry of education where demands and standards are touching new heights now and then, sticking to the paper-based approach will be considered a smart move?

 

The way civilizations progress, societies undergo a significant transformation– so shouldn’t the education system advance too? Clinging to outdated, paper-based systems could restrict the nation’s progress. 

 

Additionally, I don’t think education providers need to be informed of the profound impact a country’s education system has not only on its society, but at the global level as well.

 

Moreover, paper-based processes bring along several challenges, including inefficiencies, data loss risks, delayed workflows, and increased administrative burden.

 

That’s precisely why switching to an automated Student Information System acts like a magic wand in transforming your institutional operations– ensuring enhanced efficiency, reduced human intervention, and increased productivity.

Stay with us till the end as the automation secrets are yet to be revealed!

Why waste more time managing documents than managing students?

The administration staff of every institution must have had complaints about their major chunk of time getting consumed by managing the paper documents. 

On the contrary, students and parents are becoming more conscious about choosing the institution, making the educational landscape even more dynamic. 

This demands that educational institutions be on their toes to improve speed, accuracy, and transparency. 

However, the good news is that institutions can easily overcome these challenges by reducing their reliance on paper-based systems and manual documentation.

That’s because, in an age driven by digital transformation, sticking to paper isn’t just old-school—it’s costly.

Let’s explore how paper dependency creates unnecessary delays and errors, why it’s still happening, and how smart institutions are breaking free by embracing automation with the best student information systems like Academia ERP. 

 

The Hidden Costs of Relying on Paper-Based Processes-

We’re halfway through our blog, and if institutions are still uncertain about shifting to automation or not, then it’s time to clearly break down every single negative consequence of relying on paper-based processes, especially in this fast-paced digital era. 

Let’s break down what this means:

  • Documents are misplaced in inter-departmental handoffs
  • Hours lost searching for files
  • Delays in processing admissions, fee payments, or transcripts
  • Increased risk of data damage due to water, fire, or deterioration

 

Another must-read resource—

From assignment creation to exam and marksheet management, we’ve got it covered. Facing other administrative challenges too?

Dive into our blog for lasting solutions that simplify it all.

https://www.academiaerp.com/blog/how-ai-enabled-student-information-systems-solve-modern-education-challenges/

 

Paper Creates Bottlenecks in Institutions-

 Examine how paper is slowing down your key operations- 

Admissions:

Physical forms often lead to data entry errors and slower processing times, causing inefficiencies across departments. Repetitive manual tasks not only consume valuable hours but also put a strain on staff resources, reducing overall productivity. 

Additionally, misplaced or missing documents can lead to critical delays in processes like seat confirmations, directly impacting the student experience.

Fee Collection:

Printed receipts are difficult to track or verify, often leading to confusion and a lack of transparency in financial records. Reconciliation with banks or ERP systems becomes inconsistent, increasing the risk of errors and delays. 

Moreover, parents are frequently required to visit the campus in person just to confirm payments, adding unnecessary inconvenience and reducing overall efficiency.

Academic Records:

Printed receipts are often difficult to track or verify, leading to confusion and a lack of transparency in financial records. This creates challenges during reconciliation with banks or ERP systems, resulting in inconsistencies, errors, and delays. 

Additionally, parents are often required to visit the campus in person just to confirm payments, adding unnecessary inconvenience and impacting overall institutional efficiency.

Compliance and Record Management Nightmares:

In 2025, educational data is a high-stakes asset. Paper makes it vulnerable.

Physical, paper-based records are susceptible to catastrophes such as loss, damage, theft, or natural disasters. 

This ultimately results in serious violations of GDPR and DPDP regulations, putting institutions at risk of legal and financial penalties. 

Audit processes often fail due to missing, mismatched, or incomplete documentation, undermining institutional credibility. 

Moreover, without a disaster recovery plan, the loss of paper documents is permanent, leaving no way to retrieve critical information.

Making the Digital Shift: How Student ERP Like Academia Bridges All These Gaps-

A student database management system like Academia is designed to eliminate paper dependency with end-to-end automation of all major academic and administrative processes.

Let’s figure out the exceptional functionalities Academia SIS/ERP offers to make your institution paper-free:

Digital Admission Forms with Academia SIS

With a robust student management system like Academia SIS, students can fill out and submit admission forms online—no printing, scanning, or courier hassles. The entire process becomes faster, more efficient, and fully digital, giving institutions greater control and visibility.

Auto-Generated Receipts

Academia SIS auto-generates receipts for every transaction made. All payment details are tracked in real time, ensuring financial accuracy, eliminating human error, and improving transparency for both institutions and parents.

Cloud-Based Document Uploads

Academia allows students to securely upload required documents directly into the system. This removes the burden of managing physical files, minimizes storage costs, and safeguards sensitive data against loss or mishandling.

Workflow Automation

With Academia SIS, you can automate repetitive workflows—from approvals to circulars—streamlining internal processes. Staff spend less time on paperwork and more time on strategic, value-added tasks.

Secure Access & Audit Trails

Academia offers role-based access controls, ensuring only authorized users can view or edit sensitive data. In addition, every action is logged with audit trails, supporting accountability and regulatory compliance.

 

“Our cabinets are now empty—and our processes never looked cleaner,” says an administrator after going live with Academia ERP.

Walk A Step Towards Carbon Neutrality: Saving Trees and Time- 

Going paperless isn’t just smart—it’s sustainable.

  • Save thousands of pages annually per department
  • Reduce carbon footprint by minimizing printing and transport
  • Support ESG goals and improve brand perception among students and parents

Students today are more eco-conscious than ever. Paper-free campuses attract attention—and admiration.

Wrapping Up: Are You Ready for a Paperless Campus?

The education sector is evolving, and institutions stuck in the paper era will fall behind. Digital-native students and global compliance norms demand paperless operations.

With a platform like Academia ERP, the transition is not just possible—it’s easier than you think.

So here’s the real question:
Are you going to wait for another lost file—or take the leap into a smarter, faster, paper-free future?

Tired of chasing files and fixing delays? Let us help.

Schedule a demo with our team at Academia ERP and discover how a paperless transition can transform your institution in weeks, not years.

 

 

Timetable Management System Software – Importance & Benefits

Posted on by Hemant Mahajan

With the advancement in technology, the world is moving fastly. Today, everyone from a small kid to a professional individual wants things that are quick and easy but in this fast-paced life, people miss time management. In the context of educational institutions, timetable management is one of the most important things that need to be managed effectively. There are various scenarios in an institution in which time management is required, from daily lectures, subject-wise classes, to examinations, all of the tasks need a timetable. A little mismanagement in the timetable shifts a lot of important operations for granted along with impacting productivity and learning outcomes. 

A timetable management software associated with an ERP helps educational institutions to manage all the timetables most efficiently, so in today’s discussion, let’s find out how a timetable management software can help institutions in bringing effective management in the organization. 

What is a timetable management system and how is it useful for institutions?

A timetable management system is built on cloud technology to help educational institutions manage their timetables through automation. It helps faculty and staff to create a timetable within a very short time along with notifying students and responsible people about it. Using a very good and robust time management system like Academia, institutions can manage an efficient, effective, and systematic timetable creation process focusing on other productive tasks as well. 

Benefits of a timetable management system:

  • Effective time management 

Time management can be considered as one of the main advantages of technologies like ERP and SIS that are helping educational institutions. A timetable management system provides systematic management and makes everything easier along with saving time and efforts of faculty, students, and administrators. For creating timetables, faculty can simply need to add the data for the required time and the timetable management software will create it simply notifying the required person, like students or even the management. Time-savvy! right?

  • No or fewer errors 

In any institution, there is a bundle of tasks that are needed to be performed more systematically. Among various tasks like admission, examination, and a lot of other tasks faculty gets very little time to manage timetables for different roles which then includes various errors. These small errors then create various problems, clashes among faculty, staff, and even sometimes students. Rectifying these errors occupies a lot of time and effort. So what do you think can be a solution to this? A timetable management system provides a robust platform to create a timetable with ease, using this, institutions can generate different timetables for subjects, individuals, and events like examinations. It claims no or fewer errors along with making a systematic workflow in the organization. Amazing though! 

  • Data security 

Among all other important benefits of using a timetable management system, it seems one of the best benefits as it is concerned with data security, a good and robust timetable management software like Academia provides complete data security. Built on a cloud-based technology it provides complete protection to each data we feed in along with maintaining, managing, and serving seamless and on-time timetable management to faculty, student, and staff members.

  • Easy to use 

Faculty always remains in a rush to create timetables for any subjects, examinations, or any other timetable creation tasks due to various other operations in the institution. So by choosing a very good timetable management system, institutions can provide ease to faculty and students so that they can focus on other productive tasks. A timetable management system like Academia is easy & convenient to use having no programming and coding and can be used by any professional. Timetable creation can never be so easy, what say?

  • Avails customization 

Every educational institution owns different guidelines, rules, and regulations. So it sometimes becomes a difficult and lengthy process to opt for a technology changing the existing methods. To this, Academia timetable management software avails customizations that are meant to be simply customized according to the needs of institutional authority, staff, and even students. Customizations according to institutional needs lead to immense success and satisfying management! What do you think?

  • Flexibility in integration 

Most higher education institutions arrange and manage their timetable through calendars. So a timetable management system provides direct integration ensuring the automatic generation of special events, half days, exams, and more. Flexible integration promotes fewer or no errors, fewer clashes, and the least problems related to timetable management. Interesting, right?

  • Reduces paperwork 

You may have already known that tasks like timetable management include a lot of documentation and manual intervention of this includes a lot of paperwork. In this digital world, paperwork not only requires a lot of maintenance but is also harmful to nature. So automation of these tasks using timetable management not only helps in making everything systematic but also reduces paperwork. Sounds peaceful! 

Learn how Academia Timetable Management System works:

What’s next!

So what are the ways you are using to create timetables in your institution? Are they impactful to help faculty, students, and staff? What are your views on the timetable management system? Wanna know more about it? Let’s discuss it now, just request your demo and one of our expert teams will contact you to help you in the best way.

 

How Education Management Systems Are Revolutionizing Student Learning Experience

Posted on by Hemant Mahajan

The new generation of students is different, having a modern approach for everything, they demand a quick, easier, and better way of performing any operations. So for this, it is high time for educational institutions to adopt modern techniques and ways that can help in optimizing a better student learning experience. What do you think about an education management system? Do you know why student experience is important for institutions? How can it help institutions in managing all the operations in a more systematic way that can lead to revolutionizing the whole student learning experience? Let’s discuss all these points in this blog. 

First of all, let’s discuss why student experience is important! 

Why is student experience important?

Students in any educational institution needed to be considered as a priority, for this, institutions can adopt modern tools and techniques like an education management system to provide seamless learning experience automating and streamlining all the academic and administrative operations in the institution like enrollment, records, teaching, homework and assignment, library management and a lot more. Isn’t it interesting?

How is the Education Management System helping to Improve the Student Learning Experience?

  • 24/7 Access

The education management system provides easy 24/7 access to everyone, students can check and submit their assignments anytime, can access their fee details along with receipt generation at the time, important mails, library, and whatnot! They can operate any feature anytime according to their flexibility and requirements. 

It results in saving time and efforts of students that can be consumed in other productive activities. 

  • Offer Centralized Access 

In an educational institution, multiple things need to be managed at different ends. Various tasks need to be managed at each end by administrators, staff, and students. Right from admission to alumni, there remains a bundle of works. Having an education management system, institutions can provide required access to every individual on the same platform eliminating extra time, effort, and chances of errors.

Easy and Convenient!

  • Analytics and Reporting 

Students often in institutions complain about a lack of timely feedback, exact analytics, and reporting of tasks that hinder their learning experience. With manual interventions, students often have to wait for things like feedback, approval, and even their performance reports.  

An education ERP helps institutions to generate all the reports along with real analytics on the time. It helps students in staying motivated and encouraged towards their end goal i.e., their studies. It also helps faculty to get a clear picture and in-depth understanding of a student’s learning curve.

How easy! 

  • Customization of Learning Experience 

It is the best feature that institutions can initiate using an ERP system, it provides real-time access to customize the learning experiences for students. Faculty can create customized homework and assignments, can provide assessment details, can discuss passages to discuss queries with students, can use podcasts to improve their learning skills and a lot more. 

So isn’t this customization that can generate more ideas and techniques to learn and attain institutional objectives? 

  • Reduced Paperwork 

Any educational institution involves a lot of data and paperwork. Hopefully, you will also agree that more paperwork and managing those papers and documents is the hardest and messiest thing, not only for students but also for faculty and other staff, right? An education ERP can help institutions to improve the student experience and faculty experience by exchanging papers and documents with computerized processes and management. 

An effective ERP manages all the documents, right admission forms, examinations papers, result paper, and all other documents can be created and sent using the mobile app and portal which reduces the time, efforts, wastage of paper, and of course easiest access. 

What do you say? Easy enough! 

  • Encourages Continuous Learning 

As discussed, an educational institution involves lots of necessary tasks like fees, examination documentation, and many others. All these occupy a lot of time for students in manual processes. So having an education management system, institutions can provide students with a mobile app that can simplify and automate all important operations like fee submission, examination timetable, entrance card, results declaration, and all other things, they will also get notifications like when is the next slot for fee submission. A mobile app associated with an ERP helps in encouraging continuous learning reducing the excessive time from other administrative tasks. 

Relief from other tasks means the right to focus on studies, right? 

  • Effortless Communication 

Effortless communication between students and faculty is the most important element in any educational institution, it needs to be efficient for the smooth functioning of the institution and to provide a revolutionizing student experience. An ERP software helps educational institutions to achieve this objective effectively providing platforms like mobile apps and portals for operating all the operations and communicating thoroughly as and when required. 

Easy communication breaks all hurdles! right? 

Academia – A revolutionizing ERP software for educational institutions

Various ERP vendors provide good ERP software for educational institutions, but institutions must focus on having a platform that focuses on the 360-degree development of the institute. Academia Education Management System helps institutions to indulge in the digital world making everything smooth and easier for students and faculty along with providing a 360-degree development of the institution. 

Also check:

Top 13 Reasons Institutions Should Use Student Database Management Software

Conclusion

Hope you liked the blog and it helped you in understanding how to improve the student experience at university, and how it can help transform the overall atmosphere of your institution along with providing a revolutionizing student learning experience. What do you think, is it relevant for your institution? Get your queries clear with us, request your demo now! 

 

6 Things Educators Need to Know for Schools Re-opening amid COVID-19

Posted on by Hemant Mahajan

With the unlock phase, Schools are set to re-open after months of lockdown. However, the risk has not averted 100% and precautionary measures are a necessity.

According to the news on India.com on Thursday, as many as five lakh students took the Pre-University Certificate board examinations in Karnataka, rekindling hopes that educational institutes may resume operations sooner or later — when all precautions are in place. This is just one example, there many more students whose career is dependent on this school resuming.

Amid this delay in school reopening, institutes are also instructed to regulate virtual classrooms to fill the learning gap that occurred during the lockdown.

The upcoming session won’t be the same as it used to be. It will be peculiar for teachers as well as students. There will be a few measures that both have to take. Here we are discussing the six major things that educators must consider before the school reopening.

Bring Remote Learning & Online Student Management

Considering the main precaution to save yourself from CORONA spread, social distancing, remote learning has become extremely important. Institutions that were equipped with the latest technology such as Online School Management System and Learning Management System, could continue their school curriculum.

Academia School Management System has helped many institutions to regulate their day to day tasks, distribute home assignments via employee portal and student portal/ app respectively. Online Institute Management Solutions helps the institute to maintain the continuity remotely. Educators need to find a way to reopen the schools in between full in-person to fully remote, and digital transformation of school management is one such solution.

Keep social distancing in the classrooms

There is no wonder that it’ll be difficult to maintain a social distancing concept among children. Schools are meant to engage students to bring social etiquettes and personality development along with academics. But it has changed now.

Now schools are also responsible for the protection of our children. Therefore they have to take proper action to implement basic precautionary measures in school while maintaining a stable environment for students.

Schools in other countries which have restarted the school have established the social distancing in sitting arrangement in classrooms, break rooms, etc. The administration is instructed to pause the assembly and sports activities until further notice.

Do Regular Sanitisation in School

The time has changed. Previous cleaning methods won’t be enough for the school. The administration will need to bring routine sanitization and disinfection for every corner of the schools.

Here are the advisable processes to look for routine cleaning during the COVID-19 school reopening.

  • Face shield
  • Door, doorknobs, and handles
  • Stair rails
  • Classroom desks and chairs
  • Lunchroom tables and chairs
  • Handrails
  • Light switches
  • Handles on equipment (e.g., athletic equipment)
  • Push-buttons on vending machines and elevators
  • Shared toys
  • Shared remote controls
  • Shared telephones
  • Shared desktops
  • Shared computer keyboards and mice
  • Bus seats and handrails

Keep Thermal Screener At the Entrance

A thermal scanner is a device that measures the temperature of a person while maintaining social distancing. As it is known that individuals with high body temperature are prone to CORONA infection or they already have come to grips with it.

Many institutes which have started in-person office working have installed either thermal scanner cameras or simple manual scanners that read the temperature of the person in front of it. Schools can also do the same. As in schools, there are always transaction people in and out, therefore, it becomes crucial for them to take every possible measure to save children and staff.

Aware Students with Current Scenario

Awareness is the key to handle this pandemic with rationality. Thanks to the internet and global connectivity, it is not difficult to get the information you need. But it is vital to get the correct data with credible sources. Many entertainment companies are making documentaries related to CORONA and how to handle this pandemic. To bring awareness in schools, teachers can add activity of showing these documentaries to children just to make sure that students are updated with the crucial information.

It will not only minimize the pressure of teachers but also will help students to become independent and take care of themselves.

Maintain Positive Environment for Students

After the lockdown and with the learning gap it will be difficult for students to cope up with the new environment. Wherever in the world, when students come back to school, they will need emotional support and a positive environment to get their life back on track. Hence the teacher, the school superintendent will have to be vigilant of the student’s mental situation and provide the needful support to them and their families.

Recently the Brown Center on education policy hosted a webinar that addressed how schools in the US should approach questions revolving around school reopening amidst the CORONA pandemic. Check here to know more.

Conclusion

The CORONA pandemic hit all of us. We can’t stay in lockdown forever, things need to move, and there is only one solution. Fight Against It. With the help of education technology and continuous collaboration, we can get back to normal once again.

Academia SMS is benefiting many schools and other educational institutions during this pandemic. Talk to us to know how it can help your institution too. Book a free session now!

4 Ways to Bring Institutional Effectiveness in Higher Education using Student Information System

Posted on by Hemant Mahajan

It’s the 21st century; an era of digital transformation. It becomes vital for educational institutions to make the best use of the valuable time of staff & teachers and to maximize return on investment while also meeting the needs of tech-savvy and increasingly demanding millennial and gen-z students. Traditional labor-intensive administrative systems and irregular manual processes no longer meet these needs. So why should you let them hold you back?

Automation in education is playing a vital role in not only transforming the institution management but also enhancing student satisfaction, bringing productivity, and improving the overall performance. With software like a student information system, the dreams of institutions are becoming true, bringing institutional effectiveness owing to its capability of managing the entire campus and handling the complete student life cycle.

Before you can learn the way of using software for your institute management let’s learn what institutional effectiveness is.

Definition of Institutional Effectiveness

According to the SACSCOC Resource Manual, “Institutional Effectiveness is a systematic, explicit, and documented process of measuring performance against the mission in all aspects of an institution.”

Or in simpler terms

Institutional Effectiveness is all about bringing quality to education, administration, management, and everything an institution stands for.

Fundamentally Institutional Effectiveness in Higher Education comprises of the following:

  • Extensive institutional research
  • Accreditation
  • In-depth review of administrative processes
  • Strategic planning
  • Student performance analysis
  • Assessment of planning and optimization

Nowadays many higher education institutions are gearing up to bring institutional effectiveness and trying to optimize their daily practice to meet the benchmark. It helps to gain a competitive advantage, makes better-informed decisions, aligns all administrative processes and requirements, improves student completion rates, and much more.

Let’s find out how the best student information system can bring institutional effectiveness to your institution:

Complete roadmap of institution

Going digital in institute management gets you the complete roadmap of the campus and all the activities within that. With a centralized data platform, you get to see all the information. It helps to categorize the processes scoring to their priority and thereby you can make the proper planning of where you need to make most of your investment vis-a-vis Time or Money.

Review of administrative processes

The student information management system unites all the academic processes. With interoperability and multiple integrations, it becomes quite easy to manage, monitor, and control day-to-day processes. Being an education leader or decision-maker you can review these processes with a few clicks. This helps to take proper action to optimize the processes which are not aligning with your mission and vision.

Analytics report and decision aid

Nowadays, data analysis has become the power to understand, evaluate, and grow any business. It’s very much apparent that higher educational institutions are inundated with huge data information. Hence, sometimes it becomes difficult at times to keep track of every piece of information and manage them effectively. Thanks to the analytics & reports feature of student information management software, educators can generate categorized reports for all the departments they need. It gives them valuable insights into institutional processes and aids them in faster and more informed decision-making.

Return on investment and its assessment

Along with maintaining an effective management system, providing quality education, and meeting students’ & parents’ demands; it’s crucial for institutions to meet the target of return on investment. Shifting institution processes management into a digital platform not only gives seamless & efficient workflow but it also reduces expenses. Education leaders get a high return on an investment after the successful utilization of education software. It reduces paper cost, storage cost, printing & mailing costs and allows teachers and staff to utilize their time on other priority work.

Conclusion

Institutional Effectiveness is an ever-evolving process just like an educational institution in itself. But there are some fundamentals that need to be tracked, analyzed, and implemented at the right time. The above-mentioned benefits of a student information system are to give a broader perspective to learn how it can help higher education to achieve its mission and vision. There are more ways by which you can bring productive administrative management.

Give your teachers, staff, and students the time, clarity, and control they need to make a difference and build institutional effectiveness—with the Academia Student Information System. Learn more about it with a FREE demo. Talk to our expert now!

 

5 Ways in Which a Right SIS can Empower Higher Educational Institutions

Posted on by Hemant Mahajan

Higher education institutions must go through a paradigm shift with the modernization in the education industry. It is the right time to bring complete digital transformation and automation to the education sector. 

It is the right time institutions should adopt technologies like student information systems to automate all the academic and administrative operations improving efficiency and effectiveness in the institution. 

Do you know how a student information system can empower your institution? Let’s discuss it in more detail and understand ways in which a right SIS can empower higher education institutions. 

What is the Student Information System?

A Student Information System (SIS) is software that is used for every facet of education. It provides complete management of all educational operations including admissions, applications, scheduling, examination, and other tasks. These can be managed using a single system bringing complete automation and digital transformation. 

5 Ways in Which a Right SIS can Empower Higher Educational Institutions:

  • Fostering collaboration

Communication and collaboration are crucial factors in any educational institution, it needs to be crystal clear at every stage. Students, parents, and faculties need to collaborate and communicate properly to manage things in a better and more organized way. 

A right Student Information System provides proper and easy management of all the academic and administrative information management fostering collaboration and communication in the best possible way. It provides a platform through which parents can contact the faculty anytime along with providing their feedback in the best way. 

It promotes healthy communication targeting more growth and opportunities for educational institutions. 

  • Easing students day to day operations 

Students are considered as one of the most important stakeholders of an educational institution. The right student information system provides students with complete access through a portal and mobile application that triggers a seamless learning experience automating and streamlining all the academic and administrative processes like enrollment, records, teaching, homework and assignment, library management, and a lot more.

  • Building student-faculty relationships 

Students and faculty are considered as two separate entities that are dependent on each other and who need to maintain effective relationships. A student information system provides connectivity and synchronization between faculties and students managing attendance, enrollment, admissions, examinations, and a lot more operations. An SIS allows faculty members to send notifications for students at any time and students also get the opportunity to contact faculty at any time whenever they feel the need. 

  • Effective financial aid and management 

It is the most critical part of any educational institution. With manual intervention, institutions often feel it is a complex process as it involves multiple transactions, long queues, more staff, and a lot of many things that sometimes create chaos and confusion. A student information system provides complete financial aid and management of all the fee-related operations providing students, faculty, and staff the accessibility to attain any fee-related transactions through the mobile application and the portal. 

  • Efficient examination and assessment management 

Examinations are considered as one of the most necessary seasons in any educational institution, it needs to be effective and seamless with all the functioning at all ends like exam admins, staff, faculties, and exam center manager. It requires frequent communication with all the members involved in the processes plus students, ensuring everyone is aware of the same information and last-minute confusion can be avoided. 

A right and effective SIS provides complete management of the examination process covering aspects from exam registration forms, exam execution, marking schemes, results, the printing of mark sheets, reports, and making it a seamless and efficient process. 

Closing Notes 

The Student Information System is a broader concept and it includes much more functionalities than the above-mentioned features. It also includes various features and modules that are built to help staff, faculty members, and students bring better workflow. If used, it can bring a high ROI with time. 

A right SIS like Academia can empower institutions to bring high productivity and efficient academic and administrative performance. So, are you ready to explore the fantastic features of Academia? Try it with a free demo. Book Now!

 

How an Examination Management System Can Help Educational Institutions

Posted on by Hemant Mahajan

An online examination management system can bring all the hassle related to managing examinations at educational institutions to ease.

When it comes to the examination season, it is a scary time not only for students but also for teachers, staff members, and University/College/School. Examinations processes require very seamless functioning, and it is dependent on exam admins, staff, teachers and exam centre manager. It requires frequent communication with all the members involved in the processes plus students, ensuring everyone is aware of the same information and last-minute confusion can be avoided (which usually happens).

Academia ERP is a comprehensive educational ERP software that provides Examination Management Module which covers all the tasks related to the management of examination right from exam registration forms and through the exam execution to marking schemes, results, the printing of mark sheets, reports and more. This module can assist staff in generating all the necessary forms that an institute needs from its students. As the module is connected to the student database; therefore, it is easier to retrieve all necessary information about the students by using just the Id/ name/ enrolment numbers. That helps to pace up the examination processes.

Academia Examination Module provides the followings functions for seamless & smooth management of examinations at the institute:

  • Exam Notifications
  • Exam courses and student registration
  • Exam Schedule
  • Exam Student Attendance Management
  • Student performance and mark entries
  • Grade, Percentage, GPA, CGPA management
  • Result preparation
  • Overall Reports for the exam and Marksheet management
  • Reports for result analysis

Here are the unique benefits of the Academia ERP examination management system for institutes:

1. It reduces the examination management costs

Examination management system assists in all the related processes and reduces paperwork. All the reports, certifications, question papers can be saved on the cloud database of institutes, that any authorized user can access any time he/she wants. It does not only save the cost of stationary but also the costs and places of storage of all the examinations reports & data.

2.  It saves processing time

Academia ERP automates all the examination operations. Staff can generate all the forms, reports with it. With the integration of the Student Module; in which all the student data is saved, it becomes easier to get the student details and use it in the examination as required.

It also helps teachers in result calculation. Whatever is the marking scheme in a school, whether it is grading or percentage-based teachers can customize it according to their needs. They can also convert grades to marks if they require. This way, teachers can create results faster, and management can distribute them to students sooner.

3. It generates all the reports a school needs

Examination processes don’t end with results announcement. Schools need to maintain records for pre-examination reports, assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam-papers for future reference for teachers and students.

Academia ERP helps educators to generate and manage all these reports with full details. All these reports will be on the webserver, but they can always download these reports individually or in bulk smoothly.

4. It is consistent and error-free

No one can not deny the power of computer-based calculation systems. Using this system in examination processes reduces the possibility of any error. With a sound system such as Academia SMS, teachers can avoid the time waste in re-evaluation, re-work in reports. That also increases the reliability and credibility of school management.

Add-on benefits of automated examination management system:

  • Saves time and energy of the staff
  • Reduces duplication of the work
  • Auto-works on student’s progress report that helps in improving students’ outcomes.
  • Eliminates manual forms
  • Automates processes for exams at all stages
  • Simplifies exam processes to make it easy and transparent.
  • Provides push notifications on Student Portal for all the latest updates
  • Sends SMS & Email notifications for students & teachers on mobiles

Exam Management Module in Academia ERP is an exceptional system that can automate and streamline the planning and execution of the entire processes, and it is designed to make the management cost-effective & efficient. The system manages access permissions for different users to avoid mismanagement of legal and official data by an unauthorized user for not only exam info but various other data as well.

Are you looking to automate examination processes in your educational institution? Academia ERP is the best option you can have. Know more about it,  book a free demo of the examination management software today.

How Education ERP is Changing Dynamics of the Education Management

Posted on by Hemant Mahajan

The education sector is in the advent of complete digital transformation. From online education management to MOOC (Massive open online course), e-learning, flip classroom; it is going to have a paradigm technology shift in the coming future.

Among all the education technologies, Education ERP is one that is playing a significant role in institution management. According to a study, Education ERP is going to grow 3X by 2028 with the increase of CAGR (Compound annual growth) 10.9%.

In today’s rapidly evolving electronics market, educational institutions are using education ERP solutions for managing, planning, controlling and delivering data effectively.

In this article, we’ll see how Education ERP is changing education management.

1. Digitization of complete administrative processes

An education management system integrates all the academic processes in one place and makes it easier to manage the day to day tasks. It helps to automate the entire administrative processes from admission to course completion.

It is an online student management system that makes workflow seamless, easy and efficient. It centralizes all the departments and allows staff members to communicate better and helps them to exchange information in a hassle-free manner.

2. High data storage with disaster recovery

This is one of the most prominent benefits of a web-based education management system. It is obvious that educational institutions generate a huge amount of documentation. To store and manage these documents manually is a tedious task that is also prone to physical damage.

With cloud-based campus ERP, institutes can easily store endless documents on the web with no worry about data storage capacity. Moreover, with the disaster recovery solution, you can back up the data on a remote offsite server, keep it safe from any kind of damage and recover it without any data loss.

3. Student management beyond campus boundary

What if student management is not limited to school/college timing?

An education management system is a solution that increases the connectivity between teachers and students. Students can check assignments via their portals, submit documents whenever needed, access their details, check their results, submit their fees online and do much more. Teachers with Teacher Portal, can check, remark, upload assignments work, download them for evaluation, track students’ academic records, etc.

Not only this, with the parent portal, parents can also keep track of their child’s academic activities, such as attendance details, results, remark from teachers, their achievements, etc.

4. Student-centric education management

The main objective of an educational institution is student development, giving them proper time for their complete improvement. However, due to the increasing number of academic processes, teachers and staff members have lots in their plates, therefore, it becomes difficult for them to focus on students.

Thanks to the education management system like Academia ERP, it takes the load off of trivial academic operations from teachers and allows them to invest their time in students and develop their teaching approach.

It helps institutes to build a student-centric ecosystem, which enhances student performances, improves the productivity of academic management, strengthens the credibility and thereby helps the institute to grow.

Education ERP: A tool to accelerate the growth of educational institutions

Institutions are shifting to digital transformation and implementing education ERP for managing, planning, tracking and controlling its regular task from beginning to end is the fundamental step toward that development. It is helping institutes to bring better management, efficiency, and cost-saving. It is enhancing the student experience, employee engagement, and changing the dynamics of education towards exponential growth.

Academia education management system helping more than 200 institutes worldwide to reach their higher potential. What are you waiting for?

Take the step toward a better future for your institute, shift to automation with Academia. Book a FREE demo now!

5 reasons for student attrition and how to address it

Posted on by Hemant Mahajan

Whether it’s a college, a schools or a training centre, there are some very common triggers that lead to students dropping out of institutions. Most of these issues can come from a personal space or from the educational system itself. If these issues are not addressed properly by campus management at the right time, they can decrease student retention and greatly affect overall educational efforts of the institution.

Here are some stats related to the issue:

In the USA around 1.2 million students dropout of high school annually, where the graduation rank is 19th globally. In India, out of 100 students only 70 students reach senior secondary. The enrollment rate in India is 23%, in the USA 87%, and 39% in the UK.

The reason for dropout and low student retention in institutions are many, but there are some major issues that should be addressed as soon as possible.

Financial problems

It is one of the primary reasons for student attrition. Not being able to afford the cost of higher education or degree, family’s week financial status, the burden of responsibilities, etc. are the reasons that make students leave college and go for a job.

One grave challenge in this scenario is the student loan. In America student loan is one of the major causes of concern. According to a study by Margertia McNealin, in the US, over 40% of students borrowers are not able to pay their loans and that results in pushing them out of school.

Less quality time with educators

The low student-teacher ratio, especially in higher education is a prevalent problem in India. The current ratio is 24:1, lower than Brazil, China, Canada and Russia.

If students do not get proper guidance & counseling by educators, they may be unable to share and express their problems, leading to disinterest and eventually leaving the school.

For all levels of educational institutes, teacher-student quality time is very important. It helps teachers to understand students, his/her weaknesses and strengths, the reason behind the performance, his/her expectations from the institute, etc. It also helps students understand themselves better.

De-motivating institute environment

Lack of student-engagement activity, carelessness towards student attendance, outdated syllabus, orthodox teaching methods are some of the examples which lead to a demotivating institute environment.

Boredom’ is one reason students leave classes and eventually institutes.

According to a study by GradNation.org that surveyed the top reasons for dropping school, some of them show a significant trend from the classroom environment:

  1. No one cared if I attended.
  2. Teacher and school problems.
  3. School environment

Poor administrative management

Institute management plays an important role in students’ academic journey. Ease of documentation processes, on-time access to information, better connectivity between management and students brings a positive perspective towards the institute.

However, slow document processing, miss-communication between students and staff, loss of data, etc. are still ongoing problems in this sector.

Lack of student support

Student support is an important factor that parents and students often skip checking during admissions, and institutes also do not give much emphasis on.

Higher studies are tough and along with other reasons, poor student support and de-personalized learning are also responsible for high dropout rates.

What are the measures to minimize student attrition from institutions?

If institutes can address and resolve the above-mentioned issues on time, it can impact positively on student retention and decrease drop out rates. For example, institutes can maintain a positive environment for students, schedule appropriate sessions for a student-teacher engagement, introduce proper administrative management, etc.

Online learning is leading to a decentralized education system with 24*7 access to educators & other resources. It is becoming a major trend in the education sector as it offers cheaper yet better access to books i.e. e-books, and cloud solutions to store academic data.

Also, institutes can take the help of technologies for a better institute management system, that can surely improve academic operations, increase teacher involvement, and ensure student success.

Check out technology trends in the education sector and learn how a college management system can benefit an institution.

7 Key Benefits of a Student Management System

Posted on by Hemant Mahajan

Educational institutions involve a lot of data that needs to be managed properly and systematically. It is important to streamline and manage the complete student data, and various educational institutions invest in high-performance student information systems (SIS). There are various Student Management System Benefits that we will discuss in this blog.

The cloud-based software helps in storing and organizing various student-related data in a proper and centralized manner so that it can be easily accessed, edited, and updated when they are needed. 

To understand it more properly let’s discuss some of the key benefits of using a student information system:

  • Manages Student Information

A student profile management system manages all the information related to student’s attendance, assignments, academic reports, curriculum details, project details, exam-related information, skills and achievements, medical history, address, fee, and accounts-related data easily and efficiently leading to simple and effective management for the institution. 

  • Increases productivity

It is important to choose a good and effective SIS that can help boost the productivity of your institution. An effective SIS leads to increased speed and efficiency that helps in maintaining effective records and an increased data accuracy involving lesser time helping administration and staff to focus on other important and productive tasks for the institution.

  • Streamlines all the operations 

In most cases, a student management system provides complete access to all the operations equipped with a dashboard that makes easier tracking of what needs to be done, who will do it, and what work needs to be done. The best part of all this is you can attain any of the student’s, faculty’s, or administrator’s information any time on a single screen within just a few clicks. It streamlines the complete academic and administrative operations of the institute making everything simple and efficient in every manner. 

It manages all your important work that is highlighted. It also improves all the tasks that are important for high productivity focusing on student’s growth. It also indicates that you can grow as an institution having complete control in just one system. 

  • Improved Communication

It is always known that every student has a different interaction level, but no matter how friendly the atmosphere in your school is, some students require special attention related to all the academic and administrative operations. A student management system comes hand-in-hand helping faculties to improve their communication properly and systematically. 

There are various reasons for which students might hesitate to discuss with faculties and administrators like fee submission, exam-related queries, etc. So having a student profile management system will be easy to communicate for students with whomever they want for any operation like fee, exam management, timetable management, and any other thing. 

  • Reduces Paperwork 

Student Management System helps institutions to manage personal records easily, it keeps complete track of student data – reducing paperwork. There are various things for which students need to manage a lot of documents like admission forms, student records, financial aid paperwork, etc. so by having an automated student system in place, students get the opportunity to access all the data easily and efficiently from anywhere and anytime along using the mobile app. 

  • Centralized access to everyone

Old were the days when parents always got their child’s information only on parents teachers meet. Using a student app parents can access any information like activities, assignments, attendance, and other relevant information. 

  • Date Security 

In an educational institution, it is quite important to secure student’s information in any case, the manual intervention involves a lot of errors along with a lot of time involvement

The traditional methods of storing documents are also prone to risks of data loss. It can be by physical damage, theft, or an accident. 

With the use of student management software, administrators can minimize that risk to the lowest. All the data is saved on the server which is encrypted with security and only a user with login credentials can access it.

So, institutions should opt for a student management system that provides data security keeping all the data security along with providing real-time access whenever required. The software provides multiple automatic backups of data to make sure you do not end up losing your valuable files.


Wrapping Up 

With the increased demand for online systems, educational institutions need to opt for a system that is student-friendly and can fulfill all the needs of students. Hope you liked this article and understood the Student Management System benefits that can help your institute and its students to focus more on productivity, and having efficient management of all the academic and administrative tasks in the institution. 

It allows institutions to focus on other productive activities rather than managing the regular student’s documentation and management as they are possible with just a few clicks. 

So what are you waiting for, choose the best student management system for your institution, and if you are interested in seeking the best system, do contact us now and we will explain to you how Academia can help institutions seek growth, productivity, and success. So do call us to know. 

Check out our exclusive Gartner research report on Top 10 Strategic Technologies Impacting Higher Education:


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