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Author: Hemant Mahajan

The Benefits of Edtech Partnership – Education Technology (UK Edition)

Posted on by Hemant Mahajan

Education institutes in the UK continue to adapt to education technologies in defense of the extraordinary challenges that come their way. Apart from some initial hiccups, it is remarkable how the sector has dealt with the return to classrooms to campuses in the tumultuous economic environment. 

As we move towards the end of the year, it is only relevant to inspect some of the themes that have governed the education sector all throughout the year. Along with this, if these themes are here to stay, and get a permanent place in the education landscape of the United Kingdom. 

Learning Management System

The first thing that crosses anybody’s mind while talking about education and technology is the learning management system, a.k.a, LMS. It is only fair to talk about it, especially when the world is making efforts to return to the pre-pandemic order. So, would there be any more online classes? Would there be remote learning? Well, the likely answer is the hybrid approach. Institutes in the UK have shown a keen interest in blending learning and are likely to continue with the same approach. 

Need to invest in the right technology

As the wheels of change churn, education institutes have a growing interest in other modern technologies. What seems clear is the need to invest in Education ERP solutions, cloud infrastructure, mobile applications, data security measures, and other things. 

Strategy and tools to cover up for the losses during Covid 

It is no news, COVID-19 has made the education sector highly vulnerable. Even before COVID-19, there were some big educational gaps. In COVID-19, they have widened. Students and parents are expecting education institutes to fill them as fast as they can. 

Funding 

Another challenge is to close the skill gap. It is important to ensure the country has a workforce with the right skills to contribute to the changing government’s stated goals post-Brexit. With reduced access to labor from the EU, there is no other option but to create a high-skill, high-wage economy, and thus, it has a huge budget planned for the education sector. 

The schools are lined up to get an extra £4.7 billion by 2024-25, and nearly £2 billion of new funding to help institutes recover from the effects of the pandemic. Higher education institutes too are going to be emerging from the pandemic with more cash than ever before. 

In essence

Schools and higher education institutes are ready to make their investment into education technologies and meet their modern challenges. However, they are still one step short of making that leap. 

With cash reserves planned to make the necessary investments in technology to meet the needs of the time, they also need the right vendor. 

This is where you and we come into play. We bring a globally recognized education ERP solution and are here to offer you a channel partner program to get an early-mover advantage in the market. 

With an intent to deep penetrate the UK market with our award-winning product, we are seeking professionals that have a knack for sales and project management. We are looking to partner with individuals and companies. We have 3 models in our partner program. Each one is targeted toward generating high revenue. 

Given the need of the hour, institutes in the UK can be highly benefitted from our product. If you are willing to partner with us and use this opportunity as your leverage, contact us here. 

Take your Student Retention Game to Next Level With Education ERP: US Edition

Posted on by Hemant Mahajan

Student retention may not be a primary focus for many colleges, but it would shock you that 1 in 4 students in the USA is dropping out to study somewhere else or nowhere. This is a statistic from a report published by National Student Clearinghouse earlier in August this year. Approximately, the retention rate in the public-funded higher education institute is only 76.3%. 

Having said that, student retention should be a primary focus of colleges right now. Trends are being reported on a regular basis indicating the number of students dropping out of higher education institutes is going to dip lower. 

Now that an applicant has come and enrolled in one or many of your programs and courses it is time to pull up your socks and gear up for the battle of student retention with full force. To help you in your course, here is a comprehensive blog on education ERP / Student Information System (SIS) and how it can help in a significant increase in student retention. 

  • Improving communication between students, faculty, and administrative authorities

If you have assigned an advisor to your students you must ensure the communication between the student, advisor, administrative authorities and faculty is clear and seamless. Just knowing the challenges that are stopping the student to continue their education can help you evade them much faster and put resources and services to offer support throughout the student lifecycle. 

Using an education ERP / SIS solution can thus serve as a key tool to manage the feedback of the students and track the process to resolve these issues. Also, administrative and non-administrative tasks can be speeded up through education ERP / SIS for improved student experience and communication. 

  • Guide the course selection process

Proper counseling can be provided to the students by effectively managing applicant enquiries and queries. Not only is an education ERP / SIS a great tool for automating enquiry management and streamlining the admission process but with a little effort from your end, you can ensure each applicant is given the due attention and is counseled well to boost their decisioning in the course selection process. 

  • Engage students the way they want

Personalized learning is no longer a fancy word in the education industry. Many institutes are doing it and are reaping various benefits. The education industry no longer runs on the notion of ‘swim or sink’. 

Technology can be used to learn more about students’ interests, and their mode of learning, checking their performance and engagement throughout the class and ensuring they are being engaged in the way they want to learn. Using education ERP / SIS you get a powerful student performance management system where you can generate accurate reports on their engagement, performance, and participation and plan lesson plans accordingly. 

  • Supporting each step of the student journey

At every stage of the student lifecycle, a student faces different challenges. As an administrator at your institute, it is very important for you to analyze these challenges and develop strong strategies to improve the student experience. 

First of all, the employees at your institute should be very focused on the primary goals of your college. Using a traditional management approach, and redundant software requires too much manual intervention and hence have lowered productivity and efficiency. 

Using Student Management Software with a centralized database would boost the understanding of your employees across all departments. Further, the automation brought along education ERP / SIS would free them up to act on powerful strategies and achieve the shared common goal.

  • Build a placement network and manage it properly

One of the primary reasons for students to drop out of college is their financial problems or their sheer need to work. With an efficient placement network, you can manage paid and unpaid internships, jobs, and other earning opportunities for students better. 

This way, students would get relevant information to participate not only by just learning but using their hands-on experience. Finding a job opportunity would not become an added activity for them but would become highly convenient.

A good education ERP / SIS solution thus comes with a robust placement management center with all these qualities and makes things and information more readily available for the students to be benefitted. 

  • Don’t just collect data use it

The use of digital tools and software make it easier for businesses to capture data at several touch points. This makes strategizing easy. The use of education ERP / SIS and student mobile applications allows you to not just improve student experience but get real-time data about any declines in student count in any of the programs and courses. 

Also, the robust reporting system, allows you to consolidate data across various departments and identify the factors that are causing your students to drop out. Acting upon these factors would help you in improving your student retention by several folds. Also, predictive analytics and help you in forecasting student retention percentages. Any positive or negative change in the metric thus becomes easier to track and faster to act upon. 

Way Forward

In hopes that you find this blog informative and useful, you can consider taking a demo of our education ERP / Student Information System – Academia Education ERP which has all these qualities to increase your student retention. For more interesting information about education technologies, stay tuned. 

Get a higher return on investment by using school management software

Posted on by Hemant Mahajan

Return on investment is a very popular performance metric used for evaluating the efficiency or profitability of an investment. You can use ROI to compare a number of different investments and decide what to choose. 

There are a variety of ways to calculate ROI, but the most common one is to find the ratio of benefits you get with the investment to the cost of investment. Using ROI you can calculate if a product is going to make any difference in your business and whether it is worth it. 

Now that you have an understanding of ROI, it is time to calculate it. Here are some important factors that you must consider while calculating the ROI by using school management software. Although it is quite established that digitalization brings in a significant amount of change in your work, it is important to find out if it is worth it and if it is justifying the investment. These new technologies are transformative, and you can use a similar approach to calculate the cost of a college management system, a training management system, etc. 

  • Simplifies Manual Tasks 

One of the biggest challenges for teachers and administrators is to manage time and their tasks efficiently. It is a challenge because some of the repetitive tasks are time-consuming, tedious, and regular. For example, take attendance – it is an activity that eats up to 10 minutes of the crucial learning time of the students. Similarly, there are other tasks. 

You can use a school management system for bringing more speed into the operations and automate some of the repetitive tasks. This allows you to free up the productive time of your employees and they can focus on more important functions and operations. Thus, school management software allows you to simplify all your tasks. 

  • Reduces Manual Work

Manually managing tasks such as keeping records, data entry, data updating, etc. can be very time-consuming, as well as labor-intensive. Thus, you can try a school management system that centralizes all the data of your student, resources, and faculty and perform various tasks. The system would update the data in real-time and would be very easy to manage. Also, centralization of the data allows cohesive working between various departments. 

  • Paperless Working 

One of the biggest benefits of digitalization is that it supports sustainable development. Using a school management system you don’t have to invest in stationery extensively, especially to maintain records. The digital infrastructure would help you in managing the present data and also create silos for archived data just in case you need it for anything. 

  • Seamless Working 

As said earlier, the school management system serves as a seamlessly connected network for highly synchronized working between various departments. It ensures seamless communication and an easy flow of information related to records and processes. This also helps in optimizing the time and ensuing higher efficiency and productivity of your employees. 

  • Unique Profile 

Using school management software you can assign various roles based on the job profile of your employees and also set role-based access to the data. The flow of information thus becomes more secure and only relevant information reaches the people it is useful for. 

Each user profile can be easily created in the software. Also, it can be embedded with functionalities. You can also categorize the job profiles, and allow more efficient working within the system. 

Wrapping Up 

School management ERP software solution is one of the best ways to ensure a return on investment. The biggest advantage you get by implementing the system is better resource planning and management. With integrated solutions such as automated reminders, reports, analytics, and omnichannel communication, it becomes a one-stop solution to meet your all needs. 

Modern technology further guarantees data security, with reduced reliance on your employees and pivoting tasks to automated intelligent systems you now have time to focus on your institute’s goals and productivity contributing to its growth. For more information about school management software, register for a free demo here and our ERP expert would get back to you in 2-3 business days. 

Must have features in Library Management System for Schools

Posted on by Hemant Mahajan

Education ERP solutions are known for digitalizing every aspect of an institute, including libraries. As mundane and labor-intensive library management used to be, an advanced library management system can bring efficiency, accuracy, and speed to operations. 

You can consider the Academia ERP solution, an education ERP suite that comes with an in-built library management system for endless functionalities to do in-house operations. We are mentioning some of the most important features of a library management system to boost your understanding of library management system:

Important features in a library management system 

  • Catalog Management

No longer fishing through the bulky registers and searches through rows and columns to find which book is available. A library management system must have a catalog management feature that would do all these tasks in a few clicks and within a matter of seconds. 

  • Book Management

Managing the issuance and submission of the books borrowed by teachers and students is time-consuming. Furthermore, regularly a librarian has to track people that have borrowed books and missed the due dates. Then comes penalty collection which becomes another added task for the librarians that can keep them occupied for hours. A feature-rich library management system should digitalize this process end-to-end for faster and more efficient management. 

  • Barcoding Books 

Rather than numerically coding your books and resources in the library, you can go a step further and use the barcode system. As it is a digital tool, with a quick scan you can track the entire log on issuance/submission, usage, and even the shelf it belongs to. Also, barcoding books would make the book issuance/submission process much faster. 

  • Online Access

Students can easily access the ebooks available in the digital library. It would increase resource sharing and knowledge outreach. You can easily eliminate the scenario of book unavailability. Also, based on fee submission, and student records you can control their access to the books. You can anytime remove the access as well, and that too with just one click.  

  • Fee Management

Manage bills from vendors, and fees from students, collect late fees, define penalties, and a lot of other things easily through fee management. Without a fee management tool, a library management system is incomplete. 

  • High-end Security 

The safety and security of student data are very important. It is not just an add-on but is absolutely necessary as per many compliance organizations. Also, students and parents are very particular about data security nowadays and you must adhere to the international and national security standards of data management. Academia ERP is one such tool that is not just efficient but highly secure and has a GDPR certification. Learn more about the product here. 

>>Bonus<<

These were some basic features that a library management system must have. But you can easily make a few customizations to the education ERP solution to improve the efficiency of the product and make the library management system more feature-rich. Here are a few more features that can bring more efficiency to library management: 

  • Integration with LMS for quick allocation of books by teachers for assignments
  • Data analytics and reports 
  • Theft detection
  • Serial control 
  • Mobility solutions such as mobile apps
  • MIS reports and more. 

Way forward

Library management is seen as one of the most mundane aspects of school management. But you can easily change the situation given the wide availability of trusted education ERP solutions. Using this list, you can check the efficiency of the toolset and make sure you are attaining end-to-end digitalization of the libraries at your school. 

School Management Software Price in India — Things you must know

Posted on by Hemant Mahajan

India is a price-sensitive market, and if price is a pressing issue for you in deciding the best School Management Software, let Academia ERP help you. Academia ERP is the best-of-breed education technology. With a strong presence in 21 countries, including the US, UK, and India we get queries on daily basis regarding the cost of our edtech solution. Consider us as your personal guide to understanding the world of education technologies, especially if you want to ensure the School Management Software you want to go with is value for money. 

What is School Management Software? 

To start with, you must learn how education ERP solution providers are placing prices on their software solutions. For this, you must learn what the software does for your institute. 

In general, School Management Software is an advanced solution that optimizes your institution’s internal and external operations. You would be surprised to know, in our experience, we have seen the magic happen wherein our own customers have reported a 70% hike in employee efficiency and student satisfaction after the implementation of Academia ERP. 

Apart from the in-built tools to automate and manage the tasks related to admissions, attendance, fees & finances you get out-of-the-box features such as resource management, reports & analytics, and other faculty and student-side features. 

Solutions such as Academia ERP go a step further and offer student mobile applications and dedicated student and faculty web portals. This gives affirmation that School Management Software comes with definite solutions for all your stakeholders. 

Now, coming down to the pricing models. 

Pricing Models of School Management Software

Different solution providers have different pricing models. We are giving you an insight into the most popular pricing models from which you can decide which one is best for you. Also, do drop us a message, if you have any further questions about Academia ERP pricing, or features or would like to have a live demo. 

1. Per Student Pricing 

There are a couple of low-cost school software available on the market that provide you scalability based on the number of students you have in your school. Although it may seem a viable option at first, the solution tends to become a bit pricy if you are a big school with a large number of students. Also, the solution may not provide many important features which are necessary for meeting the needs of a brownfield project.

Going further, scalability in terms of features and functionalities is a miss, so if you need new add-ons you would have to reinvest on 3rd party toolsets and integrate them into the ERP solution. 

All in all, this solution is not very great for chains of institutes, or schools that have many students. If you are just starting, and are looking for a small solution, go for it. 

You would be required to pay the price for individual prices for each student. Some solution providers also bill you annually. It may be a pain to figure out how many users you need for getting the best pricing from the solution provider in negotiation. 

2. Monthly / Yearly Pricing

Unlike the pay-per-user model, you can go with a monthly or yearly pricing model. The price is unaffected by the number of users. So, no matter how many users you have, you pay the price based on the feature or functionality you choose to go for. 

This is one of the best pricing models and is most commonly preferred by big and small education organizations. Moreover, it is highly flexible, and you can scale the application as per your need. You can anytime choose to go for additional storage or functionality or any other added service you require. But you would be required to pay for it. 

Also, there would be a difference in monthly and yearly license prices. 

3. One-time Pricing 

The pricing model is usually used for legacy software. Legacy software solutions are built on old architecture and have various challenges when it comes to scalability, flexibility, and integrations. 

It is best to choose a SaaS-based education ERP solution as they are more efficient and provide you with the sheer benefit of scalability. Also, legacy software doesn’t come with many features and functionalities. Depending on the features and functionality the solution offers the price may vary.

4. Feature-based pricing 

If you are already using software and there are one or two features that are amiss in the software, you might want to go with some solution provider that provides plugins or add-ons for those features. 

The price as the name suggests is only for the individual features you are seeking to implement in the software. So, you only pay for the requested features. 

Factors Influencing the price of School Management Software 

This is very important to discuss as the above-mentioned pricing models for school ERP prices in India and everywhere else may get highly influenced by these factors. If you have talked to any vendor you would notice that the price that is first mentioned is only a ballpark figure considering the basic requirements of a school. The accurate price of School Management Software would only be given after a deeper understanding of the school’s exact requirements.

Also, the prices of the software vary from vendor to vendor. This variance is due to the quality of the software and the features that come in the basic package. In this section, we are mentioning the top factors that influence the price of School Management Software. 

  • Cloud offerings

There are various types of deployment methods, the most common three are Cloud, On-premise, and Hybrid. If you go with a cloud-based solution, the software is deployed on the vendor’s cloud and thus the maintenance and management become the vendor’s responsibility, ultimately resulting in a slight increase in the cost. However, cloud-based solutions are the more cost-effective solution as compared to on-premise solutions. You can check out our blog on on-premise vs cloud-based ERP solutions for a better understanding. 

  • Role-based login

The School Management Software is a feature-rich solution to manage all operations and support all the stakeholders in the system. Simply put, it is one solution to meet the needs of everyone in the education ecosystem. So, it becomes very important that there is a strict divide in terms of access to data and justified restrictions on actions to ensure the security of the data and optimal working. 

So, based on the number of stakeholders and organizational hierarchy, the software allows you to define users and roles to provide defined access. If you have a large organization, then a large team has to be given access, which would increase the cost of the solution. 

  • GPS tracking 

Tracking is a crucial part of any School Management Software. Be it progress or activities, students are under constant supervision and monitoring of the school management. Hence, features such as GPS tracking are important, especially if you provide a hybrid or online learning program. This way you can keep an eye on the student activity and location on the go. However, it is a very common feature and would not drastically affect the cost of the product. 

  • SMS & Email Alerts

There might be some additional charges for using SMS and email alert facilities since some software use third-party applications to enable such facilities. You can contact your vendor to learn about this feature more. 

  • Technical support 

The job does not end once you have purchased and deployed the product. Technical support is required throughout the product lifecycle to ensure optimum product performance and user experience. Hence, you would have to talk to your vendor about what is their technical support plan and how much is it going to cost you. If you don’t have an internal technical support team, this cost would elevate as not just product maintenance but, server management, and maintenance would also become an additional service and cost. 

  • Staff training

Meanwhile, most School Management Software provides you with staff training for free, some may charge you given the complexity of the solution and the duration of time to which the training would extend. 

  • Number of modules

As discussed, based on the number of features and modules you use the cost of the product increases. However, it depends on what pricing model you choose and how the vendor monetizes the solutions. If you need any enhancements to the existing features it would also be an additional cost.

Wrapping Up

I hope the blog will help you understand the various pricing models available on the market. Also, if you have any questions about Academia School Management Software or the pricing models we would be happy to assist you. 

6 Advantages of Implementing School ERP

Posted on by Hemant Mahajan

Learning management systems are gaining a lot of popularity in the school domain. But the biggest mistake that schools do is to stop there and not undergo a complete digital transformation. With LMS you have made a great move, but is it enough? What about the tasks that you have to perform on daily basis? Or how about taking the student experience a notch up? Or improving communication between teachers and parents? 

We are blasting you with all these questions because in this digital age it is very important to ponder on your processes and increase your efficiency. Competitive as the education industry has always been, digital transformation is edging toward you and you need to adapt fast. 

On the same lines, we would like to introduce you to a robust school management system. It is an app suite that allows you to perform, manage and monitor your administrative, academic, and non-academic activities on the go. You can go for either a license-based software or a modern cloud-based solution. It comes with dedicated solutions for faculty, students, admins, and super admins. Also, you can set up an applicant portal for streamlining the admission process. 

Here are some benefits of using a school ERP management solution:


Benefits of using a School Management System 

  • Increase productivity 

High productivity is hard to achieve because various factors weigh people down while they aim to perform well. These can be doing repetitive, regular tasks, unavailability of data to take faster decisions, useless dependency on people for minute things, delays in response, and other factors. 

School management software helps you solve it. You can automate some of the repetitive tasks, use a centralized information system to increase cohesive working and performing tasks faster, and data-driven operations for increased efficiency and accuracy. 

  • Student-Teacher Collaboration

We believe and have a strong faith in the education system. But there are gaps in it that cannot be ignored. Student growth, performance, and outcomes are not metrics that should be ignored. You must thrive towards improving your system, and your policies to accommodate the needs of modern students. 

School management software comes with a variety of academic reports that allow teachers to improve their strategies and increase student outcomes. It allows them to take a different approach because they have unlocked the doors to improve student performance individually and as a class. 

  • Paperless working

The world is moving towards sustainability and you too can embrace it. And you would agree to the fact that keeping records on paper is hectic and costly. With a school management system, you can keep your student records online. It is a secure system that is much better than keeping paper records which are very difficult to manage. 

  • Accessibility 

No more flipping of bulky files and mapping the enrollment no. to the records for small information. Go for a centralized student information system, integrated with the School ERP that allows easy and quick access to any data you are looking for and supports all operations. 

  • Transparency 

A school management system is not just a convenient tool for you and the teacher. Think about app-based solutions through which parents can track student activities, homework, performance, and participation. This transparency is what assures the parents their children are in good hands. 

  • Communication

Most school management systems come with omnichannel communication sources, including emails, chat, push notifications, and more. Communication becomes cheap and easy. Also, you can go for WhatsApp integration. 

Wrapping Up

These were the 6 benefits of implementing a school ERP solution at your school. If you have any more queries about the School Management System, please connect with our ERP expert. Also, take a look at Academia SMS (School Management System), a dedicated solution for schools that gives you all these advantages and more.

How does Education ERP increase the ROI of your Institution?

Posted on by Hemant Mahajan

ROI for years has served as a primary tool when taking any important decision about a product or a service. As a decision-maker at your institution, you may too have heard some amazing things that can be done through an education ERP solution. But now you must quantify the product and understand how it is going to make a difference at your institute, Calculate Savings vs Gains – Education ERP ROI Calculator, and whether it would become a monetary burden or something that would increase your return on investment. 

Take our word. Education ERP solutions are revolutionary solutions built for education institutes to manage their administrative, academic, and non-academic tasks. This includes all the student-side operations and management tasks. Using this you can build a strong digital infrastructure for your institute and start seeing the difference shortly. 

In this blog, we would be sharing how education ERP ensures higher ROI for your organization. In case you need any further assistance in quantifying the ROI, connect with us. Our ERP experts would give you a next-to-accurate calculation on ROI and that too for free. Just fill out this form here. 

Investing in the right education ERP solution

There are plenty of education ERP solutions available on the market. And each one has its strengths and limitations. It all comes down to the specific needs of your institution. 

Largely, an education ERP solution can be differentiated on the basis of the features and functionalities and the sub-segment of the education industry they cater to. Meaning there are dedicated SaaS solutions available on the market for schools, colleges, and training institutes. 

The more accurate the solution is the more ROI it assures. Also, whenever you are in talks with the vendors regarding the product do stay transparent about what degree of digital infrastructure is present in your institute, given the education ERP solution would require at least laptops, and desktops to operate upon. 

How does the Education ERP solution drive ROI at your institute? 

  • Saves paper and decreases the administrative workload

One of the biggest challenges for education institutes is to manage their paperwork. Meanwhile, the industry is highly focused on students and teachers, they seem to forget that people doing the desk job have an important duty to do and they are loaded with a lot of paperwork which is difficult to manage and costly.

Digitalization of the operations thus opens the doors for all stakeholders to perform their duties on the software and use the real-time updates to take right decisions. No longer the need of running registers from corridor to corridor for getting information, everything can be done from a single dashboard. This creates a cohesive work environment, while completely eliminating the paperwork from the system. 

  • Saves time and increases efficiency

Meanwhile, there is too much expectation from the academic and administrative staff, we must understand faster operations require efficient tools and solutions. Going down the traditional road of operations there is not much transparency and the work is delayed too much because of the delays caused due to systemic inefficiencies. When we give people the right solutions to perform their duties we can see a drastic difference in their performance ratio and high accountability. Also, digitalization paves way for data accessibility which allows people to take the right decision, at the right time and get you the desired results. 

  • Automation

Talking of productivity and accountability, we must not forget that people in administrative roles are crowded by daily activities that are time-consuming and repetitive. Having efficient digital solutions to automate these tasks can allow them the time to manage their work hours better and focus on their primary duties without any hindrance. 

  • Enhance Collaboration

Collaboration between various departments and stakeholders is a great advantage. In a survey done for 300 institutes, ERP integration helped institutes improve the collaboration rate between teachers, students, and parents by 49%. 

  • Connectivity

ERP solutions come with another quality, they give you remote access to data and important features to perform your tasks. This has been especially helpful during the pandemic wherein institutes were not able to open the facilities and were working remotely. Connectivity through desktops, laptops, and mobile apps, has thus helped them efficiently run their institutes. 

  • Security

Another benefit of education ERP is that of security. Although not all ERP solutions can be trusted and you need to scrutinize the security measures they take to safeguard your institute data, a good ERP solution would be the most secure way to assure no data leakage. Also, the software can be further secure by putting in place role-based access control. Where you can define limitations in accessibility as per the institute hierarchy and usability. 

Take security in the education ERP solution a notch up by going for the Academia ERP solution, a cloud-based solution for the end-to-end digitalization of your institute. 

Wrapping Up 

These were some of the ways in which an education ERP solution would help you increase your ROI. Depending on the efficiency and effectiveness of the solution, the ROI varies. So, whenever you are talking to your solution provider do talk about how ROI-focused is their solution. 

Also, you can consider Academia education ERP solutions. We are one of the leading software solutions for schools, colleges, and training institutes. But most of all, we guarantee one of the highest ROI with our product implementation in the market. Learn more about Academia by connecting with our product specialist. 

Integrate WhatsApp with your Education ERP software now!

Posted on by Hemant Mahajan

3rd party integration is a very big aspect of product customization and modernization. There are pre-built solutions available that allow you to plug and play in your education ERP system for more efficiency. It allows you to increase feature-richness and helps you increase the usability of the software. p

But, it is important that the 3rd party tool that you use is secure and standardized, and that the implementation process is done expertly. This would safeguard your data and would not affect the efficiency of the software in any manner. 

Furthermore, the Education ERP solution you are going for should allow configuration and customization of the product. For this, you can choose our Academia ERP/SIS solution which is used by 320+ institutes and has a presence in more than 21 countries across the globe. Connect with our technology expert here to know more about our product and Whatsapp integration. 

WhatsApp Integration 

Communication is crucial for the smooth working of any educational organization. It is necessary for the growth of the institute and allows you to extend information to the people in the ecosystem at the right time. But as big as your institute is, are you still using the redundant method of communication? Asking the employees to put the information on a notice board, or going class by class to announce the news? 

The old methods of communication are not efficient and have a restricted reach. You have an opportunity to change it with WhatsApp integration. WhatsApp is a widely used, and free messaging app that is loved by everyone. 

WhatsApp has a 2 Billion active user base across the globe, and there would hardly be someone that is not using the app in your ecosystem, especially the students. You can leave your ancient ways of communication and pivot to WhatsApp messaging – an advanced mode of communication. 

Why it is better? 

It is a known fact that messages are the best way of communication. They are to the point and direct. They do not need any effort, people can check them anytime whenever they want and get time for it. Also, they are not as formal as emails and do not have the possibility of spamming. 

Also, WhatsApp messages would not be a hurdle in people’s busy routines, especially when you want to communicate with your parents.

Important Features of WhatsApp that Benefit Education Institute

Here are some exciting features of WhatsApp that help you in improving communication between various stakeholders in the education institute:

  • Verified Account 

People do not entertain messages, emails, and calls that they feel are likely sales calls. There are checks in various email applications such as Gmail and YahooMail, that automatically spam emails from brands that it feels are “unsafe”. Also, there are possibilities where your mail directly lands in the promotion label. 

But with WhatsApp, just like any other social media account, you can request a business verification that would give you the blue tick. This helps the receiver identify you as a trusted app, and would entertain your messages believing important. Not only is it great for messaging information to the existing students and their parents, but you can use it as a marketing tool as well for the prospects and parents of prospects. 

  • Use the number of your choice

Similar to mail, toll-free numbers may get blocked by mobile applications and create a hindrance in your communication with the parents or students. Furthermore, people would not even realize if they received a call that got blocked. 

Hence, using a number of your choice for WhatsApp messaging is a viable option. You can choose a toll-free, sales, or even a landline number. Also, as per your hierarchy, you can allow multiple people to use the number for various types of communications based on their role in the organization. For customer/student support it is a very good option. 

  • Broadcast Messages

Sending bulk messages to all the students, parents, and teachers is made easy with WhatsApp. It allows you to broadcast the information to all in a single click. It is a good tool, as you would not have to send out messages individually to all students. It widely reduces the risks of missing out on people and sends out messages responsibly on your single command. Also, it reduces the efforts to a minimum.  

  • Secure & Encrypted Communication

Security is a very important aspect, and WhatsApp is by Facebook. You can imagine the lengths they have undergone to technologically secure each message with encryption. It is a very reliable tool, and one of the best and the most trusted in the market. 

  • Media Sharing

Not only the text messages but can securely send out media files as well. You can share photos, videos, locations, documents, links, etc., on WhatsApp. It gives you a great advantage in your institutional communication. 

Wrapping Up 

WhatsApp is one of the best tools to ensure secure and faster communication between your organization and various stakeholders. If you are looking for an education ERP solution that is WhatsApp integrated consider Academia ERP. We are a globally recognized SIS/ERP solution provider where we offer secure Whatsapp API integration to the Academia SIS/ERP solution.

How does the Academia ERP Examination Module Help in Simplifying Grading and Reporting?

Posted on by Hemant Mahajan

Education evaluation is an important step in the learning process. It helps teachers, parents, and students to identify if the teaching is going in the right direction and if students are well-connected with the curriculum taught. Also, it allows a student to identify if there are any shortfalls in understanding the classwork and seek the help of teachers to fill these gaps. 

However, no teacher would deny that examinations are some of the most strenuous times of the academic year. A teacher is involved in many manual operations such as reviewing, feedback, reporting, marks entry, etc. This can all be eliminated by implementing robust ERP solutions such as Academia Education ERP / SIS. 

About Academia ERP Solution

Academia is an education ERP suite, that comes with 30+ modules to manage, monitor, and execute various tasks in an education organization. This also includes the Academia Examination Module which has all the features and functionalities of the pre-examination, examination, and post-examination phases. 

The dedicated web portal allows teachers to automate most of their tasks and brings ease in reviewing a student’s performance and grading. Also, it optimizes each operation, giving them more time to invest in teaching and effectively improving student performance. The module is built keeping teachers in mind and has been successful in automating and streamlining assessment, grading, and reporting tasks. 

It is highly configurable software, meaning you can set the parameters for assessment as per your institution’s evaluation criteria. Furthermore, the software goes a step further and allows interoperability with secure and trusted digital tools. E.g., some of our clients are enjoying Moodle integration with the Academia ERP solution which has allowed them to take the online examination and sync the assessment records to the ERP solution without any manual work.

Here is how Academia ERP Examination Module is beneficial for teachers: 

1. Accurate & Consolidated Reports

One of the biggest benefits of the Academia ERP Examination Module is automation. You can completely automate assignment collection without having to worry about mishandling the project or any inaccuracies. The software can handle the data of hundreds of students and their activities with near-zero errors. Also, gives you an auto-generated report in one click. 


This feature alone can eliminate any chances of delays in the process and you can ensure the results are out on time and students are at an advantage of checking and improving their performance. 

2. Integrations 

Academia Education ERP can be integrated with a variety of digital tools that support online learning and online evaluation. This gives you the benefit of interoperability and you don’t have to switch between software systems to manage different types of tasks. 

Also, there are a set of pre-built reports that are built by keeping each aspect of the examination phase in mind. And you might now even require any other tool to generate reports on exam-related tasks.

3. Assessment with a customized grading scale

Academia ERP Examination Module has a sub-functionality “Settings and Masters”. This feature allows you to customize the performance metrics with a grading scale that fits your institution’s standard. 

Also, the software flaunts features such as changing marks to grades and vice versa in one easy click. The module allows you to take the grading scale a notch higher or a notch lower based on student performance. 

It is a versatile tool that allows you to manage periodic tests, thesis submissions, assignment management, term-end examinations, subject-oriented activities such as practical examinations and evaluations, and more. 

4. Co-scholastic Activities – Scheduling and Grading

Apart from academic learning, you have the option to create programs for Yoga, Art, Health Science, Physical Education, and other co-scholastic activities. Not only does the tool help you in managing operations pertaining to these activities it allows easy scheduling of examination and grading. 

The pre-examination and post-examination features in the Examination Module allow you to easily manage the examination schedule, resource management, crisis management, evaluation, grading, and report generation. 

5. End-term Report Card Generation

End-term examinations can be more hectic than managing the periodic tests and other evaluation processes. Report card generation could be challenging as the traditional approach made it a manual task. With Academia ERP you can easily manage it with automation. 

Grading and reporting activities can completely be automated. This allows teachers to break free from manual work. Report cards can be generated with ease and accuracy through Academia ERP Examination Module. 

6. Publish Reports 

Students can check results using Academia ERP Student Mobile Application. Also, you can give different access to the parents to access the parent portal and check the academic report of their ward. 

Online publishing of the reports is much more efficient than traditional methods wherein a parent was required to come to the school to get the report. In case they miss it, they would have to wait for the next parent-teacher meeting or need to take a personal appointment with the teacher. These communication gaps are completely filled with Academia Education ERP Software.

7. Record Management

Academia Education ERP comes with a robust Student Information System that records every academic and non-academic information, record, and activity of a student with high accuracy. You don’t have to manage any paper-based records and completely go paperless by implementing Academia ERP.

The system is efficient, secure, and easy to use. Also, you can retrieve the information remotely and perform various tasks. With Academia ERP you can enjoy hassle-free management of your education institute. 

Summing Up 

Academia ERP Solutions is a highly efficient software solution that allows you to streamline all institutional operations. It comes with a dedicated Examination Module, that has all the features and functionalities to manage pre-examination, examination, and post-examination activities. 

Implementing Academia ERP can help you in managing, monitor, and automate most tasks for the examination phase. It empowers you to handle load extensive studies and also scheduling of assignments, examinations, and evaluation processes easily. Also, the wide range of reports that come pre-built with the product is visually-stunning and comprehensive. 

To learn more about the product, you can connect with us here and schedule a live demo. 

Top 5 Smart Resources for Institutions to Check While Choosing ERP/SIS

Posted on by Hemant Mahajan

With the modernization in the education sector, education institutions around the world are choosing software technology for their overall development. ERP is also the modern choice of institution. It can automate and streamline the academic, non-academic, and administrative operations of an institution. 

But do you know what are the main features that you need to look for while choosing an ERP/SIS? If not, these 5 smart resources can help you take a deep dive into the world of education ERP/SIS and win the competition.

  • Quick Reads

If you are thinking of buying an ERP/SIS for your institution, these 5 blogs can help you learn about an ERP and how it digitally transforms your institute. 

  1. Student Lifecycle Management: AI-driven Solutions
  2. Role of Predictive Analysis in the Education Industry 
  3. Student Information Systems: The Five Best Reasons to Invest
  4. Cloud ERP vs On-premise ERP Solutions: What is right for your education institute? 
  5. Global Education Institutions – Why is it high time to implement ERP?
  • Rapid Evidence

Smart are the people that take informed choices. If you are thinking about digital transformation, choose Academia ERP, a proven solution and the first choice of 320+ education institutes around the globe. Here are a few of the reviews that can help you understand why Academia ERP/SIS is the best choice for your institution.

  1. Reviews from prestigious institutions over G2
  2. Reviews from prestigious institutions over Gartner Peer Insights
  3. Success stories from clients 
  4. Case studies 
  • Awards & Accolades

Education institutions around the world opt for technologies that can bring complete digital transformation. Check these awards and accolades that make Academia a worthy platform for educational institutions. 

  1. Awards & Accolades
  2. Media Coverage 
  • More about Education ERP/SIS

These whitepapers and reports can help you a lot if you want to gain in-depth insights into the functionalities of an ERP/SIS.

Whitepapers & product sheets 

  • All About Security

Education institutions are easy targets for hackers. Here are a few resources which will help you understand the elements and standards that are required to achieve unbreakable security in an education ERP. 

  1. GDPR Security
  2. A Checklist To Safeguard Your Institution’s Data
  3. The Top 5 Priorities for Higher Education in Cybersecurity

Wrapping Up! 

An ERP/SIS helps education institutions not only to automate and streamline their operations but also to give higher ROI, operational efficiency, and ease of monitoring and management. Want to know more? Request your demo now!

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