Hemant Mahajan, Author at Academia ERP

Student Lifecycle Management: AI-driven Solutions

Posted on September 28, 2022July 15, 2025 by Hemant Mahajan

Students being one of the biggest stakeholders in the education ecosystem, management has no choice but to make strategic decisions around them for higher retention and revenue.

However, when we say strategic decisions one of the biggest challenges faced by the decision-makers is that of having a strong base on which they create these strategies and procedures that help them achieve organizational goals. The opacity in the system is highly dreaded by the decision-makers and until now they had no choice but to wait and watch how their strategies are unfolding.

Giving some skeleton to the entire process the student lifecycle emerged. It is a stage-wise procedure wherein an applicant undergoes to become a student and then an alumnus/ alumna of the institute. This stage-wise division of the cycle allows decision-makers to make specific strategies to optimize each stage and meet their organizational goals as a whole.

As technology becomes an active participant in the education industry, student lifecycle management falls on its agenda to revamp it and build a more sustainable model for education organizations. In this blog, we would be discussing the role of artificial intelligence in student lifecycle management.

Student lifecycle management in higher education

The student lifecycle management for higher education becomes direr. Not varying too much, the lifecycle in school and higher education is almost the same. However, retaining students in the higher education ecosystem is difficult. You have to ensure an effective learning environment for engaging students. Also, until now there has been a very wide gap between skill development and academic curriculum.

Today, institutes around the world are focusing on making students industry-ready. However, strategies and resource planning for achieving this are still in the natal stage for many third-world countries. Giving birth to higher dropout rates and more focus on improving student lifecycle, implementing new education policies, increasing resource planning, and others to battle it.

Technical Challenges in Student Lifecycle Management

Although technology is seen as a messiah of the education industry, the tech adaption is widely fragmented. Higher education institutes still lack the infrastructure to properly implement modern technologies and achieve their business goals. Furthermore, these challenges again make them lose focus on the student lifecycle and management.

They don’t have a well-defined approach to reaching the root cause of the problems and implementing the technology where it is most needed. Rather they are bewildered by the fancy tech words where their distorted approach bears no responsibility to shoulder their burdens in the modern education ecosystem.

Role of AI in improvising Student Lifecycle Management

Artificial Intelligence is a buzzword in the education industry. But not many institutes are successfully implementing it to meet their challenges and needs.

Artificial intelligence is a tool that allows you to crunch large sums of data to develop intelligence that provides useful insights about your education organization. Using artificial intelligence at various levels of the student lifecycle can help you in the following ways.

1. Applicant stage

It is no news that the dropout rates are very high between the applicant and student stages. The competition can be blamed but there are also some managerial errors and strategic flaws that can help you improve your gains in this stage. Also, nurturing the leads is very important. Modern channels such as social media and increased mobility in the market can help you dominate the competition.

An AI-driven CRM solution for your institutes would thus help you in managing your communication with prospective students better. It would allow you to see how many times the students have reached out to you for what courses, and how you have resolved their queries to meet their needs. It is a great tool to engage the applicants and nurture the lead for a higher conversion rate.

Campaign development, management, monitoring
Trend analysis
Performance analysis
Business Intelligence and Competitive Intelligence
Crucial metrics such as website visits, information requests, followups, campus visits, etc.

2. Admission Stage

Once the application is submitted it is time to put your efforts towards converting them into students. One of the best ways to do it is by improving your communication with the applicant. You can start by identifying the communication gaps. Here are some cues:

Application submission and payment confirmation
Document review emails
Real-time updates to students about their application
Communicating approvals and rejection

To meet these needs Academia ERP can help you in the following way:

Applicant portal
Multi-channel communication
Application Manager
Workflow automation
Realtime updates
In-built notification system
Application status management

3. Student Stage

Apart from LMS, you can take digitalization a step ahead at your institute with various tools. For example, you can improve communication between students and teachers through mobile apps. You can implement assessment tools and incorporate AI to develop reports on student performance, attendance, achievements, participation in extra-curricular activities, and more.

Student scheduling and classroom management is another aspect of student lifecycle management that can be automated and optimized. For this, you can begin by using scheduling tools that allow you to generate more transparency in the system. From special events to assessment and other resource allocations you can improve communication between the student and the institute without burdening your human resources.

The use of artificial intelligence in chatbots and app assistants is also very prominent. It helps you increase user experience and allow them to get quick resolve for their queries.

4. Alumni Stage

Alumni are great brand loyalists and brand advocates of your institute. Education organizations need to keep a good relationship with alumni as they would further help in the growth of the organization. You must effectively engage them and stay connected.

Many organizations do not manage their relationships with the alumnus and as a result, they miss out on a great opportunity to display good past students to promote their reputation. Academia Student Information System allows you to manage data related to alumni in one place from where you can manage communication well. Regular upkeep of the database and regular modifications allow you to update the data and infuse artificial intelligence with it to improve your communication strategies. This helps you target new ways of communication to build better alumni relationships.

Way forward

Artificial intelligence is one of the most sought-after technologies today, however, many education institutes struggle to implement the technology with the right components to reap maximum benefits from it.

For that to not happen with you, connect with our technology experts to understand how AI can be used to bring to your work processes and how to best utilize the ERP student information system for best data management and utilization.

5 ways mobile apps can transform education and improve the student experience

Posted on September 28, 2022July 15, 2025 by Hemant Mahajan

Web and mobile applications have been an integral part of our lives. We shop, travel, manage, eat and do a lot of things that are powered directly or indirectly through applications. When it comes to education, the scenario is the same. Today, we have efficient web and mobile apps that allow institutes to go a step further in providing quality education and keep students participating in academic activities.

Although, it is clear by now that technology helps ease things. But when it comes to specifics not everyone can give quantified answers to the questions. Why have a student mobile application? How does it benefit the students and organization? These and many other questions are hard for institutes to answer especially in terms of advantages and disadvantages.

So, here we are – trying to lift the mist from the question of how student mobile applications can serve as a transformative tool. Very specific and to the point, here is how Academia ERP solution for students approaches your institute’s problems concerning the student experience.

What is student experience?

Students are one of the biggest stakeholders of the education domain, and if we are not talking about their 360-degree development and not giving any heed to their cues on whether they are connecting with your institutional activities, you may very soon lose out to your competitors.

By definition, student experience means 360-degree development of students not only in academic aspects but in terms of social, emotional, and intellectual growth. Institutes started redefining and refining the cultural, political, sporting, and artistic interests of students and pursuing ways in which technology can ease things for them.

Why apps for student experience transformation?

The education industry is one of the oldest industries in the world. However, when it comes to tech adaptation the industry has shown slow progress. Today, when complex industries such as manufacturing and logistics are thriving due to technological innovations, the education industry is just beginning to scratch the surface. Hence the challenges that were holding the industry several years back are still holding it.

It was only after covid-19 that technology became a dire need for the education industry and it agreed to change its traditional working. Today, technology is making education cheaper for students. It is ensuring everyone can access knowledge and resources well and students can participate in their development.

Collaborations in various communities such as students, faculty, staff, and administrators have improved drastically. Mobile applications for education are engaging students better because of their vividity and ease. Furthermore, globally internet is being made available to people irrespective of their financial stature. It is a relatively cheap resource and almost everyone around the world is enjoying better connectivity than what was around 10 years ago.

The market shows a positive trend toward tech adaptation. Be it online learning, digitalization of the infrastructure, digitally managing resources and stakeholders, or more, everything indicates an inevitable digital transformation. All these indicators tell us that mobile apps and other education technologies are here to transform how students perceive education.

How do mobile apps improve the student experience?

Ease of access

Access is one of the most underrated terms by far which is associated with technology. People don’t really pay heed to the ease it brings to people’s lives, let alone that of students. It is an undeniable fact that knowledge access is a privilege for a certain class of society. Especially the third-world countries where educating the population is a challenge.

“More than 72 million children of primary education age are not in school and 759 million adults are illiterate and do not have the awareness necessary to improve both their living conditions and those of their children.”

Using mobile applications and digital devices you can turn the situation around. You have an opportunity to share the knowledge resources with a larger group. It is relatively cheaper and provides ease of access irrespective of time and place.

Create student groups and improve engagement

The three primary C’s that you have to focus on the most at your institute – Communication, Community, and Collaboration can be easily achieved through a mobile application.

Academia ERP / SIS solution is a central student information database that can be collaboratively used by many departments in your organization. It helps you align better strategies for improved decision-making.

With a centrally-located database, you can access information about students such as demographic details, their weaknesses, their strengths, their achievements, and other aspects. This information can be further utilized to create well-balanced groups of students that help each other in achieving better academic and non-academic group or individual goals. It also increases the integrity and communication between the students and creates a well-balanced cultural and social environment for them to thrive.

Communication tools and platforms such as social networks, forums, committees, discussion spaces, chats, and push notifications, are all great tools to keep the integrity alive in your education institute and healthy exchange of ideas giving birth to innovation.

Real-time tracking

Student mobile applications come up with a bundle of features that are a catalyst in improving student participation in academic and non-academic activities. On the same lines, having correct information is very important. With students being able to stay connected with the management, faculty, and classmates through mobile applications it becomes very easy for them to track any information about timetables, exams, news, events, transport, attendance, and other activities. This feature alone would help you improve the participation rate in various activities.

Seamless learning

The learning experience becomes more centrally aligned to students and achieving their personal goals becomes very easy. They start taking individual initiatives towards their education and hence student outcomes become better. Also, modern education ERP systems can be integrated with learning management systems or online learning portals. This would allow you to collect crucial information about a student for performance and help them in their course for better knowledge retention.

Reports and Analytics

Data is collected at several touch points on the app to give you a peek into student performance and participation in classroom and non-classroom activities. The data can be used more creatively by the institutes. Reports and analytics are revolutionary tools that allow you to detect student risks prior and take appropriate actions to evade them.

Wrapping Up

These were some ways that student mobile applications affect the student experience positively. To make sure, you are effectively using these technology innovations for your institute connect with the technology experts at Academia ERP / SIS Software. We are one of the leading education technology partners and we have successfully served more than 320+ customers across the globe. To know more about the product, visit our website.

Student Information Systems: The Five Best Reasons to Invest

Posted on September 27, 2022July 15, 2025 by Hemant Mahajan

The education industry is known to run a certain way. But today the entire world has come together to change that. Education policies and paradigms are changing drastically around the world. But are you ready for that?

At the heart of this discussion lies an impending need for changing the current infrastructure to digital. Over the past few years, colleges, schools and training institutes have gradually paced towards using digital technology for managing their organizations better. It gave them a competitive edge and helped them cope faster with the changing scenario of the education industry.

Meanwhile, there are remarkable tools and technologies available specific to meet the needs of the education industry, Student Information System is the most discussed and perhaps the most widely-adopted. The reason is the software’s multi-functionality. Most decision-makers believe the Student Information System is a record management tool for education organizations. On the contrary, in this blog, we would be introducing you to this multi-faceted software product and how investing in it benefits your organization.

What is a Student Information System?

SIS is one of the most powerful words of the time. The dire need of every industry is to get the right information to the right people so that they make the right decisions. The word means “facts about someone or something”. Powerful, isn’t it?

For years, like any other industry, education too used papers to manage student information. Everyone was shackled to paperwork. Papers are hard to manage and more prone to destruction, and extracting any information from them was like searching for a needle in the hay. Most of all it was very expensive.

With digitalization, things shifted to modern and robust digital infrastructure. Things became cheaper and Student Information Systems came to light. As the name suggests, the tool allowed institutes to manage any student-related information in form digital format. It increased accessibility to the data and over years, people started becoming more creative in the use of digital technologies. Today, Student Information Systems are integrated with modern technologies such as AI (Artificial Intelligence), ML (Machine Learning), BI (Business intelligence), and more.

Education organizations started storing student grades, course history, student records, academic information, non-academic achievements, and so much more. It is a secure, easy-to-manage, cloud-based solution that increased the usability and longevity of the student data. It improved schools’ understanding of their students and how they can improvise to gain a sharper edge in the market.

More than just a Student Information System

The world of technology is fascinating. It sits at the core of every industry today, but if go back in time we would see how wondrously every industry has evolved over the years as technology grew.

In terms of the education industry and Student Information Systems too the case is the same. The SIS was introduced in form of a record management system, but technology changed that. Information – as we said earlier it is a very powerful tool. It encourages better decision-making and backs your decisions to derive desired results.

In today’s scenario, the Student Information System is used collaboratively by various departments to take the right decisions. Right from creating unique student IDs to managing academic records to managing student behavior, everything is done within the Student Information System and the data is used by decision-makers to improvise their academic strategies, marketing strategies, fee policies, and most importantly – encouraging diversity at their institutes to attract better student prospects at their institutes.

More or less, the digitally-run institutes have a data-backed understanding of the weaknesses and strengths of their education system, and they use this information to broaden their scope for improvement.

The five best reasons to invest in best Student Information System

To help you understand how a Student Information System software would benefit you, here are six reasons:

Boost performance

An education ERP (Student Information System) allows you to store a vast amount of information in the system. In the backend, it compiles this information and saves it for using the data for various operations. It is a centrally integrated system where the information can be cohesively used by various departments to offer the best services to the biggest stakeholder in the education industry – the students.

Using the information, various departments can take better decisions and put in place better strategies to improve student outcomes. It helps them boost student performance individually and for the class as a whole. Furthermore, it promotes communication as the teachers/ faculty have information about students and they become more accountable for overall performance improvement and student experience.

Fee management

Online payments have taken over the world. Students and parents prefer to pay for the fees online as it is more convenient and faster. Most institutes currently don’t have the digital infrastructure to receive payments through online channels.

A Student Information System thus allows you to integrate your database to the online payment channels and provides you with real-time updates on the payment received, payment pending, and more. It completely eliminates the paperwork from the fee management process and allows you to digitally store the information in the system.

Most Student Information System software vendors follow the best practices while building and integrating SIS software into your database. They follow security protocols such as role-based access and PCI compliance. Furthermore, tracking and mapping of the online payments with unique student IDs are done accurately within the system.

Taking the ease a step ahead, you can add automation to it which would give you and student/ parents an automated reminder for pending fee payments, the payment received, receipts, and more.

Security

Cyber security haunts all industries. Education is no exception. Also, students and parents are very particular nowadays about data security and they do ask institutes a lot of questions relative to it as ed-tech becomes more of a routine thing.

Investing in a cloud-based education ERP (Student Information System) allows you to get both flexibility and security. It is a powerful system that allows you to keep the database secure. With more and more digitalization; students, faculty, and other staff members are using the web and mobile applications to perform various tasks. Furthermore, these apps collect data at several points which are stored in the database.

A secure Student Information System thus has to be implemented to ensure the data collected by your institutes is secure. Also, since cloud-based ERP solutions and Student Information Systems follow the security protocols and are not prone to physical threats you can trust an efficient service provider and ensure security at par.

Course management

The beauty of the Student Information System is that it goes beyond just recording and compiling information. The tools are very handy in giving support to teachers and parents to help students in their academic pursuits. The Student Information System gives real-time updates on attendance, activities, classwork, homework, performance, and other relevant information on a student. It promotes transparency and thus, allows teachers and parents to participate in the growth of the students.

Resource Management

Students are primary stakeholders in an education ecosystem, and most decisions are taken around them. Having a vast amount of information about students gives you a scope to improve the resources and facilities in the system and improve the student experience.

Student Information System: Smart Resource Management for Enhanced Learning

It allows you to administer each department, classroom, hostel, and other resources well. It ensures the facilities are streamlined to the needs of the students and if there are any gaps they are informed to the authorities and faster decisions can be taken for faster implementation.

Key takeaways

Student Information Systems are very helpful in administrative and management tasks for universities, colleges and schools. They come with various benefits and allow secure and easy management of large sums of student data that can be used collaboratively within various departments for improved student performance and experience.

Adaptive Learning and Education ERP

Posted on September 21, 2022July 15, 2025 by Hemant Mahajan

Technology has a way to transform the lives of people it connects. Many positive, some negative – but our sense is technology largely means good, and technology means providing tailor-made solutions to the problems faced by all industries and their biggest stakeholders.

Talking of personalized learning in the education ecosystem, we cannot ignore the role of technology – especially in achieving adaptive learning. By definition, adaptive learning means devising educational methods using AI-driven algorithms in a digital learning environment. It enhances interaction with the learner and delivers personalized learning experiences through highly customized resources. This includes innovative learning activities, the use of modern technology, and continuous improvements in practices to reach the ultimate goal.

In this particular piece of content, we would try to unravel the path that has helped achieve adaptive learning and discuss several steps taken by technology experts for the benefit of education organizations.

Adaptive Learning, Adaptive Hypermedia, and Identifying the Learning Style of Students

Adaptive Learning

Easier said than done, there are many pieces of research from renowned educational theorists on adaptive learning. Formally starting from identifying the learning styles of students and mapping the teaching styles with it, today technology is making this task easier and also digitally possible.

Adaptive learning is a fascinating concept. Time and time again research has surfaced proving that every individual has a different learning style. Teaching styles must differ based on these findings. For the concept to work successfully and give positive results, it demands academicians to go beyond just measuring knowledge retention in terms of marks and grades. It requires teachers to closely analyze various aspects of a student’s personality and build a deep analysis of their individual learning patterns.

But how do they do it? Is there a definite process to do it? Or do they give you a list of characteristics that must be analyzed to understand the learning behavior of a student? For years, teachers just went round and round orbiting around this concept. Meaning, that even though they had the motivation, they lacked the resources.

With time, scales tipped towards technology. Adaptive learning was made possible with Adaptive Hypermedia and we are where we are today – successfully providing personalized learning to students.

Adaptive Hypermedia

Over time technology evolved and started penetrating various industries. Educational institutes in the west started using various types of media other than books to bring more variety into their teaching styles. This entire chain of change gave birth to the term hypermedia.

More research surfaced and people found adaptive learning with hypermedia is easier to provide individualized learning experiences to the students. According to Peter Brusilovsky, individualized instructions influenced the behavior of the education community. For which he aggressively proposed the use of hypermedia. He supported analyzing learners based on their profiles or records. He also highlighted the importance of user modeling to personalize learning successfully.

In 1998, Mario Paolucci proposed an adaptive hypermedia system that was capable of diagnosing and identifying each student’s misconceptions. He was taking individualized learning to the next level. Building the base for Lo, Wang, and Yeh, Paolucci’s research is seen as a game changer.

In 2004, Lo, Wang, and Yeh used Paolucci’s concepts to develop a hypermedia-based English Learning System for Prepositions. Not going deep into the product, we would just appreciate the sheer futurism in the concept and product modeling. The team of three started learning the online behavior of the students. They defined various touch points that allowed them to know the online learning behavior of their students. Various student behaviors were defined using data points such as idle time, response time, effective learning time, ineffective learning time, and login time.

Although, just the tip of the iceberg, we believe it was a great achievement. Using the parameters the three successfully detected various learning attitudes of the students such as concentration, willingness, patience, and more. They used this knowledge to build a more individualized learning environment and teaching style. But, it was a time-intensive, manual process that was hard to achieve on practical grounds.

The modern concept of Adaptive Learning

There are so many other instances, various research, and technological advancements that have led us here. Today, if we can talk about creating a personalized learning experience and changing the content per user to attain the results it is because people before us have invested a great deal of time in creating a base for us theoretically and technologically.

If we talk about the current scenario, the education industry is on a brink of change. The wheels of transformation are churning as more and more universities and colleges adapt to digital infrastructure and popularize online learning. Today, we have products that are collecting data at all stages to help us build an understanding of student behavior.

Introduction to Education ERP and achieving Adaptive Learning Goals

As the world moves towards providing more immersive learning experiences to students, adaptive learning is expected to play a dominant role in the education sector. Past experiences and studies suggest achieving adaptive learning requires data-backed reasoning and tools that reinforce learning and adapt to the individual student’s needs.

As more and more digital tools emerge the goals appear to become easier to achieve. Especially, the multi-faceted quality of ERP solutions is highly praised by education theorists and administration. It is because of the provision it provides to collect data at several touchpoints through student mobile applications, web portals, faculty and administration performance and behavioral inputs about students, and also their quality to seamlessly get integrated with online learning tools.

Through ERP you get to have a better understanding of a student’s pattern of learning, their interest, their effective time of learning, and even their response to different teaching styles. This opens new doors for the education system around the world and gives them a chance to break the barriers and move ahead. This also, helps them plan resources better for the students and allows them to not blindly invest their resources and force students to adapt to the redundant methods of learning. Through the education ERP solution not only do you get tools to better manage your institute, but also make teaching more centralized to student needs.

What is an Education ERP?

Enterprise resource planning is an umbrella term used for a host of mini-programs that are collectively used by enterprises to manage their resources better and bring more ease to functioning.

The definition does not change much with the addition of ‘education’ as a prefix to the term. Education ERP solutions are highly-configurable and tailor-made solutions built for education institutes such as schools, universities, and training institutes. They help in:

Data Management, Analytics, and Reports

ERP solutions allow you to centralize your institute data and allow various stakeholders to use it for improved functioning. But one of the biggest things that this system does for you is data collection and data management. This gives institutes the added benefit of data insights.

With the removed opaqueness in the system, institutes can improve their strategies and achieve institute goals faster. It is a digitalized narrative that was set decades ago by educationists and researchers that allows for modifications in teaching styles, academic processes, and various other things for higher knowledge retention and student outcomes.

Helps learn about risks

Predictive analysis is the latest addition to Education ERP. Like other industry segments, education too is now using data to allow Artificial Intelligence and Machine Learning to learn about the risks present in the ecosystem and provide effective solutions to address them.

Risks such as bad resource planning, financial crisis, reduced student engagement, non-availability of important resources, and student dropouts can be easily identified before they cripple your institute. It is a great way to ensure higher revenue, and student outcomes even in global stumbling blocks such as Covid-19, or recession.

Implementing AI in Learning Management System

Using ERP in combination with Learning Management System allows you to save time in personalizing education for students. It allows you to learn about the existing knowledge and skills of the student and use it to define new teaching styles for improved student engagement. Also, the system tells you about areas in which student needs attention and counseling and helps them master new skills, gain new knowledge and also build a sustainable career path.

Going Forward

Adaptive learning is one of the most sought-after concepts in the education industry. Surprisingly, it has been on the agenda of every institute not just in the present but decades ago as well. As technology progresses we can expect new understanding sprouting from all the knowledge, research, and technology that we have.

We can assure you, that adaptive learning would rule the world as it is not only practical, profitable, and beneficial but also meaningful. People have different learning styles and the world must embrace this fact and start looking beyond just books and giving skills, knowledge, learning pattern, and style the due stance in strategies that could have made things so much better years ago.

Solutions such as ERP are highly supportive for education institutes to build the right infrastructure to learn, grow and implement adaptive learning. You can talk to our technology experts to understand how our product Academia ERP is fulfilling the needs of the industry and supporting adaptive learning. We would love to be of any assistance.

Stay tuned for more information, and exciting news in the edtech domain.

Cloud ERP vs On-premise ERP Solutions: What is right for your education institute?

Posted on September 21, 2022July 15, 2025 by Hemant Mahajan

Custom ERP solutions for the education industry are very popular. Meanwhile, institutes widely focus on the features and functionalities of the applications, they miss out on the most important factor – deployment.

Three of the most widely used deployment methods are – On-premise, Cloud, and Hybrid. In this blog, we would be discussing the difference between ERP on-premise vs cloud. Let’s start by defining both first.

What are on-premise ERP solutions?

On-premise ERP solutions are licensed software that is purchased and installed on your system and runs on your server. Everything is done internally, this includes maintenance, risk management, updates, etc. Hence the additional cost for power servers, database software, and operating systems are incurred by you.

What are cloud-based ERP solutions?

Cloud-based ERP solutions are deployed on cloud servers. The biggest difference between an on-premise and cloud-based ERP solution is the ownership. Meanwhile, on-premise solutions are deployed on your server, cloud-based ERP applications are deployed on the vendor server and you can access the software over the cloud using a web and mobile application.

Current Scenario

Cloud-based ERP solutions are gaining great momentum. It requires no active management and thus is more effective for the institutes that do not want to invest in the resources. Also, cloud-based solutions are usually purchased on a subscription model which gives you pay-on-the-go flexibility. This includes the annual fee for the software, server maintenance, network management, software updates, etc.

Questions to ask your service provider about security

Meanwhile, most of the cloud-based ERP solutions are deployed on a private cloud, there may be a chance that you are using an app on a shared cloud. This may be a red flag as it can compromise data security.

Also, SaaS ERP solutions deployed on a private cloud are highly secure and flexible. Since they are hosted on a private cloud there are no shared resources, the data is very secure. Furthermore, if scalability is required you can opt for a bigger plan. Backup controls and upgrades are also very easy.

Key Differences: Cloud-based ERP Solution and On-premise ERP Solution

Deployment

One of the most significant differences between the two is that of deployment. Whereas with on-premise software, the company is responsible for maintaining the software solution and other relative operations, in cloud-hosted services you don’t have to worry about anything. Software is hosted on the vendor cloud and maintained by the service provider including the software maintenance and related processes.

Control

With an on-premise ERP environment, you have more control over things, but they do come at a high price. To ensure ownership and control, plus the measures you have to take for ensuring high-end security is going to be too costly. The more data you generate the more scalability you need and you would be looped into an endless cycle of continuous investment.

Although cloud-based software use vendor server, the evolving data policies and increasing adherence to global data security measures is a great assurance for small and big businesses. The cloud-based ERP solutions that provide data protection and encryption are good to go, they even use reliable third-party tools that follow security protocol and show adherence to data policies.

Security

Data security over servers is a great concern for many businesses. Since security is one of the most important things for businesses of all sizes and types, you may want to choose an on-premise security solution. Having said that, you would have to invest heftily in multiple avenues to guarantee security to its fullest.

Talking about the cloud, reliable ERP solution providers such as Academia for education organizations can ensure high-end security. We follow security protocols for data protection. Furthermore, there are hardly any risks of hardware, software, and infrastructure malfunctions. And even if it happens there are protocols followed for multiple disasters and data redundancy protocols. With a reliable service provider like us, you can easily manage the security risks associated with cloud-based ERP solutions.

On comparing…

Factors	Cloud-based ERP	On-premise ERP
Accessibility	Advantage	Disadvantage
Affordability	Advantage	Disadvantage
Maintenance	Advantage	Disadvantage
Security	Advantage	Disadvantage
Deployment	Advantage	Disadvantage
Scalability	Advantage	Disadvantage
Control	Disadvantage	Advantage
Ownership	Disadvantage	Advantage
Connectivity	Disadvantage	Advantage

Most important discussion of all… The Cost:

Given the initial investment along with product cost and infrastructure, an on-premise software solution might not be the right solution for a small institute or an organization that is just starting. Furthermore, you must consider maintenance and operational costs that are going to be a constant monetary burden. Even for big organizations scalability comes at a cost. And when more and more organizations are implementing modern technologies to reduce operational costs people are looking forward to moving to cloud-based ERP solutions.

Cloud-based ERP solutions are more cost-effective as they are easy to set up and do not require any additional investment and effort on your end. A cloud-based solution from a reliable vendor is as efficient and secure as an on-premise solution. Plus, consider how much you are going to save on the resources.

The cost of ownership, when distributed over the entire lifecycle of the system, is much less in the case of an on-premise solution. Hence, if you can manage to pay up for the initial set-up and maintenance, you can easily regulate the cost and achieve ownership at a lower cost as compared to a cloud solution.

What is right for you?

Cloud-based ERP solutions are taking the world by storm. In comparison, they fall short only on the aspect of ownership, meanwhile also providing you a major benefit of reduced cost and scalability. If you are a small-sized business and do not want to initially invest in the infrastructure and additional costs that you have to pay up-front and over time, cloud-based solutions are a good option.

Also, more and more established companies are moving towards cloud-based ERP solutions. The reason is the availability of reliable vendors and the evolving dynamics of security protocols and strict adherence to them. Today, cloud-based ERP solutions are seen as a more viable option for big or small companies. You can connect with our technology experts to learn more about cloud-based education ERP solutions, and how Academia can help you in achieving your business goals.

Role of Predictive Analysis in the Education Industry

Posted on September 21, 2022July 15, 2025 by Hemant Mahajan

The education industry is undergoing some of the biggest changes in the past few years. Although the industry is embracing e-learning enthusiastically, the newfound challenges in the pandemic and post-pandemic era have completely jolted the industry. Institutes are now moving towards a tech-based evolution. An industry that dates back centuries and is known for not making many changes in its traditional format of operating is now looking up to technology for its various needs.

Right from student discovery to student retention and other nesting stages, technology has fused itself to every operative, academic, and organization task to restrengthen it. Tech-based solutions are helping in increasing accountability in people to improve knowledge retention and student experience. Institutes are using ERP or SIS (Student Information System) solutions for allocating resources and managing them better. Benefits in terms of better management and reduced cost are remarkable.

Going a step ahead, not only tech adaption is improving the functioning of the institutes but also preparing them for future challenges. Predictive analysis allows educational institutes at all levels to learn from students, beneficiaries, and other stakeholders in the system to gain valuable insights and highlight industry trends. Not only does it gives them protection in harsh business scenario but also a competitive edge.

Predictive analysis

Predictive analysis is a process of crunching the data and gaining meaningful insights at all levels from various stakeholders in the system to devise useful strategies for better ROI and management.

Concerning the education industry, predictive analysis can help the management to make more informed decisions and effectively operate their institutes. It also helps in making strategic decisions around the student lifecycle and improves student experience by ten folds. It gives you a near-accurate prediction on what are the factors that may weigh down things for your institute. They can use this new knowledge and combine it with their experience and understanding to build a more sustainable system for things. In long run, improved decision-making can result in higher revenue, brand recognition, student retention, and more.

Not to be confused with a traditional analytical tool

Meanwhile, the traditional analytical tools are focused on providing you with a detailed analysis of things that have been done, a predictive analytical tool is forward-thinking and provides you with data-backed recommendations on things that are to be done next.

For any institute, what they do next in the future is as important as what they are doing now. The predictive analysis provides actionable insights and accentuates the confidence of people in the management to improve their decision-making.

Advanced predictive analysis tools use structured and unstructured data and statistically analyze various functions and operations of the institute. Furthermore, it mines data and does predictive modeling to uncover hidden patterns and associated connections between various functions and outcomes to prepare personalized recommendations.

Moreover, predictive analysis is a tool that allows you to go beyond just the academic and organization data. It allows you to capture elements that help you understand the user participation, response, and activities through the online portal, mobile applications, and various touchpoints and triggers in the digital system. It can also use big data to tell trends and give you a 360-degree view of the institute’s performance and recommend strategies to improve.

Evolution of Predictive Analysis in Education

Like any other industry, the education industry too has its unique needs, and technology if not personalized doesn’t serve its purpose. The evolution of predictive analysis in the education industry has given rise to systematic improvements in the education sector also, institutes are seen using existing data to gain insights on the present and future performance of education organizations as a business in terms of monetary gains and sustainability.

Today, predictive analysis is not only being used for bigger aspects of the education industry such as the number of admissions but it is also used in predicting student success. Student success is a key indicator in the system, all the other factors mapped to it are taken under consideration in advanced predictive analytics tools to ensure business longevity and performance as a whole.

Bid adieu to human errors

Traditionally data collection, collation, and analysis were done manually but the process is now redundant due to two major reasons. First, organizations had to dedicate resources primarily to this job and it was time-intensive and costly. Secondly, human intervention is prone to errors that may result in data discrepancies. Thus predictive analysis is a more viable and practical solution.

Unique Usecases of Predictive Analysis in Academia ERP Solution

Academia is an advanced ERP/SIS software that provides dedicated solutions for schools, colleges, universities, and training institutes. We offer highly configurable software solutions that can be easily customized to meet your needs. Using Academia you can manage your academic, organizational and operational tasks easily. Furthermore, the product offers you a great user experience on mobile and web platforms, it is a secure solution that allows remote working.

As a high-end software solution, we understand the importance of predictive analysis in the modern business environment. And have utilized it to its potential to develop amazing solutions for some of the biggest institutes located globally. Connect with us to know more about Academia and how we can help you manage your institutes better.

Here are a few use cases of predictive analysis in Academia.

1. Predicting Student Performance

One of the biggest challenges for faculties and management is to identify students that are lagging behind. Holding examinations quarterly or half-yearly does not provide much scope for performance evaluation and improvements.

Academia ERP/SIS solution uses historical data of the students and creates a data modeling to provide you a close to accurate analysis of the student performance. Taking it a step ahead, it also helps in analyzing the performance of the class as a whole through a group analysis.

With an accuracy rate of ~90%, Academia is one of the finest education ERP solutions globally that statistically analysis a wide range of factors to provide a near-close prediction on students that may fail due to internal and external factors. The same goes for group analysis.

Using the tool, schools, colleges, and universities can focus on student performance individually and identify the markers in the system that are causing the performance degradation in student performance. This helps them to take actions that improve student performance and drive them towards excellence.

2. Application Conversion Prediction

The drop rate in the stage from application to admission is a huge challenge for the education industry. With the limited available information about the students, it becomes very difficult for the organizations to identify the factors that are causing the drop rates to shoot up.

With historical data analysis, the Academia ERP/SIS takes into account various factors to identify the major causes of the drop rates. Also, it provides useful insights and information to the counselors to guide students correctly and convert the applicants into students. The system being highly configurable, can be utilized by any institute easily to devise their own metric to identify applicants that are more likely to become a student in their organization and also fight off drop rates more efficiently. It gives them a major strategic advantage to increase their revenue for longevity.

Way forward

The growing competition in the industry requires a fast-paced solution that does not take much time but does the job in minutes and provides real-time updates along with greater data visualization. Owing to the new needs, the predictive analysis provides you the required support to manage your institutes better and support students in improving their performance. Student-side benefits such as improved transparency in the system and adaptive learning allow them to excel in their studies and increase their participation in the online and classroom learning scenarios.

Tech-based solutions generate tons of data every day. Realizing the true potential of this data to devise meaningful strategies can help the organization in improving its market positioning. Operational and commercial decision-making can be backed with reliable data and prescribed suggestions from predictive analytical tools.

Why do the Educational Institutions in Kenya Need to Adopt Digital Transformation?

Posted on September 12, 2022July 15, 2025 by Hemant Mahajan

The education ecosystem in Kenya is improving at a pace, and institutions here are adopting education technology that is helping in overall growth and achievements. In 2017, the World Economic Forum rated Kenya’s education system as the strongest in the African continent. In 2018, the World Bank ranked Kenya the top African country for education outcomes.

Why is EdTech booming in Kenya?

Education in Kenya is highly valued, its literacy rate is more than four-fifths of the population and is the highest in sub-Saharan Africa. The government of Kenya has allocated sufficient resources for education management of Kenya and the promotion of digital transformation in all universities, colleges, and schools. The government is highly focused on enhancing EduTech with the use of software/tools. It also promotes overall growth for all stakeholders in education.

Why should Institutions Adopt an ERP/SIS?

Among various technologies, an institution needs to choose a technology that can accommodate the management of all the operations in an institution. It is focused on accessibility to all the institutional tasks targeting overall growth in all aspects. An ERP/SIS can be the one. It provides automation of all the academic and administrative operations managing all the institutional tasks.

How can an ERP/SIS Help Educational Institutions?

Centralized Data Management

An educational institution requires high-end data management. Using an ERP/SIS you can create a centralized information database that leads to the centralization of all the academic and administrative operations associated with data. It brings ease to operations and processes through role-based data accessibility.

Smooth Academic & Non-Academic Management

There are multiple academic and non-academic operations associated with institutions. An ERP/SIS makes operations smooth and brings ease to processes. It strengthens the core processes by providing integrations with other add-ons regulating all the processes on a single platform. It also smoothens and strengthens the complete functioning across departments and reduces manual intervention.

Improved Student Satisfaction

The modern generation of students demands everything easily accessible. An ERP/SIS helps in streamlining the entire student lifecycle. An ERP/SIS makes all the operations right from admissions, fee management, assignments, and examination, to all other institutional tasks easily attainable and flexible for students. For example, students can easily check their assignments, submit their assignments, and check their marks anytime from anywhere using the mobile application and portal, and a lot more.

Enhanced ROI

Every educational entity focuses on its ultimate vision which is constantly improving ROI. An efficient ERP/SIS can help by:

Reducing resource mismanagement and planning
Improving student retention with improved student lifecycle management
Reducing the cost of student acquisition
Providing personalized learning experience and improving student outcomes
Improving productivity and decision-making

Why is Academia ERP/SIS the best choice for institutions across the world?

With the modernization of the education system in the world, institutions need to choose a robust solution. Academia can become a true companion for your institutions. It is empowering 300+ institutions, across 20 countries, and 4 continents. It is providing efficient management to all of their institutional tasks leading to improved productivity, student retention, and much more.

Your institution can be the next! Request a free demo now!

Why Should Institutions in the Philippines Adopt a Student Information System?

Posted on August 31, 2022July 15, 2025 by Hemant Mahajan

The education system all over the globe is being updated and institutions here are actively adopting technologies that can help in overall institutional development. The Philippines has a good education system, according to Wikipedia higher education in the Philippines has witnessed a hike of 457,629 student enrollment in 2019-2020 from 3,408,815 from 2010-2011.

The education ecosystem in the Philippines needs strong technical support that can help in optimizing overall management. A Student Information System is one of the best software for institutions to bring automation and digital transformation.

A Brief About Philippines Education System

In the Philippines, the education system is different for every level. For example, the K-12 system is replaced with elementary schooling that’s more suited to students’ needs, and every student attends kindergarten for one year before moving to elementary school.

Likewise, the higher education system involves four to five years or up to eight years for subjects like law and medicine. Then, postgraduate education takes an additional two years or more.

Now, let’s dive into the EdTech revolution and the need for a Student Information System in institutions there.

Why do Institutions in the Philippines Need to Adopt Technological Support?

According to TECH COLLECTIVE, the Philippines is one of the world’s fastest-growing economies with a population of 1 million and a GDP of USD 330 billion, with a rise of 6% annually. The country is expanding rapidly, but institutions must adopt technologies that can help in creating quality education pathways leading to well-structured futures for students.

With the EdTech evolution, institutions must attain powerful technological support that can adhere to overall productivity and stakeholder satisfaction in the best possible way.

Why is a Student Information System a Smart Choice for Institutions in the Philippines?

A Student Information System (SIS) is playing a critical role for advanced institutions, it is helping institutions manage the entire student lifecycle right from the admissions, enrollment, examinations, and a lot more. It provides a single platform to automate, manage, and balance all the student’s data, and reports, along with securing important credentials.

Reasons to adopt SIS in educational institutions in the Philippines

Management of complete academic & administrative operations

Education institutions involve an abundance of roles and responsibilities associated with each stakeholder, and there are multitudes of academic and administrative tasks associated with admissions, enrollment, assignments, attendance, examinations, and a lot more. A School Management System automates all of these tasks and provides systematic and efficient management of the institution.

Analytical reports for accurate data management

Institutions in the modern scenario demand accurate data management with smart technological support like an SIS. A Student Information System/Software provides tools like analytics and dashboards that deliver exact reports for stakeholders & render data-informed insights; that can help in the overall management of an institution.

Easy accessibility to any piece of information & data

There are various tasks and operations that an educational institution involves. It not always becomes easy for stakeholders to connect and access any of the information or data. A Student Information System provides easier access to any of the data & information bridging the gaps in the best possible manner.

Better Transparency

A Student Information System positively brings transparency to the institution, it removes all the errors, chaos, and confusion by streamlining all of the institutional tasks. It brings ultimate transparency centralizing complete management of the institution.

Why can Academia ERP/SIS become a true companion for your institution?

As discussed above, institutions in the Philippines are investing in emerging technologies that can help in the overall development of the institution. It is the right time to opt for a Student Information System that can positively help in organizing and streamlining institutional tasks.

Academia SIS can also help institutions in the best way, it has a presence in more than 20 countries across 4 continents and 300+ institutions. It is helping institutions incorporate automation with technological advancements.

Various prestigious institutions from across the globe are trusting Academia, what about you? Let’s connect today, contact us now and one of our experts will get back to you!

Why School Management System for managing Admissions and Enrollment in Canada?

Posted on August 29, 2022July 15, 2025 by Hemant Mahajan

Canada is the second largest country in the world, right after Russia. It is a good country having a thriving economy with multiple business opportunities. Education in Canada is expanding and moving in a good direction with a strong public education system.

Institutions from across the world are moving towards a radical change and likewise in Canada, institutions are adopting EdTech solutions like Student Management or Information System. It is helping institutes automate and streamline institutional tasks right from admissions, to enrollment, examination, and more.

How School Management System is Helping Canadian Institutions in Managing Admissions and Enrollment?

According to Wikipedia, Canadian K-12 institutions are rendering quality education to institutions, and it is delivering the highest school enrollment as per the percentage of their graduating population.

So technologies like SMS/SIS and more are helping institutions to increase the enrollment rate and optimize the admissions process in the best manner.

What is the School Management System?

A School Management System (SMS) is software that provides complete management of all the academic and administrative activities in an institution. It manages all the tasks right from enquiry, and finances, to the completion of education. It reduces the workload of all the stakeholders along with human malfunctioning, errors, confusion, and more. It provides a complete database of each student for multiple departments, centers, and even locations.

A well-equipped and feature-rich SMS provides schools with a centralized portal and mobile application that can be accessed by anyone from anywhere at any time according to the needs and the authorities.

Why choose SMS for managing admissions and enrollment in your institution?

Creating a giant database of all the enquiries

Admissions are considered to be the busiest time for educational institutions, it involves a lot of documents, details, and more with a huge amount of data and information. Especially, in the enquiry process, they involve large amounts of data like the name, address, course details, other functionalities, and various other things.

A School Management System manages a complete database of students for all the administrative tasks, and especially for managing enquiry processes, it provides a separate analytical dashboard to check, manage, and update any data accordingly.

Facilitating the enrollment process

The admission process is yet another crucial task for an educational institution, it needs to be systematic and proper. The enrollment process is one of the most important processes in completing admission processes and initiates efficient attendance, form-filling & more.

The SMS automates the complete enrollment process and creates a systematic analysis of the student records, it also creates and handles students’ records & management effectively. It also designs the enrollment processes & simplifies the student entries, documents, images, certificates, and more making the process efficient and effective in the best possible way.

Creating an effective chain for fees & finances

Fee & finances management is also important for education institutions. A Student Management System provides complete fee management, it automates all the fee-related tasks reducing the chances of errors. It will generate diverse fee structures and receipts for complete admission & enrollment processes.

It includes various features & functionalities like a robust mobile application that can efficiently provide multiple features for fee management. It provides students & parents with easy fee submissions, receipt generation, and more along with notifying them of the due date of fee submission and a lot more.

Building a strong chain of communication

A proper chain of communication is the key to success for administrators, staff, faculty, and even students in the admissions and enrollment process. Institutions must build a strong channel of communication among stakeholders.

An SMS creates and builds strong seamless contact and relationships among all the stakeholders and drives a faster mode of communication that can nurture good modes of coordination in the institution.

So, what are you up to?

Canadian institutions in the modern scenario need a splendid difference and personalized element to manage all the academic and administrative operations in the institution. It also leads the way to manage admissions and enrollment and boosts the entire admission drive in the best way. Academia SMS can help with this in unbelievable ways, want to know how? Request your demo now!

How College Mobile App Can Make Life Easier for Your Students?

Posted on August 23, 2022July 15, 2025 by Hemant Mahajan

With the increasing advancement in technology, students are also being technologically influenced. For this, the education sector is getting driven by smart tools and software that can help in balancing the student lifecycle. Even after the COVID-19 pandemic, institutions are adopting advanced solutions like Student Information System (SIS) to manage their academic and administrative activities in the best way.

A Student Information System streamlines the complete educational operations in the institutions, it provides a systematic arrangement for all the operations associated with a student. A robust ERP/SIS includes a mobile application that not only helps faculty and administrators but also the students making their life easier in many ways.

How does a mobile application help students manage their day-to-day operations?

Instant Accessibility

The new generation of students wants everything easily accessible. They want everything at their fingertips. They want instant gratification for all the institutional tasks.

An ERP/SIS with a mobile application provides easier access to students for any of their institutional tasks. It provides all the information at a glance with easier accessibility right from admission, enrollment, program & courses, examination, and a lot more with just a single click from anywhere and everywhere.

Students can easily access attendance, timetable, assignments, and all such things using the mobile application.

Motivates Students

A handy mobile application with all the functionalities to manage students’ attendance, timetable, fee, and a lot more can ease students’ life in many ways. It motivates & empowers students on being active in managing their day-to-day tasks and also in their studies.

A user-friendly mobile application helps students stay active, energized, and motivated for further studies.

Also check, how the Academia ERP/SIS mobile app helped students in different institutions:

Connectivity among all Stakeholders

An educational institution involves multitudes of tasks from each end, like faculty, administrators, and students. A mobile application associated with software like ERP/SIS provides complete access to all the stakeholders like faculty, administrators, and students. For example, it avails students of easy assignment submission, and likewise, it avails faculty members to check and mark numbering for assignments.

This way, it connects all the stakeholders for all the operations, providing instant solutions and satisfaction. It also includes connecting students and faculty members with features like real-time notifications, database updates, notifications, chatbot integration, and many more.

Personalization

As discussed above, students of this generation need everything quick, easy, and personalized. A feature-rich mobile application provides complete accessibility and personalization to students. It regulates the easier flow of data, information, and updates among students and other stakeholders, and the best feature of this is it provides different user interfaces to each stakeholder according to their needs and authorization motivating personalization and ease in all manners.

Conclusion

With the regular advancements in education, it is a must for institutions to provide utmost ease to students. Technologies like ERP/SIS provide complete management of all academic and administrative operations. It provides an ease to all the stakeholders by automating all tasks and makes it accessible on the portal and the mobile application.

What are your thoughts on the use of mobile applications for students and faculty members? Let’s discuss it in detail, contact us now, and one of our experts will get back to you soon.