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Top 13 Reasons Institutions Should Use Student Database Management Software

Posted on by Hemant Mahajan

Educational institutions involve a huge amount of data of students for managing school affairs systematically. To streamline the process of managing student data, a lot of institutions are thinking about school management databases. It helps you to store and organize student-related data in a proper and centralized manner so that you can easily access, edit, or update data if needed. 

  • Manages complete student information

A school management database deals with all the information related to students’ attendance, assignments, academic reports, curriculum details, project details, exam management, grades, achievements, medical history, addresses, accounts, and many more things. It also helps faculties to reach all the student data easily and effectively. 

  • Streamlined coordination and communication

The school database management system helps for better coordinating and remembering all the events and activities that are going to be held in the school in the upcoming days or weeks. It provides a proper look at the data on a single screen and helps to highlight and remember the important information. This helps institutions in better productivity and growth. 

It also allows institutions to circulate easier communication between students, faculties, faculties-parents, and student-faculties and even allows for the school alumni to stay connected with each other. 

Instead of relying on the diary system, a school database management system can send instant updates to the faculties on school events, attendance, and even disciplinary issues over email or SMS. students can also communicate with each other and with their teachers on the discussion boards to clear their doubts and collaborate over assignments. 

The school database management system takes care of the admission process as well. The complete management system accesses the registration process, admission approval, document uploading, test and interview schedules, and much more. The way of managing academic processes is changing, people are attracted to an effective admission system that can provide ease to faculties, students, and parents. 

It also helps students and faculty to fill out the application conveniently reducing long queues to get an application form or to get their admission-related queries and get an application form or to get their admission-related queries answered easily. 

“Admissions are no longer difficult now, they are easier than ever before. 

  • Reduces paperwork 

A school database system helps students manage students’ data automatically, reducing the paperwork and providing effective digital tracking of student data. All the documentation like admission forms, student records, financial aid, paperwork, and all other data can be managed effectively. It also provides proper security of all the records managing and securing the data for future reference to access whenever they are required which is quite complex with paperwork. 

A school database system stores each data properly providing real-time tracking of all the documents with just a few clicks. 

  • Trustworthy and secure 

The school database management system is the most secured and reliable source, it provides a hundred times more security than manually stored information. Student database software helps in storing all the information using a cloud-based server. It also provides multiple automatic backups of essential data to make sure you do not lose your valuable data. Most importantly, it prevents software from getting hacked by any competitor or other cyber suspect. 

  • Proper and efficient attendance management 

The school database management system includes tools that help faculties maintain quick records of student’s attendance. The software provides student attendance management features that require students to check and scan their fingerprints and enter or leave the classroom and school premises. The software also takes care of the attendance of students, which includes half-days, late coming, etc., without any kind of manual intervention. 

It also reduces the faculty’s workload from the monotonous task of taking attendance of each student by calling his\her name. It also allows faculties to directly check the summary of the presence and absence of the students digitally. The most interesting part is this software allows administrators to keep track of faculty’s attendance along with providing them with a quick calculation of their leaves and adjustments. 

  • Transport management 

A student database management system provides easy access to the transportation system of the institute. It manages the complete transportation requirements right from tracking the vehicle to managing and monitoring the salary, working hours, and other tasks of drivers and other helpers in the vehicles. The software provides easy access to parents and faculties to track their kids using the mobile application keeping them updated about the kid. 

  • Timetable management

The school database management system also provides a better school and class management. Timetable creation is considered the most critical thing that involves a lot of time, it also becomes difficult to circulate the timetable among the students as a minor error by a student or faculty can create a lot of confusion, and even in some cases, it can spoil student’s future if the student not downs wrong time table. 

So the school database management system helps with a timetable management feature that helps in scheduling the classes properly. It helps institutions to meet the requirements of different education boards. The tool also enables users to make changes to a timetable as per their convenience along with providing the timetable to students on their mobile app that can be accessed anywhere and everywhere. 

For more information, check out this video about how Student Information Systems Benefiting Educationalists Worldwide:

Bottom Line:

Hope the article helped you to understand more!

So if you are thinking of optimizing these benefits of a school management system in your institute, Academia SMS can be the best option for you. It provides the best system that helps institutions to manage all the academic and administrative operations of an institute. 

So don’t just be an average competitor of other institutes but be a growth seeker focusing on student’s growth and secured future. Contact us today. 

6 Advantages of Implementing School ERP

Posted on by Hemant Mahajan

Learning management systems are gaining a lot of popularity in the school domain. But the biggest mistake that schools do is to stop there and not undergo a complete digital transformation. With LMS you have made a great move, but is it enough? What about the tasks that you have to perform on daily basis? Or how about taking the student experience a notch up? Or improving communication between teachers and parents? 

We are blasting you with all these questions because in this digital age it is very important to ponder on your processes and increase your efficiency. Competitive as the education industry has always been, digital transformation is edging toward you and you need to adapt fast. 

On the same lines, we would like to introduce you to a robust school management system. It is an app suite that allows you to perform, manage and monitor your administrative, academic, and non-academic activities on the go. You can go for either a license-based software or a modern cloud-based solution. It comes with dedicated solutions for faculty, students, admins, and super admins. Also, you can set up an applicant portal for streamlining the admission process.


 

Here are some benefits of using a school ERP/management solution: 

Benefits of using a School Management System 

  • Increase productivity 

High productivity is hard to achieve because various factors weigh people down while they aim to perform well. These can be doing repetitive, regular tasks, unavailability of data to take faster decisions, useless dependency on people for minute things, delays in response, and other factors. 

School management software helps you solve it. You can automate some of the repetitive tasks, use a centralized information system to increase cohesive working and performing tasks faster, and data-driven operations for increased efficiency and accuracy. 

  • Student-Teacher Collaboration

We believe and have a strong faith in the education system. But there are gaps in it that cannot be ignored. Student growth, performance, and outcomes are not metrics that should be ignored. You must thrive towards improving your system, and your policies to accommodate the needs of modern students. 

School management software comes with a variety of academic reports that allow teachers to improve their strategies and increase student outcomes. It allows them to take a different approach because they have unlocked the doors to improve student performance individually and as a class. 

  • Paperless working

The world is moving towards sustainability and you too can embrace it. And you would agree to the fact that keeping records on paper is hectic and costly. With a school management system, you can keep your student records online. It is a secure system that is much better than keeping paper records which are very difficult to manage. 

  • Accessibility 

No more flipping of bulky files and mapping the enrollment no. to the records for small information. Go for a centralized student information system, integrated with the School ERP that allows easy and quick access to any data you are looking for and supports all operations. 

  • Transparency 

A school management system is not just a convenient tool for you and the teacher. Think about app-based solutions through which parents can track student activities, homework, performance, and participation. This transparency is what assures the parents their children are in good hands. 

  • Communication

Most school management systems come with omnichannel communication sources, including emails, chat, push notifications, and more. Communication becomes cheap and easy. Also, you can go for WhatsApp integration. 

Wrapping Up

These were the 6 benefits of implementing a school ERP solution at your school. If you have any more queries about the School Management System, please connect with our ERP expert. Also, take a look at Academia SMS (School Management System), a dedicated solution for schools that gives you all these advantages and more. 

Technology in Education: Key Takeaways from NEP 2020

Posted on by Hemant Mahajan

In July 2020, India’s HRD Ministry was renamed Education Ministry and it unveiled the National Education Policy (NEP) 2020, a revolutionary regulation with ground breaking changes in Indian Education. This policy, while focusing on various aspects of education, weaves in technology at every stage. 

The NEP has been welcomed by educators all over the country who insisted it was long due. In the last few years, India has turned itself into an information focused society and it has become the need of the hour to embrace technology in the field of education. The NEP 2020 states that one of the main drivers of the education system will be ‘extensive use of technology in teaching and learning, removing language barriers, increasing access as well as education planning and management’.

It has become even more relevant in the current pandemic situation when virtual learning is the new normal, to re imagine conventional learning and teaching techniques. The Policy drafts a vision of education for the new generation which will help to build a self-reliant India.

According to the policy, a dedicated e-education unit and a National Education Technology Forum (NETF) will be set up to boost digital content, infrastructure and capacity building. Through NETF, Artificial Intelligence, Machine Learning, computing devices and other educational software and hardware will be incorporated into education at all levels to improve classroom processes, boost student progress, support teachers development and streamline administration and management.

Let’s look at some of the key aspects of NEP 2020 dealing with technology.

Primary Education

  • Recognising technology as an aid for teachers, bridging language barriers between teacher and student, creating digital libraries, enabling greater access to education, specifically for differently abled children.
  • Coding to be introduced in school curriculum as an important skill for students to develop.
  • Technology can be effectively used for teacher education and online teacher training.

Professional & Higher Education

  • Technology to be a part of professional education (legal/health)
  • Technology to be used to achieve 100% literacy has been proposed. For this, quality technology-based options for adult learning has to be introduced.
  • Recognising the importance of technology in addressing different challenges of society and to promote interdisciplinary research and innovation. For example, setting up a National Research Foundation has been proposed to grow a culture of research and Higher Education Institutions (HEIs) have been encouraged to open start-up incubation centres and technology development centres
  • The National Educational Technology Forum (NETF) to be set up to serve as a platform for the free exchange of ideas on using technology to enhance learning, assessment, and administration.

Administration of Education

  • The Academic Bank of Credit is to be created, which will digitally store academic credits earned from various HEIs. These credits earned over a period of time will help to grant degrees.
  • Focus on using technology to ensure efficiency and transparency of regulatory bodies like the State School Standards Authority, the Higher Education Commission of India and also its four verticals (National Higher Education Regulatory Council, National Accreditation Council, Higher Education Grants Council and the General Education Council).

Adapting to Artificial Intelligence

  • Recognising the challenges arising from the widespread use of Artificial Intelligence, the Policy focuses on the need to adopt changes occurring due to excessive use of AI across sectors.
  • The NETF will identify and categorise emerging technologies according to their potential and estimated timeframe for disruption, and present a periodic analysis to the Education Ministry, who will formally identify the relevant technologies.
  • The Policy is pioneering the need to generate awareness and conduct research on various facets of the emerging disruptive technologies, including concerns about data handling and security.

Learn How Academia helped bring online class culture at Ashoka Schools.
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Digital India

  • The Policy foresees creating a dedicated unit to frame the development of digital infrastructure, content and capacity building to take care of the e-education needs of school and higher education.
  • On a national level, the NEP 2020 calls for

> Investing in digital infrastructure
> Developing online teaching platforms and tools
> Creating virtual labs and digital repositories-Training teachers towards becoming quality online content creators
> Designing and implementing online assessments
> Establishing quality standards for content and technology
> Pedagogy for online teaching-learning

It has to be acknowledged that the NEP 2020 has done a path breaking job in incorporating technology in the Indian education system, but this also raises certain concerns and challenges that cannot be ignored.

A large part of rural India is still digitally challenged. According to a government survey conducted between July 2017 to June 2018, the results released in November 2019 say –

(a) Only 4.4% households in rural India have computers as against 23.4% urban households.
(b) 14.9% of rural India has internet facility as against 42% urban households.
(c) Internet users are growing in rural India, though access is almost always through mobile phones, in rural as well as urban areas.

For the purpose of education, it is necessary for students to have exclusive access to any form of digital hardware, be it a smartphone, computer or tablet. However, in today’s scenario, a majority of students from under privileged backgrounds have limited or no access to devices, internet and in some cases, even electricity.

While NEP 2020 recognises these limitations and the efforts to eliminate them with campaigns like Digital India and making affordable computing devices available, practical solutions are needed along with awareness on the importance and use of technology. Also, the human factor of education is crucial and technology is meant to further amplify the learning experience.

The NEP 2020 is undoubtedly a progressive step towards education of the future, with technology playing an invaluable role in facilitating teaching and learning. Hence, it is important to develop a coherent road map for promoting successful technologies and also providing effective data security and privacy, with the help of ed-tech companies which offer holistic education management information systems .

Estimates say that by 2022, the Indian K-12 ed-tech market, including educational ERP softwares, will be worth USD 1.7 billion and post K12 ed-tech market will be worth USD 1.8 billion. The policy also offers an opportunity for cooperation between the various industry stakeholders and regulatory authorities/educational institutions.

Finally, the success of NEP 2020 will depend on how well it is implemented, and how effectively the objectives of the Policy are integrated within the existing initiatives while also involving the relevant stakeholders in delivering the policy effectively.

The NEP 2020 is a great step in accepting that education in the future will mean greater dematerialisation and digitalisation of content and working towards staying ahead of the curve. For a country steeped in a traditional education system, this itself for India is an extraordinary feat.

Importance of College ERP for Stakeholders

Posted on by Hemant Mahajan

In the past decade, technology has become an integral part of many industries/businesses, and educational institutions are never an exception. Nowadays, with the increasing scope of technology, universities, higher education, and schools are incorporating quick decision-making into their current system. Institutions that are seeking a smart school or college management system need to opt for tools and software that can help faculty members, administrators, and other staff to master their tasks with more accuracy and efficiency.


 

  • Capability to manage academic & administrative tasks 

The current scenario of educational institutions involves a bundle of academic and administrative tasks. Right from admission enquiry to the alumni of the student, the administrators, faculty members, guest lecturers, and researchers find it difficult to manage all the operations manually. 

To this, a college ERP software can be the best solution, it can provide administrators and faculty members manage all the operations efficiently using just one single software. It can avail faculty members to manage all the important objectives in just a few minutes of tasks. 

  • Remote admission process 

Admission season is considered one of the busiest yet most important seasons in any educational institution. In completing this process, the staff, administrators, and faculty members get frustrated with the manual interventions in the institutions. In today’s scenario, institutions must choose technologies like college ERP software that can become a savior and help in managing all the admission-related activities remotely, quickly, and accurately. It also enhances productivity and boosts faculty morale in positive ways.

  • Efficient examination management

The examination time is also one of the hectic periods for educational institutions. It includes a bulk of tasks like question paper generation, hall ticket distribution, examination sheet checking, result, and more. So in the paced world, institutions must opt for good software that can help in automating the complete examination process and help in validating a fruitful examination season for students, faculty members, and ultimately for the institution.


 

  • Synchronized attendance management 

Attendance is also a crucial element of administrative processes in an institution. An effective attendance system brings success for students and also for the institute. Institutions that are still following manual processes always find attendance management a confusing and hectic process. It also creates a wall between the faculty and parents as faculty members are not always able to share the exact attendance details of students in an institution. 

An automated attendance system brings efficiency to the institution, improves student performance, and ensures trust between parents and faculty. Automation of attendance processes using biometric integration or directly through the portal can help institutions bring efficiency in different ways. 

  • Accurate financial aid 

Managing financial aid in universities, colleges, and schools is a difficult task for administrators, faculty members, and even for students if done manually. There are multiple fee structures, various departments, and of course a huge number of students. 

Meanwhile, institutions can make the complete finance process easy, flexible, and transparent. It gives a true platform and connects the entire process for just one or multiple campuses simplifying all the fee-related and financial operations of the institute. 

  • Student lifecycle management

A student is considered the most important stakeholder of any educational entity. Almost all of the tasks in the institution are connected to students. Faculty members always find it difficult to manage and organize students using the manual intervention. A school or college ERP software can attract students, track their interests, and nurture them accordingly. It also can help institutions engage students in real prospects and provide faculty and parents with real-time analytics for student tracking and enhancement. 

  • Data & information management

Educational institutions involve a huge amount of student data for managing school affairs systematically. In manual intervention, it becomes crucial for faculty members to manage data in papers, files, and documents. 

Automation through a robust ERP/SIS can help institutions streamline the complete processes and manage student data. It also helps to store, organize, and manage all the data in a centralized manner that can be easily accessed, edited, and updated from anywhere and anytime by faculty and parents according to the authority. 

  • A hybrid method of learning 

In today’s advanced and technological world, it is important for educational institutions to opt for a hybrid method of learning. A combination of both online and offline methods in the classroom using new technologies like artificial intelligence, virtual reality, augmented reality and more can help institutions ease student learning and teaching process. 

Conclusion 

A college ERP can be the best solution for educational institutions, it can provide robust management for every stakeholder, especially faculty members and students. Hope you like the article, still having doubts? Let’s discuss this now! 

Capability to manage academic & administrative tasks 

The current scenario of educational institutions involves a bundle of academic and administrative tasks. Right from admission enquiry to the alumni of the student, the administrators, faculty members, guest lecturers, and researchers find it difficult to manage all the operations manually. 

To this, a college ERP software can be the best solution, it can provide administrators and faculty members manage all the operations efficiently using just one single software. It can avail faculty members to manage all the important objectives in just a few minutes of tasks. 

5 Ways Technology Can Help Save Costs for Academic Institutes

Posted on by Hemant Mahajan

The growth of educational resources and online courses being offered today are a clear indication of the shift to technology and how it’s changing the landscape of the education industry. 

Every year there is an increasing number of students opting out of attending schools and colleges physically. With many study options available, a lot of which are online and comparatively cheaper, technology is playing a huge role in making education accessible and cheaper than ever before. Even long-distance or work-based learning, as well as apprenticeships, are becoming available online, which reduces the total cost of education by permitting interns to live at home and learn and earn. 

Today, when the world has been ravaged by COVID19 in an unprecedented way, education is one field that has managed to deliver, without any hiccups. Educational institutions all over the world have quickly moved all their teaching online and are making sure that students are gathering every bit of knowledge and learning that they would have, on campus. 

While online education may be the need of the hour right now, technology has always proved to be a gainful investment for educational institutions, one of which is saving on costs. 

Let us explore 5 ways in which technology can help save costs for educational institutions. 

1. Using the cloud instead of the copier

Educational institutions have seen the enormous potential of the cloud and more and more schools and colleges are moving over every year. A market research report had predicted a 26% annual growth in cloud computing in schools through 2021. Needless to say, with the ongoing pandemic the numbers would inflate too much more than that. 

Cloud technology has plenty of instant benefits to academic institutions like –

  • It does away with the need to buy expensive printed textbooks, which become outdated quickly. Using digital content allows easy regular updating as and when necessary, which also saves cost substantially for the school. 
  • It minimizes the requirements for expensive hardware like servers, which call for ongoing server room cooling, maintenance and a huge amount of space. 
  • It reduces the use of toner and copy paper, along with saving the time spent on making copies every week, while also reducing carbon footprints. 
  • If there is ever a loss or a need to track down a paper trail, a cloud system will give easy access and swiftly recover data.

2. Taking advantage of the VoIP over the traditional PBX

Switching over to the VoIP phone system has helped schools and institutions to cut down costs by lowering phone bills and having access to new automation features to further boost productivity. 

VoIP providers often offer free internal calls making it possible for teachers, administrators, and anyone with a phone connected to the phone system to call each other without any charges. Larger schools and institutions can save a substantial amount by using a VoIP phone system since all the frequent calls made within a school system are considered in-network and will be free of charge.

A VoIP system is cheaper to maintain than a PBX system. It can be installed quickly with adding and removing of phones done simply. A hosted VoIP system comes with free 24/7 support staff. 

3. Opting for the digital platform over manual  

In this age of technology, it is a challenge for educators to constantly keep the learning environment engaging and relevant. It is important for them to keep the communications and information flow of the school community completely smooth and secure.

While it may seem migrating to a digital platform would require huge budgets, truth is, it is the crucial factor that can actually cut costs, boost productivity and save time which is otherwise wasted on administrative tasks. With digitization, teachers and administrators do not have to spend time with old machines, including outdated computers, printers and slow networks; and could use their time for more productive work. Teachers have the advantage of using technology to produce more creative learning opportunities for students. On the other hand, students get accustomed to technology at an early age and learn valuable skills which will sustain them for life. 

4. Using special-purpose applications for better efficiency

Educational institutions have started to see the utility of application that can help them manage a lot of departments better. Since educators know they have the responsibility of building the careers and lives of a whole new generation, they understand there is no scope for mistakes. Switching over to digital helps to make sure there are no errors in statistics and work flows smoothly as programmed. They are moving to the use of specifically created applications to better manage food services, school buses, utilities like electricity and cooling/heating, textbooks, etc.

Besides the smooth functioning and management of various departments with the use of various applications, educational institutions are also saving money by eliminating the need of human intervention and physical work.

5. Availing digital documents over physical material

One important aspect of knowledge is, it needs constant updating. Going digital helps to quickly and efficiently update new material online with adaptable changes. Content changes and delivery, digitally, lowers the cost of printing the new material and also gets rid of the reliance on physical printed content and copy.

While education institutions wake up to the importance of technology and seek to empower themselves with the latest, it is the SIS (Student Information System) that has proved to be the groundbreaker with the advantage to connect, teach and manage better. One of the most important roles technology plays is to handle evolving requirements and efficiently manage multiple modes of communication. 

Academia SIS has been specifically developed to suit the current and future needs of growing higher education institutions. It is a unique multifeatured solution for Group Institutions, Business Universities, Colleges, Schools, etc. and automates the complete student life cycle.

Undeniably, the best technology solution to successfully lower costs while providing an edge by enhancing connectivity among students, teachers and parents.

For the education institutions, while adopting technology helps to cut down costs, it also works for students as the expenses go down considerably with online course materials and other associated expenses. Hence, a win-win for all. 

What Are the 5 Advantages of Using College ERP in the New Era of Education?

Posted on by Hemant Mahajan

Education ERP software is gaining great momentum. But one thing that most certainly is missed out by college management is that their model is different than that of a school or a training institute. Thus, you need to ask yourself constantly, what is the most important thing for your institute, what problems you aim at solving, and how advantageous your investment is going to be. 

Today, we would like to use this opportunity to introduce you to the 5 biggest benefits college ERP software will bring you. Here are they: 

Advantages of the Education ERP System for a College

  • Simplified Admission Process: 

Admissions are one of the busiest times of the year, and they are painstaking. You have to be alert to every pre-admission and admissions activity and that can be cumbersome. A college management system comes with specific features for admission directors and the people responsible for the admission phase. 

A good college ERP system would give you toolsets such as managing enquires, converting enquires to admissions, planning and implementing fee structure, improving communication between college and applicant, and also, an applicant portal. This would successfully untangle all admission-related processes. 

  • Real-time Data Record:

You have various people working in your education organization and it is supremely important that they get the right information, at the right time to take the right decision. 

With a centralized database, you can allow role-based access to real-time data and information to all your stakeholder. It is a highly secure data management system that allows you to efficiently and effectively manage your processes and take data-backed decisions faster than ever before. 

  • Automated Fee Processing 

Easy integration of 3rd Party Payment Software would give your students and parents an edge over the fee system. It allows transparent and secure online payments through e-wallets, debit/credit cards, internet banking, etc. 

Furthermore, it allows you to track every transaction that happens in your organization. You can track even the oldest of your transactions that have happened online. Also, you no longer need a cashier to collect fees, it is a completely automated system that shares the receipts with the students and parents for their payments. 

You can also take this a step further and add automated reminders that send out messages to students and parents near the time of fee payments. 

  • Centralized Data Management 

Data management is a big task. Ask the person who has to add or remove data from the paper-backed record system. You can replace it with a digital data management system that allows you to store a vast amount of data about students, parents, exams, timetable, faculty, student performance, result, and even alumni. 

  • Prompt decisioning 

Technologies such as AI & ML are helping institutes utilize the data to develop a deeper understanding of the market trends and use it to develop profitable strategies. Using Education ERP software for college you can generate reports on admissions, fee payments, student enrollment, payroll, employee records, student accommodation, and more. 

Summing Up

These were just the 5 top advantages of using a college ERP in the new era of education, but there is more. For more information, you can connect with our ERP expert and discuss in detail your needs. 

6 Reasons Why School Should Use to Cloud Technology for Administrative Management

Posted on by Hemant Mahajan

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Cloud technology has become the need for most of the organization. Whether it is a small, medium or large, they all need a system that can give them a single platform to process all the operations within the institution. Not only it benefits the employees but it also plays a significant advantage for all customers.

Education institutions are also growing at a high pace. This sector is expected to reach US$ 1.96 billion by 2021 with around 9.5 million users. This includes K12 and higher education. With this increment, institutions need to upgrade their system to manage the processes properly.

Higher education institutions are rapidly adopting the technology because of this millennial and generation Z and their expectation with the organization. Cloud is one of the technologies that is benefitting educators & learners around the world. Unlike higher education, schools are less inclined to shift their day to day processes into the cloud, and due to that, they are missing out on the key benefits of it.

Here are the reasons why schools should start shifting to cloud technology.

  • It brings collaboration6 Reasons Why Schools Should Use Cloud Technology

Schools have multiple departments that are handled by multiple people. Sometimes it becomes difficult to make the information flow without hurdles. With so many people involved, it increases the chance of error or miscommunication. However, with the help of Cloud-based software, this can be avoided. It provides collaboration as it centralizes the data in a single platform. Any authorized user can access the information whenever, wherever they want. For a school, the different users are parents, teachers, and students. With cloud-based ERP, a school can increase communication between parents and teachers. Parents across the globe can access their child’s academic records and progress from their mobile phones or laptops. Teachers will access the system regularly from school and occasionally from their homes. This became possible because of cloud technologies.

  • It gives a disaster recovery solution

If you are using the traditional method of administrative management in school, it is possible to lose data. Even if you are saving data in the computer or hard drive, data can be lost due to malware, hardware damage; which you can avoid if all the data is saved on the cloud. This is one of the key benefits of cloud-based school management software. The providers have the support system that can help institutes to recover data if they ever lose it. Therefore, you never have to worry about any documentation loss, ever.

  • It reduced capital expenditure

When schools think about shifting to cloud technology they usually get worried about the investment and high procurement costs. In contrary to that, the cloud is cheaper than they spend in IT & Hardware. Along with the licensing amount, to enable this technology you basically need high-speed internet and computer/ laptop. You can start and stop the services anytime you want. This technology also reduces the operational expenditure. As it reduces documentation storage costs, printing costs and maintenance costs.

  • It is flexible to work with

Solutions like cloud-based education ERP give a flexible approach for teachers and other stakeholders to work. Teachers can work in the school as well as from their home as and when required. Academia Student Information System also offers portals/ apps for teachers, administrators, parents and students by which they can operate via their mobile also. Parents can check their children’s updates from their portals. No need to stand in lines for long hours, no need to visit multiple departments to collect documents and no need to go to school to submit fees. They can go portal/ app and can do all that stuff with ease.

Know more about Academia Student App

  • It gives data security

In today’s era, everything is digital, so is the crime. If you are turning into a digital platform you can’t turn away your face from data theft. Although schools do not have extremely sensitive data but the loss of information of associated members can make a huge problem. The provider takes care of the security of the system. The information is highly encrypted and only the authorized users can access the information with credentials that he/she only knows.

  • It is scalable

All the organizations look for growth and it would be unfair if technology implementation hinders that growth. Thanks to the scalability of cloud computing it aids the growth of your school. It is the ability to upscale or downscale the software according to the demand for the solution. For instance one year you cross the target of admission rate, from 1000 to 2000. But you started with 1000 student admission. The software such as Academia SMS can be customized to manage the database of 2000 admissions without any manual intervention.

Know how the scalability of education ERP is good for the growth of your school.

Conclusion

These are just some of the benefits of implementing cloud-based ERP, there are many more. Digital transformation in school has become the primary need nowadays. If education leaders want to grow their institute and pace up the advancement in the school management system, they should start thinking about shifting to cloud tech.

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5 Reasons Why Your School Needs An ERP Software

Posted on by Hemant Mahajan

ERP or Enterprise Resource Planning is usually defined as software that aids in managing processes in an organization. Used extensively by business houses, schools, and colleges across the world have also been actively implementing it for their everyday management over the last few years. 

School ERP essentially assists in planning and managing the processes and functions of a school.  This includes a range of things from admissions and onboarding to assessments and student tracking. 

Considering the efficiency and resource management that ERP brings to an educational institute, the software is a significant revolution in management. Imagine eliminating the tedious tasks of managing student records and data manually, writing frequent mails for information sharing, and investing considerable time and resources in consolidating numbers. 

ERP makes all of this possible through automation!

Here are some of the key benefits of School ERP


  • Enhanced and Easy communication

School management software helps teachers connect with their students even remotely and beyond the class and school timings. It is particularly convenient for educators to assign tasks to students through the software. 

What’s more, even parents can access them and stay aware of their child’s studies and progress. This also helps save considerable time even while ensuring that the communication is smooth and direct. Keeping the parents constantly in the loop and allowing them access to their child’s day-to-day tasks is also a great step toward building their trust in the institute.

  • Better Administration

A school management process largely involves continuous administrative work that is mostly done manually. For instance maintenance of daily attendance, fee collections, event details, student assessments, and so on. 

A school ERP software manages all of this and more, resulting in an efficient administration. Precise information can be now collated on a single platform, which helps authorities access it much easier, thus aiding in faster and better administration.

  • Efficiency owing to Customization

Every institution functions differently and demands an exclusive set of working processes. A crucial aspect of school ERP is that it can be customized to suit the needs of every school out there. This allows an institute to switch to digital transformation even while assuring that the processes are efficient and convenient to the school’s daily functioning. For example, fees management which is one of the important modules within an ERP can be customized to define categories of students and their subsequent fee structure within a school.


 

  • Time and Resource Management

Going digital is a definite way to bring in productivity at various levels in the school – time and resource management being the primary ones. While a chunk of work is managed through ERP, the employees can now plan their schedule better and focus on additional areas of activity. 

In a school where imparting education is the primary focus, being able to save time on all the other peripheral activities and focus on the curriculum, can become a huge achievement for the school’s academic performance.

  • 360-degree automation

Digital innovation is shaping our future and education is an inevitable part of it. An ERP in education, while bringing in 360-degree automation, gives you an edge over the competition owing to its efficiency and innovativeness. And all of this while ensuring that your data is completely secure and protected. It streamlines practically the entire student cycle right from pre-admission enquiry to their graduation by monitoring different activities and linking them together for a piece of consolidated information.

Want to know more? Check out the popular school ERP software, Academia SMS with a free demo from an expert. Book now.

5 Reasons Why ERP In Education Is the Need of the Hour

Posted on by Hemant Mahajan

Education technology is paving the way for the digital development of several institutes. Students are the most important part of this chain. 

Catching the pace of students and their tech-savvy parents is now a crucial aspect of the education industry. Quality education, modern infrastructure, and a digitized management system are some of the crucial aspects they look for in education institutions.

Following this trend, the education management system or education ERP is now becoming the need of the hour. It helps streamline and integrate the complete administration processes of institutes.

What is ERP in Education?

ERP in education, usually known as a Student Information System (SIS) is an enterprise software solution to manage the complete student life cycle. It is also integrated with multiple software programs to manage departments of educational institutions.

With the help of Education ERP, it is possible to manage complete admission processes, enable online payments, monitor student records, handle human resource management, and much more.

Check this out to know more in detail about education ERP.

Here are 5 reasons why Education ERP is the need of the hour for the education sector.

1.   Prompt decision making

Imagine you have access to all the information about your business, and you can see whatever you want whenever you want. How helpful that can be!

Now you can take decisions faster, solve product, service, or employee issues more efficiently and track your business data at the click of a button. 

Just like business enterprises, educational institutes including schools and colleges also have many processes that include not only managing students and classrooms but also all sorts of administrative activities. 

With Education Management Software, the heads of institutes can take decisions quicker than with manual reports. A key feature such as generating thousands of reports with a display of data can help an institute scale rapidly and effectively. 

2.   Integrated management

If you are from the accounting department and you want to know if a student has submitted the hostel registration fee at the time of admission, you would ideally send an email or dial a number to check with the corresponding authority for details.

Ever wondered how much time gets lost in this simple process, especially while tracking thousands of students and their records?

Whichever department you are from, this software offers you the privilege to access information, you can check all details and more without any hassle, helping the staff utilize time better.

Not just the administration, but the faculty too is able to save time in attendance records management, exam and result executions, which ultimately helps them focus more on their teaching.

3. Smooth processes

This is one of the most important benefits of ERP in education. With multiple integrations of software systems, it becomes easy to regulate all the processes on a single platform.

ERP impacts all the functions across departments and removes manual intervention as much as possible. This, in turn, makes the execution of processes smooth, leading to increased efficiency and greater control of the system.

It gives the admin the power to connect and maintain data in the most efficient and effective way. Moreover, it also helps in improving communication and ensuring transparency.

4.   Increased communication

An education institution consists of three important pillars i.e. students, teachers, and parents. To run it successfully, it is important to enable strong communication between all three of them. This helps them stay updated on the activities as well as understand their expectations from the institute.

Student Management System helps institutes execute this. With a portal that has students, teachers, and parents together, the information becomes easily accessible and shareable.

Teachers can distribute assignments and check an individual’s performance via their portal anytime they want. They can also keep records on attendance, and overall performance and help students perform better wherever they lack.

Students, on the other hand, can stay updated with events, attendance, fee details, and other circulars. Similarly, the portal can help parents access their child’s progress from time to time.   

5.   More transparency and trust

It is a fact that fair communication brings transparency among people leading to an increase in trust. If employees and other stakeholders are updated with the information on a real-time basis and informed regularly, it builds their trust and respect towards an organization. 

The same goes for educational institutions. With the help of ERP, it can easily update teachers, students, and parents with relevant information. Automatic information on exams, events, circulars, assignments, and more increases the productivity of the institute.

What is your reason to use ERP in your institute?

Want to know more about ERP? Talk to us now! 

An ERP Promise to Profitability in 5 Simple Steps

Posted on by Hemant Mahajan

With an ERP solution comes a great promise: the potential to help your organization (Institution) make more money while spending less. Whether or not you already utilize ERP technology, profit is the engine that drives business. An ERP solution can steer your company in the right direction by helping you make more profit. Academia ERP is an advanced ERP solution with an amazing support system that can help institutes get there.

The Basics:

The ERP solution itself can’t guarantee success. You and your company must guide the ship, using ERP as the sail. The promise of ERP can be fulfilled, but you must look beyond the software to find the formula that will lead you toward increased profits through smooth functioning and improved operations. Academia ERP helps you in increasing your overall profits by decreasing manual intervention in the processes and increasing the rate of admissions per year by removing inefficiency barriers from the processes.

Power of People + Power of ERP = Increased profit and a healthier organization.

So how do you leverage this formula to become a better and a more successful Institution? It’s simpler than it might seem…

Even Institutes that are satisfied with their software run the risk of running over budget, and many do not receive the expected benefits.

the facts how erp in education benefiting institutions

online college management software-school administration software-Education-ERP- the-right-thing-for-institutes

ERP doesn’t have to be confusing, and a good solution can help the institution to grow and succeed, but only if used the right way.

Know that these steps will lead you to take confident action in adapting to ever-changing conditions, maintaining the health of education systems fuelling growth, and increasing profitability.

You don’t need to hope for the best when you’re using ERP correctly. The best will happen.

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