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5 Most Frequently Asked Questions about Education ERP / SIS – Answered

Posted on by Hemant Mahajan

The world of technology may seem confusing at first, but digitalization is inevitable and you need to be quick in adapting to the technology. As a technology maven, and globally recognized for our flagship product Academia, we would love to be of any assistance to you in understanding the Education ERP solution. 

Let’s start with the definition first. Education ERP or enterprise resource planning software for the education industry is an advanced software. It is an app suite that aims at handling all your tasks from a single software and brings seamlessness to your processes. It comes with an integrated SIS, or student information system that works as a backbone and centralizes all the student-related data for better working and seamless management. 

Since this generalized definition is not enough to clear all your doubts and queries, we have listed down the five most frequently asked questions on education ERP and have answered them to the best of our knowledge. If you have more queries, please feel free to connect with our consultant here. We are available 24*7 to support you in any way we can. 

1. Can a school management system or school ERP system automate all the operations and processes of a school? 

Automation is a buzzword in the tech industry, and downright amazing if you ask us. But, it is in a very nascent stage. That means yes, automation is possible but it has certain limitations. 

Tasks such as attendance management, timetable generation, fee collection, and important communication can be automated. And we believe, it is good enough. These are some of the most time-taking and repetitive activities found in the education ecosystem.

To answer your question, most administrative tasks can be automated easily. For anything that is too complex to automate, you may not find it in a pre-built tool. But you can always communicate your needs to the ERP experts and they may be able to help you with the customizations and add-ons. 

2. How to manage online learning using education ERP? 

Education ERP solutions are pretty robust and accommodating. They can be easily integrated with an LMS or any tool that you use for online learning. Also, there are some education ERP solutions that have in-built online learning features and you can run online classes on them. 

But most of the education ERP solutions would have faculty and student side features that support online assigning of the projects and submissions as well. Also, examination-related tasks can be done on education ERP solutions. 

3. How do Education ERP solutions provide error-free data, reports, and information? 

Education ERP solutions are designed to provide error-free working. They are built on modern technology that runs on various logic in the backend. Also, before the implementation, they go through intense testing and most Education ERP solutions follow the GIGO concept, and only the useful and crucial data is put to use, while other things are stored in the archive. 

4. Does implementing Education ERP mean no manual intervention? 

In the processes and functions where you have automated things, yes you don’t have to do anything. It would be an end-to-end automated process. Also, there would be some aspects of the institute that would be partially automated and would require some manual interventions. All in all, it would reduce a significant amount of workload on your employees in both conditions. 

5. Can a school ERP solution help in making decisions at various levels?

Yes, absolutely. This is the most dynamic feature of an education ERP system. You would find a host of reports that would provide you with predictive analysis on trends and you can use them to build strategies for improvement in problem areas. 

Also, these reports are generated through Machine Learning, Business Intelligence, and Artificial Intelligence, they are pretty robust and on point. If you go with an Education ERP / SIS solution such as Academia ERP there would hardly be any time when you would find any gaps in the reporting as we configure the entire product to meet your needs. 

Wrapping Up 

We hope, you have more clarity about Education ERP / Student Information System software now and that you were able to find the answer you were looking for. In case you have any more questions you can always contact us anytime, we are always happy to help you. 

5 things to keep in mind while buying a SIS

Posted on by Hemant Mahajan

The COVID-19 pandemic disrupted the functioning of educational institutions worldwide. To continue the pace of learning and teaching, institutions have adopted various technologies like LMS, ERP, SIS, and various others.

There are various complications that institutions have faced while going digital during the pandemic, the academic and administrative tasks were affected and so were the learning and teaching methods. Institutions that have opted for Student Information System got the opportunity to manage and run everything smoothly & effectively. With the increasing times, institutions must adopt SIS to have better and more focused management in the institution having the best SIS. So, let’s discuss things to keep in mind while buying an SIS. 

Things to keep in mind while buying an SIS

A student information system is one of the most important and helpful technologies for modern educational institutions. Becoming the core of institutions, it can manage all the academic and administrative operations focusing on complete automation and digital transformation of institutions, but with the increasing technology usage, innovation, and automation, institutions must keep some necessary things in mind. Let’s discuss some of them.

  • Top functionalities and feature-rich SIS Software 

This is one top-most thing that you need to look for in a Student Information System, it should have all the fundamental functionalities for Universities, colleges, and schools. It is necessary to check the major features such as the efficiency of portals, mobile apps, and other technology tools provided. It should also need to be feature-rich in all senses leading to overall growth and opportunities for the institution.  

  • Flexible and adaptable (Configurability)

Institutions need to opt for Student Information Student (SIS) that provides huge scalability leading to adaptability. It should provide easy customization according to the needs of the institutions. It avails scheduling of students’ performance, standards-based grading requirements, and complete modification of the user interface. Institutions need to be able to create and consolidate any type of screen, page, and field in single or multiple groups of institutions to collect any type of data and information easily. 

  • Interoperability 

Interoperability for educational institutions is one of the important factors that allow the exchange and use of information systematically providing synchronization of all parts. It is considered as a component that attempts and addresses all the needs of institutions such as duplicate information in different areas and systems resulting in cooperation, development, integration, and the rendering of all the academic and administrative operations easily and efficiently. So the SIS you choose must need to have high scaling capabilities related to interoperability. 

  • Improved security & support 

Buying a cloud-based technology like ERP/SIS for your institution directly helps in keeping the system safe and managing your data security along with providing continuous support for all the tasks. An SIS having the right security mechanisms, and support customizations can help in improving on-premises and online academic and administrative support for institutions. 

A robust and securely improved SIS provides complete tech support to encourage overall growth in the institution. 

  • Business intelligence

Every organization needs business intelligence, whether it is a small business venture, a hospital, a small shop, or an educational institution. The institutions must opt for technology that helps acquire all the business intelligence from systematic academic and administrative management and cost-saving leading to high ROI, growth, and opportunities. In this technological world, automation and digital transformation of the institution can be considered as a good start for initiating business intelligence. So, it becomes important that you must choose an SIS that can lead to complete business intelligence in the best ways. 

  • Workflow coordination 

There are multiple departments in the institution, including various operations from admission, enrollment, assessments, examination, results, and a lot of others. Having manual intervention institutional management often faces a lack of workflow coordination that can be erased by having a Student Information System. A feature-rich and flexible student information system can help create efficient workflow coordination among internal and external departments of the institution. 

Hope you got to understand how a good, flexible, and efficient ERP system is important for your institution. There are various ERP vendors available but it is a bit difficult to find a good one that can help in accomplishing the above-discussed objectives. Academia is one of the best, leading, and cutting-edge student information systems that are focused to bring automation in every single operation of the institution. 

What’s Next! 

So, what are your opinions about buying a student information system, what are the features that you must think can be in your system? Let’s discuss it now! Contact us now or Request Demo!

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

Serosoft cited in the 2019 Gartner Market Guide for Higher Education Student Information Systems

Posted on by Hemant Mahajan

We are very happy to announce that we are in Gartner 2019, May Market Guide for Higher Education Student Information System.

Gartner is a technological research and consulting firm that is based out of Stamford, Connecticut. It is known for conducting research on technology and sharing useful insights with people through its extensive reports — guiding buyers in their course of finding the right technology solutions. It is a private consulting firm that also holds executive programs and conferences.

So, when Academia ERP made it into the May 2019 Gartner Report, we could not hold our excitement. The report was – Market Guide for Higher Education Student Information System. It included factors that are a driving force for the faster adoption of Student Information Systems.

The report included factors like the SIS market is evolving vendors pursuing strategies to update legacy and new emerging offerings. CIOs must communicate to institution leaders that moving to configurable solutions requires understanding new business processes and commitment to optimization or digital transformation.

The research includes a list of representative vendors and states, with two types of SIS solution offerings:

  • Diminishing on-premises solutions
  • Aspiring cloud/SaaS offerings

While many SIS vendors continue to offer legacy and emerging cloud/SaaS solutions, cloud offerings continue to be the most attractive option for institutions looking to modernize.

Why do we believe we were cited in the research?

Academia SIS is a solution for higher education institutions that automates the complete student life cycle and facilitates activities for students, faculty, staff, and parents. It offers more than 20 modules to address the complete administrative processes. 

This highly configurable solution covers core student life cycle processes, including

  • Admission Management 
  • Enquiry Management 
  • Selection Process 
  • Program & Course Enrollment 
  • Exams & Evaluation Management 
  • Student Management 
  • Time-table & Class Management

It can also effectively manage non-core and extracurricular activities such as

  • Events
  • Hostels 
  • Transport 
  • Positive & negative incidents records 
  • Placements

Academia SIS has many more features to fulfill the key objectives of the institute management. It is a scalable, flexible, and accountable solution that works for all types from institutes – the K-12 school system to higher education including colleges, universities, and groups of institutes. 

The cloud-based solution is the future of education management

Automation of educational institutions through the Student Information System is becoming an increasingly favored practice and it is expected to expand further in the coming future. 

The SIS market with cloud computing is the future of academic management. With the continuous advancement in technology, it is becoming more student-centric, highly configurable, and more efficient in integrating processes, eventually ensuring student success.

Change your methodology of manual management and shift to automation. Streamline & align academic operations and ensure your institute’s success. Know more with a FREE demo now!

How a Student Information System Can Ease Your Pain

Posted on by Hemant Mahajan

Education is a tool to create the future of not only a student but a nation. It’s a pity that least of the focus is given on the management of education operations in previous days.

But,

Like every other sector, science & technology came forward to change an old and disorganized system of education process management.

There are many software and applications that have been invented during the last few decades which are completely centralized to make education processes coherent and efficient. Student Information System, AI, ERP, IoT are some of the advanced technologies that are helping the educational institutes. Among them, SIS or Student Information System is the most favored technology among institutes for automation, scalability, and sustainability.

What is a Student Information System?

A Student Information System is an education ERP that helps higher education institutes to manage all the operations and processes in a more integrated, seamless and productive way. It manages the complete life cycle of a student from inquiry through admission to course completion including placement. It is a tool to bridge the gap between education and occupation.

SIS is a software that is customizable as per the requirement of the user. It is a source to automate and digitize the institute management system.

What challenges are faced by the education institution without SIS?

Student Information System SIS - Academia ERP

After consulting with many institutes we get to know that, there are a number of challenges faced by an education institute whether it is a stand-alone college, university or a group of institutes. The challenges they face are:

  • Administering of increasing student records.
  • Maintaining the connectivity between parents, teachers, and students.
  • Complex and time taking fee and bill payment system.
  • Delay in result and examination due to the inefficient and insufficient workforce.
  • Controlling dynamic examination data in various modes, student wise, subject wise, faculty-wise, etc.
  • Handling different departments for different logistics i.e. hostel, transportation, library, etc.

How a Student Information System is helping the institutes?

Student Information System is helping the institutes to simplify the management processes. There are various modules that come in the SIS for various tasks and the modules help in managing multiple day-to-day tasks.

Following are four benefits of using SIS in education institutes:

Integrated Solution for multiple institutes

You can manage multiple courses of multiple academies from one single web-based solution. There are modules for course setup, organization set up, etc in which admin have the power to set up data and he or she can manage everything from one portal. Apart from that, a Student Information System also provides various portals for various users as per the requirement of the institutes.

Increased Collaboration

With the help of SIS, the connectivity increases among parents, administration, management, and students. This connectivity brings the transparency of the processes that lead to trust in the organization.

More informed and quick decision

Using the Student Management System gives you the power to have an eye on every information of every department and process. This increases the ability to make any critical decisions in the least time which increases the efficiency of the organization.

Increased ROI

Return on Investment is important for an organization for motivation and growth. Student Management System is helping institutes to increase ROI via robust performance and enhanced efficiency. With the help of automation via SIS, institutes are not only able to increase efficiency but also they gain the students and parents satisfaction.

Are you wondering how SIS is making education management process streamline and efficient?

Try a free demo for more amazing features of SIS and witness the impact of technology now!!!

Click here to schedule a Free Demo: www.academiaerp.com/request-demo

 

5 Technologies that are Remodeling Higher Education

Posted on by Hemant Mahajan

We are living in the 21st century in the era of the third industrial revolution. Also known as the Digital Revolution, a century of computer and automation. Every industry is moving toward automation to and the education industry is not behind.

Education Technology or EdTech has become a new trend in the education industry.

As higher education is vast and the young generation is more tech-savvy, they are transforming very quickly into an EdTech synchronized system. Not just students but institutions are also shifting to automated academic and administrative operations through ERP.

Amidst cutting-edge competition, there are few EdTech tools that are transforming the higher education system.

Here are five such trends:

1. Artificial Intelligence

AI has already entered all the major sectors e.g. finance, marketing, and advertising, healthcare, law, etc. Now, many educational institutes are adopting AI in their academic and administrative process. UK-based company Third Space Learning is using AI software to improve the teaching experience of its global network of around 300 teachers.

In some institutes, AI software is installed in the classroom to guide teachers not to lose track of the topic while teaching, to maintain teaching speed for better understanding among the students.

2. Blockchain

The role of blockchain in the next technological chapter is not hidden. The adoption of bitcoin as a legit currency in various countries is one solid example of how blockchain tech is changing the system.

There are many ways blockchain technology in education can help to decentralize the higher education system. Education record and credentialing, copyright protection, course curriculum, innovative learning platform, publishing, library are a few areas where blockchain can overhaul the education experience.

3. Student Information System

Technology is knocking on your door at higher education- academia erpThe education industry runs on number of operations. To manage a student life cycle in an institution from admission to placement is not an easy task. It requires admission management, fee management, inventory management, academic management, various report generation, and much more work.

To make higher education efficient, productive, hassle-free and more centralized education software of Student Information system or SIS is introduced.

Many institutions have already adopted to Student Information System and due to quick run-around time, they are achieving a high return on investment.

4. Virtual Reality

Virtual Reality in education is also widely known as Virtual Learning Environment, which provides immense learning potential in higher education. Educators can enhance the educational experience by using VR practice in the classroom. Tech giants like Microsoft, Google have modified human-computer interaction via gadgets like Microsoft HoloLens and Google lens.

5. IoT

IoT or the Internet of Things has made the main transformation in the retail sector, healthcare, and customer services. According to the basic definition, It is defined as the proposed development of the internet in which everyday objects (other than the usual laptop, mobile, computer) have network connectivity to send and receive data and exchange information.

With the help of IoT, the education sector is availing the benefits of collaboration between students, educators, and administration. It also helps in global networking enhancement of textbooks, attendance monitor system, data collection, and better collaboration.

Why you should use these technologies in your institution?

It is not necessary to use all the tool simultaneously.  You can opt for the right EdTech based on institutional operations and processes.

To enhance the student, faculty and administration experience, for more collaborative processes and streamlined operations it is necessary to use technology in education.

Are you looking for EdTech or software to enhance the productivity of your institute?

Academia is one of the leading education management software that is an enhancer and enabler for the education sector operations. It works for schools, higher education institutions, and training institutes. Try a free demo now!!

Embracing the Future: Student Information Systems in 2030

Posted on by Hemant Mahajan

In recent years, education has expanded beyond just imparting factual knowledge. Modern education emphasizes problem-solving, creativity, collaboration, and emotional intelligence. It also focuses on values, ethics, and diverse perspectives so the students are better prepared to navigate the world effectively.

As educational methodologies evolve, so should the technology that supports them. By 2030, Student Information Systems (SIS) will not just manage student data but actively contribute to holistic learning experiences. These systems will integrate advanced technologies like artificial intelligence (AI), machine learning, and blockchain to transform the operations of educational institutions.

Key Features By 2030

Student Information Systems of the future will be more than just administrative tools. They will empower educators to deliver personalized, data-driven instruction while fostering student success. Institutions that embrace these advancements are most likely to create more inclusive, efficient, and engaging learning environments. 

  • Automated Administrative Processes: Broadly speaking, SIS platforms already automate routine administrative tasks such as admissions, fee collection, timetable generation, and report card creation. This automation reduces paperwork, saves time, and minimizes errors. Advanced SIS platforms are set to include integrated communication tools to facilitate seamless interaction among students, teachers, and parents. AI-driven chatbots will provide instant responses to common queries, reducing administrative workload.
  • Personalized Learning Paths: Finland’s education policy is a prime example of this global trend. The Finnish education system allows students to select their learning path based on their skills and preferences. Similarly, the future of international education will revolve around analyzing student performance, preferences, and strengths to create customized learning paths. Students will receive tailored resources and assignments to ensure they progress at their own pace.
     
  • Real-Time Analytics and Insights: Educators and administrators will benefit from real-time dashboards. These dashboards offer insights into student engagement, attendance, and academic progress. Predictive analytics will identify students who need additional support to enable timely intervention. These insights will extend beyond academics to a holistic understanding of each student, including social and emotional well-being indicators. Institutes can leverage these analytics to design more effective curricula, allocate resources efficiently, and improve overall institutional performance.
  • Seamless Integration with EdTech Tools: Future SIS platforms will seamlessly integrate with popular educational apps, virtual learning environments, and content platforms. This integration will reduce administrative burdens by streamlining the teaching and learning experience. SIS will create a cohesive learning environment for teachers to assign tasks, share resources, and track progress within a unified platform. At the same time, students would be able to access all their learning materials without switching between multiple apps. Moreover, integration with video conferencing tools and digital assessment platforms will further enhance virtual and hybrid learning models. Institutes will also benefit from interoperability standards that allow different systems to communicate effectively and ensure a smooth flow of information across platforms.
  • Improved Communication and Collaboration: Advanced SIS platforms will include integrated communication tools, facilitating seamless interaction among students, teachers, and parents. Collaborative project spaces and discussion forums will further enhance the learning experience. These platforms will ensure all stakeholders stay informed by supporting real-time messaging, video calls, and automated notifications for important updates. Additionally, AI-driven chatbots will respond instantly to common queries to reduce administrative workload. Institutions will also benefit from multilingual communication features to promote inclusivity for diverse communities.

Conclusion

The future of education is dynamic, and with the right technology, institutions can navigate this transformation with confidence. Embracing next-generation SIS platforms will not only streamline operations but also enrich the educational journey for students worldwide. As we stand on the cusp of this technological revolution, one question remains: Are educational institutions ready to embrace the full potential of these innovations and redefine learning for future generations?

Benefits of Mobile ERP Applications in the Education World

Posted on by Hemant Mahajan

From the last few decades, technological advancement in education has been immense. Education previously was associated with traditional classrooms but with increased use of technology, enhancement in education is being the new trend, one of the most common technology uses in education are mobile applications. An education ERP mobile application can help educational institutions manage and streamline their operations in a more systematic and enhanced manner. 

So what do you know about having a mobile ERP application? Let’s discuss its usage and benefits for the education system. 

Benefits of using a mobile ERP application for the education system

Mobile ERP Application

  • Enhanced Interaction 

Mobile apps associated with an ERP have proved to be the best in increasing the interaction between faculty and students. A robust ERP system provides a mobile app that helps in integrated and enhanced interaction among faculty and students. With an ERP mobile app students get the opportunity to resolve any query anytime with the respective faculty and likewise, the faculty can discuss anything anytime with any student having facilities like messaging and notifications options. Isn’t it awesome? 

  • Increased Communication

Communication is the key factor in any educational institution, it needs to be perfect in both external and internal management. An ERP mobile application provides seamless communication between administrative staff, faculty, parents, and students. It provides all the features updated in a single mobile application that can be used by any educational authority associated with the institution as per their requirements. It gives access to parents to ask and generate any query related to their kids and likewise, teachers and other administrators can solve and ask any questions any time with parents and students using the mobile app. This is so quick and simple! 

  • Efficient administrative management 

In any educational institution, there are multiple administrative tasks from admission, enrollment, fee, hostel, and various others. All the operations must remain systematic and efficient in any manner. With the traditional or manual way of working, all these tasks remain slow, ineffective, and sometimes include various errors, meanwhile, it is important to note that not always manual interventions create ineffective management but we can say it always will remain slow and tedious as expected to digital completion of all these tasks. 

A mobile app integrated with an ERP provides systematic and online management 

of all the operations from admission to alumni of a student, it makes easy management at each end i.e., student, parent, faculty, and the admin staff. Sounds interesting?

  • Systematic academic operation

Academics are all where students get the education and learning in any educational institution. Academic operations like teaching, learning, examination, result declaration, and various other tasks need to be managed effectively and efficiently as they directly affect the education and learning of the students, so for these, educational institutions must opt for software that leads toward effective, efficient, and systematic workings in the institution. Think how easy all these will happen if faculty and students can attain these tasks from their mobile phones, isn’t it easy and flexible? 

A mobile application integrated with an ERP system provides access to all the academic operations on the mobile application, students can easily access the mobile app attaining all the information simply with a few clicks. Starting from the admission of the student, enrollment, classes, examination, results, and even alumni of the student. Everything can be managed using the education ERP mobile application. Ah, amazing!

  • 24/7 availability 

Unlike traditional classrooms, mobile applications provide 24/7 availability, students, faculty, and not even the administrators need to wait for the schedule, a mobile app provides anything, anywhere, and anytime. An ERP mobile application for educational institutions always promotes child-friendly control so that any technical or non-technical person like parents or other staff can easily access it anytime. 

  • Systematic learning process 

Those were the days when students only had access to learning stuff in the classroom, now with the increased technology various online tools can make it systematic with efficient learning like ERP software. An ERP mobile application software provides a systematic learning process making everything easier and accessible for the students and they can attain any study material, can resolve any query anytime, can connect with the faculty using the mobile application. Easy, what do you say?

  • Instant updates 

It is one of the best features of the ERP mobile application, it provides necessary notifications to faculty, students, and parents to complete the operation at its due date. An education ERP mobile application provides notifications to students on the due date of fee submission, admission form filling, examination date, and a lot more, and likewise for faculty, administrators, staff, and even parents. Tremendous faculty, agree?

Wrapping up!

So, what do you think, and education ERP mobile application will help the most for which operation? Let’s have a discussion to make it more relevant. We are one of the leading education ERP software and focus to provide complete digital transformation and automation in educational institutions. Wanna know more? Check Academia now or book your demo!

 

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