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Author: Hemant Mahajan

Timetable Management System Software – Importance & Benefits

Posted on by Hemant Mahajan

With the advancement in technology, the world is moving fastly. Today, everyone from a small kid to a professional individual wants things that are quick and easy but in this fast-paced life, people miss time management. In the context of educational institutions, timetable management is one of the most important things that need to be managed effectively. There are various scenarios in an institution in which time management is required, from daily lectures, subject-wise classes, to examinations, all of the tasks need a timetable. A little mismanagement in the timetable shifts a lot of important operations for granted along with impacting productivity and learning outcomes. 

A timetable management software associated with an ERP helps educational institutions to manage all the timetables most efficiently, so in today’s discussion, let’s find out how a timetable management software can help institutions in bringing effective management in the organization. 

What is a timetable management system and how is it useful for institutions?

A timetable management system is built on cloud technology to help educational institutions manage their timetables through automation. It helps faculty and staff to create a timetable within a very short time along with notifying students and responsible people about it. Using a very good and robust time management system like Academia, institutions can manage an efficient, effective, and systematic timetable creation process focusing on other productive tasks as well. 

Benefits of a timetable management system:

  • Effective time management 

Time management can be considered as one of the main advantages of technologies like ERP and SIS that are helping educational institutions. A timetable management system provides systematic management and makes everything easier along with saving time and efforts of faculty, students, and administrators. For creating timetables, faculty can simply need to add the data for the required time and the timetable management software will create it simply notifying the required person, like students or even the management. Time-savvy! right?

  • No or fewer errors 

In any institution, there is a bundle of tasks that are needed to be performed more systematically. Among various tasks like admission, examination, and a lot of other tasks faculty gets very little time to manage timetables for different roles which then includes various errors. These small errors then create various problems, clashes among faculty, staff, and even sometimes students. Rectifying these errors occupies a lot of time and effort. So what do you think can be a solution to this? A timetable management system provides a robust platform to create a timetable with ease, using this, institutions can generate different timetables for subjects, individuals, and events like examinations. It claims no or fewer errors along with making a systematic workflow in the organization. Amazing though! 

  • Data security 

Among all other important benefits of using a timetable management system, it seems one of the best benefits as it is concerned with data security, a good and robust timetable management software like Academia provides complete data security. Built on a cloud-based technology it provides complete protection to each data we feed in along with maintaining, managing, and serving seamless and on-time timetable management to faculty, student, and staff members.

  • Easy to use 

Faculty always remains in a rush to create timetables for any subjects, examinations, or any other timetable creation tasks due to various other operations in the institution. So by choosing a very good timetable management system, institutions can provide ease to faculty and students so that they can focus on other productive tasks. A timetable management system like Academia is easy & convenient to use having no programming and coding and can be used by any professional. Timetable creation can never be so easy, what say?

  • Avails customization 

Every educational institution owns different guidelines, rules, and regulations. So it sometimes becomes a difficult and lengthy process to opt for a technology changing the existing methods. To this, Academia timetable management software avails customizations that are meant to be simply customized according to the needs of institutional authority, staff, and even students. Customizations according to institutional needs lead to immense success and satisfying management! What do you think?

  • Flexibility in integration 

Most higher education institutions arrange and manage their timetable through calendars. So a timetable management system provides direct integration ensuring the automatic generation of special events, half days, exams, and more. Flexible integration promotes fewer or no errors, fewer clashes, and the least problems related to timetable management. Interesting, right?

  • Reduces paperwork 

You may have already known that tasks like timetable management include a lot of documentation and manual intervention of this includes a lot of paperwork. In this digital world, paperwork not only requires a lot of maintenance but is also harmful to nature. So automation of these tasks using timetable management not only helps in making everything systematic but also reduces paperwork. Sounds peaceful! 

Learn how Academia Timetable Management System works:

What’s next!

So what are the ways you are using to create timetables in your institution? Are they impactful to help faculty, students, and staff? What are your views on the timetable management system? Wanna know more about it? Let’s discuss it now, just request your demo and one of our expert teams will contact you to help you in the best way.

 

Benefits of Institute Management System Software: A Modules Guide for Educational Institutions

Posted on by Hemant Mahajan

Modernization and technology adoption or advancement in educational institutions are being the new and foremost essential activities that institutions need to focus on. The replacement of old and traditional methods of operating day-to-day tasks with a centralized ERP is helping the core of institutions bring quantifiable and qualifying improvements in the academic and administrative performance. 

An ERP system includes multifaceted modules that can help institutions streamline and automate various processes along with significantly improving the scalability and flexibility of academic and administrative operations in the institution. 

Academia ERP/SIS is one of the best, robust, and flexible ERP systems that focuses to drive digital transformation in universities, higher education institutions, schools, and training institutes. It owns multiple modules that manage all the academic and administrative operations. 

This blog outlines details of the key modules offered by Academia to automate all the processes in an institution. 

Modules offered by Academia 

Campus Setup/Organization Setup 

This module manages the base setup of the institution including all the relevant data and information. Having several capabilities like customization, this module can create and manage several academic departments. Some of the key highlights of this module include the following:

Organization Setup Module Features 

Organization Structure Organization Department  Calendars
Multiple academy locations Different departments for

each campus

 Multiple calendars
Separate database Multiple sub-departments as needed A separate set of holidays 
Applicable calendar of different locations Real-time tracking in the department  Scheduling of event 

Note: There are multiple other features that Academia Organization Setup includes. 

Request Demo to know more! 

Pre-admission/Admission Management

Admissions are considered as one of the most important segments for any educational institution, Academia pre-admission/admission management module creates and manages admission applications for the institution. It avails an online application form facility on the institute’s website along with managing related tasks for it. 

This module eliminates the major manual task that is converting inquiries into applications and applications into admissions. All these tasks are so smooth in managing and storing precise information and records of every student registration. It also helps in creating and managing various inquiry and application reports. Some of the key features of this module include:

Pre-Admissions Module Features

Campaigns Enquires  Dashboard & Reports 
Real-time tracking of  various marketing campaigns for prospective students  Creating and capturing an inquiry is easy  For selected academy locations, a listing of the campaigns run
Tracking of budget and amount spent  A complete record of the prospective student, ex.  siblings, parents, and communication details Can generate a summary based on inquiry type, range of dates, etc., 
Entering into academy locations programs covered  Importing prospective students from CSV with all inquiry details Analyzing the closure rate of inquiries

Note: There are multiple other features that the Academia Pre-admissions module includes. 

Request Demo to know more! 
Admissions  Module Features 

Admission Settings  Fees & Refunds Selection Process
Easy setting for the selection process for programs, batches, seat type with a mechanism Prepares an entry for online submission  Defines the last date for regular admissions
Managing the start & end of application form sale Creates a bill for offline payments View the summary details of the applicant
Configuration of Automation of Applicability of Admission Makes a new entry is easier   Send notifications to applicants

Note: There are multiple other features that the Academia admissions module includes. 

Request Demo to know more! 

Program & Course Management

Program and courses management is one of the most important modules that creates and manages the plethora of programs & courses offered by various departments in an institution. Managing every program and course involves defining the credits, hours, and sections, for the programs and multiplying other tasks. A program & course management module offers features to define student advisors and program coordinators. Below are some of the key features that a program & course management module includes. 

Program & Course Module Features

Settings & Masters  Planning  Dashboards & Reports 
View the list of programs in a specific academy, location, or part of a specific program or an ISU.  View for a course or a section  Generate the List of programs with vacant seats of programs 
Advanced search feature to list programs Assign sessions belonging to a topic Generate a list of top absenteeism % records in program batches for selected academy locations
A configurable classification system  Schedule a weekly timetable for Program, batch, period, section Shows the list of students promoted from one period to another
Capability to create Single Course Programs, Distance Learning Programs, Allow users to enroll students in the specialization Shows the list of sections associated with the program

Note: There are multiple other features that the Academia program & courses module includes. 

Request Demo to know more! 

Attendance Management

Attendance is one of the most crucial parts of any educational institution. Whether it is a primary school or the largest university in the world every institution needs to go through the attendance process for faculty, students, or even for admin staff. The manual attendance process is quite hectic and includes manpower, time, and honesty, but even after so much effort, it includes various errors, malfunctions, and fake attendance marking. An automated attendance management system like Academia can provide a systematic and efficient attendance process that facilitates automation and streamlining of all the operations in the best way. 

Also, check why the Attendance Management System is important for your institution.

Student Management

Students are the most important focus of any educational institution. It becomes very important for any institution to manage and maintain all the academic and administrative details like personal academic details, tracking academic progress, examination, mark sheet management, and a lot of others. A Cloud-based ERP software like Academia helps in storing and organizing various student-related data properly and efficiently, it needs to be accessed, edited, and updated whenever students and an institution require it. There is a proper process that the Academia Student management module includes. Some of its features are:

Student Management Module 

Sub Module   Link  Feature 
Dashboards & Reports  Student Request Dashboard  View the list of Student Request that are still unassigned
Dashboard & Reports Student Reports Report on Work Experience Details of the Students
Dashboard & Reports Employee Child Report List of Students whose Parents are an employee of the organization

Note: There are multiple other features that the Academia student management module includes. 

Request Demo to know more! 

Timetable Management

Among various other tasks in an educational institution, timetable management is also one of the most important tasks that need to be managed more flexibly and efficiently. The manual process of timetable management involves confusion and chaos among the students and teachers. An automated system like an Academia timetable management system provides effective management making it easier to track attendance, sessions, subjects, syllabus, and a lot more. Along with all these, it also provides reports for faculty, and students as and when needed. There are various other features that the Academia timetable management module provides, wanna know them? Let’s discuss this now!

Fee Management

Fee management is the most important feature that needs to be managed very effectively in the institution. The staff, administrator, students, and even the higher authorities always find it difficult to get the accurate data of fee collection, the dates of submission of each student, the penalty date, and various other fee-associated data. On the other hand, the students also find it difficult to manage all the fee-related tasks along with their study time. 

To streamline all the fee-related operations, Academia provides a robust fee management system that is efficient in providing complete automation of each fee task at each end. Some of the key features of the Academia fee management module are:

Fee Management Module

Sub-module  Tabs Features 
Dashboard & Reports  Advance fee reports  Report on the Fee Receipts which are pending to be settled 
Dashboard & Reports  Applicant fee report  Applicant Consolidated
Dashboard & Reports Fee Statistics Fee Collection, Bills, Outstanding, Refunds Reports, Fee Head wise, etc.

Note: There are multiple other features that the Academia fee management module includes. 

Request Demo to know more! 

Exam & Mark Sheet Management

Exam & mark sheet management is considered the most crucial task for any institution, they need to be proper, perfect, and effective in any sense. The Academia examination module provides efficient management of all the exam-related processes along with preparing and managing pre-examination tasks. With all these, it also manages exam notifications to send to student/parent/faculty and all other portals with exam programs and student registration. The Academia examination & mark sheet management system includes various modules some of them are:

Exam & Mark Sheet Management Module 

Pre-Examination Examination Setup  Exam Execution  Examination Result 
Define the exam centers in terms of Center Type, addresses, capacity, the person responsible for the center, etc. Shows the list of all students, which are mapped with the course variants which are associated with the Assessment plan. Track the attendance of the student Calculate the average marks of the student for specific reporting terms
Divide the center into rooms and define if the room allotment can be made for the center View the summary of topic coverage details for the question paper in terms of the min, max mark limits set and the actual marks Assign remarks to students can display on mark sheet as well View list of results based on program, batch, section, course, Assessment group, etc.
Allow applications to be submitted online. Define rules for events to arrive at how the marks obtained in individual tests can be consolidated.  Manages the status of events, Can select multiple records, and update the status of events such as pending to conducted. Users can delete the examination result on various types, subtypes, methods, and event levels.

Note: There are multiple other features that the Academia fee management module includes. 

Request Demo to know more! 

Certificates, Documents & File Management

Document management is also one of the key aspects of every institution. Educational institutions own bulk of data, documents, files, and certificates and the number increases up and up with each passing year. Manual interventions of managing all these include a lot of errors, chaos, fraud, and many more things. 

Automation is the only way for modern education institutions through which they can manage and streamline all the operations more systematically and efficiently. Academia certificate, documents & file management module includes features that help whole institution’s authorities to manage all the processes through automation reducing manual intervention of documentation, file management more flexibly and conveniently. Institutions can manage certification management, faculty/students can request certificates, users can generate documents generators and print directly, keeping records of all the certificates at the time of admission. There are various other features that this module includes, to know them now, request your demo! 

Conclusion

In the suit of automation and digital transformation, educational institutions need to choose a very good ERP product that can help them in bringing the complete automation of all the important tasks and operations making the academic and administrative operations streamlined perfectly. 

In this way, Academia ERP/SIS is one of the best and award-winning software that is helping 300+ institutions across 18 countries in the world. Having 20+ modules, it provides configurable and customizable features that are helping scores of institutions to bring digital transformation and automation. 

Hope this article helped you in understanding some of the features of our modules. There are various other beneficial modules that you can discuss with us in a personalized demo session. Let’s discuss them now! Request your demo. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

How Edtech Can Support Wellbeing in Higher Education?

Posted on by Hemant Mahajan

In the modern world, students and learners in the education sector are seeking more modern techniques & methods that can help them to be more innovative, tech-friendly, and creative in all aspects. So higher education institutions need to opt for pedagogical approaches like the adoption of Edtech technology that can lead towards student wellbeing and overall support.  

Education technology is emerging as one of the powerful tools that help in connecting students with modern learning opportunities. After this COVID-19 pandemic, we have seen the potential for using technology in the classroom and managing the institutions effectively, but institutions must envision a world understanding of how to improve student wellbeing in the best prospects. 

So, in this blog, let’s discuss ways through which higher education institutions should make Edtech more supportive and beneficial for faculty, students, and the overall institution.


 

How is Edtech beneficial for faculty?

Teaching to higher education students is not an easy job, it needs continuous learning, confidence, and knowledge about a particular subject as modern and grown-up students know and understand what needs to be taught to them and what is necessary for them in regards to education. 

Having the right set of technology, any faculty can enhance and expand their knowledge and expertise to give a smooth learning experience to their students. With the expansion of Edtech, there are various technologies like smartboards, projectors, online learning tools, ERP/SIS for academic and administrative tools that can help faculty in self-grooming along with focusing on self and student wellbeing. 

How is Edtech beneficial for students?

The ultimate goal of any educational institution is to provide quality education to students, the possibilities of modern education using the old and traditional methods is being difficult in today’s times. Even this COVID-19 pandemic has taught institutions how important it is to opt for technology that can promote modern ways of teaching and learning. Opting for Edtech platforms like ERP, LMS, and more, institutions can attain a systematic mode of education for students leading to institutional growth and success.  

How is Edtech beneficial for institutions?

In today’s world, the education sector is considered one of the most broadest and important sectors that are growing with pace. So it is high time for institutions to opt for Edtech tools that can admire more growth focusing on student wellbeing and technological support. Meanwhile, it is also known that educational institutions include a multitude of tasks right from the admission to the alumni of the students, various academic and administrative operations are needed to be performed by faculty, students, and staff, and following the same and old traditional methods increases more chances of errors, chaos, and mismanagement. Edtech tools like ERP/SIS help institutions to maintain all the academic and administrative operations more flexibly and systematically target students’ wellbeing, faculty satisfaction, and overall well-being of the institution. 

Now, to understand it more let’s quickly check why Edtech is helpful in institutional wellbeing:-

Why is Edtech helpful in institutional wellbeing?

  • Creates new approach for academic and administrative operations 

By choosing Edtech tools like ERP/SIS, higher education institutions get the opportunity to replace traditional models with a new set of automation visioning complete digital transformation and efficient management in the institution. Here it is also important to note that transferring into a new model or technology requires proper implementation, strategies, operators, educators, administrators, and a little patience. A combination of all these qualities opens doors of growth and opportunities for the institution.  

  • Makes a growth path

Looking back to the past few years, the education sector has faced maximum challenges due to the COVID-19 pandemic, meanwhile, institutions who have opted for modern technological tools found a way to survive and provide a more systematic approach to students. Edtech tools help institutions to make a growth path completing modern students and faculty needs along with making all the institutional tasks efficient and systematic. 

  • Helps in redesigning learning models 

Students of today’s generation are grown up using various technologies easing out their various day-to-day tasks, so they expect the same in learning methods as well; simple and tech-friendly technology modules that can help in efficient learning and practices. Edtech tools like ERP, SIS, and LMS help institutions provide a more systematic and simplified form of learning & teaching patterns for students along with redesigning and creating different learning models for students. 

So, wanna enter into the Edtech world? What’s next!

I hope you liked the blog and got to know about how Edtech can support wellbeing in higher education! So, which technology are you using to make your teaching & learning processes easier and efficient along with making every operation systematic and simple? Let’s discuss and we will help you out to find the right technology set that can help your institution in achieving not just success but more opportunities and growth. Write to us now at contact@serosoft.com or request your demo now!

 

Grievance Management Using Technology for Educational Institutions

Posted on by Hemant Mahajan

An educational institution includes multitudes of tasks associated with different stakeholders like faculty, staff, admin, parents, and students. There are various situations in which students find something dissatisfied with the given studies, academic or administrative activities and if they do not get the option to raise a complaint or introduce their problem to someone it lowers students’ morale, creates inefficiency, and increases absenteeism. So, institutions must adopt technologies like  Education ERP Software that provide a Grievance Management System through which students can submit their grievances, complaints, dissatisfaction, feedback, and any other related query. Do you know more about Grievance Management Systems? Let’s discuss it in this blog. 

To understand it more appropriately, let’s first discuss Grievance management for education institutions. 

What is a Grievance Management System?

Grievance in regards to students refers to the situation in which students feel some kind of dissatisfaction regarding any of the services they are getting in the institute. Sometimes these complaints get justified not leading to mismanagement, relation, and communication gap among the faculty and students. 

Student grievance management is a process in which students get a platform through which they can register their problem and have a track for the solution. 

Why is a Grievance Management System beneficial for educational institutions?

  • Balanced relationship among faculty and students

Faculty and students are the only base of an institution, they need to have the best, maintained, and managed relationship. Sometimes, it happens in institutions where students find it difficult to speak frankly about their problems directly to faculty and other authorities. This creates a feeling of dissatisfaction leading to an affected relationship mutually. 

A student grievance management system associated with an Education ERP Software  helps institutions to manage all grievances along with providing a satisfactory solution to students. It gives a platform to students to which they can register their problem regarding anything in the institution and the institution manages it easily without harming or damaging the relationship among the faculty and students. 

Unaffected relationships in the institution lead to satisfaction at each end. 

  • Easy Collaboration

It is important to note that students are the real stakeholders of any institution, they need to get the best and modern education without any problem or dissatisfaction. Sometimes students get it difficult to ask or tell their complaints directly to the faculty leading to difficulty in collaboration. So it becomes necessary that there should be some direct source available that can trigger students to submit their grievances, it promotes easy collaboration, communication, and satisfaction at both hands.

Traditional techniques of grievance management include complaint register in or complaint box in which students submit their complaints or grievances but it takes weeks and months to solve the issue which tends to decrease the morale of the student resulting in inefficiency in studies and other activities. 

Modern students need advanced ways for everything as they expect an instant solution to their problems and complaints in any way. So educational institutions must adopt technologies like Higher Ed Management Solutions, that will help them inefficient grievance management. It provides portals and mobile applications through which students can submit their grievances along with getting its solution as soon as possible. 

Grievance management is the first step to easy collaboration in an educational institution! Isn’t it?

  • Transparency 

Multiple tasks need to be managed by higher authorities in an institution, so they must get each information from the students end to make every seamless and transparent in the institution, student grievance management system helps in creating transparency about the internal disputes among the students and faculty, it gives them the authority to manage and solve any situation of dissatisfaction and disagreement. 

Transparency is the key to any institution’s success! 

  • Seamless flow of academic and administrative operations

Academic and administrative smoothness and efficiency lead to the overall success of the institution, it needs to be perfect in any case, every operation starting from admission to alumni includes various processes which sometimes dissatisfy students. So having a grievance management system institutions gets feedback on every single problem of students regarding anything in the institution that ultimately channels the seamless flow of all the operations with happy faces of students, faculty, and ultimately higher authorities. 

How are you managing student grievances in your institution?

So, which process you are operating in your institution to solve student grievances in your institution, traditional or modern techniques? In this modern world, it is important to opt for technology that can support and ease the processes leading to the overall growth of the institution. Automation of these processes is becoming the new need of the modern institutions that can solve any of the problems related to student grievance, faculty issues, or any other problem. So when you are shifting to automation for making them a smooth and easier path for institutional success?

Wrapping up!

Hope you got to understand grievance management and its importance in your institution and if you are searching to choose one of the best Education ERP systems that can handle all your academic and administrative operations from admission, enrollment, grievance, and a lot more that Academia can be your one-stop solution for all these needs. It is one of the leading, awarded, and trusted education ERPs that is helping more than 250 institutions across the world to get seamless operations. So what are you waiting for? We are just one call or message away from you, Request Demo now!

How A Modern Education ERP Can Save Your Money

Posted on by Hemant Mahajan

In today’s time, the education sector is one of the most important segments that require the right boost of technology like an ERP system, but do you know all the University cost-cutting strategies before having an ERP software in your institute? It always becomes difficult for educational institutions to decide on the technology that can help with saving their cost and money. For modern institutions, ERP is considered one of the most important and path-breaking technologies that can help in attaining complete digital transformation, meanwhile, there always remains various confusions among administrators and higher authorities about the cost of an ERP, so today let’s discuss this in this blog:

  • Reduces costing for paper

Schools, colleges, and universities own a huge amount of data starting from initial data of students, admission details, financial data, admission records, medical data, and various other academic and administrative data that includes confidential and important information. Previously all this data and information was stored using pen and paper, the bulk of files and documentation, and various other manual processes. All these processes included a huge amount of money and time. So university ERP helps in reducing unnecessary costs for paper along with making each piece of data and information secure, easy to access, and reliable. It removes extra paperwork keeping every information reachable within just a few clicks for all stakeholders that are, students, parents, faculty, and higher authorities. 

  • Removes communication costs

Communication is the most crucial key to the success of any educational institution, and to keep it fluent, institutions opt for ways like phone, messages, emails, and whatnot! It includes huge costing but stills never satisfies the needs of stakeholders. An ERP software provides the right cost-saving strategies along with bridging the communication gap among the institution. It gives a single platform (portal/mobile application) to all the stakeholders to communicate each piece of information in the best way keeping the communication fluent, error-free, and satisfying at each end. Using the software any associated person from parent to a higher authority can send messages, email, notifications, and get notified with the upcoming responsibilities using the mobile application making it a super flexible process for everyone. 

  • Tracks real-time performance of students along with saving huge costing

For any university or higher education institution, it is essential to track the real-time performance of the student to analyze the overall learning and growth graph of the student. Meanwhile, it also becomes difficult to monitor students day to day activities and to make it efficient institutions choose various methods and techniques that increase extra costing and hours with extra manpower. An ERP software allows online and real-time tracking of students with the latest scoring of students in each test available within just a few clicks.  It also gives simple and easy tracking of faculty performance to which higher authorities have to set goals for each faculty. It provides the overall cost-cutting of the institution in the best possible manner. 

  • Streamlines daily tasks 

Multiple day-to-day operations are needed to be completed by the faculty and students in the institution. Some of these tasks are daily attendance, basic records, library management, and a lot of others. Manual intervention of all these processes includes huge costs, manpower, and time that can be easily removed using an ERP system. It automates each operation of the institute making it more convenient for every individual present in the university/institution. 

  • Reduces costs of the admission process

The admission season is considered the busiest time in any educational institution, it involves huge data that needs to be managed efficiently. Manual intervention of the admission process involves errors, confusion, and in some cases mismanagement that includes huge cost, manpower, and a huge amount of time. An education ERP software is one of the best university cost-saving ideas to manage the admission process effectively and efficiently. It manages the complete admission process smoothly removing all the hectic tasks, extra and unnecessary costs automating the complete admission process from form filling to registration and enrollment of the student. 

  • Less burden of examination costs

Just like the admissions, the examination is also one of the most important seasons for any educational institution, universities and colleges always spend a huge cost to make it systematic, functional, and efficient, higher authorities always think about how they can cut costs over this without interrupting the internal and crucial processes. ERP software gives an easier, flexible, and robust way of completing the whole examination process through automation along with cutting unnecessary costs and the burden of faculty. The main focus of an education ERP is to ease out all the academic and administrative tasks of universities/colleges/schools along with cutting extra costs in all prospects. 

  • Eliminates extra costing for fee payments

Fee payments are often the most necessary transactions of any educational institution, it needs concentration, perception, honesty, and clarity, but even after having all these, sometimes it involves errors, misunderstandings, and chaos at the administrative level. An education ERP provides transparency, clarity, flexibility, scalability in each fee transaction at each level. The students and parents get notifications when at the due date for fee submissions, the administrator gets easier access to all transactions of each student along with easy receipt generation for all the transactions along with eliminating extra costs for managing each fee payment and other things. 

  • Increases revenue 

With multiple operations available in educational institutions including a huge amount of investments it becomes difficult to focus on revenue generation and profits. So an education ERP provides a way to increase the revenue by saving costs over unnecessary investments, extra manpower, and various other things. Automation of all the academic and administrative operations available in the institute leads towards ROI development and profit generation in unexpected ways.


Why should you choose Academia to save costs having ERP?

There are various ERP software available for educational institutions, but institutions must understand the true usage of an ERP system and a comparison between a few ERP vendors is also important. You can also check Academia, it is also one of the best, awarded, and leading education ERP that is helping more than 200+ educational institutions to bring automation and digital transformation along with having cost-saving with each operation and revenue generation. 

Conclusion 

Hope this article helped in understanding a modern ERP and its usages in cost-saving and earning revenue along with bringing a systematic workflow in the institution. To know more, request your demo now or drop a mail and we will be there to help you with the best. 

Data Migration Challenges during ERP Implementation

Posted on by Hemant Mahajan

In today’s competitive educational sea, the institution needs to become ships that can survive and reach the desired edge. An ERP is one of the best technological tools that is helping educational institutions to attain their desired results. It makes a smooth completion of all the academic and administrative tasks of the institution. Sometimes it happens that institutions choose ERP software that fails in proper ERP implementation and data migrating in the best way. It is necessary to follow and create an ERP data migration checklist that can lead to systematic ERP implementation. Let’s discuss some of the major data migration challenges during the ERP implementation process. 

What is Data Migration?

Data migration is the process of transferring data from one storage or technique to another. Looking in the Edtech world, data migration is considered as one of the most important segments through which another switching into the system becomes easier, systematic, and convenient. 

Importance of data migration for ERP implementation in educational institutions

The data migration process is crucial and transferring in the new ERP system needs to be smooth and transparent as in an educational institution every single piece of data keeps a significant role. Effective data migration at the time of ERP implementation is most important as improper data migration leads to inaccurate data and challenges. 

Major Challenges in ERP Data Migration

  • Data repetition and integrity

In an institution, different departments like admission, fee, library, and many others store data of a single student, but in manual interventions, identifying and searching the needed data becomes too crucial. Sometimes improper communication and concentration at the time of data migrating from manual to ERP software involve data repetition which then needs to be solved with proper communication, concentration, and integrity. 

  • High cost of migrating the data

When the institution was already in manual intervention then the ERP implementation team will need more efforts in extracting the important data and in retrieving data, the cost of all this will get included in the ERP implementation budget. There must be one more case in which data from an older ERP system needs to be shifted to a newer one, so in these cases, the cost of data migration remains less and needs to be decided by both parties. 

  • Third-party involvement 

Educational institutions own various tasks and thus it becomes difficult to keep data migration on priority at the time of ERP implementation that indirectly creating internal conflicts in the institutions is one of the major challenges in ERP data migration. As discussed above, there are various departments in an institution like admission, fee, examination, and various others, and there is always a person associated with every department who manages everything systematically, but while ERP implementations sometimes have other tasks administrators gives most of the work to the ERP implementation trainer to that increases the chances of data inconsistency. 

  • Regulatory issues 

Educational institutions must follow various regulatory issues that were made by higher authorities in every state, city, or country. When migrating the data into an ERP system institutions should comply with those regulations to maintain systematic, smooth, and flexible operations in the institute.

What are the solutions to overcome the ERP implementation challenges?

  • Give precedence to data migration

Data migration is one of the most important elements of ERP implementation, it needs to be pre-planned with systematic workflow. It is obvious that the entire implementation process is time-consuming but data migration should also be systematic with allocated and enough resources along with a dedicated team from the institution and the ERP trainers. It needs to begin with the extraction and cleansing of important data from source systems so that important data can be used accordingly in the future. 

  • Consider the Complete Institutional Scenario

It is also important to analyze the complete data of the institute to understand how it can associate with the ERP system to enhance the academic and administrative operations of the institutions. It starts with extracting and cleaning the data that we have discussed above, after extracting the data, mapping it to the structure of the ERP database, setting up rules for translating the data into the structure during migration.

ERP implementation is an opportunity to get better insight into the business in real-time by analyzing its data. It is also important to think about how the institution can be used for decision-making across the whole institution. 

  • Assigning responsibilities to administrators and faculty 

It is essential to determine who will own the specific data of the institution from the team, from admission, fee, examination, library, and many others. The institutional team will also need to assign roles and responsibilities right before the implementation of ERP software, it directly will make the data migration process more smooth, efficient, scalable, and significant. 

Conclusion

So, have you understood the significance of data migration and how to overcome the challenges in ERP data migration for successful ERP implementation? For this, you will need to choose a very good and robust ERP system like Academia, it provides efficient and effective academic and administrative management along with significant data migration, training, and ERP implementation, and needed customer support. So what are you thinking about? Let’s connect today to discuss more contact us now! 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

 

5 Common Higher Education ERP Implementation Mistakes To Avoid

Posted on by Hemant Mahajan

Technology is playing a key role in today’s era. Every segment and industry is shifting to opt for technologies that can upgrade and help them in being the competition. Looking in the education sector, it is now important for educational institutions to opt for technologies like ERP/SIS that can eventually help them in associating and operating the day-to-day operations of the institute. A better and robust ERP system can eventually help educational institutions to manage all the administrative and academic operations of the institute.

But educational institutions must select a good ERP platform that can help institutions in attaining growth along with fulfilling all the requirements. Even after selecting a very good ERP, institutions sometimes make mistakes that should be avoided while implementing an ERP system in the institute.

Let’s take a look at a recent interview of an ERP specialist taken by an educational media interviewer. In this, he asked about the common mistakes that can be avoided by institutions while having an ERP implementation.

Question 1

How can the institution prepare itself for digital transformation?

Answer by ERP Specialist: 

Digital transformation is considered the new need for educational institutions, it helps in streamlining and managing all the academic and administrative operations. But in my opinion, there is a proper process that institutions need to understand before thinking to opt for digital transformation. Different educational institutions today are at different stages of digital transformation, hence, they all need customized paths to achieve 100% digital transformation. These stages or situations can be majorly classified into 3 major categories:

  • Situation 1:

Manual Interventions in the institution

I think there are more than thousands of institutions that are still working using the manual process in their institutions. I do not regret the point that manual intervention can also help institutions to grow but the fact is its slow growth and which in today’s time is considered as no or less growth. Let’s take the example of the admission process of an institution using the manual process. It starts from a long queue for the admission form and ends with a lot of documentation from both ends for enrollment, right? It becomes a hectic, long, and confusing process for students, faculty, and staff. So it is the right time for institutions that are still operating with manual processes to understand and choose to move towards automation of each process in the institution.

  • Situation 2 

Semi-Automation

In my opinion, there are various higher education and K12 institutions that have opted for semi-automation. Semi-automation is considered as the situation in which institutions opt for individual software to automate some of the processes of the institution like the Learning Management System (LMS) to enhance the learning experience of students, Tally to audit databases, and various others. I think this eases out the work but initially, it increases the chances of more confusion among the administrator and faculty as multiple software increases the need for multiple hands to operate and track each data.

Institutions must opt for an ERP along with some of this software, as it helps in storing and tracking all the data from one single software that can be used by any of the administrators, faculty, or staff members. A good ERP system also avails interoperability of other software along with the ERP. It manages all the operations from admission to the alumni and the student giving easier and more efficient access to everyone available in the institute.

  • Situation 3 

Having an inefficient ERP System
Once I visited a higher education institution, they already had an ERP system that they were using to operate several tasks like admission, fee, examination, and many others, but to my surprise, I found that they have witnessed the same growth even after using the ERP system for their academic and administrative operations. Then I checked with each team who was operating the system what was the issue, it amazed me more when I found the real issue was the ERP itself. It was hard to understand for a normal faculty or student, it was not easy to operate, and it does not even have a mobile app to provide easier access to students.

So as per my experience, it is most important for educational institutions to choose an ERP system that provides them with complete functionalities, no or very less code language, proper training, systematic implementation, and all other important functionalities that a good, robust, and flexible ERP should have.

So this way, institutions have to analyze their position before seeking digital transformation in their institution.


Question 2

Interviewer: 

What is the training process that institutions should opt for while implementing an ERP system?  

Answer by ERP Specialist: 

Hmm, the answer to this is also quite interesting, because various institutions opt for an ERP system but fail to seek a proper training process for administrators and faculty which leads to the unsuccessful implementation of the ERP system. Institutions must choose a perfect ERP system leading to proper training from the implementation team of the ERP vendor company. 

An institution must check every detail before seeking for implementation of the ERP software, the training and implementation team will include these steps:

  • Firstly, the ERP implementation team should visit each campus of the institution to analyze the current working process and the needs of the staff and administrators. 
  • After understanding the needs and working process of the institute, the institute must focus on initiating the training process of the administrators and staff who are going to operate the software in the future. 
  • As the last step, the training and implementation team must check that everyone in the institute is comfortable with using the software and is initiating all the processes like the admission process and all the other processes effectively using the software. 

Question 3

Interviewer:

Is change management important or should it be avoided? 

Answer by ERP Specialist:

I think this is high time for educational institutions to opt for change, and a good ERP system can help them in initiating this process. Although institutions must opt for the proper change management process before initiating any kind of new implementation in the organization. 

Now, if you are thinking about what change management is and why it is important, let me help you understand it properly. Change management is an art, that requires a careful balance between faculty, processes, and technology in the context of an educational institution. It needs continuous judgment, evolution, and strategic decisions at each end, and the first one to implement is choosing a good and best ERP software. In my opinion, Academia ERP is one of the best, most flexible, and scalable ERP software that provides the best technology adoption to institutions who even are far away from advanced technologies in their institute.

Question 4

Interviewer:

Is inadequate budget can also be a problem while implementing an ERP system? 

Answer by ERP Specialist:

There is nothing like an inadequate budget, if a higher education institution focuses on bringing advancement and growth they can manage any circumstance. I mean, educational institutions need to understand that an ERP system is a step that can help them in achieving new goals along with more opportunities, it leads to systematic management of all the academic and administrative tasks in the institute. 

Institutions who are having a tight budget must choose a very good and reasonable ERP system that can provide them with bringing automation and digital transformation to their institution. Here it is also important that institutions must find a good ERP system, as in search of a reasonable software compromising the success that a good ERP software can provide can also become a mistake for an institution’s growth.

Question 5

Interviewer: 

What is the common mistake that most institutions make while having an ERP implementation?

Answer by ERP Specialist: 

Educational institutions need to understand that successful ERP implementation can help the overall educational institution with streamlining workflow, optimizing costs, and the systematic arrangement of all the academic and administrative tasks. But institutions must avoid these common mistakes:

  • Not able to explain proper requirements to ERP vendor
  • Not taking into account the end-users that are individual department heads
  • Implementing the ERP software just after one initial discussion
  • Not having regular maintenance

Last Conversation:

Interviewer: I hope this knowledge given to you will help educational institutions when they focus on striving for digital transformation in their institution. Any recommendations that you wanna give to our readers while selecting an ERP software vendor. 

Answer by ERP Specialist:

Yes, of course, I would suggest institutions opt for a good, scalable, robust, and flexible ERP system in their institute, they must need to be very careful while selecting the ERP software. I would recommend checking with Academia, it is one of the best and award-winning software that provides one of the best institutional management in all prospects avoiding all the major mistakes we have talked about in this session. 

How Education Management Systems Are Revolutionizing Student Learning Experience

Posted on by Hemant Mahajan

The new generation of students is different, having a modern approach for everything, they demand a quick, easier, and better way of performing any operations. So for this, it is high time for educational institutions to adopt modern techniques and ways that can help in optimizing a better student learning experience. What do you think about an education management system? Do you know why student experience is important for institutions? How can it help institutions in managing all the operations in a more systematic way that can lead to revolutionizing the whole student learning experience? Let’s discuss all these points in this blog. 

First of all, let’s discuss why student experience is important! 

Why is student experience important?

Students in any educational institution needed to be considered as a priority, for this, institutions can adopt modern tools and techniques like an education management system to provide seamless learning experience automating and streamlining all the academic and administrative operations in the institution like enrollment, records, teaching, homework and assignment, library management and a lot more. Isn’t it interesting?

How is the Education Management System helping to Improve the Student Learning Experience?

  • 24/7 Access

The education management system provides easy 24/7 access to everyone, students can check and submit their assignments anytime, can access their fee details along with receipt generation at the time, important mails, library, and whatnot! They can operate any feature anytime according to their flexibility and requirements. 

It results in saving time and efforts of students that can be consumed in other productive activities. 

  • Offer Centralized Access 

In an educational institution, multiple things need to be managed at different ends. Various tasks need to be managed at each end by administrators, staff, and students. Right from admission to alumni, there remains a bundle of works. Having an education management system, institutions can provide required access to every individual on the same platform eliminating extra time, effort, and chances of errors.

Easy and Convenient!

  • Analytics and Reporting 

Students often in institutions complain about a lack of timely feedback, exact analytics, and reporting of tasks that hinder their learning experience. With manual interventions, students often have to wait for things like feedback, approval, and even their performance reports.  

An education ERP helps institutions to generate all the reports along with real analytics on the time. It helps students in staying motivated and encouraged towards their end goal i.e., their studies. It also helps faculty to get a clear picture and in-depth understanding of a student’s learning curve.

How easy! 

  • Customization of Learning Experience 

It is the best feature that institutions can initiate using an ERP system, it provides real-time access to customize the learning experiences for students. Faculty can create customized homework and assignments, can provide assessment details, can discuss passages to discuss queries with students, can use podcasts to improve their learning skills and a lot more. 

So isn’t this customization that can generate more ideas and techniques to learn and attain institutional objectives? 

  • Reduced Paperwork 

Any educational institution involves a lot of data and paperwork. Hopefully, you will also agree that more paperwork and managing those papers and documents is the hardest and messiest thing, not only for students but also for faculty and other staff, right? An education ERP can help institutions to improve the student experience and faculty experience by exchanging papers and documents with computerized processes and management. 

An effective ERP manages all the documents, right admission forms, examinations papers, result paper, and all other documents can be created and sent using the mobile app and portal which reduces the time, efforts, wastage of paper, and of course easiest access. 

What do you say? Easy enough! 

  • Encourages Continuous Learning 

As discussed, an educational institution involves lots of necessary tasks like fees, examination documentation, and many others. All these occupy a lot of time for students in manual processes. So having an education management system, institutions can provide students with a mobile app that can simplify and automate all important operations like fee submission, examination timetable, entrance card, results declaration, and all other things, they will also get notifications like when is the next slot for fee submission. A mobile app associated with an ERP helps in encouraging continuous learning reducing the excessive time from other administrative tasks. 

Relief from other tasks means the right to focus on studies, right? 

  • Effortless Communication 

Effortless communication between students and faculty is the most important element in any educational institution, it needs to be efficient for the smooth functioning of the institution and to provide a revolutionizing student experience. An ERP software helps educational institutions to achieve this objective effectively providing platforms like mobile apps and portals for operating all the operations and communicating thoroughly as and when required. 

Easy communication breaks all hurdles! right? 

Academia – A revolutionizing ERP software for educational institutions

Various ERP vendors provide good ERP software for educational institutions, but institutions must focus on having a platform that focuses on the 360-degree development of the institute. Academia Education Management System helps institutions to indulge in the digital world making everything smooth and easier for students and faculty along with providing a 360-degree development of the institution. 

Also check:

Top 13 Reasons Institutions Should Use Student Database Management Software

Conclusion

Hope you liked the blog and it helped you in understanding how to improve the student experience at university, and how it can help transform the overall atmosphere of your institution along with providing a revolutionizing student learning experience. What do you think, is it relevant for your institution? Get your queries clear with us, request your demo now! 

 

Campus Information System – A Backbone of Modern Educational Institutions

Posted on by Hemant Mahajan

The world of education has faced various challenges in recent times. To overcome this, most educational institutions have opted for technology and software that can direct them towards efficiency. Educational institutions need to choose the right technology like a campus information system that can lead to help them in every prospect being a backbone of modern educational institutions. Having an accurate campus information system institutions can analyze various data, create reports, manage payroll, fee collection, transportation, attendance. A campus management system effectively and effortlessly helps Universities, Colleges, and Schools irrespective of making students, faculty, and staff happy and organized properly. 

How can a Campus Information System help an educational institution?

  • Standardized admission management 

The most important goal for any educational institution is to attain quality admission every year along with retaining the existing students. A campus information system helps here in providing a seamless and standardized admission management process, it manages all the tasks from inquiry, admission, and enrollment. It provides a direct and organized admission process from each end i.e., faculty, student, and parent along with managing all the data in a single software.


 

  • Prodigious parent-faculty communication 

With the effect of increased facilities and opportunities in each field, parents and students always expect extra efforts from faculties and from the whole institution in explaining each and everything properly and systematically. So in this prospect, a campus management system clarifies all their demands providing a smooth way of communication among parents/students and faculty through a mobile app or portal. The parents can connect, track, or check their child’s performance from anywhere and anytime along with getting easy access to pay fees, to check any updates, to check assignments, examinations, results, and much more things. 

  • Organized examination management 

Ah, the examination season! It is probably the most important and busiest for every individual in an educational institution, whether they are administrators, faculty, students, or even parents, everyone finds them the busiest having a bundle of chores.  So a campus information system necessarily facilitates all of them to sit and relax and just focus on the right path, that is for sure- studies for students and arrangements for faculties. 

A campus information system focuses on providing organized examination management that automates and streamlines the planning and execution of the entire examination process. It manages the entire examination process simply and efficiently.

  • Easy homework and assignment management 

Homework and assignments are the tasks that occupy a lot of time from both ends – students and faculty. So a campus management system effectively provides and manages all the tasks related to assignments in a single software providing likewise authority to students and faculty. It also allows students to submit the assignments from the online portal and mobile app along with checking the results on the same platform and likewise to faculties it gives complete authority to check and declare results online for students. Isn’t it amazing?

  • Efficient library management 

Efficient library management is most important in any educational institution, manually managing a library involves a long, confusing, and tedious process. A campus information system provides easier and efficient library management through which a librarian and students both can circulate and catalog any item effectively.  It streamlines all the operations by keeping a database of each book taken by each student. The main objective of the library management system is to increase the productivity and output of the library, librarians, and its users.

  • Effective employee management 

Employees play a vital role in any organization, and in an educational institution employees like faculty, administrators, and other staff are considered as the lifeline of the institution. Everything related to each faculty and other staff member needs to be managed effectively and efficiently. A campus information system provides effective employee management managing their payroll, leave record, attendance, and all other things.

  • Analytics & reports 

Analytics and reporting engine has been established now in every area and activity, using it organizations can manage multiple tasks at a time. Educational institutions are also one such segment in which analytics & reports can play a vital role, having a campus management system, institutions can attain and improve their overall experience through analytics and reporting engines, it provides proper data insights into students and faculty behavior. 

Why can a platform like Academia help educational institutions?

A campus information system can bring a big differentiation in an institution making everything systematic and robust, but you must select a very good, flexible, and robust ERP system like Academia that can help you in the best manner. Academia is a leading-edge campus information system for universities, colleges, and schools that can automate all academic and administrative processes. It is a comprehensive solution that streamlines every single task in the institution focusing on greater efficiency, smooth leading, and control in every manner being the backbone of a modern educational institution.


Conclusion

Hope you liked the blog along with understanding the fact that how a campus information system can help educational institutions becoming the backbone of modern educational institutions. Wanna know more? Just Request Demo now and our team of experts will contact you as soon as they can to provide you with more details.

Importance of Education Management Information System

Posted on by Hemant Mahajan

In this modern era, educational institutions need to use various technological tools that can help them in managing and running their institution properly, but with the technological advancements, educational institutions need to opt for a system or software that can help them connect all the operations in a single system having access to all the operations. An education management system is a new-age software for institutions that can help them in managing all the vital operations easily and efficiently becoming the backbone of modern institutions. 

There is a huge landscape for educational institutions in today’s time in which they need to set their footprints. Now working on just spreadsheets, Microsoft Excel, Microsoft Word, and tools like this make your institutions slow and far away from top technology and trends. So having an education management information system can help institutions make all the decisions quicker along with providing systematic, simple, and efficient work bringing complete automation in every way.


Let’s discuss some of the key elements that can help you understand why an education management system is beneficial for your institution:

Understanding the Importance of an Education Management System:

  • Admission & inquiry management 

It is one of the crucial segments for education institutions to increase the potential strength of students along with retaining the existing one. Education institutions should need to choose a method that can help them rely on admission & inquiry management strategically. 

Education management software helps institutions in the best way. It creates a smooth path to solve all the inquiries related to admission focusing to turn them into real-time students for a long time. Along with this, it helps in managing academic goals by engaging the current students of the institution. 

  • Student management 

A student lifecycle is the only thing in any institution which needs to be better and better from any angle, whether it is admission, attendance, or examination. To become a successful institution, an institution should focus on student-centric management that can lead towards their engagement, interest, and of course their growth. 

An education management information system most importantly works focusing on the initial growth of students, making all the academic and administrative operations simple, systematic, flexible, and robust in every way. It provides a student mobile application and portal in which they can easily track their progress along with submitting assignments, checking their timetable, checking their results, and whatnot. All of these save their time providing them more time to focus on their studies and in-person growth. 

  • Library management 

The library is one of the most important segments of the institution. Students can get any of the important books whenever they require it, but asking the librarian “how it goes managing the records of the library manually?” is not so interesting as they find it very hectic to keep a record of each book and ask the student to return those books on time. 

So what do you think is the best way to make it easy and smooth on both ends that is students and librarians?

The best answer to this is library management using an education management system! 

It can most efficiently solve all the problems providing students and teaches an authority to browse the available books online from anywhere and anytime. Most importantly it provides easier management to the librarian helping in keeping and tracking the records of each book associated with each student. It even can allow penalties on the students who do any kind of damage to the books after the allotted time.

  • Student-teacher collaboration and communication

Student-teacher collaboration and communication is the most important thing in any educational institution, it needs to be crystal clear from every angle. Students, parents, and faculties need to collaborate and communicate properly to manage things in a better and more organized manner. 

An education management information system provides proper and easy management of academic and non-academic activities of the students. It provides a platform through which parents can contact the faculty anytime along with providing their feedback in the most effective way. 

  • Fee management 

Fee collection is one of the most important and primary sources of income for educational institutions, but having manual intervention fee management in most of institutions remains a hectic, messy, and time-consuming process. 

An education management system provides institutions with complete automation of the complete fee management process, it automates the fee collection and receipt generation process along with sending alerts to parents and students regarding the fee due dates. It also erases the lengthy procedure of queuing at the fee counter just to pay the fee making all ends – parents, teachers, and faculty happy and satisfied. 

  • Examination management 

The examination is undoubtedly the most important and busiest time for educational institutions, in the examination period, the faculties need to be systematic and proper in each way. Examination processes require very seamless functioning which in manual operations includes multiple stages starting from exam admins, staff, teachers, exam center managers, and a lot more people get associated just to make the exam process proper and efficient making the overall process long, time-consuming, hectic, and difficult for all. 

The education management system software provides complete automation of all the processes by scheduling online examinations and publishing results making it quick and worthwhile for faculty, students, and admin staff. 

Academia Education Management Information System for Modern Age Institutions 

Various ERP vendors in the market provide educational ERP systems for institutions, but institutions need to choose the best ERP or education management information system that can help them in making everything systematic along with targeting increased revenue generation. 

Academia is one of the award-winning education EMIS providers for universities, colleges, schools, and training institutes. It focuses on fulfilling all the comprehensive and customized needs of the institution along with targeting complete digital transformation automating all the academic and administrative tasks in the institution. 

Also, check – How Education Management Systems Are Revolutionizing Student Learning Experience?

Closing Notes

So, it seems interesting? What do you think about it? An education management information system is worthwhile and helpful for educational institutions that can initiate a new and bright perspective. Let’s connect for a while to discuss more. Request your Demo now.  

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