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Author: Hemant Mahajan

Benefits of Analytics and Reports for Educational Institutions

Posted on by Hemant Mahajan

Analytics and reports help in discovering, interpreting, and communicating through patterns in data and using tools that can empower educational institutions. 

Looking into analytics in the context of education can significantly transform the way of working by enabling new ways for prospecting students, increasing student enrollment, improving student retention and completion rates, along boosting faculty productivity and research. Analytics can enhance teachers’ performance and higher management along with giving a deep understanding to students. There are various benefits of using analytics and reporting in day to day operations of any educational institution, let’s discuss some of the benefits of using analytics and reporting for educational institutions.

Benefits of Incorporating the Analytics and Reporting for Educational Institutions:

1. Understanding and recognizing the demographics and behavior: Through advanced analytics, any institution can seek transformation along with understanding and recognizing constant demographic trends and behavior in pursuing administrative services. Let’s take an example of community colleges. These institutions include students who balance work along with their education. So with this type of student, the college authority needs to maintain records more conveniently to understand and recognize the demographics at any time. 

2. Optimizing the use of resources:

By implementing an analytics and reporting engine you can optimize and achieve your desired targets in a better way. Like organizations that opt for a well-designed and systematic analytical system can capture, manage, share, and store their information online easily, and if any problem arises you can de-escalate any of your problems easily.

3. Recruitment of students: Higher education institutions, schools, or even any educational institution often face various complications following traditional recruitment modes. Having proper analytics and reporting, it can become easier to recruit students in a more systematic way.  Let’s say an organization XYZ, is using a predictive model to define which applicants are most likely to be the best fit for the institution if they are admitted. It will help the administration to find the best candidates. There are various other services for students that can be improved using an analytics system.

4. Helping the students to learn things more properly: Institutions having analytics and reporting systems can provide proper and systematic learning to the students, as having the power of modern educational systems enables faculties to get more insights related to the student’s performance – providing abundant opportunities to grab and learn. Students get the chance to learn according to their pace and convenience, courses and facilities remain just one click away from them to help them anytime.

5. Creating data transparency: In institutions, there are various things that you can not access any time with the traditional system, but having a systemic analytical process, you will get the opportunity to access anything at any time creating data transparency for all like faculties, students, and management.Having data transparency through analytics, institutions will be able to take a snapshot of how students are engaged and how well they are performing, the management can also check the efficiency of faculties and how excellent teaching is taking place. Using advanced analytics, institutions can maintain a clear and clarified data transparency that can be accessed anytime by any authoritative person.

6. Demonstrating higher education efficiency: Analytics is one of the most important aspects of higher education, it can be used to maximize strategic outcomes. Institutions can use analytics to provide more efficient and effective interventions that will result in increased success and persistence.Having analytics in your institution is just the beginning, it further helps in managing several tasks and solving tough problems easily. People at higher education institutions just need some energy to work on the insights from the data along with enabling analysis of the data. Implementation of analytics requires several changes in the institutional culture, policy, and processes, but after implementation, it improves overall efficiency along with strengthening the institutional wants along with pushing further to manage all areas of the institution that need improvement.

7. Improving administrative services: Analytics and reporting can help in improving administrative services if you are having a systematic approach and an ERP system you can manage entire campus operations and complete administrative services like student admission, student enrollment, recruitment of faculties, examination management, and many more things in effective and efficient ways. Through advanced analytics, institutions can improve and strengthen their internal administrative capabilities. Analytics and reporting help the institutions to transform operations effectively. 

8. Minimizing the cost of education: There are ways in which analytics can help you save the cost of education institutes opting for a proper education management system have an arrangement of a systematic teaching and learning program for teachers as well as students, which even helps the management in saving cost ultimately affecting the cost of education for students as well. 

How can institutions seek development with a systematic analytics system?

Analytics and reporting engine has been established now in every area and activity, using it in your organization you can manage several tasks simply and efficiently. With systematic analytics, you can provide insights into students’ and faculty’s behavior along with understanding their use of data. Institutions can attempt and improve their overall experience through implementing analytics and reporting engines or in simpler words having an education management system. 

Conclusion 

So, do analytics and report engines sound interesting and useful to you? If yes, then Academia allows educational institutions to focus on their entire administrative tasks and assist in all the internal and external activities through analytics and reporting.

Tips to choose the best Student Management Software

Posted on by Hemant Mahajan

Student Management Software, with its unique characteristics, is hugely popular in the educational sector and has helped innumerable schools and higher educational institutes. From proficiently maintaining and updating student data to analysing and creating reports, the software has helped change the way educational institutes operate. However, it is extremely important to get the right SIS to meet the requirements of an institute.

The end goal of every educational institution is to enhance the performance of the students. This is done using competent analytic tools to analyse the performance of each student. According to the results obtained, effective and corrective measures are taken to help them perform better and reach their potential. 

Student Information System (SIS) helps institutions manage every single detail about students in a holistic, organized, and cost-effective way. It eliminates the need for faculty members or other staff to spend a lot of time compiling student data and allows them to focus on the students and their performance enhancement.

An SIS helps to manage efficiently the huge amount of data an institute generates. It maintains a student’s life cycle and helps teachers to track assignments, tasks, performance, attendance and leaves, academic planning, activities, timetable, and exams. This student database management software enables data to be accessed from anywhere by students, teachers, and other stakeholders and helps them make informed decisions.

In the present dynamic educational scenario, the requirements of education campuses are changing. A proficient and productive student management system software will leverage the best of technology and allow faculties and staff to track all kinds of student-related data.

Let us look at some of the features and capabilities to look out for while choosing the RIGHT Student Management Software:

  1. Maintenance of Student Records

With the right SIS, the huge amount of information generated for every student is efficiently updated on the student data management software, ready to be used as and when required. Updated report cards can be issued effortlessly, student’s transcripts managed, and any kind of information obtained on the go. The ideal SIS should help to effortlessly track a student’s progress with the help of various analytic tools and dashboards, along with various types of filters. 

  1. Cloud-Based ERP

It is crucial to have a cloud-based education ERP that is customisable and flexible that will be suitable for all kinds of institutions with varying requisites. Cloud-based software does not require the institute to appoint any engineering staff to oversee it, making it almost maintenance-free and cost-effective. In a cloud-based ERP, the limited/no hardware required on campus is maintained by the software vendor.

  1. Online Admissions & Registration

An efficient SIS enables students to apply and register online for admissions. The students get timely notifications and emails informing them about admission processes taking place online. The data can be customised by the administration allowing themselves to be transparent in their allotment process while keeping confidential data secure. Students also have the facility to keep track of their applications.

  1. Online Fee Payment

The right SIS provides a secure fee payment platform for educational institutes. An ideal student management system will enable fees to be paid online by parents and students through any mode of payment ensuring hassle-free and error-free fee payment without any of the staff getting burdened. Automated receipt notifications are sent keeping the transaction transparent and secure or reminder SMS alerts are sent for pending payments. 

  1. Seamless Communication

A good SIS makes communication effective, transparent, and quick. It ensures communication between administration, faculty, students, and parents are fast and reliable, allowing any member to reach out to anyone at any time with just a few clicks while keeping the information exchanged private and safe.

  1. Analytics tools and Dashboard

A good set of analytical tools help the management to make decisions quickly. Organized data is an asset when it is required to be processed in different ways according to different requirements. An SIS helps in presenting the data in a simpler, easier, and coherent form and the various filters help to sort further sort the data according to the users’ specific needs.

  1. Mobile App

A well-built SIS enables access through a mobile phone which tremendously helps to take care of all communication needs. With packed schedules, it becomes convenient for teachers, the administration, and students to do away with offline mails and notices and communicate quickly and easily.

  1. Organised with Reduced Paperwork

SIS software is designed exclusively for academic institutions and helps educational campuses to streamline and manage all tasks involved in student administration. It saves time and reduces paperwork considerably by digitising processes.

Academia SIS is trusted by some of the leading educational institutes in India and abroad. Academia solutions have a track record of being reliable and compliant. With decades of experience and expertise in working with various institutes, Academia understands that every institute works differently, and hence the requirements are also different. 

Academia offers customised Student Management Software which is developed to meet the specific needs of an institute keeping in mind the administration, teachers, and students.

Call us for a detailed demo on Academia SIS.

Interdisciplinary Universities: Need of the Hour

Posted on by Hemant Mahajan

As the world evolves, it has become necessary for education to keep pace. Interdisciplinary courses are allowing for more context-specific programmes, and preparing students better for the future. While it has become crucial for universities to become interdisciplinary and universities are moving in that direction, technology is the vital tool that is making it all come together.

 In the new dynamic world of education, the significance of interdisciplinary studies is being recognised by the industry, and universities are switching over and developing their own programmes. Interdisciplinary studies is a complete package that allows multiple disciplines to be combined. It allows students the advantage of learning by making connections between concepts and ideas across different disciplinary boundaries. This makes it possible for students to apply the knowledge gained in one discipline to another discipline and enhance the learning experience. Interdisciplinary studies benefit academics too, as research councils shy away from funding research in a single discipline. They look for broader views and sharper insights that come from the combination of different disciplines defining new territory, for the purpose of allotting research funds. 

The need for interdisciplinary studies

Today, more and more universities are offering interdisciplinary degrees as the challenges the world is facing or will be facing in the future, are inter-related and cannot be solved by single-domain expertise. These problems or challenges need an understanding of the bigger picture and need expertise across domains to be utilized in order to get solved.  

To optimise interdisciplinary teaching and learning, it is important for professionals from different departments to work together towards a common purpose. These interactions allow new knowledge construction and a deeper understanding of ideas.

Benefits of interdisciplinary studies for students

  • Students are greatly motivated as they get a chance to pursue topics that are interesting to them. The content is more often than not rooted in life experiences, which gives students a real purpose to learn and relate to real life.
  • Students explore topics more deeply by comparing and contrasting, which enhances and develops critical thinking skills.
  • Interdisciplinary studies can be great for students with specific interests that cannot be met through a traditional degree.
  • Sometimes, between the traditional disciplines, there could lie some worthwhile topics of research.
  • Interdisciplinary studies can make graduates more sought-after in the workforce. A lot of interdisciplinary studies graduates have a range of skills suited and required for employment in a particular position.
  • Creative thinkers can thrive with interdisciplinary studies as it allows them to explore and make connections between different ideas, methods, and ways of thinking. Instead of being passive recipients of knowledge, students of interdisciplinary studies become active contributors to the learning process.

NEP 2020 calls for interdisciplinary studies

In India, the newly introduced NEP 2020 is set to revolutionise education, while advocating interdisciplinary studies. The primary focus of NEP 2020 in Indian higher education is to transform HEIs into large multidisciplinary universities, colleges, and HEI clusters, with 3,000 or more students each. The policy foresees all existing HEIs to evolve into three categories of multidisciplinary institutions by 2040 –

  1. a)     Research-Intensive Universities (RUs)
  2. b)     Teaching Universities (TUs)
  3. c)     Autonomous Degree-granting Colleges (ACs)

NEP 2020 is designed to generate interest among students in the specialised area of research which will lead to new discoveries. It is meant to develop a versatile learning system, with the freedom for students to learn at their convenience which will create open-minded and well-rounded individuals. With an end to high stake examinations and allowing a student to choose different subjects and move out at any exit point, the system will motivate students to follow their passion in their chosen field.

Conclusion

The shift to interdisciplinary studies, will completely change the business models of universities in the future, along with their curriculum and delivery methods. The changes in the overall ecosystem will bring new challenges for universities. All through, technology is the integral support that will help in this seamless shift. 

With a majority of universities set to offer interdisciplinary studies programmes, it has become even more crucial to have the right ERP from a reliable and experienced company. Academia provides University ERP, which equips universities to transition to an interdisciplinary model. Schedule a demo with us to learn more.

A Template To Shortlist The Best School Management Software Company

Posted on by Hemant Mahajan

Are you the key decision-maker for school ERP implementation in your organization? If yes, here are some factors that can help you find the one in the haystack of thousands of education ERP software providers in the world. Let’s begin.

Factors to consider when choosing the right school management software company for your school 

  • Start by analyzing your needs

You cannot choose the best when you do not know what you want. Identify the needs of your school, talk to your staff, evaluate the problems and analyze the solution that you are looking for. 

Draft an outline of the solution you need to meet your objectives. Depending on the nature of the project, the requirements, and the reputation choose an offshore or onshore school management ERP software provider. 

  • Check the company’s expertise

You would find many companies with good products, but they may not be the right fit for you. You need to prioritize your needs over their vivid technical exuberance. If you need a product that is simple yet effective, that is what you get. Rather than a product with tens of features, nothing meets your needs. 

Talk to the vendors about how their product aims at solving your pain areas. The one that provides you with the right answer demonstrates the product’s functionality to meet your needs, and is genuine about the results that the product would drive is the one that you shortlist. 

  • Reputation

It is very important to understand you are not just buying a school administration and management system but are partnering with the company. Reputation is a very important factor. 

Look for people that are highly professional, and polite and provide you with flexibility. Check their customer testimonials and reviews on reliable sites such as Gartner Digital Markets & G2. Learn what opinion their customers have about their products as well as their services. Some bad reviews are okay, but a company with exceedingly bad reputation in the market is not the right fit for you. 

  • Budget

Cost is always an important factor when deciding between vendors. Determine if the cost of the product falls within your budget. Unless you are confident and the vendor guarantees you ROIs, you don’t want to buy a product that is eating up a large chunk of your school’s budget and resources. Having said that, do not compromise on quality at all. 

Many companies may provide you with an upfront cost of the product but have underlying additional fees and charges. Talk to the vendors about document management, data management, cloud cost, configurations, customer support, data migration costs, setup/training/maintenance costs, etc. 

  • After-sales support 

Unfortunately, there is no product in the world that is going to guarantee you 100% uptime. There would be instances when the product would show some problem running, and that is okay. What you need is a team that is available 24*7 to provide you instant support during these times. A good support, maintenance, and cloud-based solution that can be remotely updated, and upgraded are what you are looking for. 

Wrapping Up 

These were some factors that can help you decide between hundreds of school management ERP software. If you are looking for a vendor, you can consider Academia ERP which is a leading solution provider for eminent schools in 22 countries. Request the Academia school management system demo here. 

A Guide To Choice Based Credit System

Posted on by Hemant Mahajan

The education ecosystem is changing rapidly, there are various changes and one of them includes a Choice Based Credit System (CBCS). This grading system changes the traditional teaching-learning system in India. 

To maximize skill-based education & enhance student learning outcomes in terms of their grades as well as skills, the National Education Policy has made some crucial changes in the traditional teaching-learning system in India. The right to choose subjects & the multidisciplinary education approach are the best takeaways. 

Do you know what a choice-based credit system is and how it can help higher education institutions? Let’s discuss it in this blog:

What is a Choice-Based Credit System?

The CBCS is a University Grants Commission (UGC) initiative and promotes the liberalization of the current conventional higher education models. With a student-based approach to learning or acquiring higher education, the CNCS allows students or learners the flexibility to choose their course from a list of elective, core, and soft skill courses.

A credit system for higher education measures different parameters like –

  • Student performance
  • Learning outcomes
  • Entrepreneurship skills
  • Contact hours
  • Innovation
  • Creativity & talent

UGC has categorized the groups as

  • Core Course – Core courses are there every semester and students have to compulsorily study the core or the main subject to meet the requirement of the program of that particular discipline.
  • Elective Course – Here, the student can choose any paper
  1.   Discipline-Specific Elective Course
  2. Generic Elective
  3. Project
  4. Ability Enhancement Courses
  5. Skill Enhancement Courses
  • Foundation Course
  1. Compulsory Foundation
  2. Elective Foundation
  3. CBCS moves away from numerical marking to grading semester-wise with two semesters in a year where students’ performances are evaluated and grading is done subject-wise.
  4. The CBCS works in compliance with other grading systems of institutes, all over the world.
  5. Different evaluation methods are followed, based on the suitability of the course approved by various legislative bodies.
  6. UGC recommends Letter Grades and Point Grade Systems to be applied
  7. Letter Grades are based on a student’s marks or percentage from his/her course
  8. Grade Point Systems are where marks are converted into grades based upon a fixed period.

What are the Features of CBCS?

Having multiple features of the Choice Based Credit System (CBCS), let’s discuss a few of them:

  • It is one of the best features as credits can be transferred if the student changes his/her branch of study
  • It has changed numerical marking to grading
  • It positively stigmatized the criteria of failing students
  • It facilitates student mobility
  • It provides potential assess to faculty members for student’s performance
  • It promotes easy course evaluation and is accessed to provide an effective and balanced result.

How Does CBCS Work?

The CBCS in higher education works on the simple principle of the choice being in students’ hands. Higher education institutions provide subject options to students, with a CBCS, students can choose subjects according to their choices and the credits needed for a particular semester. 

The students can attend any of the needed classes obtaining credits to pass any semester. 

A CBCS owns the following elements:

  • Semesters

In any educational institution, assessments are done semester-wise. A student progresses based on the courses taken rather than time like three years for science, arts, commerce, or four years for engineering, etc. The CBCS format provides flexibility in creating the curriculum and assigning credits based on the course section and patterns of learning and teaching. 

  • Credit system

Each course is assigned with a fixed credit. When a student passes a course, he gets the recognition of credit which is based on a course. If a student enrolls in a single course in a semester, he does not have to repeat that course later. 

  • Credit transfer

There are various ways for a student to cope with the study load and with a CBCS pattern he owns the freedom to study fewer courses, earn fewer credits and compensate for the next semester. 

  • Comprehensive continuous assessment

It provides a continuous evaluation of the student to the faculty members and also to the student himself. 

  • Grading

CBCS includes grading in a 10-point grading system. 

It includes

O (Outstanding): 10 

A+ (Excellent):9 

A (Very Good): 8

B+ (Good): 7

B (Above Average): 6

C (Average): 5

P (Pass): 4

F (Fail): 0

Ab (Absent): 0

Core Advantages of CBCS that Academia Modules Includes:

  • The student has a choice of inter/multidisciplinary courses:

With Academia, the students can select their inter/multidisciplinary courses in just a few clicks using the program and courses modules. Academia provides easier access to all stakeholders in the institutions starting from the faculty members, students, and parents for selecting, scheduling and finalizing the courses and subjects likewise. 

  • It promotes group work, research, examination, and assignments 

Using Academia modules like examination, assignments, and others, institutions get the authority to work effectively, research, and manage examination-related tasks and assignments, and more easily and efficiently at all levels like faculty members, students, and parents. 

  • Students progress at their pace

Students are the most important stakeholders of any institution, it is important to provide them with the best and Academia provides them with all the student databases provisioning, storing, and organizing all the student-related data and information. It can easily access, edit, or update data if needed.

Conclusion 

The implementation of the student-centric CBCS system is beneficial for institutes. Academia ERP, which provides the most reliable and trusted solutions to educational institutes, has inbuilt functionality to support the rollout of the CBCS for educational campuses.

How Higher Educational Institutions (HEIs) are set to transform due to NEP 2020?

Posted on by Hemant Mahajan

The National Education Policy of 2020 is a revolutionary step taken by the Indian government. The policy is envisaged to change the current working of Higher Education Institutes in India and allows students to choose multiple disciplines as per their preference at every stage. 

Higher education in India is widespread. It is partially digitalized and has responsibly transformed the country into a knowledge hub and made it a knowledge economy. 

The National Education Policy (NEP) 2020 is based on five fundamental pillars – access, equity, quality, affordability, and accountability. It is designed to change the current education system

with high-quality knowledge resources and skill-based education.  It also primarily focuses on integrity and promotes equality in participation in varied disciplines, irrespective of what social and economic background they hail from.

What is the New National Education Policy?

Through this new education policy, the government of India aims at bringing more than 2 crore students into proper learning. It is projected that this crucial step would allow the government to achieve 100% GER (Gross Enrollment Ratio) in preschool, secondary, and higher education institutions by the end of 2030. 

These attempts are to prepare India to become a “global Knowledge Superpower”, by making the education ecosystem of India more flexible, holistic, and multi-disciplinary in line with the global skill demand. 

Let’s look at the major reforms the NEP 2020 is set to bring in for HEIs in India –

  1. Opens entry for large education institutions

As mentioned earlier, one goal of NEP 2020 is to increase the Gross Enrolment Ratio in higher education in India, including vocational education from 26.3 percent in 2018 to 50 percent by 2035. As per the NEP, 3.5 crore new seats will be added to higher education institutions. The NEP proposed multi-disciplinary, holistic undergraduate education. The Policy is focused on supporting skill education and streamlining educational planning, administration, and management at all levels.

The primary focus of NEP 2020 in Indian higher education is to transform HEIs into 

(a) Research-Intensive Universities (RUs)

(b) Teaching Universities (TUs)

(c) Autonomous Degree-granting Colleges (ACs)

This goal has to be achieved by 2040. 

According to reports, India needs an additional 1500 HEIs to encourage and accommodate more students. The policy proposes the setting up of large and foreign universities. It seeks to promote India as a global destination for quality and affordable education. It will allow high-performing Indian universities to set up campuses abroad while allowing ‘select’ universities in the top 100 in the world to operate in India. This would promote healthy competition among Indian HEIs. 

  1. Promotes Liberal & Flexible Education

NEP 2020 is designed to generate interest among students in the specialized area of research. This will lead to discoveries and acknowledge the importance of invention and scientific outcomes.

Arts and Science streams will not be separated strictly, as well as curricular  & extracurricular activities and vocational & academic qualifications. This is meant to promote a holistic and very versatile learning environment that will nurture open-mindedness and build well-rounded individuals. 

A revolutionary introduction in the Indian context is the freedom for learners to learn at their convenience. The new policy gives flexibility to students to choose from a variety of subjects and move out with a certificate, diploma, or full degree, depending on the number of years spent on the course. It gives students multiple entry and exit points in degree programs, which further encourages lifelong learning philosophy. 

An Academic Bank of Credit will be introduced which will store the academic credits of students earned from different HEIs digitally and these credits will be counted towards the final degree earned.

The policy has also asked HEIs to do away with high-stake examinations and bring in a continuous and comprehensive evaluation system. 

This reform is meant to help the students to nurture their creativity and critical thinking by motivating them to follow their passion in their chosen field. This will completely change the business models of HEIs in the future, along with their curriculum and delivery methods. Technology will be the integral support that will help in this seamless shift. 

  1. Eases Regulatory Structure

According to NEP 2020, there would be one common regulator for all HEIs in India -National Higher Education Regulatory Authority (NHERA). By eliminating the multiple, overlapping regulators, NHERA will create various verticals and cater to different disciplines and simplify degrees or diplomas. This change will ease the regulatory burden of HEIs and will allow them to focus more on their core role of imparting knowledge. The single regulatory system would provide autonomy to HEIs, which is crucial to innovations in education.  

Initiating a New Education Policy in 2022: Key Highlights

  • The policy emphasizes providing quality and affordable education to all students between 3-18 years of age group all over the country.
  • It also focuses on using technology in education to make it more accessible and effective.
  • The focus should be on online learning to ensure the highest quality education for students. As part of the new system, e-learning will be expanded to include online courses, which will allow students to study from anywhere and at any time.
  • It also promotes holistic and multidisciplinary education replacing rote learning.
  • The curriculum in India has been updated to incorporate more concepts and vocational education.
  • The policy seeks to provide vocational and technical education to students so that they are equipped to enter the workforce.
  • This policy introduces a new 5+3+3+4 education structure replacing the current 10+2 system.
  • The policy aims to increase the Gross Enrolment Ratio in higher education to 50% by 2035.
  • According to NEP, learning should be holistic, joyful, stress-free, and a lifelong process.

Conclusion

A change in the Indian higher education system was long overdue, and NEP 2020 marks a bold move away from the long-standing and established rote and herd learning practices in India. 

While the NEP 2020 aims at improving the operative environment for HEIs across India, it reveals the government’s intent to restrict the commercialization of higher education in India.

The NEP reforms introduced in the Higher Education System are set to result in – 

  • Institutional restructuring and consolidation
  • A holistic education eliminating rote learning
  • Internationalization
  • Teachers training
  • Professional education
  • High-quality research
  • Quality universities and colleges

Changes in the overall ecosystem will bring new challenges for educational institutions, staying updated with the latest developments can help educational institutions to address these challenges. For this, a higher education ERP or SIS can help institutions bring digital transformation and automation, you can also schedule a demo now!

Key 4 Advantages of Implementing a Student Record Management System in Educational Institutions

Posted on by Hemant Mahajan

Understanding Student Record Management and its Benefits 

The primary benefit of utilizing a student record management system is that educational institutions can effectively track students’ data. This includes records such as fees, exams, hostels, and transportation, all provided by the institutions.

As an administrator, you can access this data and more using a unique student ID number. Students can also access their data anytime through their portal and mobile app.

The student record management system is a component of the Student Information System (SIS), which oversees the complete student lifecycle from admission to alumni management.

This software enables your staff to go paperless and reduces manual work. There is no longer a need to spend hours typing student and other data into numerous Excel sheets. Instead, you can organize the information in a simple and accessible format. This allows you to retrieve data within seconds, something that would not be possible without such a system in place.

Here are the main benefits of implementing student record management in your educational institution:

Enhanced Administration – A student data management system greatly improves administrative tasks by integrating all departments into a single platform. It reduces the manual effort of data entry by automatically transferring data from one entry to another. In advanced student information systems, it can generate multiple reports effortlessly. Overall, it simplifies administrative processes and promotes digital management.

Streamlined Time-table Management – With a student information system, you gain better control over operational aspects, including timetable management. Previously, creating timetables consumed a significant amount of time that could have been allocated to more productive activities. However, with the system’s timetable management feature, you can schedule classes, and meetings, assign teachers, manage substitute teachers, ad-hoc classes, and other tasks automatically, without any hassle.

Student-centric Environment – These systems allow users to track every aspect of students’ activities, such as performance in extracurricular activities and sports. In an age where nurturing students’ true potential is prioritized over creating robots, this technology proves to be invaluable.

Seamless Data Flow – Ensuring convenient data access for all stakeholders is crucial for running a successful institution. In addition to students and management teams, teachers and parents can also access these systems. The system provides auto-generated credentials (user ID and password) with privilege control, enabling all relevant parties to utilize the system. Teachers can better manage their classes, track student attendance and assignments, and monitor other assigned tasks through these systems.

Moreover, modern student record management systems come equipped with robust dashboards and analytics, offering an intuitive way to track completed and pending work. With all the necessary information presented on a single screen, you gain a comprehensive overview of the overall data. This streamlined workflow enhances productivity and allows your organization to thrive with minimal effort.

Conclusion 

Implementing student database management software enables you to reduce expenses while increasing efficiency. The benefits include cost-effective maintenance of various services, reduction in the number of personnel required for institute management, and the automation of administrative operations. This liberates educational institutions from mundane tasks, granting them the freedom to focus on creating a better learning environment.

If you seek freedom from monotonous work and aim to build a superior institution, Academia is the solution you need. Explore the features with a free demo of Academia ERP.

 

How Education Management Software Can Help Educators to Step into the Future

Posted on by Hemant Mahajan

With the incursion of technology in our daily lives, we have started to depend on technologies for our work. It helps us in all the fields by manual efforts, reducing costs, paperwork, etc., and allows us to focus on the core problems. Education Management Software is the greatest management tool for all the sectors that perform various sets of activities and want efficient & cost-effective management.

The days are gone when educational institutions were limited to teachers and students. Today, the education sector has grown into a giant industry that requires extensive interdepartmental collaboration even for minor tasks. This, in turn, has resulted in a need for better management and administration of resources. Nowadays the education sector around the world is transforming digitally. And here comes the Education Management Software in the picture.

What is Education Management Software?

It is a software solution that helps to manage the complete student life cycle from admission to course completion. It gives a centralized platform to educators, staff members to control, monitor, and manage the day to day tasks in a seamless manner. The software comes up with defined modules for each administrative department. The modules are customizable and configurable according to the needs of the institution. It offers interoperability to manage operations such as Learning Management System, Course Management, Data Management, etc. It empowers institutions by enabling digital transformation and allows them to focus on student and institutional development.

Here are the benefits of using Education Management Software:

  • Improved Enrollment Rate

Education leaders can leverage the automation with educational ERP to boost student enrollment rate in their institute. Whether it is higher education or K12, both have a hectic schedule of the difficulties in the decision-making policies, hence, sometimes they get troubles checking in with the enrollment rate of the students. To remove these situations, it is required to implement an advanced software that can eliminate the burden from various mundane activities and brings proper admission management. Educational management software automates the paperwork, digitizes the academic operations, simplifies the complex administrative operation, and enables the institution to focus on increasing the enrollment of the students.

  • Cost-effective

Cost-effectiveness is one of the crucial advantages of Education Management Software implementation. The Educational Software down the paperwork, manual tasks involved in the fundamental methods of campus administration such as the student enrollment process, collection of the fee, examination management, payroll, admission, and other activities to reduce the number of man-hours, leading to the cost-saving. The expenditure saved can be used for other developmental educational purposes.

  • Efficiency & Productivity

The educational management system helps administrators of educational institutes enhance their productivity and eliminate the time & effort required to manage the educational institution. It allows them to accurately organize institution data efficiently. It saves teachers time from mundane activities such as; attendance marking, record management, paperwork, etc. Due to minimizing paperwork and more time towards goals, the Education ERP software enhances the productivity of teachers as well as staff. 

  • Better Decision Management

Education management software fastens the complete operations of institutional management to the next level. All you need to spend time and wait for the implementation of the Education ERP software and you are all set for better, faster, and smarter management of your institution like never before. The enrollment process of the upcoming batch of students or creating customized fee reports or generating marksheet reports will be done in minutes. This system provides faster access to information about the students, admissions, reporting, timetables, employees, examinations, financials, fees, etc. It helps the administrators and educators to analyze various aspects of the institution better that lead to growth planning. Advanced data management also enhances well-informed decision-making through well-strategic data analysis.

  • Enhanced Experience 

A smart Student Management Software puts an end to man-hours of cumbersome resource databases. The software can easily keep track of real-time resource usage and inventory, enabling you to optimize operations, control, and monitor all activities running in your institution. The workload due to the manual resource is eliminated as the teachers need to be technology-driven. This will lead them to work upon the ERP system and send out the information to the students and parents over the system within a few clicks. It reduces the workload and saves ample time, which can be utilized for some other work.

Conclusion

Education management software has offered many more benefits such as online classes, hostel management, library management, employee management, HR management, etc. With the right education ERP software, your institution can have all these benefits. Moreover, it enables you to aim towards the main objective of your organization. 

Academia Education Management Software brings digital transformation in educational institutions of all sizes whether universities, colleges and schools, or training institutes. It is benefitting more than 600K learners & educators around the world. You can be one of the benefactors too. Learn how Academia works for educators with a free demo. Book NOW!

A Checklist To Safeguard Your Institution’s Data

Posted on by Hemant Mahajan

Today, data protection is one of the biggest challenges in the education sector with institutions being prone to vulnerabilities and frequently falling victim to massive data breaches. However, a checklist to safeguard data can help improve the overall security and prevent incidents of major data breaches from compromising their reputation.

Higher educational institutions and Schools are data treasure-troves as they often collect and process personal and confidential information about their prospective and enrolled students, alumni and staff. From personally sensitive information like addresses, health records and payment information, these institutions often run extensive networks across different campuses, with thousands of students and staff accessing their online portals through different devices at any time of the day or night. Hence, educational institutions are at high risk of having their data breached. In 2019 itself, Stanford University, education software developer Pearson and Georgia Tech have all suffered data breaches, with Georgia Tech alone having 1.3 million of their records exposed.

While educational institutions are required to take active measures to safeguard their data from unauthorized access, here is a checklist of how Academia can help institutions to protect their data and records.

– High scalability

Scalability in an ERP software is very crucial as it manages an institution’s growth by streamlining operational performance and maximizing productivity. Academia ERP (SIS/SMS/TMS) is highly scalable and can handle the increasing volume of data and the requirement of securely adding new users. The software is a robust solution meeting every expectation of a growing institute or chain of institutes.

This scalability offered by Academia solutions is beneficial for an institution as it allows the institute to focus on its growth and not the challenges associated including compromising on the security while handling huge volumes of sensitive and confidential data.

– Superior flexibility

Academia ERP(SIS/SMS/TMS) can be customised and configured as per the taxonomy of the institute. This allows for a personal touch to the terminology making it easier to interpret and allows even a non-technical person to operate the software easily without relying on technical help. The configuration features could also help to add extra functionalities as needed.

This superior flexibility from Academia makes an institute technologically advanced, future-ready and self-reliant. Academia SIS offers complete and detailed campus management solutions that improve an institution’s productivity, workflow efficiency and boost high ROI by streamlining administrative processes with automation. Academia’s MIS is highly configurable and scalable, aiding institutional growth. It provides data analytics with detailed reports for every department as required. 

The ease of use and familiarity of taxonomy results in lower incidents of human error, one of the major causes of security lapses.

– Diverse Reporting 

The diverse reporting in Academia ERP(SIS/SMS/TMS) offers dashboards for the administrators and for a range of user roles, which is extremely helpful to disseminate information faster from the existing data. It also offers visual aids with graphical representation like pie charts and bar graphs with consolidated data. With diverse reporting, it is easier to find student details year wise, their academic performances, extra-curricular activities, and all other activities. This helps in optimising time and resources while ensuring that reports are seamless and easily accessible in the most secure way. 

Academia’s diverse reporting helps to make more informed and data-driven decisions in the quickest and most hassle-free way. There is no time wasted in going through uncountable files for little details. It is a crucial tool to gain powerful insights into student data smartly and safely. 

– Cloud Enabled 

Cloud computing has become an essential aid for universities, colleges and schools for content delivery, communication and collaboration. The need for servers, storage and software have become essential to share resources, software and information, to computers and other devices.

Cloud computing also dramatically reduces the time, money and infrastructure that educational institutions need to reach out to new markets. The institutions achieve efficiency in operations with centralised control with students becoming more engaged with the available options and teachers focussing more on learner requirements instead of mundane admin tasks.

Academia’s products are cloud based, which helps to reduce risk and enhances data security. The cloud security not only helps the IT teams to recognise and remove risks in the system, but also enables them to create consistent security policies in all the branches of the institution.

Conclusion:

Finally, with the number of cyber attacks on the rise, data security has become a prime concern for educational institutes. Academia ERP software are built to work around huge volumes of data which are easily accessible by those who require to use them, yet with the tightest security possible. There are multi layers and types of information security control to combat abuses and breaches of security, at every level. To know more and learn about how Academia’s customised ERP solutions keep your data safe, among other benefits, please book a demo by clicking on ERP software for educational institutions.

6 Advantages of Implementing School ERP

Posted on by Hemant Mahajan

Learning management systems are gaining a lot of popularity in the school domain. But the biggest mistake that schools do is to stop there and not undergo a complete digital transformation. With LMS you have made a great move, but is it enough? What about the tasks that you have to perform on daily basis? Or how about taking the student experience a notch up? Or improving communication between teachers and parents? 

We are blasting you with all these questions because in this digital age it is very important to ponder on your processes and increase your efficiency. Competitive as the education industry has always been, digital transformation is edging toward you and you need to adapt fast. 

On the same lines, we would like to introduce you to a robust school management system. It is an app suite that allows you to perform, manage and monitor your administrative, academic, and non-academic activities on the go. You can go for either a license-based software or a modern cloud-based solution. It comes with dedicated solutions for faculty, students, admins, and super admins. Also, you can set up an applicant portal for streamlining the admission process.


 

Here are some benefits of using a school ERP/management solution: 

Benefits of using a School Management System 

  • Increase productivity 

High productivity is hard to achieve because various factors weigh people down while they aim to perform well. These can be doing repetitive, regular tasks, unavailability of data to take faster decisions, useless dependency on people for minute things, delays in response, and other factors. 

School management software helps you solve it. You can automate some of the repetitive tasks, use a centralized information system to increase cohesive working and performing tasks faster, and data-driven operations for increased efficiency and accuracy. 

  • Student-Teacher Collaboration

We believe and have a strong faith in the education system. But there are gaps in it that cannot be ignored. Student growth, performance, and outcomes are not metrics that should be ignored. You must thrive towards improving your system, and your policies to accommodate the needs of modern students. 

School management software comes with a variety of academic reports that allow teachers to improve their strategies and increase student outcomes. It allows them to take a different approach because they have unlocked the doors to improve student performance individually and as a class. 

  • Paperless working

The world is moving towards sustainability and you too can embrace it. And you would agree to the fact that keeping records on paper is hectic and costly. With a school management system, you can keep your student records online. It is a secure system that is much better than keeping paper records which are very difficult to manage. 

  • Accessibility 

No more flipping of bulky files and mapping the enrollment no. to the records for small information. Go for a centralized student information system, integrated with the School ERP that allows easy and quick access to any data you are looking for and supports all operations. 

  • Transparency 

A school management system is not just a convenient tool for you and the teacher. Think about app-based solutions through which parents can track student activities, homework, performance, and participation. This transparency is what assures the parents their children are in good hands. 

  • Communication

Most school management systems come with omnichannel communication sources, including emails, chat, push notifications, and more. Communication becomes cheap and easy. Also, you can go for WhatsApp integration. 

Wrapping Up

These were the 6 benefits of implementing a school ERP solution at your school. If you have any more queries about the School Management System, please connect with our ERP expert. Also, take a look at Academia SMS (School Management System), a dedicated solution for schools that gives you all these advantages and more. 

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