Request Demo

Type your keyword below

Author: Hemant Mahajan

6 Reasons Why School Should Use to Cloud Technology for Administrative Management

Posted on by Hemant Mahajan

[vc_row][vc_column][vc_column_text]

Cloud technology has become the need for most of the organization. Whether it is a small, medium or large, they all need a system that can give them a single platform to process all the operations within the institution. Not only it benefits the employees but it also plays a significant advantage for all customers.

Education institutions are also growing at a high pace. This sector is expected to reach US$ 1.96 billion by 2021 with around 9.5 million users. This includes K12 and higher education. With this increment, institutions need to upgrade their system to manage the processes properly.

Higher education institutions are rapidly adopting the technology because of this millennial and generation Z and their expectation with the organization. Cloud is one of the technologies that is benefitting educators & learners around the world. Unlike higher education, schools are less inclined to shift their day to day processes into the cloud, and due to that, they are missing out on the key benefits of it.

Here are the reasons why schools should start shifting to cloud technology.

  • It brings collaboration6 Reasons Why Schools Should Use Cloud Technology

Schools have multiple departments that are handled by multiple people. Sometimes it becomes difficult to make the information flow without hurdles. With so many people involved, it increases the chance of error or miscommunication. However, with the help of Cloud-based software, this can be avoided. It provides collaboration as it centralizes the data in a single platform. Any authorized user can access the information whenever, wherever they want. For a school, the different users are parents, teachers, and students. With cloud-based ERP, a school can increase communication between parents and teachers. Parents across the globe can access their child’s academic records and progress from their mobile phones or laptops. Teachers will access the system regularly from school and occasionally from their homes. This became possible because of cloud technologies.

  • It gives a disaster recovery solution

If you are using the traditional method of administrative management in school, it is possible to lose data. Even if you are saving data in the computer or hard drive, data can be lost due to malware, hardware damage; which you can avoid if all the data is saved on the cloud. This is one of the key benefits of cloud-based school management software. The providers have the support system that can help institutes to recover data if they ever lose it. Therefore, you never have to worry about any documentation loss, ever.

  • It reduced capital expenditure

When schools think about shifting to cloud technology they usually get worried about the investment and high procurement costs. In contrary to that, the cloud is cheaper than they spend in IT & Hardware. Along with the licensing amount, to enable this technology you basically need high-speed internet and computer/ laptop. You can start and stop the services anytime you want. This technology also reduces the operational expenditure. As it reduces documentation storage costs, printing costs and maintenance costs.

  • It is flexible to work with

Solutions like cloud-based education ERP give a flexible approach for teachers and other stakeholders to work. Teachers can work in the school as well as from their home as and when required. Academia Student Information System also offers portals/ apps for teachers, administrators, parents and students by which they can operate via their mobile also. Parents can check their children’s updates from their portals. No need to stand in lines for long hours, no need to visit multiple departments to collect documents and no need to go to school to submit fees. They can go portal/ app and can do all that stuff with ease.

Know more about Academia Student App

  • It gives data security

In today’s era, everything is digital, so is the crime. If you are turning into a digital platform you can’t turn away your face from data theft. Although schools do not have extremely sensitive data but the loss of information of associated members can make a huge problem. The provider takes care of the security of the system. The information is highly encrypted and only the authorized users can access the information with credentials that he/she only knows.

  • It is scalable

All the organizations look for growth and it would be unfair if technology implementation hinders that growth. Thanks to the scalability of cloud computing it aids the growth of your school. It is the ability to upscale or downscale the software according to the demand for the solution. For instance one year you cross the target of admission rate, from 1000 to 2000. But you started with 1000 student admission. The software such as Academia SMS can be customized to manage the database of 2000 admissions without any manual intervention.

Know how the scalability of education ERP is good for the growth of your school.

Conclusion

These are just some of the benefits of implementing cloud-based ERP, there are many more. Digital transformation in school has become the primary need nowadays. If education leaders want to grow their institute and pace up the advancement in the school management system, they should start thinking about shifting to cloud tech.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_empty_space][/vc_column][/vc_row]

How an Examination Management System Can Help Educational Institutions

Posted on by Hemant Mahajan

An online examination management system can bring all the hassle related to managing examinations at educational institutions to ease.

When it comes to the examination season, it is a scary time not only for students but also for teachers, staff members, and University/College/School. Examinations processes require very seamless functioning, and it is dependent on exam admins, staff, teachers and exam centre manager. It requires frequent communication with all the members involved in the processes plus students, ensuring everyone is aware of the same information and last-minute confusion can be avoided (which usually happens).

Academia ERP is a comprehensive educational ERP software that provides Examination Management Module which covers all the tasks related to the management of examination right from exam registration forms and through the exam execution to marking schemes, results, the printing of mark sheets, reports and more. This module can assist staff in generating all the necessary forms that an institute needs from its students. As the module is connected to the student database; therefore, it is easier to retrieve all necessary information about the students by using just the Id/ name/ enrolment numbers. That helps to pace up the examination processes.

Academia Examination Module provides the followings functions for seamless & smooth management of examinations at the institute:

  • Exam Notifications
  • Exam courses and student registration
  • Exam Schedule
  • Exam Student Attendance Management
  • Student performance and mark entries
  • Grade, Percentage, GPA, CGPA management
  • Result preparation
  • Overall Reports for the exam and Marksheet management
  • Reports for result analysis

Here are the unique benefits of the Academia ERP examination management system for institutes:

1. It reduces the examination management costs

Examination management system assists in all the related processes and reduces paperwork. All the reports, certifications, question papers can be saved on the cloud database of institutes, that any authorized user can access any time he/she wants. It does not only save the cost of stationary but also the costs and places of storage of all the examinations reports & data.

2.  It saves processing time

Academia ERP automates all the examination operations. Staff can generate all the forms, reports with it. With the integration of the Student Module; in which all the student data is saved, it becomes easier to get the student details and use it in the examination as required.

It also helps teachers in result calculation. Whatever is the marking scheme in a school, whether it is grading or percentage-based teachers can customize it according to their needs. They can also convert grades to marks if they require. This way, teachers can create results faster, and management can distribute them to students sooner.

3. It generates all the reports a school needs

Examination processes don’t end with results announcement. Schools need to maintain records for pre-examination reports, assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam-papers for future reference for teachers and students.

Academia ERP helps educators to generate and manage all these reports with full details. All these reports will be on the webserver, but they can always download these reports individually or in bulk smoothly.

4. It is consistent and error-free

No one can not deny the power of computer-based calculation systems. Using this system in examination processes reduces the possibility of any error. With a sound system such as Academia SMS, teachers can avoid the time waste in re-evaluation, re-work in reports. That also increases the reliability and credibility of school management.

Add-on benefits of automated examination management system:

  • Saves time and energy of the staff
  • Reduces duplication of the work
  • Auto-works on student’s progress report that helps in improving students’ outcomes.
  • Eliminates manual forms
  • Automates processes for exams at all stages
  • Simplifies exam processes to make it easy and transparent.
  • Provides push notifications on Student Portal for all the latest updates
  • Sends SMS & Email notifications for students & teachers on mobiles

Exam Management Module in Academia ERP is an exceptional system that can automate and streamline the planning and execution of the entire processes, and it is designed to make the management cost-effective & efficient. The system manages access permissions for different users to avoid mismanagement of legal and official data by an unauthorized user for not only exam info but various other data as well.

Are you looking to automate examination processes in your educational institution? Academia ERP is the best option you can have. Know more about it,  book a free demo of the examination management software today.

4 Reasons Why 5G is a Game Changer For the Education Sector

Posted on by Hemant Mahajan

As the world announces to go 5G bound, every industry in the world is busy paving the way for it to be used in the segment. 5G, or fifth-generation wireless, is a new iteration in cellular technology that is said to bring great speed and responsiveness into wireless networks. This means the world is ready to go wireless in the truest sense, and virtual reality will take over. 

With so many things being said and stipulated around technology, we also have some speculations about technology usage in the education industry. 

How is 5G different from 4G? 

To start with, 5G will take the internet experience to the next level. It is on a new level, even though both 4G and 5G are wireless technologies. Latency, i.e., the delay between sending and receiving the information, is very low in 5G technology. Hence, faster delivery and seamless experience using gadgets, software, digital tools, etc. 

With an extremely low latency rate, 5G technology would allow faster educational delivery and make the user experience more immersive while using a variety of educational technologies. In comparison, a 5G cell tower can hold and support about 10 times more devices than a 4G cell tower. This will completely change the education landscape with greater bandwidth that supports superior communication over larger distances. 

How is 5G going to transform the education industry? 

Generally speaking, 5G can improve the quality of video conferencing, add haptic response capabilities, improve the immersive learning experience and allow educators to use VR and AR in the classrooms. Along with it, it would support a higher degree of personalization. Here are 4 ways in which 5G will be a game changer in the education industry. 

  • Improved interaction between teachers and students. 

If you are using any conferencing application such as Zoom or Google Meet, you are likely to experience lags and breaks in the connectivity. This negatively impacts education delivery in an online or hybrid learning environment. But with 5G, there is very little chance you would face such a problem. 

During online classes, you would not be required to wait for the program to load and reconnect, and hence would make connectivity between teachers and learners even easier. It would improve the knowledge retention of a student better in an online learning setup, would keep them engaged with the curriculum, and is likely to increase their participation. 

Similarly, students could download videos and learn material faster, and cool technology such as holograms, VR, AR, etc., can be effectively incorporated into the classrooms. 

  • It Brings in an immersive learning experience 

Although online learning in the devastating times of COVID-19 indeed became a saviour, it still had some limitations. Skill transfer, lab work, hands-on experience, and related activities were outside the scope of online learning tools. For this, extra tactile stimulation is required to offer the equivalent learning experience online as in real-life. 

With 5G, technologies such as AR and VR can provide an immersive classroom experience and allow students to explore complex concepts through zooming, pinching, and touching. Tools that can stimulate haptic responses (feeling of touch, motion, or interaction with physical objects) to introduce a variety of learning tools into the classroom other than traditional video conferencing that can increase student experience and engagement. 

  • Personalized learning experience 

The one-size-fits-all concept is ceasing in the education industry. Education authorities worldwide are realizing the power of technology and its capacity to provide highly personalized experiences to students. With 5G just around the corner, it is likely to improve personalization by creating intelligent systems. These systems would constantly analyze the student’s behavior and give near-accurate reports about his unique abilities, learning styles, preferences, and other attributes. 

Another trend that has been brought to reality with 5G technology is virtual teaching assistants. Which can assist a student in learning and provide a personalized experience as per their performance analysis and preferences. 

  • Access to knowledge and education

5G will likely democratize education. With technology, education would become more accessible and become more inclusive, and affordable. Hence, making education more equitable and accessible to the socially and economically weaker sections of society. 

Wrapping Up 

Although the true potential of the technology can only be realized once it becomes accessible to the world, these are the 4 things that are surely going to change in the education industry with 5G technology. For more interesting information such as this, stay tuned and subscribe to our newsletter. 

5 Education Trends That Will Impact The Education Sector In 2020

Posted on by Hemant Mahajan

In the education sector, technology is not anymore a future, it is already here. The education landscape is transforming into a tech-savvy panorama. Students are not limited to teacher, teachers are not limited to institute campus. Like blockchain tech, education is also decentralizing, learning is being more democratic and diversified.

2020 will be one more year advancing in Edtech lane, it has the potential to bring some great innovation in the tech world. Not just technology is evolving rapidly but new technologies are also paving the way for advancement in the education industry. Every year we enter the year with version 1 of technology and exit the year with version 10.

Let’s see which technology trends will impact the education industry in 2020.

Blended Learning is the new focus

Blended-Learning or B-Learning is the perfect combination of e-learning and traditional learning. The growing usage of the internet and its availability is increasing the use of online learning, but, to make the best use of it, educational institutes and educators are mixing it with the traditional approach. In this students gets the best of both worlds. With teachers’ guidance and abundance of online sources, they are unstoppable.

Learn more about blended learning from here.

MOOC is the student’s favorite source of learning

MOOC or Massive Open Online Course is the new trend among students. Getting lessons while sitting home, listening to lecture while commuting, what more you need if you crave knowledge. Not only just for regular students, but working professionals are also getting huge benefits from MOOCs. There is no need to join a college or to fulfill the required number of attendance percentage to sit in the exam, just enroll in courses and get the degree/ certification of your favorite program.

Udacity, Khan Academy, Coursera, NPTEL and many more have grown exponentially in the last five years. According to MarketWatch, the MOOC market is expected to grow over 39.3% CAGR value during the forecast period (2019 – 2026). It won’t be surprising to see MOOC rising to the new horizon by the end of 2020.

Cloud-based Education Management System is more desirable than ever

Alongside the development of learning experience, the management system of educational institutes is also changing. The cloud-based education management system is becoming a great investment for institutes. It is capable to manage the complete student life cycle, enable 360-degree automation, and brings a high return on investment (ROI).

Institutes are getting great benefits from the student management system. They are able to manage the day to day tasks, improve enrollment rate, manage students better, and boost productivity.

Gamification through AR/ VR bringing new experiences for students

Do you know Instagram offers a small percentage of augmented reality?

AR is the technology that adds extra effect in your real world. It is a live direct or indirect view of a physical real-world environment whose elements are expanded by computer-generated real-world sensory. The smartphones we use, Android or iOS are updating to AR every day. Many apps like Pokemon Go, Instagram, Snapchat already using some form of AR.

Unlike AR, VR gives you the experience of the virtual world where you can learn about things in your term.

It is evident that students have more inclination towards video games, colorful designs and added features while learning. The education sector is also leveraging the benefit of it. With the gamification of learning through AR/VR, it is encouraging students to involve more and transforming their experience completely.

Not to forget the AI in education

Learning has moved beyond just feeding information to students irrespective of their comprehension ability. It is becoming more personalized and student-focused. This is the role that AI has to offer in the education world.

Teachers are getting the help of AI to understand every student separately, instead of just delivering lectures they are now more of a coach or mentor and playing a facilitating role and enabling students to exploit their full potential.

According to a study done by Online Education for Higher Ed, the use of AI in US classrooms will grow by 47.5 percent in the next three years.

As ironical as it seems but technology is making teaching more human-like and student-focused by assisting teachers and taking over the time-consuming, tedious day to day tasks like attendance, grading, administrative processes, etc.

Benefit of Academia Institute Management System: Module Guide – 4

Posted on by Hemant Mahajan

In continuation of the series detailing out various modules offered by Academia, the fourth part discusses the other four most important ones related to institute management.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning education management software that is helping thousands of educators and students across 12 countries.

In this article, we’ll find out how Academia Institute Management can help you to manage the library, HR, committee, event, front desk, security gate, and inventory.

1. Library Management

The library system in higher education is challenging. Due to multiple courses, student demands and continuous need for advancement, institutes have to maintain a high number of resources. This requires an administrative system filled with resources that include books, magazines, newspapers, published papers, etc.

Academia ERP offers library management to helps staff members maintaining all the resources. With the integration of KOHA, which is a world-famous electronic software to automate all the operations of your library. It’s a full highly scalable, full-featured, economical and easy to use library management system. It supports companies, educational institutes of varying sizes to maintain their libraries.

Know more about the importance of library management.

2. HR Management

Also known as employee management. Like any other organization, education institutions also have multiple departments and numbers of employees associated with it. And it is tiresome to maintain all the records & details manually. Not only does it takes a lot of time, but it is also difficult to find certain details as and when needed.

With the help of the Academia Employee Management Module, it becomes easy to maintain and manage all the records. It also helps to manage time-sheet, leave management, payroll and reports related employees.

Recommended reading: Benefits of Academia Institute Management: Module Guide 101

With Academia you can:

  • Manage employee leaves approval
  • Notify employee through SMS, email and internal notification for leave approvals
  • Generate timesheet for in-time and out-time of employees
  • Generate employees leaves statistics reports
  • Integrate with a third-party system for payroll processing

Know more about the features of HR management from here. Click here to continue…

3. Committee, Event & Front Desk Management

Higher education institutions mostly have multiple committees and events like tech fests, workshops, symposiums, etc. that run around all the years involving teachers and students. At a time it becomes difficult to manage them in a coordinated manner. Notifying everyone, managing event details, participants’ information, etc.

With the committee management module of Academia SIS, it becomes easy to manage all the committee, events and much more. It helps staff member to exchange information in a hassle-free manner.

  • Manage committee within an organization
  • Manage the validity period and status of a committee
  • Notify committee members via email & SMS to send circulars & updates
  • Manage events and meeting calendars for the committee

Recommended reading: Benefits of Academia Institute Management: Module Guide 102

Front desk management of Academia offers you to:

  • Manage inward and outward shipments in office
  • Manage sender and receiver information
  • Maintain records of numbers of shipment packets and docket numbers
  • Upload relevant documents including bill receipt and insurance document

4. Security gate & Inventory Management

The security gate module of Academia helps the institute to automate and manage appointments in a smarter way. You can map appointments with the concerned authority, generate unique ID cards for the visitors, maintain records of vehicle number of visitors and much more.

In inventory management, you can manage all the available resources in the institute, maintain records of which one is issued to whom, which resource is booked for what duration. You can also generate required reports if needed. This inventory management can be linked to hostel management and it can help you to manage resources in hostels as well.

Recommended reading: Benefits of Academia Institute Management: Module Guide 103

Academia SIS: One solution to automate educational institutions

Academia Student Information System is the complete solution for educational institutions that are ready to automate their administrative processes. It helps them integrate all the departments, makes information flow seamless, make institute management smoother, efficient and effective.

Are you ready to bring digital transformation in your institute and bring a better experience for students and educators? Talk to our expert now through a free demo. Book now!

How Education ERP is Changing Dynamics of the Education Management

Posted on by Hemant Mahajan

The education sector is in the advent of complete digital transformation. From online education management to MOOC (Massive open online course), e-learning, flip classroom; it is going to have a paradigm technology shift in the coming future.

Among all the education technologies, Education ERP is one that is playing a significant role in institution management. According to a study, Education ERP is going to grow 3X by 2028 with the increase of CAGR (Compound annual growth) 10.9%.

In today’s rapidly evolving electronics market, educational institutions are using education ERP solutions for managing, planning, controlling and delivering data effectively.

In this article, we’ll see how Education ERP is changing education management.

1. Digitization of complete administrative processes

An education management system integrates all the academic processes in one place and makes it easier to manage the day to day tasks. It helps to automate the entire administrative processes from admission to course completion.

It is an online student management system that makes workflow seamless, easy and efficient. It centralizes all the departments and allows staff members to communicate better and helps them to exchange information in a hassle-free manner.

2. High data storage with disaster recovery

This is one of the most prominent benefits of a web-based education management system. It is obvious that educational institutions generate a huge amount of documentation. To store and manage these documents manually is a tedious task that is also prone to physical damage.

With cloud-based campus ERP, institutes can easily store endless documents on the web with no worry about data storage capacity. Moreover, with the disaster recovery solution, you can back up the data on a remote offsite server, keep it safe from any kind of damage and recover it without any data loss.

3. Student management beyond campus boundary

What if student management is not limited to school/college timing?

An education management system is a solution that increases the connectivity between teachers and students. Students can check assignments via their portals, submit documents whenever needed, access their details, check their results, submit their fees online and do much more. Teachers with Teacher Portal, can check, remark, upload assignments work, download them for evaluation, track students’ academic records, etc.

Not only this, with the parent portal, parents can also keep track of their child’s academic activities, such as attendance details, results, remark from teachers, their achievements, etc.

4. Student-centric education management

The main objective of an educational institution is student development, giving them proper time for their complete improvement. However, due to the increasing number of academic processes, teachers and staff members have lots in their plates, therefore, it becomes difficult for them to focus on students.

Thanks to the education management system like Academia ERP, it takes the load off of trivial academic operations from teachers and allows them to invest their time in students and develop their teaching approach.

It helps institutes to build a student-centric ecosystem, which enhances student performances, improves the productivity of academic management, strengthens the credibility and thereby helps the institute to grow.

Education ERP: A tool to accelerate the growth of educational institutions

Institutions are shifting to digital transformation and implementing education ERP for managing, planning, tracking and controlling its regular task from beginning to end is the fundamental step toward that development. It is helping institutes to bring better management, efficiency, and cost-saving. It is enhancing the student experience, employee engagement, and changing the dynamics of education towards exponential growth.

Academia education management system helping more than 200 institutes worldwide to reach their higher potential. What are you waiting for?

Take the step toward a better future for your institute, shift to automation with Academia. Book a FREE demo now!

How Can A Campus ERP Increase Productivity in Institutions

Posted on by Hemant Mahajan

Automation in education is changing the institute management system as we know it. Be it a school, college or university; campus ERP is making education management smarter, making administrative processes simpler, faster and increase productivity.

It is benefiting students, teachers, parents, and all the other stakeholders, increasing their connectivity and making information flow super easy.

Not only this, Education ERP helping institutes to save costs in administrative processes and achieving high ROI.

Here are the 5 ways in which a Campus ERP can increase productivity in educational institutions

Enhanced Resource Management

Campus ERP is a software that integrates all the departments and integrates all the processes in a single platform. It makes it easier to track all the resources on a real-time basis.

Be it classroom details, teachers’ availability, transport records, students’ details, stationery, hostel, and other property of the institute, you can keep all these records in a well-organized manner.

You can also generate reports and share them along with other departments of campus if needed. With the help of automation, resource management becomes easier, simpler and faster.

Efficient in Administrative Management

Starting from the admissions to the course completion (in higher education, to placements ), from attendance to the students’ academic record tracking, Campus ERP manages the entire life-cycle of students. It increases the students’ experience in class, with teachers, with administration and improves their relationship with the institutions.

The education management system reduces the workload of the teachers and gives them time to focus on the students and education. It also saves time for other staff members, aids higher authority in faster decision making. Ultimately, it helps to bring efficient administrative management.

Automated Attendance Management

Attendance is one of the important tasks for teachers and students and it takes at least 10-15 minutes of teachers of their classroom time. Managing attendance records, generating reports and calculating attendance percentage are altogether different tasks that consume their precious time.

Campus ERP simplifies attendance management by automating it. With the Biometric/RFID attendance system, teachers can save a significant amount of time.

If an institute does not have a Biometric system; with education ERP such as Academia Student Information System comes up with an inbuilt online attendance system by which teachers can mark attendance via mobile/tablet/computer and they can generate the daily report easily.

Faster Fee & Bill Payments

Today online payment is a preferable mode of payment in all sectors. Educational institutions also go through the multiple payments from admission to course enrollment, examination registration to tuition fee, hostel fee, etc.

A campus management system helps to digitize Fee & Bill payment. It makes it convenient for students and staff members to manage financial records.

You can also set an alert for due fee payment, students can notify on the student portal. They can access the receipts and other documents from their portals.

It also helps users to generate reports in multiple formats i.e. student-wise, class-wise, year-wise, session-wise, etc.

Effective Cost-saving and High ROI

Implementation of education ERP might seem expensive at the beginning but in the long term, it helps institutes to save an effective amount of costs and achieve high ROI.

With a cloud-based education management system, an institute can save a lot in IT & hardware costs, stationery costs, document management, and other administrative processes.

Learn more on how education ERP can help institutes to achieve high ROI.

Campus ERP: A one-stop solution for educational institutions

Education ERP is a unique solution for educational institutions, it helps them to manage administrative processes in a smarter and better way. It serves a broad and diverse objective for education leaders. It makes the institute management hassle-free and running of the campus in a more productive manner.

Do you know Academia Campus Management System helps institutes increase their cost-savings by 20%?

Take a step towards the growth of your institute today. Book a FREE demo session and talk to our experts now!

Why it is Important to Have an Effective Student Attendance Management System

Posted on by Hemant Mahajan

It is common in most schools, colleges, and educational institutes to see teachers taking down daily attendance in a hefty register each day. Then at the end of the month, semester, or year, they manually consolidate the attendance data to produce reports. 

Disadvantages of Manually Managing Student Attendance 

Not only is this entire process manually exhaustive but it is also highly inefficient. It is no news for someone in the education domain that the industry is combatting high dropout rates. The more prolifically you manage your attendance more likely you are to identify students at risk and avert the crisis. 

  • It is a time-consuming process
  • It includes a huge amount of paperwork
  • It reduces teaching time and the productivity of the staff
  • It is prone to human errors
  • It is not secure and can easily be manipulated by students

Need for Digitally Managing Student Attendance

More than ever, now that classrooms are going digital one cannot ignore the importance of digitally transforming some of the most routine tasks in an institute. Marking student attendance, tracking it, and consolidating large data to develop attendance reports can easily be done through advanced Student Attendance Management Software. It would help an institute avoid any discrepancies in the data, improve operational efficiency, reduce manual tasks, and help track student attendance day-wise, subject-wise, month-wise, and class-wise efficiently. 

Student Attendance Management Systems 

A student attendance management system helps you eliminate paper-based operations completely from the attendance marking and reporting process. It promotes digital attendance marking and offers solutions for automatically capturing attendance from RFID cards, biometric systems, QR codes, and mobile applications. 

  • Attendance Tracking in Real-Time

With the software-based attendance marking system, you do not have to wait for someone to consolidate the data to provide you a report on the attendance, the system automatically does that and provides you real-time data for improved tracking of leaves, arrivals, departures, lunch-breaks, and more. 

  • Eliminates Proxy Attendance

Students in higher grades and colleges tend to manipulate daily attendance with proxies. Using a biometric or RFID system integrated with attendance management software you can eliminate that concern. Manipulating attendance through these systems would be almost impossible for students and they would have to be physically present in the class. This can be a great tool to improve punctuality and discipline students. 

  • Instant Notification To Parents

Integration of a student attendance management system allows parents to easily track their ward’s attendance. Increased collaboration and communication between teachers and parents can help them fight absenteeism among students. The data can be tracked in real-time over parent login or mobile application. Also, the software would and send out automated emails and messages in case of the student is absent, and this way you can create a more transparent system. 

  • Improved School Security

Using a student attendance management system with biometric integration would help you manage gate passes. Anyone that is not authorized to enter the building would not be able to get past the gate unless they have the credentials. This is a good way to increase the security of the institute. 

Wrapping Up

If you are looking for an attendance management system for your institute you can try Academia. Academia ERP comes with an attendance module that helps you mark attendance digitally and consolidates data in real-time to provide you with day-wise, month-wise, class-wise, and subject-wise attendance reports. You can also integrate the system with Biometric and RFID machines. Furthermore, the product comes with a student and parent mobile app that can be used to mark attendance through a QR code scanner. Contact our ERP expert to learn more. 

Benefits of Academia Institute Management: Module Guide – 3

Posted on by Hemant Mahajan

In continuation of the series detailing out various modules offered by Academia, the third part discusses some of the most important ones related to institute management.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 12 countries.

Fee Management

One of the most important features especially for the administration department is the fee management module that helps create multiple fee plans according to the college’s needs and requirements.

Beginning with creating a student fee plan at the time of course enrollment, this feature generates reports on statements of account for each student, sponsor, and applicant for all transactions within a specific time range. It provides a discount calculation for stage selection and generates payable bills for the discount provided against each receivable bill including installment billing.

An important module to make the administration efficient and error-free, this module is equipped to settle the payable bills with the respective fee heads such as admission fee, hostel fee, transport fee, etc as well as manage refunds, cheque bounce and duplicate receipt issues.

Fee Management also comes with a facility of finance hold that restricts the student’s access to subject enrolments, exam results, etc. in case of outstanding fees

Exam & Mark Sheet Management

This module can efficiently handle all the exam-related processes in addition to preparing and managing pre-examinations tasks. To begin with, it manages exam notifications to send to student/parent/faculty portals along with exam programs and student registration.

It can generate hall tickets and design exam schedules as well as manage exam day processes along with student exam attendance.

The module evaluates and manages different marking heads i.e. mid-term, viva and final semester, records student performance as well as prepares results, transcripts and generates reports for result analysis.

An important feature of the exam and fee management module is that it can generate reports on the basis of student average and the course average for performance analysis of students and courses.

Certificates, Documents & File Management

Document management is a key aspect of every organization. Not to mention, educational institutions go through endless documents of students every year. If it is a university or group of institutes that offer multiple courses then the document becomes even tougher.

Thank to automation, it has become simpler than ever. Academia has features that help staff and teachers to minimize manual intervention and digitize certification, document and file management. You can map files with multiple locations within an organization, send file acknowledgment notification post the approval of the authority, set priority and the due date for approval and much more.

In Academia certification management, student/teachers can request for certificates, user can generate documents with document generators and print directly, keep records of all the certificates at the time of admission.

What’s next

Academia ERP helps institutes to simplify their regular academic operation. Documentation, examination and fee management are few of the most complex processes in institute management, but with Academia administration processes become simple and efficient. In the next blog of module guide series, you’ll learn how you can manage the library, HR department, and hostel with Academia ERP.

Do you know you can save stationery costs and increase cost-savings by up to 22% with Academia Student Information System? Know how with our experts through a free demo now.

Benefits of Academia Institute Management: Module Guide 102

Posted on by Hemant Mahajan

Last month we have started the Academia Institute Management blog series in which you will get to learn about how certain modules can help your institute to manage academic operations in a smarter way.

With 20+ modules and configurable features, Academia by Serosoft is an award-winning college management system that is helping thousands of educators and students across 11 countries.
These series outline in detail the key modules offered by Academia that effectively automate the administrative processes in an institution.

In this article, we’ll discuss three modules of Academia ERP i.e. Attendance Management, Student Management, and Time-table Management. You’ll learn about how automation can help to make admission better, student management more efficient, and timetable management smarter.

Attendance Management

Nobody can deny the importance of attendance in educational institutions. Whether it is a primary school or the largest university in the world, every institute goes through the attendance management processes. On average teachers spend around 5-10 minutes in this and before the end of the session they have to calculate attendance percentage, exam attendance records, get exam detention process due to low attendance, and whatnot. In a year of 261 working days, if a teacher spends 10 minutes in attendance every day, he/she will be spending 2610 minutes in a year i.e. approx 43hrs.

The good news is that it can be simplified with the help of automation.

Academia Institute Management System can reduce teachers’ workload. It can integrate biometric integration or smart card/RFID by which attendance can be marked easily. It can also generate attendance reports class-wise, section-wise, subject-wise, etc.

Here are the benefits of the Academia attendance management system

Student Management

Every institute is and should be student-centric. Managing student records, their personal and academic details, track of academic progress, marksheet, etc. requires continuous efforts of teachers and staff.

If an institute is not digitally enabled, all the processes are done manually which is not only tiring but also time-consuming.

Thanks to automation you can save a huge amount of time with it. In the Academia student management module, you can keep all the records under 100+ fields. Student can fill their details via the student portal, hence teachers and staff can save time there. You can also generate ID cards and barcode, generate reports with smart analytics and much more.

Timetable Management

Time-table, a scheduler that helps teachers and students to design their days and hence streamlines their learning processes in every session. Yet, most of the time, both the stakeholders find it difficult to stay aligned with the timetable and maintain a detailed record of everything in the calendar.

With the help of Academia, you can help teachers and students to stick to schedules easily. Time-table management is integrated with attendance management software that makes it easier to track attendance, sessions, subjects, syllabus, etc. Moreover, you can also generate reports for faculty and students as and when needed.

What’s next

Attendance, Student, and timetable management are three important modules of Academia Institute Management. They give digital transformation to class management, streamline day-to-day processes and simplify teachers’ lives. Stay tuned to learn another three important modules of Academia ERP and how they can shape your institute digitally.

Are you ready to make teachers’ lives simpler and student experience better? See how Academia can help your institute with a FREE demo now!

Back to top