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Tag: Education ERP

How ERP Supports New Age Learning Infrastructure at Educational Institutions?

Posted on by Hemant Mahajan

There will be no argument saying that the education system is going to have an extreme transformation in the upcoming years. Even the COVID-19 outbreak is compelling education institutions to choose technological ways to go with the flow. With all these consequent changes the education system is getting various benefits using education ERP solutions along with optimizing the remote learning and other learning infrastructure tools. 

Let’s discuss the technological paradigm in which an ERP supports new-age learning infrastructure at educational institutions.

Learning Infrastructure Technologies at educational institutions:

Learning Management System (LMS)

To start with, a learning management system (LMS) is software that enables educational institutions to manage & deliver interesting skill-based e-learning platforms to students. Looking deeper, it is quite hectic for educational institutions to manage an LMS along with all other academic and administrative activities. Having an ERP system, institutions can specifically maintain and manage an LMS along with systematic and efficient management of all other academic and administrative activities. 

An LMS integrated with a robust ERP system, provides the following benefits:

  • Avoids Data duplicity in data entry 
  • It reduces down the wait time for students 
  • It always provides accurate and real-time data
  • Improves efficiency and productivity
  • It triggers a strong and positive position of your institution 
  • Creates various opportunities to reduce unnecessary expenses
  • Helps in increasing the ROI of the institution

Library Management System 

A library management system is the digital demonstration of a physical library. It is a platform that manages and functions in an automated and organized manner. Talking about how an ERP system is integrated with the library management system, it will become a standalone part of an ERP making everything simple and quick for administrators, faculties, and students. 

Key elements on how an ERP can help library management system:

  • An ERP integrated with Library Management System helps in managing all the in-house functions of the library.
  • An ERP makes it possible to provides 24*7 access to the library for students and faculty. 
  • It utilizes all the functionalities like acquisition, cataloging, serial control, etc., in the library management system flowing it in an education ERP software. 
  • It saves a lot of time leading to greater efficiency in all aspects. 

Exam Proctoring 

Exam proctoring is a process of making the online examination secure and systematic that helps faculty to monitor student’s activities in real-time. A systematic online proctoring system helps faculties to track and monitor students eliminating cheating in the exams. A systematic and robust ERP system provides secured exam proctoring focusing on high data security, monitoring, enrollment management, and all other crucial tasks related to examinations. An ERP supports effective exam proctoring in the following ways:

  • Effective time management
  • hassle-free conduction of the examination
  • Conducting high stake semester exams objective + subjective 
  • Manage online entrance exam 
  • Facilities to report results in your system 
  • Detailed analysis of results 
  • Accuracy of results 

Why is using education ERP beneficial for institutions?

  • Centralized data management

It is one of the most important benefits of using ERP for educational institutions. A flexible and robust ERP provides centralized access and management providing required access to everyone from faculty, administrators, and students. Anyone can access all the data stored in a single database system. Right from admission, fee, examination, every single task can be managed effectively, using a robust and flexible ERP system leading to systematic and centralized data management. 

  • Real-time management 

Focusing on positive outcomes, an ERP provides real-time management of all the academic and administrative operations in the institute. It provides a systematic arrangement of every operation helping administrators to solve any of the problems at any time providing easy access to every data piece related to financial aid, admission, or examination. 

  • Positive changes and student engagement

You must choose the best education ERP that can trigger growth and positive outcomes not just in monetary terms but also in making a consistent workflow in the institution. A good ERP system completes the requirements of students and faculties at each end making them focus on learning and teaching. It facilitates students to access every information like admission form, attendance, fee, etc., from the mobile app and portal along with providing a smooth connection with the faculties whenever required engaging them on the right path that is their studies!

  • Better ROI on technology spending

The end goal of any organization is to attain better ROI on technology spending. An ERP system performs best in this way. Every educational institution focuses on earning more revenue generation but manual interventions of the tasks make it more difficult having various breakages at each level like more manpower, more time taking processes, data glitches, and the list goes on. An ERP helps effectively and efficiently manage all the academic and administrative tasks easily focusing on cost-saving and targeting an overall increase in ROI on technology spending.


 

  • Increased student retention

Students these days are advanced, they like things that are quick and effortless. Gone were the days when everything at an institution started with a long queue whether it is admission, fee submission, or examination. An ERP makes all these processes online providing easy access to students from any corner of the globe. Using the mobile app they can simply fill admission forms, fees, and can generate enrollment numbers for the examination. This makes them keep the focus on the right place, that is their studies leading to more student interest and retention in the institute.

Conclusion

Hope you find this article relevant to understanding the new-age learning infrastructure and how an ERP can help to opt for all of them with ease at an educational institution. So Academia can help you attain all these having world-class, modern, and the best Education ERP/SIS for educational institutions. It fulfills all the criteria that you need to have in your educational institution to keep it the best, technology-updated, and successful institution in every aspect. 

So, aren’t you curious to know more about it?  If yes then we will be glad to help you. Just request the demo and our team of experts will be there for you. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

How Higher Education ERP System Drives Positive ROI for Educational Institutions?

Posted on by Hemant Mahajan

What is that extra factor that you are using in your institute to increase ROI? Have you ever paid attention to ROI improvement? Every institution wants to have more revenue generation but doesn’t know how to do that. An ERP can effectively and efficiently manage all your academic and administrative tasks making everything simple, easy, and flexible, it will also focus on cost-saving – targeting an overall increase in ROI. Let’s discuss how automation of processes through a higher education ERP system in your institution helps improve the ROI of your educational institution, You can also use our – Education ERP ROI Calculation.

How can Higher Education ERP drive positive ROI for your institution?

Academic Activities 

  • Save paper and decrease administrative workloads 

The basic and most important feature of any higher education ERP is to digitize and automate maximum operations in the institution. An ERP can control user onboarding jobs like student admission, library management, teacher onboarding process, and many more to name a few. It provides automation and digitization, saving paper and decreasing administrative workloads and costs leading to increased ROI.

  • Provides excellent time management 

If you ever got a chance to handle and operate a higher education institution, you may have known that manual interventions take so much time along with creating extra expenses in each operation. These tasks take a lot of time, and as a result, your co-workers end up investing less time in educating students. With the help of higher education ERP solutions, one can easily handle all these tasks and save enormous time along with expecting a high return on ROI. 

  • Analytics and report 

Analytics and reports can significantly transform the way of working by enabling new ways for prospecting students when involved in an ERP help in increasing student enrollment, improving student retention and completion rates, along boosting faculty productivity and research. Analytics gives teachers’ performance and higher management along with managing day-to-day operations of any educational institution helping in increasing and better ROI. 

  • Examination and mark-sheet management

The examination is considered as one of the most important tasks in any educational institution, it requires a lot of pre and post preparation having multiple tasks like timetable management, paper execution, providing enrollment number and roll number to students creating exam sheets, checking the exam sheets, declaring results, and many other things. Performing these tasks manually takes lots of time, effort, and a lot of expenses, and a very less return on investment. An ERP can make the examination and mark-sheet management process easy and effective. The complete examination process can be accessed easily and with very little expense targeting high ROI using automation. 

  • Certificate & document management

In an educational institution, there is an abundance of data that needs to be managed properly so that it can be accessed whenever required. Manual interventions of certificates and document management take a lot of time and effort. Using an ERP solution, it will become easy to arrange all the documents and certificates in a system having access with just one click. 

Using the system, it will also become easy to distribute any certificates & documents to students, parents, and faculty through the mobile app or portal leading to fewer expenses in managing the documents and distributing the documents. 

Administrative Activities 

  • Admission management

Admissions are considered as one of the most important tasks for any institution, it includes a variety of tasks, a lot of queries related to classes, courses & programs, form submission, enrollment number allotment, and various other things that include time and unnecessary expenses. A Higher Education ERP works necessary to automate all the processes making it simple, efficient, and user-friendly saving time and unnecessary expenses initiating towards high ROI and growth for the institution. 

  • Fee management 

Managing fee records in an institution is difficult if done manually, there are multiple fee structures, various departments, and n-number of students; it’s an art to keep track of everything and be able to access the exact details whenever required. It also equips a lot of time, lacks flexibility, unnecessary expenses, and less return on investment. 

Meanwhile, all these processes can be handled smoothly if they can be managed using a fee management system and a higher education ERP. It manages all the tasks easily and efficiently providing proper data management and fee transactions. Saving the institute from any type of data breach and money malfunctions focusing on high return on ROI. 

  • Infirmary & Hostel management 

Infirmary and hostel management are also considered important tasks for any educational institution owning and managing a hostel as well. There are a lot of tasks like taking care of meals of the students, managing their infirmary, and regular doctor checkups, and more other tasks that need to be managed properly. Manual intervention of this includes more expenses and time, a higher education ERP provides complete management of this process leading to no or fewer expenses involved along with targeting high Return on Investment. 

 

Student Engagement 

  • Messaging & notifications 

Communication is one of the strongest assets that directly helps in institutional growth and success. It builds trust and avoids the disposal of improper information. 

A higher education ERP having a proper portal or mobile app clears all sorts of gaps making crystal clear communication between faculties, administrators, and students enhancing the student-faculty collaboration as well. A clear line of communication triggers the right growth and opportunities for the institution leading to high return on investment and profits. 

  • Disciple management 

The educational institution needs to focus the most on the discipline and personal development of students that sometimes goes secondary due to manual process and excessive burden on faculties. A higher education ERP provides complete discipline management, capturing misconduct details, capturing discipline committee details, capturing appeal details, capturing sanction details, and many others that initiates growth opportunities for institutions leaving a direct or indirect impact on ROI. 

How Academia can help you in increasing your ROI?

Academia is one of the best ERP systems, an award-winning ERP system that helps automate and manage the entire campus operations, administration, learning needs, and high return on investment in a very effective way. 

Highlights through which Academia can help you in increasing ROI:

  • Reduced operating expenses 
  • More growth in the same amount of time and growth
  • Reduction in cost of acquisition for new students 
  • Reduced customization cost in each segment i.e, admission, fee, examination, etc. 
  • Reduced hardware costs 

There are many more features that Academia provides that can help you in saving unnecessary costs and expenses focusing on high ROI, profits, growth, and opportunities of an institute. 

Wrapping Up

So, what are you waiting for? High return, growth, and opportunities are not so far for you and your institution. A higher education ERP can bring them all for you easily and effectively. Let’s connect so that you can better understand how an ERP can help you in proper ways. Request your demo now! 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):


 

Why Should Educators Think About College Information System?

Posted on by Hemant Mahajan

Digital transformation is leading to doors of growth and success for various institutions and higher education institutions are one of the biggest segments that are demanding technological changes for better functionality, so is your college ahead of the competition curve having the best technology i.e., college information system to maintain the day-to-day functionalities in a better way? If not then read out this blog to understand why it is helpful for your institution and why you should think about automating the college operations. So let’s get started:

What is a college information system?

A college information system is a one-stop solution for higher education institutions to digitize & streamline all academic and administrative tasks starting from admission management to alumni management. It provides complete automation from the daily operations that in manual interventions keep completely busy to the staff, faculties, and students along with providing them a hectic schedule leading to errors and mistakes.


Academic operations that you can simplify using a college information system:

  • Admission 

Admission season is one of the most challenging periods for any institution, and it becomes more difficult when you need to manage all the administrative tasks manually. If you look in the current scenario when everyone is looking for online platforms it is quite difficult for students as well to stay in the queue for admission forms likewise it becomes crucial for administrators to manage the admission process systematically. 

A college information system provides complete access to a smooth admission process in an institution, so if you’re looking forward to a smooth, systematic, and functional admission process in your institution, then Academia can be the best option for you. It provides management of the entire administrative process effectively and efficiently. 

  • Enrollment 

Right after admission, enrollment of each student is the most important task that institutions focus on. The enrollment process involves more systematic influence over the number and characteristics of new students. It is a very crucial process that involves time and effort if done manually as a single mistake leads to multiple errors. 

There are various student enrollment steps in which a college management information system especially helps in creating and completing each student’s enrollment efficiently, with just a few clicks saving time and efforts of staff and administration that can be either used in more productive ways. 

  • Fee Management

Managing fee records in an institution is the most difficult task in an educational institution, it often gets more complicated if done manually. Fee operations of any institution include various fee structures, various departments, and data of n-numbers of students. It becomes difficult to keep track of each and everything resulting in a lack of flexibility, transparency, and time management. 

So a college management system provides complete fee management handling all the fee-related operations, it gives a systematic connection with the entire campus even having multiple academies or branches simplifying administrative processes and giving access at just a few clicks to access any student’s data anytime.    

  • Attendance

Attendance is the most important task in any institution, it involves a bundle of operations, so the staff and administrators need to be super active in performing everything efficiently, but manually the process goes so rough including various interventions at each end like the long queue for admission form generation and submission, handling of various documents at different departments, admission fee, and a lot more.

A college information system provides vigorous attendance management that helps in deterring the dignity of the institute making everything simple and systematic. It provides easy access to students for submitting their documents, forms, and fee from their homes along with access to faculty and staff to complete the admission process with just a few clicks. 

  • Communication 

Communication is the biggest key to success for any institution, it creates a strong bond avoiding any kind of misconception and faults. 

Students and faculties have a straight relationship that needs a strong bond of communication, a college management information system more specifically focuses on bridging the gap among students, faculties, and parents, it helps to connect any time providing strong connectivity and synchronization. 

Using the college information system and its mobile app, parents and students are allowed to check all the activities like fees, admission, examination, timetable, and more with just a few clicks having accessibility from anywhere at any time. 

  • Time table management 

Again, timetable management is also one of the crucial tasks for faculty, in today’s time students always demand a clean and clear picture of their time, and thus a proper and synchronized timetable is a must for any institution.

A college management system focuses on timetable management with the functionality for the efficient institution for all the academic and non-academic activities happening in the college and then creates a predictable timetable for students to follow.  

Academia creates a student database in a manner that can be accessed using the mobile app from anywhere anytime. The software also provides a vigorous timetable for all the staff, administrators, and faculties to follow the day-to-day operations efficiently. 

  • Library management 

The library is another one of the most important segments one which administrative staff needs to focus on, manual library management includes various malfunctioning like missing books, late submissions, wrong allotment of books, and so on. 

A college management system includes a library management module that easily assists all the library-related activities efficiently and effectively. It provides easy access to all the library-related information with just a few clicks allowing students to choose any kind of book with submitting its request, faculties also get easy access to allot and submit the books easily having track of each book. It also allows charging extra payment on late returning of books. 

And so on…

There are various other modules on which a college management system works like hostel management, examination management, human resource management, and so on… it focuses on the all-around management of the institution assisting with each of the operational tasks of the institution. 

Conclusion 

In the current scenario, educational institutions need to choose digital transformation having the best college information system, it is beneficial in multiple ways targeting the overall growth of the institution. 

Hope you understand all the important things about a college information system, if so, then it is the correct time for you to choose the best information system that can trigger the n-number of growth opportunities for your institution. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

6 Reasons to Use Admission Management System in the Next Academic Session

Posted on by Hemant Mahajan

Make the admission process simple, seamless, and efficient with an automated admission management system

Though the admission season remains for a limited period it takes a toll on academic staff and creates a lot of challenges. It becomes more difficult when institutions do all the administrative work manually. It takes a significant amount of time and effort from admission form sales to student registration. Considering the current situation when the COVID-19 pandemic caused a screeching halt in the entire world. now achieving the admission targets will become even tougher. Without the implementation of an online admission management system, institutes will have no other option than to wait for reopening.

With the help of the admission management system, all these problems cease to null and the admission process becomes super simple, and effective and reduces the paperwork significantly.

  • Social Distancing & Safety

The impact of the corona is going to stay for a while. We all have to find a way to live with it by keeping each other and ourselves safe and sound. Social distancing is one of the best ways to render the spread of viruses. But we can’t stop working. Can we? That’s why educational institutions should have methods to maintain institutional continuity.

Academia Student Information System offers a holistic admission management system that allows institutions to kick in online admission so that students don’t have to come to institutions or talk to someone. They can simply go to the website and apply for admission and keep the track of their application via the applicant portal. The admin responsible for managing the student admission process can work on the software anytime anywhere.

  • Productive hours bank

With the smart usage of technology, it becomes quite easy to manage all of the work in an effective time frame. Today, we live in an era where time is the essence of everything. With the admission management system, the staff gets to save a significant amount of time that can be utilized in other productive hours.

Academia ERP offers inquiry management, campaign management, and other record management features. You can easily manage every step of the process and keep track of it. It also offers Y-O-Y tracking by which you can compare your target from previous years and analyze what works for you. It helps you to generate online reports without any fuss and that reduces time investment in manual tasks and gains productive hours that can be used in other fruitful work.

  • Paper-less Solution

Nobody likes to go through piles of paperwork. Not only is it time-consuming but it is mundane and tedious. In the fast-paced work environment, there is no place for sloth movement. Nowadays everyone is going digital to ensure less paperwork and more productive work.

Academia ensures the 360-digital transformation of educational institutions. From e-receipt of fees, invoices, and administrative reports, complete automation of day-to-day activities. The records of fees are easily shareable with students and parents. Scholarship and sponsorship candidates can check the details on their portal and the fee is easily transferable online.

  • Seamless admission tracking 

Manual admission requires endless phone calls by parents and students for all kinds of questions looking for updates and information for admission processes, updates on the application status, registration date, updates, and more. It creates hassles for students, parents, and admissions officers.

However, with the Education ERP system communication with parents and students becomes super convenient. With Academia Applicant Portal, they can check the application status, fee requisite, offer letter, and all the updates. Once the application is accepted, the application portal turns into a student portal and students/parents can check all the information, of course, attendance, fee, scholarship, etc.

  • Superior parents experience 

Nowadays, both parents are working professionals. They have a scarcity of time and resources. They don’t want to come to the institute, stand in the long queue, fill out the form and wait for updates. They expect today’s educational institutions to be advanced and agile.

Using admission management can help schools and higher education to fulfill their expectations. Administrators can send automated SMS/email via the software. With the use of Apps and Parent Portal, they can do all the processes from the comfort of their workplace or home. The Education ERP makes sure that admission can be done anytime from anywhere, without any complexity.

  • Multiple academy control

Many institutions have multiple academies at various locations. And it becomes difficult to align the admission process, reports, and records in all the academies. It also creates a non-uniform experience for students and parents and thereby decreases the brand value or experience of the institution.

With an online admission process, you can control all the academies from one platform irrespective of their location. You can easily link them together, and access the information whenever you want. It also helps to understand the performance of each institution, compare them with each other, and analyze where improvements are required. It brings a smoother workflow across all the locations and helps in institutional development.

In the end

To sum up, the admissions management system is a necessity not a luxury anymore. Schools and Higher Education Institutions have to empower their admission process with automation and bring seamless and efficacious administrative processes.

Want to improve the admission rate in the upcoming session? Know how Academia SIS is helping 220+ institutions to boost student enrollment in our Free Demo. Book Now!

How Education ERP is Changing Dynamics of the Education Management

Posted on by Hemant Mahajan

The education sector is in the advent of complete digital transformation. From online education management to MOOC (Massive open online course), e-learning, flip classroom; it is going to have a paradigm technology shift in the coming future.

Among all the education technologies, Education ERP is one that is playing a significant role in institution management. According to a study, Education ERP is going to grow 3X by 2028 with the increase of CAGR (Compound annual growth) 10.9%.

In today’s rapidly evolving electronics market, educational institutions are using education ERP solutions for managing, planning, controlling and delivering data effectively.

In this article, we’ll see how Education ERP is changing education management.

1. Digitization of complete administrative processes

An education management system integrates all the academic processes in one place and makes it easier to manage the day to day tasks. It helps to automate the entire administrative processes from admission to course completion.

It is an online student management system that makes workflow seamless, easy and efficient. It centralizes all the departments and allows staff members to communicate better and helps them to exchange information in a hassle-free manner.

2. High data storage with disaster recovery

This is one of the most prominent benefits of a web-based education management system. It is obvious that educational institutions generate a huge amount of documentation. To store and manage these documents manually is a tedious task that is also prone to physical damage.

With cloud-based campus ERP, institutes can easily store endless documents on the web with no worry about data storage capacity. Moreover, with the disaster recovery solution, you can back up the data on a remote offsite server, keep it safe from any kind of damage and recover it without any data loss.

3. Student management beyond campus boundary

What if student management is not limited to school/college timing?

An education management system is a solution that increases the connectivity between teachers and students. Students can check assignments via their portals, submit documents whenever needed, access their details, check their results, submit their fees online and do much more. Teachers with Teacher Portal, can check, remark, upload assignments work, download them for evaluation, track students’ academic records, etc.

Not only this, with the parent portal, parents can also keep track of their child’s academic activities, such as attendance details, results, remark from teachers, their achievements, etc.

4. Student-centric education management

The main objective of an educational institution is student development, giving them proper time for their complete improvement. However, due to the increasing number of academic processes, teachers and staff members have lots in their plates, therefore, it becomes difficult for them to focus on students.

Thanks to the education management system like Academia ERP, it takes the load off of trivial academic operations from teachers and allows them to invest their time in students and develop their teaching approach.

It helps institutes to build a student-centric ecosystem, which enhances student performances, improves the productivity of academic management, strengthens the credibility and thereby helps the institute to grow.

Education ERP: A tool to accelerate the growth of educational institutions

Institutions are shifting to digital transformation and implementing education ERP for managing, planning, tracking and controlling its regular task from beginning to end is the fundamental step toward that development. It is helping institutes to bring better management, efficiency, and cost-saving. It is enhancing the student experience, employee engagement, and changing the dynamics of education towards exponential growth.

Academia education management system helping more than 200 institutes worldwide to reach their higher potential. What are you waiting for?

Take the step toward a better future for your institute, shift to automation with Academia. Book a FREE demo now!

Why is Automation Important for Educational Institutions

Posted on by Hemant Mahajan

Running an institution successfully in today’s day and age requires not just a batch of smart educators but also a technologically empowered administration. An assured way to achieve robust and advanced management in a college or school is to automate the processes. An education ERP is precisely that system that enables easy communication and information-sharing across the institution through automation.

The software is an amalgamation of various features right from recording the daily attendance to sending out performance reports to parents. An automated management system takes care of varied tasks with the least manual intervention.

Here’s are the key reasons why colleges and schools should consider automation through ERP

Increase in Productivity

Automation improves the productivity of the institute since a lot of mundane and seemingly tedious tasks that have to be conducted on a
daily basis are smoothly managed by the software. This allows the faculty to focus and dedicate more time to academics and other events of greater importance.


Parent-Teacher Transparency

The cloud-based software also enables remote parent-teacher communication. Parents can check on their children regularly to keep a tab on their activities and performance in school. Automatic SMS and emails on important events being sent to parents lead to transparency and build trust between the parents and the institution.  

Resource Sustainability

Automation to a large extent is a shift from manual to digital. This also means considerable elimination of stationery, paper, registers, and all the paraphilia associated with traditional records and data maintenance. It is, in fact, a subtle but significant step towards saving natural resources.

Recommended reading: 5 Reasons Why ERP In Education Is the Need of the Hour

Workload Efficiency

When an institute is technologically driven, a lot of daily tasks such as student and faculty attendance are handled automatically by the system. It also lets the teachers manage assignments and assign work to students faster and quicker through the portal. This relieves them from a heavy workload and brings more focus and efficiency in teaching.

Data Backup and Security

Besides making data easily accessible, automation also assures data backup, upgrade, and scalability. Since the system is cloud-based, there is no danger of data loss. This is of great advantage to institutes since they have to continuously keep a track of multiple academic and administrative records.

Recommended reading: How Automated Attendance Management System benefits Educational Institutions

What next

Automation in education is becoming an inevitable reality considering the number of benefits it offers to an institution. The biggest value-addition that automation brings is that it makes teaching more individualized by letting teachers monitor students and their performances. Students also get additional support from their educators. What’s more, 360-degree automation covers an entire student life cycle from admissions to course completion. Academia Student Information System, with 20+ modules and a configuration feature, is one of the best education ERPs out there. Check out how it’s helping to automate institutes around the globe with a free demo now.

How Automated Attendance Management System benefits Educational Institutions

Posted on by Hemant Mahajan

Automated Attendance Management System maintains an agile technology that changes the traditional attendance processes into a smarter and more effective system. It makes attendance interesting and time saving for teachers.

Like any other sector, schools and colleges are also burdened with a huge amount of administrative work. With several managerial tasks to take care of, educators often have less time to focus on teaching. A digital solution can aid them in using their time more productively.

Attendance Management System is a solution that can help teachers with better efficiency in the classrooms.

The manual attendance system unnecessarily consumes their time. Besides this, they have to calculate attendance records for the final evaluation of students which again is a fairly manual process.

An automated attendance management system can overcome such inefficiency.

Do you know teachers can save 10-15 minutes daily in attendance with automation?

It makes attendance processes faster and reduces manual work. It also gives them a detailed report of student attendance records and saves the time-consuming calculations.

 

Academia Student Information System calculates attendance percentage daily with absent and leaves records. 

Here are the technologies used in an attendance management system:

Biometric Integration


Biometric Integration is fast becoming the most reliable and accurate attendance method in schools/colleges. It saves time, efforts and makes attendance processes efficient. As it is a fingerprint-based system there is rarely any chance of proxy or fake attendance.

The fingerprints of students are saved in the biometric system in the beginning and that data is integrated with an education ERP.  After that students just have to place their fingers on the machine to confirm their attendance.

RFID

Apart from biometric, some institutes prefer this technology for automating the attendance system. RFID of  Radio Frequency Identification as the name suggests records attendance through radio waves. It has a unique ID number for each student given on a smart card and can record attendance within seconds. It is also capable of reading several cards at once.

Students just have to pass through an RFID and reader where attendance gets marked and data automatically transferred to an integrated Education ERP.

Faculty Portal

The faculty portal is an online platform offered by a Student Information System for teachers. It not only helps connect teachers and students but also allows teachers to manage attendance, time table, assignment distribution and more.

For instance, if a student is on a leave, it appears based on the specific leave he/she has opted for, and if the student is busy in other curricular activities; teachers can mark them accordingly, thus avoiding confusion. In case of an uninformed absence, an automated SMS/notification is sent to the respective parent/guardian so that they can be aware of the whereabouts of their child.

Academia ERP can save 20% time spent on administrative tasks, and keep your data secure with cloud-enabled technology. Want to know how? Talk to our expert now. Click here to book a free demo.

Image source: freepik.com

What is School Management System? 5 advantages that you should know.

Posted on by Hemant Mahajan

School management software is a web-based solution to streamline administrative processes and manage the school database. Schools use this software to record, control and manage student details, employee records, school information, and much more.

With proper management, time efficiency, and error-free processes, school management software minimize all the manual work. Automation of complete school administration is the best way to manage classes, attendance records, homework systems, events, timetables, holidays, etc.

Not only does it help teachers manage student progress, syllabus, and assignments, but also manages teacher details, their administrative involvement,  attendance with biometric integration, and more.  

There are multiple advantages of using a School Management System, here are the 5 major benefits that you should know:


  • Efficient Work Process

Automation of the entire school management system brings all the departments on a single platform. It minimizes the time wasted in information exchange. Any user with the required credentials can access the information whenever needed. The information flow becomes smooth, convenient, and more integrated with the use of this online tool. Leading to an efficient and error-free work environment.

  • Aid in Decision Making with Diverse Reporting

Like any other advanced enterprise solution, this software provides diverse reporting in various categories for all the departments in schools. No need to go one by one through the stack of files. Users can access details for a single student or for multiple students in a group along with day-wise and month-wise reports. Whatever information is needed, is a few filters and clicks away.

Recommended reading: 5 Reasons Why Your School Needs An ERP Software

Along with the above-mentioned functions, it also provides reports in a tabular form, bar chart, or pie chart with colors. This helps in the quick analysis of data. With this visual aid, the user is able to take decisions faster.

  • Customization and Configuration on Demand

Every Education ERP firm introduces new features and strategic methods in its software regularly. They also advance their tool according to the need of a school. For example, if a school uses relative marking in place of a regular marking scheme, the software provider can customize accordingly to fulfill the specification of the school. 

The configuration is a feature by which a non-technical person with basic training in software can personalize it according to the terminology used by a school. For instance, some schools might prefer a scorecard in place of mark sheet. Similar changes can be configured easily within the software.

  • Date Safety and Recovery

In most educational institutions the student data and all the other information is manually organized in files. In case of any accident like a fire or a natural disaster or a theft, you are left helpless with no backup. With an ERP solution, data is managed centrally and stored permanently on its server (cloud) which has in-built encryption in its framework for security. 

School Management System minimizes the risk of losing data due to these mishaps and makes data recovery hassle-free.

  • High ROI owing to cost-saving

Digital transformation helps in making schools go paperless and cuts down significantly on printing and mailing costs. This software system offers precision and automation that together reduce operational and administrative costs without cutting corners. 

An advanced Education ERP system can improve communication between all departments (including parent-teacher-student) across the educational institution. Simpler, more competent communication means increased employee productivity, transparency and improved satisfaction.

Recommended reading: 4 Ways How Education ERP Can Increase ROI of Educational Institutions

Each department has access to a central database, which lowers costs associated with setting up and maintaining multiple data centers. This saves employee time and cuts overall administrative expenses.

These are the key modules that are offered by an advanced school management system

  • School Setup
  • Campaign Management
  • Inquiry Management
  • Admission Management
  • Student Information System
  • Fee Management
  • Class Management
  • Subject Management
  • Time Table Management
  • Attendance Management
  • Examination & Marksheet Management

Academia School Management System can save your academic cost by 22%. 

Know more benefits like this with a demo that’s absolutely free! Book now!

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4 Ways ERP Can Help Increase ROI for Educational Institutions

Posted on by Hemant Mahajan

Educational institutions around the globe focus on delivering education catering to the requirements of today’s world along with providing the best-in-class academic management. Students and parents do not accept compromises in terms of quality, efficiency, and productivity.

Apart from providing quality education to students who are the building blocks of any nation, educational institutions are also an entity that incurs the cost for running the system. And any entity in today’s day and age that incurs cost need to as for return on investment or ROI.

Today’s technologically advanced world and the changing user behaviour are putting new challenges in front of educational institutions such as the emergence and adoption of online learning. So, how can educational institutions increase profitability?

The answer is straightforward: By adopting digital transformation to achieve automation of manual processes

How Automation Helps Educational Institutions?

An education management system like Academia ERP can help institutes save time and money in multiple tiers. It might seem like an additional expense, but institutions should really see it as an investment. Next, you may ask what is an education management system and how does it benefit?

In layman’s terms, it is software that automates the complete student life cycle, it helps in streamlining all the academic and administrative processes within a School, College, or University, and also helps in managing a group of institutions providing all the information at a centralized place. It increases the efficiency of operations and meets the demands of staff, students, and their guardians giving incremental ROI to institutions over the years.

Here is how an Education ERP software, improves performance, reduce expenditure, and help in increasing ROI:

  1. Digitization of academic operations: In today’s digital era, when everything is moving online and moving fast whether it is shopping, registration for passport, bank accounts, payments, etc. Students and Parents expect digital and fast services from educational institutions as well. Whether it is registering for competitive examinations, admissions till graduation everything should be available at your fingertips. This is where an ERP system can help institutions to manage the entire student life cycle digitally.An ERP solution for educational institutions not only manages all academic operations, but it also comes with many integrations like online payments, library management, RFID, etc. to connect parents, teachers, students, and institutes.Digitization of processes with ERP also saves paper, stationery, printing, and distributing costs. Also, a lot of physical space can be saved by replacing offline reports and registers with online documents. An education management software helps institutions to get digital and keep up with the needs of this era.
  2. Reduced dependency on manual tasks: In absence of automated tasks for administrative functions educator’s focus is divided, rather than imparting knowledge to students which is their main objective.Education management software can automate tasks such as attendance marking, preparing report cards, enrolling students, calculating attendance count, etc. Hence saves the time and efforts of teachers.It does not only help teachers but also manages admission processing, fee and bill payment, employee management and much more.This decreases the turnaround time and hence increases the productivity of an institute. More productivity, more credibility, resulting in more admissions.
  3. Smooth inter-departmental communication: Communication is the key to the functioning of any entity. Without proper distribution of information, decision-making would be difficult. Decision-making is impossible without the availability of correct information, and processing time can cause chaos within departments.An ERP system at educational institutes can help avoid such a situation, it makes the exchange of information easier than ever. It increases the connectivity not only within departments but also within stakeholders of institutes.All the information can be disseminated via emails, SMS, app notifications, etc. with the use of the Education ERP system.This saves printing and mailing costs for an institute that saves spending.
  4. Enhanced data accuracy: Data plays a vital role in today’s information age. It is a lot more important if we talk about educational institutions. It can be in exam result calculation, attendance records, fee collections, annual records, and whatnot. Undoubtedly it is one of the most vital tasks performed in any organization. One tiny error can lead to damaging consequences.As all the calculations and assessments are done by the ERP software, errors can be thrown out of the box. This provides accurate outputs every time. The calculation of all things such as marks, payments, fees, salaries, is possible. Ultimately, time and money will be saved.

Conclusion

The best education management software assists the institute in prompt decision-making. With customizations, an institute can use it according to its needs to increase productivity in management.

With timely decision-making, proper management, and complete automation, an institute can save time and money. That will result in increased ROI in the long run with the help of an Education ERP system.

5 Benefits of School ERP Software in Examination Management

Posted on by Hemant Mahajan

Examination time is not only scary for students but also for all teachers and other staff members. It requires a lot of arrangements from room allocations, staff allocations, examination centers, assessment schemes to exam execution and exam results.

With limited staff capacity, the process of conducting examinations can become more cumbersome if student numbers are high.

The examination process usually consists of three stages: Pre-Examination Stage, Execution Stage, and Post Examination Stage. Schools need to have a set of planning and a proper strategy to execute examinations successfully, on time, and declare results so that the next session can start on time.

An education technology such as School Management System is designed to manage complete administrative processes within the school campus. It can take care of all three tiers of examination with one platform.

But first, let’s understand a little bit about this educational technology.

What is School ERP?

School ERP is an enterprise solution for school management. It comes in the cloud-based and on-premises software application. In cloud-based solutions schools can save and access all the information on the web and use it anywhere, anytime with any device with the internet.

This software solution manages the complete student life cycle from admission to the last year of schools including examinations. It automates and streamlines all academic and non-academic information. You not only save time in every single process but also you can save operational cost and thereby can increase return on investment in the long run.

School Examination Software can help you to manage examination in the following ways:

Pre-Examination Stage

1. Assistance in Pre-Examination Setting

Pre-examination involves arrangements of examination center, designing grading schemes, assessment schemes, staff allocations, room allocation, and student allocation. This software helps you to manage every detail with a few clicks. You can enter the information as per your requirement.

No need to arrange different papers and planning for the arrangement. And the best part is you can always access anytime you want. Also, you can give access to other staff members to make any changes if one staff member is not available. In this way, you’ll be able to save time and all the pre-examination processes will be arranged on time.

Exam Execution Stage

2. Streamlined Exam Execution

This is the most important part of the examination. No matter how better is your planning there is always some glitch is ready to knock you down. But with School Examination Software you can avoid this. This software can assist you in managing detention, exam attendance, and whatnot. You can also assign remarks to students individually with this. Managing marks entry and course grade is also easy and quicker by the software.

3. Customized Grading System

School ERP for examination provides you the sophistication of a customized grading system. Suppose parents of your students demand both grades-based and marks-based evaluation results. After the setup (according to you marking the range of your school) you can easily convert marks to grades and grades to marks.

Teachers can also manage the assessment status, whether it is pending or completed. Anyone who has access to the school examination system can check the same to check the status of result processing.

Some advanced School Exam Management System also provides the Relative Marking feature as per the requirement of schools. This feature allows you to make marks moderation due to any reason to generate a justified and relevant result for your students and your school.

Post- Examination Stage

4. Well informed evaluation and better result distribution

With all the features provided above, it is obvious that the evaluations and results of the examination will be error-free. If in any case any student asks for re-evaluation and you have to recalculate the result, this can also be done with the Recalculation Feature of the school examination software.

Moreover, no more paper mark sheet and printing cost for the result announcement. You can easily distribute the result to every student’s portal. He/She will be able to check his/her marks and remarks by teachers for every single subject on a real-time basis.

5. Varied and customized report for records

An examination doesn’t end with results. Schools need to maintain records for pre-examination reports, Assessment reports, credit-based reports, and examination reports. They also have to keep a record of exam papers for future reference for teachers and students.

School Management System helps you to manage all these reports with complete details. All these reports will be on the web server but you can always download these reports individually or in bulk smoothly.

See also: Academia ERP – Automated Examination Module

Bottom line

When exams end successfully with flawless results and records, it makes happy not only students but also teachers. The ERP helps schools to run all the above processes smoothly, effectively, and in a time-bound manner.

An examination is one of the many complex processes of school administration. Schools or any level of education institution need technology aid to run the process in an effective way so that teachers and other members can focus their time and energy on delivering quality education and generating a great future for the nation.

There are many things a School ERP can ease your way towards managing your school. Want to learn more? Give a try to free demonstration from our School ERP experts.

You just need to fill our demo request form to get a free demo of school examination software.

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