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Author: Hemant Mahajan

How ERP Supports New Age Learning Infrastructure at Educational Institutions?

Posted on by Hemant Mahajan

There will be no argument saying that the education system is going to have an extreme transformation in the upcoming years. Even the COVID-19 outbreak is compelling education institutions to choose technological ways to go with the flow. With all these consequent changes the education system is getting various benefits using education ERP solutions along with optimizing the remote learning and other learning infrastructure tools. 

Let’s discuss the technological paradigm in which an ERP supports new-age learning infrastructure at educational institutions.

Learning Infrastructure Technologies at educational institutions:

Learning Management System (LMS)

To start with, a learning management system (LMS) is software that enables educational institutions to manage & deliver interesting skill-based e-learning platforms to students. Looking deeper, it is quite hectic for educational institutions to manage an LMS along with all other academic and administrative activities. Having an ERP system, institutions can specifically maintain and manage an LMS along with systematic and efficient management of all other academic and administrative activities. 

An LMS integrated with a robust ERP system, provides the following benefits:

  • Avoids Data duplicity in data entry 
  • It reduces down the wait time for students 
  • It always provides accurate and real-time data
  • Improves efficiency and productivity
  • It triggers a strong and positive position of your institution 
  • Creates various opportunities to reduce unnecessary expenses
  • Helps in increasing the ROI of the institution

Library Management System 

A library management system is the digital demonstration of a physical library. It is a platform that manages and functions in an automated and organized manner. Talking about how an ERP system is integrated with the library management system, it will become a standalone part of an ERP making everything simple and quick for administrators, faculties, and students. 

Key elements on how an ERP can help library management system:

  • An ERP integrated with Library Management System helps in managing all the in-house functions of the library.
  • An ERP makes it possible to provides 24*7 access to the library for students and faculty. 
  • It utilizes all the functionalities like acquisition, cataloging, serial control, etc., in the library management system flowing it in an education ERP software. 
  • It saves a lot of time leading to greater efficiency in all aspects. 

Exam Proctoring 

Exam proctoring is a process of making the online examination secure and systematic that helps faculty to monitor student’s activities in real-time. A systematic online proctoring system helps faculties to track and monitor students eliminating cheating in the exams. A systematic and robust ERP system provides secured exam proctoring focusing on high data security, monitoring, enrollment management, and all other crucial tasks related to examinations. An ERP supports effective exam proctoring in the following ways:

  • Effective time management
  • hassle-free conduction of the examination
  • Conducting high stake semester exams objective + subjective 
  • Manage online entrance exam 
  • Facilities to report results in your system 
  • Detailed analysis of results 
  • Accuracy of results 

Why is using education ERP beneficial for institutions?

  • Centralized data management

It is one of the most important benefits of using ERP for educational institutions. A flexible and robust ERP provides centralized access and management providing required access to everyone from faculty, administrators, and students. Anyone can access all the data stored in a single database system. Right from admission, fee, examination, every single task can be managed effectively, using a robust and flexible ERP system leading to systematic and centralized data management. 

  • Real-time management 

Focusing on positive outcomes, an ERP provides real-time management of all the academic and administrative operations in the institute. It provides a systematic arrangement of every operation helping administrators to solve any of the problems at any time providing easy access to every data piece related to financial aid, admission, or examination. 

  • Positive changes and student engagement

You must choose the best education ERP that can trigger growth and positive outcomes not just in monetary terms but also in making a consistent workflow in the institution. A good ERP system completes the requirements of students and faculties at each end making them focus on learning and teaching. It facilitates students to access every information like admission form, attendance, fee, etc., from the mobile app and portal along with providing a smooth connection with the faculties whenever required engaging them on the right path that is their studies!

  • Better ROI on technology spending

The end goal of any organization is to attain better ROI on technology spending. An ERP system performs best in this way. Every educational institution focuses on earning more revenue generation but manual interventions of the tasks make it more difficult having various breakages at each level like more manpower, more time taking processes, data glitches, and the list goes on. An ERP helps effectively and efficiently manage all the academic and administrative tasks easily focusing on cost-saving and targeting an overall increase in ROI on technology spending.


 

  • Increased student retention

Students these days are advanced, they like things that are quick and effortless. Gone were the days when everything at an institution started with a long queue whether it is admission, fee submission, or examination. An ERP makes all these processes online providing easy access to students from any corner of the globe. Using the mobile app they can simply fill admission forms, fees, and can generate enrollment numbers for the examination. This makes them keep the focus on the right place, that is their studies leading to more student interest and retention in the institute.

Conclusion

Hope you find this article relevant to understanding the new-age learning infrastructure and how an ERP can help to opt for all of them with ease at an educational institution. So Academia can help you attain all these having world-class, modern, and the best Education ERP/SIS for educational institutions. It fulfills all the criteria that you need to have in your educational institution to keep it the best, technology-updated, and successful institution in every aspect. 

So, aren’t you curious to know more about it?  If yes then we will be glad to help you. Just request the demo and our team of experts will be there for you. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

How Higher Education ERP System Drives Positive ROI for Educational Institutions?

Posted on by Hemant Mahajan

What is that extra factor that you are using in your institute to increase ROI? Have you ever paid attention to ROI improvement? Every institution wants to have more revenue generation but doesn’t know how to do that. An ERP can effectively and efficiently manage all your academic and administrative tasks making everything simple, easy, and flexible, it will also focus on cost-saving – targeting an overall increase in ROI. Let’s discuss how automation of processes through a higher education ERP system in your institution helps improve the ROI of your educational institution, You can also use our – Education ERP ROI Calculation.

How can Higher Education ERP drive positive ROI for your institution?

Academic Activities 

  • Save paper and decrease administrative workloads 

The basic and most important feature of any higher education ERP is to digitize and automate maximum operations in the institution. An ERP can control user onboarding jobs like student admission, library management, teacher onboarding process, and many more to name a few. It provides automation and digitization, saving paper and decreasing administrative workloads and costs leading to increased ROI.

  • Provides excellent time management 

If you ever got a chance to handle and operate a higher education institution, you may have known that manual interventions take so much time along with creating extra expenses in each operation. These tasks take a lot of time, and as a result, your co-workers end up investing less time in educating students. With the help of higher education ERP solutions, one can easily handle all these tasks and save enormous time along with expecting a high return on ROI. 

  • Analytics and report 

Analytics and reports can significantly transform the way of working by enabling new ways for prospecting students when involved in an ERP help in increasing student enrollment, improving student retention and completion rates, along boosting faculty productivity and research. Analytics gives teachers’ performance and higher management along with managing day-to-day operations of any educational institution helping in increasing and better ROI. 

  • Examination and mark-sheet management

The examination is considered as one of the most important tasks in any educational institution, it requires a lot of pre and post preparation having multiple tasks like timetable management, paper execution, providing enrollment number and roll number to students creating exam sheets, checking the exam sheets, declaring results, and many other things. Performing these tasks manually takes lots of time, effort, and a lot of expenses, and a very less return on investment. An ERP can make the examination and mark-sheet management process easy and effective. The complete examination process can be accessed easily and with very little expense targeting high ROI using automation. 

  • Certificate & document management

In an educational institution, there is an abundance of data that needs to be managed properly so that it can be accessed whenever required. Manual interventions of certificates and document management take a lot of time and effort. Using an ERP solution, it will become easy to arrange all the documents and certificates in a system having access with just one click. 

Using the system, it will also become easy to distribute any certificates & documents to students, parents, and faculty through the mobile app or portal leading to fewer expenses in managing the documents and distributing the documents. 

Administrative Activities 

  • Admission management

Admissions are considered as one of the most important tasks for any institution, it includes a variety of tasks, a lot of queries related to classes, courses & programs, form submission, enrollment number allotment, and various other things that include time and unnecessary expenses. A Higher Education ERP works necessary to automate all the processes making it simple, efficient, and user-friendly saving time and unnecessary expenses initiating towards high ROI and growth for the institution. 

  • Fee management 

Managing fee records in an institution is difficult if done manually, there are multiple fee structures, various departments, and n-number of students; it’s an art to keep track of everything and be able to access the exact details whenever required. It also equips a lot of time, lacks flexibility, unnecessary expenses, and less return on investment. 

Meanwhile, all these processes can be handled smoothly if they can be managed using a fee management system and a higher education ERP. It manages all the tasks easily and efficiently providing proper data management and fee transactions. Saving the institute from any type of data breach and money malfunctions focusing on high return on ROI. 

  • Infirmary & Hostel management 

Infirmary and hostel management are also considered important tasks for any educational institution owning and managing a hostel as well. There are a lot of tasks like taking care of meals of the students, managing their infirmary, and regular doctor checkups, and more other tasks that need to be managed properly. Manual intervention of this includes more expenses and time, a higher education ERP provides complete management of this process leading to no or fewer expenses involved along with targeting high Return on Investment. 

 

Student Engagement 

  • Messaging & notifications 

Communication is one of the strongest assets that directly helps in institutional growth and success. It builds trust and avoids the disposal of improper information. 

A higher education ERP having a proper portal or mobile app clears all sorts of gaps making crystal clear communication between faculties, administrators, and students enhancing the student-faculty collaboration as well. A clear line of communication triggers the right growth and opportunities for the institution leading to high return on investment and profits. 

  • Disciple management 

The educational institution needs to focus the most on the discipline and personal development of students that sometimes goes secondary due to manual process and excessive burden on faculties. A higher education ERP provides complete discipline management, capturing misconduct details, capturing discipline committee details, capturing appeal details, capturing sanction details, and many others that initiates growth opportunities for institutions leaving a direct or indirect impact on ROI. 

How Academia can help you in increasing your ROI?

Academia is one of the best ERP systems, an award-winning ERP system that helps automate and manage the entire campus operations, administration, learning needs, and high return on investment in a very effective way. 

Highlights through which Academia can help you in increasing ROI:

  • Reduced operating expenses 
  • More growth in the same amount of time and growth
  • Reduction in cost of acquisition for new students 
  • Reduced customization cost in each segment i.e, admission, fee, examination, etc. 
  • Reduced hardware costs 

There are many more features that Academia provides that can help you in saving unnecessary costs and expenses focusing on high ROI, profits, growth, and opportunities of an institute. 

Wrapping Up

So, what are you waiting for? High return, growth, and opportunities are not so far for you and your institution. A higher education ERP can bring them all for you easily and effectively. Let’s connect so that you can better understand how an ERP can help you in proper ways. Request your demo now! 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):


 

Role of Student Enrollment Management System in Higher Education Institutions

Posted on by Hemant Mahajan

Configuration of Enrollment Rules

Use the enrollment management system to configure the entire admission process. This includes defining admission criteria, selection process, admission stages, stage fees, important documents, seat number & seat type, and more. 

Once configured, the system would behave as per your set rules and would ensure the process is followed. Also, many steps in the process would be automated and would require minimal to no manual intervention. 

Enquiry Management

Set up an online enquiry form on your website, centrally manage each enquiry on the enrollment software, assign enquiries to users, schedule follow-ups, convert enquiries to applications, close enquires, reopen enquiries, generate reports on enquiries, follow-ups, enrollment, admissions, etc., and do much more with one single tool. 

Online Application

Use the software to set up custom application forms for various programs, courses, and batches. As per your pre-defined criteria, applications can automatically be rejected and all you get is qualified applications to work with. 

Real-time Application Tracking

Track applications at any stage of the application process and assist your prospects better. The software provides you with a real-time report on the status of every application and helps you take better decisions. The software also comes with in-built features to take actions for any application such as — promoting to the next stage, collecting form fees, collecting stage fees, rejecting applications, releasing offer letters, and more. 

Merit List Generation

The enrollment management software streamlines the process of document verification, promoting applicants to the next admission stage, consolidating data and creating a merit list for various rounds, and finally generating a master list of students that are to be sent an offer letter. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):


 

Lead Management Integration

An enrollment management system is efficient in tracking enrollment enquiries from multiple sources. You can also use the software to run and manage campaigns over various channels, track ad spends, and calculate impact by generating reports on enquiries, enrollments, admissions, and follow-ups. 

Also, robust application and enquiry management software helps in the seamless management of the lead and guides an applicant throughout the lead pipeline for easy conversion and improved enrollment rate. 

8 Ways Campus Information System Improves Student Admission Rate

Posted on by Hemant Mahajan

In the last few years, it has always been a most important and challenging task for higher education institutions to keep improving their student admission rate along with increasing the student retention rate. The most common problem for this is the lack of proper technology in maintaining the academic and administrative tasks. So do you think it is the correct time for educational institutions to choose technology like a campus information system? A system that can provide complete digital transformation focusing on students’ needs along with providing systematic academic and administrative operations with pace. 

Let’s discuss ways in which campus information systems can help in improving the student admission rate in your institution.

  • Simplified and automated admission process 

In this modern era, everyone wants everything quick, simple, and easy to access. The manual admission process takes a lot of time right from the admission form distribution to the final submission and admission, the process goes so long keeping staff and administrators busy and hassled. Students also find it a long and tiring process, so a campus information system helps create a simplified roadmap for admissions that can be managed by staff and administrators easily and give students access to attain the complete process from home or anywhere else using the portal or mobile app. 

  • Systematic enrollment procedure 

The student enrollment procedure is also one of the most important steps right after the admission of the students, enrolling each student manually includes a lot of time making the process difficult and time-consuming, it also creates chances of errors that ultimately create difficulties for students in the long term.  

A campus management system provides more systematic influence over the number and characteristics of new students, as well as influences the persistence of students to continue their enrollment from the time of matriculation to their graduation. It also makes the enrollment process easy for the staff and has access to all the documents as needed anytime. 

  • Better communication and coordination 

Modern generation students need everything clear and concise. Most institutions lack proper communication due to the overburden of academic and administrative tasks, so if you are thinking of increasing student admission and retention rate, you must focus on creating a strong communication channel between the students and faculty. 

A campus management system provides a platform to create a tight knot between students and faculties bridging the communication gap. 

Different identified portals and mobile apps make everything clear among students and faculties right from admission documents to examination details and documents; everything remains simplified and systematic, focusing on a strong bond of communication. 

  • Online attendance management system 

Attendance is one of the most important elements of administrative processes in educational institutions. But as the world is taking the technological flight students also demand a flexible classroom environment which is different from the manual attendance format even in online classes.

Having a campus information system, institutions can allow students to mark attendance using their mobile apps and the best part is parents, students, and faculties can track the attendance anytime to evaluate the student’s presence and performance.

So what do you think about a campus management system? An attendance management system is an interesting software that can help an institution to manage attendance properly and also helps the students to mark attendance properly. 

  • AI-powered analytics and report dashboard

Institutions that have already opted for technologies like a robust ERP or campus management system welcome a bundle of students every year along with having improvement in student retention rates. 

Parents and students these days demand real-time monitoring and tracking of their performances. The campus information system includes smart analytics dashboards that help discover, interpret, and communicate through patterns in data. 

Analytics and reporting also help in AI-driven insights that help in generating highly accurate reports about student performance with their grades, attendance, assessments, and the entire academic progress. 

So what are your thoughts about AI-powered analytics and report dashboards? Do you know its impacts on higher education institutions?

  • Data security 

Educational institutions involve a lot of data that needs to be managed properly and student data is one of the most critical data that needs to be managed and secured properly. A campus management system streamlines and manages the complete data and information related to each student, it helps you in securing, storing, and organizing each data separately that can be accessed, edited, or updated anytime as per the needs. 

  • Systematic arrangement for a fee & bill payments 

Managing fee records in an educational institution is one of the most crucial tasks, and in manual interventions, it becomes more difficult to arrange each payment successfully, maintaining receipts, distributing on time, tracking each student’s fee records, and many other crucial tasks. Students and parents also find it difficult to stay in the queue for a long time to pay fees, attain receipts, and remember the next fee schedule. 

A Campus learning management system provides a fee management system that eases everything, from each student’s fee record to generating receipts of each transaction. It also allows parents and students to pay fees from anywhere any time using the mobile app, along with giving a real-time notification for the next free rotation. In simple terms, fee management provides a systematic and flexible approach to completing the fee and payments, easing out tasks like students, parents, and administrators. 

  • Focus on student performance 

A campus management system provides a complete arrangement of managing all the academic and administrative tasks of an educational institution, starting from admission till the alumni of the student, giving administrators and faculties more time to focus on student’s productivity and performance. It also provides smooth, efficient, and friendly student self-services options giving students time to focus more on their studies rather than frustrating administrative tasks like records, accounts, personal information, fee, data and deadlines, grades, and a lot more. Institutions need to understand that students’ growth and productivity leads to overall institutional productivity, growth, achievements, and improved admission rate. What do you say? Isn’t it amazing? 

Why Academia Campus Information System is the best option for your institution?

A campus management system needs to be efficient, robust, and flexible in anyways, Academia Campus management system provides you with modern, enabling technology that empowers an institution’s operations effectively. It focuses on stakeholders’ and institutions’ needs at the same time, resulting in superior user experience and intelligence, limiting the user interaction to all activities where people make a difference, relieving them from the burden of tedious and repetitive tasks. 

The system also focuses on providing support for strategic initiatives with actionable data using built-in analytics that enable every user to easily analyze key institutional metrics. 

Wrapping up  

So do you find the blog interesting in understanding how a campus information system can help you in improving the student admission rate? If so then we will urge you to have more information about a campus information system, let’s connect to discuss more, our team of experts is always there to interact with you! Request your demo now! 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

Why Should Educators Think About College Information System?

Posted on by Hemant Mahajan

Digital transformation is leading to doors of growth and success for various institutions and higher education institutions are one of the biggest segments that are demanding technological changes for better functionality, so is your college ahead of the competition curve having the best technology i.e., college information system to maintain the day-to-day functionalities in a better way? If not then read out this blog to understand why it is helpful for your institution and why you should think about automating the college operations. So let’s get started:

What is a college information system?

A college information system is a one-stop solution for higher education institutions to digitize & streamline all academic and administrative tasks starting from admission management to alumni management. It provides complete automation from the daily operations that in manual interventions keep completely busy to the staff, faculties, and students along with providing them a hectic schedule leading to errors and mistakes.


Academic operations that you can simplify using a college information system:

  • Admission 

Admission season is one of the most challenging periods for any institution, and it becomes more difficult when you need to manage all the administrative tasks manually. If you look in the current scenario when everyone is looking for online platforms it is quite difficult for students as well to stay in the queue for admission forms likewise it becomes crucial for administrators to manage the admission process systematically. 

A college information system provides complete access to a smooth admission process in an institution, so if you’re looking forward to a smooth, systematic, and functional admission process in your institution, then Academia can be the best option for you. It provides management of the entire administrative process effectively and efficiently. 

  • Enrollment 

Right after admission, enrollment of each student is the most important task that institutions focus on. The enrollment process involves more systematic influence over the number and characteristics of new students. It is a very crucial process that involves time and effort if done manually as a single mistake leads to multiple errors. 

There are various student enrollment steps in which a college management information system especially helps in creating and completing each student’s enrollment efficiently, with just a few clicks saving time and efforts of staff and administration that can be either used in more productive ways. 

  • Fee Management

Managing fee records in an institution is the most difficult task in an educational institution, it often gets more complicated if done manually. Fee operations of any institution include various fee structures, various departments, and data of n-numbers of students. It becomes difficult to keep track of each and everything resulting in a lack of flexibility, transparency, and time management. 

So a college management system provides complete fee management handling all the fee-related operations, it gives a systematic connection with the entire campus even having multiple academies or branches simplifying administrative processes and giving access at just a few clicks to access any student’s data anytime.    

  • Attendance

Attendance is the most important task in any institution, it involves a bundle of operations, so the staff and administrators need to be super active in performing everything efficiently, but manually the process goes so rough including various interventions at each end like the long queue for admission form generation and submission, handling of various documents at different departments, admission fee, and a lot more.

A college information system provides vigorous attendance management that helps in deterring the dignity of the institute making everything simple and systematic. It provides easy access to students for submitting their documents, forms, and fee from their homes along with access to faculty and staff to complete the admission process with just a few clicks. 

  • Communication 

Communication is the biggest key to success for any institution, it creates a strong bond avoiding any kind of misconception and faults. 

Students and faculties have a straight relationship that needs a strong bond of communication, a college management information system more specifically focuses on bridging the gap among students, faculties, and parents, it helps to connect any time providing strong connectivity and synchronization. 

Using the college information system and its mobile app, parents and students are allowed to check all the activities like fees, admission, examination, timetable, and more with just a few clicks having accessibility from anywhere at any time. 

  • Time table management 

Again, timetable management is also one of the crucial tasks for faculty, in today’s time students always demand a clean and clear picture of their time, and thus a proper and synchronized timetable is a must for any institution.

A college management system focuses on timetable management with the functionality for the efficient institution for all the academic and non-academic activities happening in the college and then creates a predictable timetable for students to follow.  

Academia creates a student database in a manner that can be accessed using the mobile app from anywhere anytime. The software also provides a vigorous timetable for all the staff, administrators, and faculties to follow the day-to-day operations efficiently. 

  • Library management 

The library is another one of the most important segments one which administrative staff needs to focus on, manual library management includes various malfunctioning like missing books, late submissions, wrong allotment of books, and so on. 

A college management system includes a library management module that easily assists all the library-related activities efficiently and effectively. It provides easy access to all the library-related information with just a few clicks allowing students to choose any kind of book with submitting its request, faculties also get easy access to allot and submit the books easily having track of each book. It also allows charging extra payment on late returning of books. 

And so on…

There are various other modules on which a college management system works like hostel management, examination management, human resource management, and so on… it focuses on the all-around management of the institution assisting with each of the operational tasks of the institution. 

Conclusion 

In the current scenario, educational institutions need to choose digital transformation having the best college information system, it is beneficial in multiple ways targeting the overall growth of the institution. 

Hope you understand all the important things about a college information system, if so, then it is the correct time for you to choose the best information system that can trigger the n-number of growth opportunities for your institution. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

 

When to replace or renovate your student information system (SIS)?

Posted on by Hemant Mahajan

The educational ecosystem is on the path of change for various years, and year by year institutions focus to adopt changes in technology that can lead to growth and success of the organization, Student Information System (SIS) is one of the most common technological changes that institutions are focusing to adopt from last few decades, but it is important to check that the SIS you are using is supporting your institution to drive changes along with providing you to deliver modern, innovative technology services being the best student information system for higher education.

Let’s discuss how you can evaluate your current SIS and is it the correct time for you to update or renovate your current SIS software attributing the latest research report by Gartner for “Deciding to Replace or Renovate Your Student Information System With the Fitness Attribute Framework”.

Important things to consider while checking the fitness of your current SIS:

1. Evaluating the capabilities

There are various SIS vendors out there who are providing the same outdated technology for SIS that is restricting the ability to deliver new and modernized services. It is also not wrong to say that most the institutions are using the same SIS without any upgrade for many years leading to restricted growth and advancements in the institutions. 

According to Gartner’s latest research report, it is important to assess the fitness of the institution’s SIS by evaluating its capabilities to function, enable, differentiate, and transform the institution. 

It is important to evaluate the fitness of your SIS based on its:

  • Function

The SIS software in your institute must provide the best and most modern functionalities in maintaining the routine operational expectations, performance, uptime, architectural sustainability, routine maintenance, and skillset availability. It should lead your institutional work in a more fast and actionable way along with a touch of modernization and technological trends leading to the overall growth of your organization.

  • Enablement

A modern SIS includes a lot of advanced features and not just administrative operations. It should meet business unit requirements being responsible for workflow changes and education-specific functionalities for financial aid regulation, satisfactory academic progress, common core application, international visa regulations, tax reporting, and legislative mandates.

  • Differentiation

In today’s modern world, it is most important for educational institutions to opt for change that supports the deployment of unique processes along with the capacity to provide a competitive advantage. Let’s say, in the current situation it is important for institutions to use BI and analytics leading to competitive growth in every way. 

  • Transformation

Modern ERP or SIS software works to automate complete processes of all the tasks in an institution that leads to digital transformation focused on aspects like automation, artificial intelligence, digital relationships, personalized interactions, and ecosystem partnering. So the SIS you choose must lead to complete digital transformation along with all the above aspects.


2. Cost quantifying 

Cost is one of the primary elements of the SIS fitness framework if you are thinking of replacing or upgrading your current SIS software, it is necessary to compare and evaluate the costing involved. 

You can especially compare costs and expenses that you will need to spend on upgrading your SIS versus the expenses you were doing with your current SIS. 

It is important to note that if you are using outdated SIS software, it will include various expenses to meet the current criteria of the technological world, and on the other hand an advanced SIS solution will save most of your institution’s cost providing complete automation of all the processes along with easy access from just one click providing everything efficiently and effectively. 

So take your decision wisely choosing an SIS software that helps you in saving cost-effectively.

3. Develop an SIS modernization plan

This pandemic has taught us to opt for technologies that can ease our work effectively, so the impact of this has created a perception for institutions to evaluate the workings of their current SIS and if it is not meeting their expectation criteria it is better to replace and renovate it as the institutions who are not opting modernization are at risk of being left being in the digital business environment, isn’t it true?

So hope you have got the things that you need to consider while evaluating and checking your SIS fitness. Now let’s discuss the advantages of using the best student information system in higher education institutions.

Advantages of using the best and updated student information system in higher education institutions:

  • Complete automation having multiple data backups

Different and modernized from the traditional student information system, an upgraded SIS automatically updates all the data from time to time. With regular and automatic security updates there are very few chances of the student information system getting hacked by anyone leading to complete data security. With all this, it also initiates multiple automatic backups of all the information stored providing the satisfaction of complete data security in any manner. 

  • Increased productivity

A technology updated student information system increases the productivity of institutions, it eases out every task providing access to everything with just a few clicks, it manages all the tasks like admission, library management, course selection, hostel management, transportation, all other hundreds of tasks. So having easy access to everything the staff and faculties get the opportunity to use the time and energy in greater productivity and growth of the students and ultimately of the institution. 

  • Fosters efficiency 

With the best student information system for higher education, the complete operations of an educational institution get automated. Various things like manpower, time, resources, and paper works, get reduced from every perspective. Meanwhile, these things can be used for better processes driving students’ progress and outcomes. Simply, we can say that a technology-upgraded student information system fosters efficiency making everything simple, efficient, and worthwhile. 

  • Comprehensive management 

In an institution, there are various things to manage for every student, so it becomes messy for administrators to manage all the operations of hundreds of students like student registration, attendance, examination, results, and so on. So to ease out all these operations they choose SIS but imagine a scenario where you have opted for an SIS and it is becoming more tricky to manage tasks, the management of all the things will go adverse. So you must choose the best student information system for higher education that is technology updated and can help to automate all the processes with ease, and if you can find one such; then in simple words you can attain comprehensive management of your institution in the best and most effective ways. Just think- isn’t it satisfactory?

Is it the correct time to update or upgrade your current SIS?

So what do you think of the above? Do you think it is the correct time to update your student information system (SIS)? You can also check Gartner’s latest research report that can help you in deciding to replace or renovate your student information system with the fitness attribute framework. Its ideology will help you understand things that you need to keep in mind while analyzing and evaluating the results of SIS software available in your institution. 

Download Gartner’s latest report now!

Wrapping up 

Hope you find this blog relevant and if you think that you need an advanced, modernized, efficient, and the best student information system for higher education, you must check with Academia. It is one of the best SIS solutions having all the latest functionalities that must be there in your institution. We will feel obliged to provide you with a free demo of the system, just reach out to us and our team of experts will be there to manage it for you. 

Download Exclusive Gartner Reports Brought to You by Serosoft (Academia):

Higher Education ERP: What is the Future Scope in Institution Management?

Posted on by Hemant Mahajan

The education industry has witnessed various changes for several years like from pen and paper to phones, tablets, and laptops, for teaching and learning but there is still a big scope of change that can transform the level of education making all the operations simple, efficient, and relevant. I guess you may have understood what I am talking about? A Higher Education ERP – can transform the complete operations of the institution bringing automation and digital transformation of all the academic and administrative processes of the institution. 

The future of education is changing rapidly and will change in the upcoming years, but having an Education ERP Software you can make sure to adopt every change with the same consistency and flow and it will make all the processes easy and smooth providing access to every single thing from just one click. Let’s discuss how an ERP will help institutions to adopt any change in the education scenario easily. 

What is a Higher Education ERP?

Enterprise resource planning (ERP) for education is something that is indulged with power BI analytics tools that help in generating important reports for managing all the academic and administrative operations of an institution like admission & enrollment, fees payment & collection, student attendance, academic performance, compliance management and much more. It enables institutions to make data-driven decisions that can lead towards the growth and success of the institution. 

Benefits of ERP System for Universities and Colleges:

There are various benefits of using the higher education ERP system in your institution let’s discuss some of them:

  • Improves access to all the data 

An ERP system provides and creates a single version of the truth because everyone uses the same system. Furthermore, schools and higher educational institutions include a bulk of data as they collect and process personal and confidential information about their prospective, faculty and enrolled students, alumni, and staff. An ERP system can manage all the data effectively and efficiently 

  • Enhances workflow increases efficiency and reduces reliance on paper

Institutional development is the most important aspect in an educational institution, having an ERP institution can enhance their workflow along with increasing efficiency, along reducing paperwork. Let’s take an example, like an institution is still following the traditional method using the pen and paper format, and if they require any documents related to one student, the staff or faculties need to check various documents that will be time-consuming, tedious, and even sometimes it is also possible that some of the documents will get misplaced or missing. 

In the second scenario, if an institution will opt for an ERP system, then everything will go in flow providing work efficiency and productivity. The use of an ERP system will reduce the use of paper or faculty keeping the data in a single system that can be accessed from anywhere anytime, and an ERP system can manage multiple branches of an institution keeping data of all the institutions in just a few clicks. 

  • Tightens controls and automates complete processes 

ERP brings automation in education institutions, providing various benefits to the institution, it tightens the complete control providing digital transformation and automation in the institutions. 

Just imagine, through automation, institutions can grow and earn a huge success as it becomes so easy for institutions to manage all their academic and administrative tasks easily and efficiently. 

Cloud-based Higher Education Management Software vs On-premise

It is always estimated by experts that cloud technology is better than on-premises ERP. The on-premises include manual installation of the software and continuous updates on the machines which involve more clarity, on the other hand, a cloud-based technology never requires any on-site manpower. Starting from installation to complete configuration, everything is possible using online tools without much hassle. 

Cloud-based ERP software is easy to deploy, along with facilitating everything like admission, attendance, fee collection, along with improving the communication gap among the students, teachers, and faculties providing online and easy access to everything. 

How Higher Education Institutions can choose the right ERP solution?

Education institutions need to choose an ERP system that can help them bring digital transformation and automation in institutions, simplifying all the academic and administrative operations of the institutes. The Higher Education Software for Universities and Colleges should focus on managing all the tasks, reducing the monotonous pattern of the day-to-day activities of the institution keeping track of all the data related to students, faculties, and parents. 

Academia is an ERP/SIS system that helps institutions to automate and manage the entire campus operations, administration, and learning needs in a very effective way. It provides complete assistance to institutions focusing on complete digital transformation through automation. Academia focuses on providing high scalability, diverse reporting, and super flexibility to institutions. 

Check out our exclusive Gartner research report on Top 10 Strategic Technologies Impacting Higher Education:


 

Learn more about Advantage Academia 

What is the Future Scope of Higher Education ERP?

  • BI-powered ERP

The future will most likely see a rush in demand for higher education BI-powered ERPs. Using business intelligence dashboards it will be easy to track key performance indicators, real-time metrics, or any other key student data that could be easily tracked, allowing teachers to make smart decisions with all the information required. So it is most important for higher education institutions to opt for an ERP that can simplify their current as well as future needs. By using an ERP institutions can track attendance and studying reports generated to help faculties and students to have better learning platforms. 

I can only state that higher education software for universities and colleges will be truly intelligent and future-ready if it manages to embody the personal touch and the wisdom of conventional learning in its new-age software. 

  • Automation of complete activities 

Automation is one of the most important functions that an ERP provides, a higher education ERP automates the complete day-to-day tasks. 

Students in today’s era demand easier access to everything like marking attendance, fetching timetables and all other tasks, and predicting the future. There are more chances that students will only like institutes that will provide their complete automation and real-time access to things from admission form to result in the announcement. 

For example, you can take any recurring work like generation of fee records and fee receipts than using an ERP you can attain any records anytime using the ERP automation. 

  • Advances in technology – teaching and learning patterns

Opting for cloud-based higher education management software will allow institutions to adopt advances in technology that can help in teaching and learning patterns. It provides easy access to all the academic and administrative tasks through which traditional patterns can be easily erased. With all these, it is also easier to predict that one can anticipate more options and more advanced features using e-learning ERPs in the future.

  • Customization and personalization 

According to the Education ERP Market Size And Forecast, growing demand for modern learning has improved the level of the education system, improved performance of the academic and administrative department, and enhanced connectivity have made ERP essential for higher education institutions. It is not wrong to estimate that modern trends and technologies are improving the chances of incredible future growth of institutions using ERP. A good and robust ERP provides the personalization and customization of tools and technologies that are needed by the institutions. 

Commenting on the personalization of systems using ERP, I can conclude that an ERP will get more powerful having more strong implementation and customization of each institution’s process but for these, institutions must choose a flexible, robust, and well-integrated ERP system.  

  • Better communication 

ERP software can help students and faculty to learn properly bridging the gap between them. It helps institutions with updating all the lessons, assignment details, faculty’s availability and other related information, managing attendance, enrollment tasks, examinations, and all other tasks managing better communication. 

Conclusion

Hope this article helped in understanding the future of ERP in education along with its usage and benefits. If you are interested in opting for ERP software, Academia can help you get the best after having a free demo with a team of experts. So book your demo now. 

Also, check the FAQs below to know more about the ERP system. 

FAQs

  • How do I find a good higher education ERP system?

There are various higher education ERP systems available on the web, but it is crucial to select one that can avail you of all the facilities that you are looking for, you must select an ERP that can efficiently manage all the academic and administrative tasks along with providing simple and easy access to everything, you will also need to check that the software you are choosing is reasonable and will help you in future to add value and growth to your organization. I must suggest Academia, as Academia is the one-stop solution for all your academic needs facilitating you with effective, easy, and flexible operations in your institution. 

  • Should I choose a Cloud-based or on-premise ERP software in the institution?

As you may have read the blog above explaining the difference between cloud-based and on-premise ERP software, but it will be your needs that can help you to conclude like if you are thinking that your institution has the time, energy, and efforts to work on some of the tasks manually on-premise ERP can be good, but if you are seeking to choose complete digital transformation of your institution that can facilitate you with all the activities with just a few clicks than a Cloud-based ERP is the best solution.  

  • Is opting for an ERP system costly for my institute?

Opting for an ERP can help institutions with managing the complete operations systematically and efficiently, but many of the institutions feel that choosing an ERP will be a costly business, but in my opinion, it is an investment that regulates and cuts the unnecessary costing in several tasks. 

I will suggest Academia ERP which provides flexible, robust, and scalable services, managing the complete operations of the institute at a very effective cost. A quick demo can help you better understand it.

Why Interoperability is Important in Education ERP and Why do we need it?

Posted on by Hemant Mahajan

Have you listened to the increasingly widespread term “interoperability” all around in the education trend? Maybe, but do you know what it is and what its benefits are, and why it is important to have in your institution? It is often seen that today institutions choose technology and then make adjustments with the existing workflows and systems to implement it. Having interoperability in education ERP, institutions no longer need to make any changes in the current workflows, technologies, or systems, as technologies can not work on silos these days, they need integration to form and create a greater experience and here interoperability works better. Let’s discuss it in this blog post to conclude why it is important, why institutions should choose an ERP having interoperability in education ERP. 

What is interoperability? 

Interoperability is the capability of having two or more information systems that are allowed to exchange and use information systematically providing synchronization of all parts. 

Looking into deeper interoperability is a component and a very important term for institutions. It attempts and addresses all the needs of institutions such as duplicate information in different areas or systems, lack of cohesion, the existence of various systems that provide different works. So interoperability focuses to erase all these errors bringing control and efficiency among the institutions. 

It results in cooperation, development, integration, and the rendering of all the academic and administrative operations in the best possible way. 

Why is interoperability important?

As of now, you may have understood the meaning of interoperability, now let’s jump over to understand the importance of interoperability in education ERP. Interoperability most importantly facilitates the exchange of information, like if you have a library management system in your institute than having an ERP like Academia you can make it more powerful to provide the best experience for students and faculties by having a single source of truth and reducing data redundancy between the two systems. 

Some of the advantages of interoperability include:

  • Adaptability:

This is one of the best advantages of interoperability, various systems that take in the information, connect and distribute that information automatically and flexibly. 

  • Data Cohesion:

It provides a proper and systematic arrangement of all the information that is managed effectively and controlled by all parties. 

  • Increased growth:

It is one of the most important advantages, it provides all availability of information associated with the value chain. So faculties and students get the opportunity to operate cohesively throughout the entire academic and administrative process ensuring the information is available and accessible by all to all systems. 

How does an ERP provide you with complete interoperability?

Education ERP or Student Information System provides the complete operational arrangement of all activities in an educational institution. Having interoperability an ERP system can provide a technological platform that can operate multiple integrations of systems using one landscape providing the desired results to faculties and students. 

Academia a one-stop solution for all your needs

Academia provides one of the best robust, feature-rich, analytics-equipped, and user-friendly ERP systems and Student Information systems built on a cutting-edge and flexible architecture- that enables educational institutions to automate & streamline their functions and all the processes for learning and administration. 

In terms of providing interoperability, Academia understanding today’s rapidly evolving technological landscape provides SIS/SMS that can be integrated with 3rd party systems to ensure greater value to institutions, management, and faculties.  Looking deeper into it, Academia ERP provides comprehensive integration with educational systems such as Learning Management System (LMS) example Moodle, Library Management System such as Koha, Finance and Accounting Systems like Tally, Sage, and many other tools and systems like LimeSurvey, PowerBI, Microsoft teams, etc. Learn more about the interoperability offered by Academia ERP.

It has developed an extensive team that helps institutions successfully integrate and score business applications and services, through a variety of ways like pre-built connectors/plug-ins, web services, integration platforms- that can be customized according to customer’s business requirements, technical environment, and budget. 

Conclusion 

Institutions that are seeking complete digital transformation need interoperability as an important feature. Hope this article helped you in understanding interoperability and its advantages and most importantly how necessary it is for an educational ERP to have interoperability. So if you are curious to know more about it, Academia can help you with this, we are just one call or message away to discuss and interact with you. Contact us today. 

Check out our exclusive Gartner research report on Top 10 Strategic Technologies Impacting Higher Education:

 

Top 13 Reasons Institutions Should Use Student Database Management Software

Posted on by Hemant Mahajan

Educational institutions involve a huge amount of data of students for managing school affairs systematically. To streamline the process of managing student data, a lot of institutions are thinking about school management databases. It helps you to store and organize student-related data in a proper and centralized manner so that you can easily access, edit, or update data if needed. 

  • Manages complete student information

A school management database deals with all the information related to students’ attendance, assignments, academic reports, curriculum details, project details, exam management, grades, achievements, medical history, addresses, accounts, and many more things. It also helps faculties to reach all the student data easily and effectively. 

  • Streamlined coordination and communication

The school database management system helps for better coordinating and remembering all the events and activities that are going to be held in the school in the upcoming days or weeks. It provides a proper look at the data on a single screen and helps to highlight and remember the important information. This helps institutions in better productivity and growth. 

It also allows institutions to circulate easier communication between students, faculties, faculties-parents, and student-faculties and even allows for the school alumni to stay connected with each other. 

Instead of relying on the diary system, a school database management system can send instant updates to the faculties on school events, attendance, and even disciplinary issues over email or SMS. students can also communicate with each other and with their teachers on the discussion boards to clear their doubts and collaborate over assignments. 

The school database management system takes care of the admission process as well. The complete management system accesses the registration process, admission approval, document uploading, test and interview schedules, and much more. The way of managing academic processes is changing, people are attracted to an effective admission system that can provide ease to faculties, students, and parents. 

It also helps students and faculty to fill out the application conveniently reducing long queues to get an application form or to get their admission-related queries and get an application form or to get their admission-related queries answered easily. 

“Admissions are no longer difficult now, they are easier than ever before. 

  • Reduces paperwork 

A school database system helps students manage students’ data automatically, reducing the paperwork and providing effective digital tracking of student data. All the documentation like admission forms, student records, financial aid, paperwork, and all other data can be managed effectively. It also provides proper security of all the records managing and securing the data for future reference to access whenever they are required which is quite complex with paperwork. 

A school database system stores each data properly providing real-time tracking of all the documents with just a few clicks. 

  • Trustworthy and secure 

The school database management system is the most secured and reliable source, it provides a hundred times more security than manually stored information. Student database software helps in storing all the information using a cloud-based server. It also provides multiple automatic backups of essential data to make sure you do not lose your valuable data. Most importantly, it prevents software from getting hacked by any competitor or other cyber suspect. 

  • Proper and efficient attendance management 

The school database management system includes tools that help faculties maintain quick records of student’s attendance. The software provides student attendance management features that require students to check and scan their fingerprints and enter or leave the classroom and school premises. The software also takes care of the attendance of students, which includes half-days, late coming, etc., without any kind of manual intervention. 

It also reduces the faculty’s workload from the monotonous task of taking attendance of each student by calling his\her name. It also allows faculties to directly check the summary of the presence and absence of the students digitally. The most interesting part is this software allows administrators to keep track of faculty’s attendance along with providing them with a quick calculation of their leaves and adjustments. 

  • Transport management 

A student database management system provides easy access to the transportation system of the institute. It manages the complete transportation requirements right from tracking the vehicle to managing and monitoring the salary, working hours, and other tasks of drivers and other helpers in the vehicles. The software provides easy access to parents and faculties to track their kids using the mobile application keeping them updated about the kid. 

  • Timetable management

The school database management system also provides a better school and class management. Timetable creation is considered the most critical thing that involves a lot of time, it also becomes difficult to circulate the timetable among the students as a minor error by a student or faculty can create a lot of confusion, and even in some cases, it can spoil student’s future if the student not downs wrong time table. 

So the school database management system helps with a timetable management feature that helps in scheduling the classes properly. It helps institutions to meet the requirements of different education boards. The tool also enables users to make changes to a timetable as per their convenience along with providing the timetable to students on their mobile app that can be accessed anywhere and everywhere. 

For more information, check out this video about how Student Information Systems Benefiting Educationalists Worldwide:

Bottom Line:

Hope the article helped you to understand more!

So if you are thinking of optimizing these benefits of a school management system in your institute, Academia SMS can be the best option for you. It provides the best system that helps institutions to manage all the academic and administrative operations of an institute. 

So don’t just be an average competitor of other institutes but be a growth seeker focusing on student’s growth and secured future. Contact us today. 

Unlocking the Potential: Experiential Learning in Education Automation – Advantages and Disadvantages

Posted on by Hemant Mahajan

In today’s dynamic educational landscape, the demand for effective learning resources is paramount. Explore the advantages and disadvantages of experiential learning, a method vital for institutions leveraging education automation, and education ERP solutions. Let’s delve into the intricacies of this transformative approach.

Understanding Experiential Learning

Experiential learning, centered around hands-on experiences, propels students to learn by doing. This process, combining self-initiative and self-assessment, is amplified by hands-on technology and innovation. In both traditional classrooms and online learning environments, students and teachers benefit significantly from experiential learning opportunities.

Advantages of Experiential Learning:

  • 1. Real-world Experiences:

              • Students engage with data and concepts through hands-on tasks, fostering a deeper understanding and retention of information.

  • 2. Creativity Unleashed:

              • Encourages creative problem-solving, equipping students with innovative solutions to real-world challenges.

  • 3. Accelerated Learning:

              • Implementation of learning points creates a lasting impact, developing problem-solving and decision-making skills.

  • 4. Theory-Practice Integration:

              • Merges theory and practice, providing students with opportunities to apply knowledge in real-world scenarios.

  • 5. Learning from Mistakes:

              • Embraces the value of errors, allowing students to iterate and refine their approaches, turning mistakes into valuable learning experiences.

  • 6. Career-oriented Focus:

              • Guides students towards their future careers by aligning learning activities with real-world experiences and activities.

  • 7. Communication Skills Enhancement:

              • Fosters teamwork and collaboration, bridging communication gaps and promoting effective communication skills.

  • 8. Visible Accomplishments:

              • Promotes a feedback loop that accelerates learning, enabling students to see tangible improvements in a short span.

Disadvantages of Experiential Learning:

  • 1. Patience and Guidance Required:

              • Demands patience and guidance as students experiment with various methods, requiring time for results to manifest.

  • 2. Decentralized Process:

              • Considered a decentralized process, as students access and submit assignments online, limiting faculty access through traditional modes.

 

Conclusion:

Embrace the power of experiential learning with online tools and technologies, revolutionizing knowledge acquisition and skill development. If you’re considering implementing experiential learning activities in your institution, Academia ERP offers a suite of tools, including a student information system, enterprise resource planning, and more. Contact us now for further information and personalized assistance. Your journey toward transformative education begins here!

Contact us now to explore how Academia’s suite of tools can enhance your institution’s educational experience and seamlessly integrate experiential learning into your curriculum. Take the first step towards a transformative educational journey!

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